meeting at 10. . 02 a.m. call the roll. good morning respond with here or present. >> segal. >> present. >> lauren post. >> here. >> paul woolford. >> not present. >> fady zoubi. >> present. >> 3 members upon present we have quorum for the public work's commission. due to the on going covid-19 health emergency and given the recommendations issued by the san francisco d. public health and the emergency orders of the

governor and mayor and now lifting restrictions on teleconference this meeting is held via teleconference and streamed by sfgovtv. for those watching the live stream be aware well is a time lag between the live moting and what is shown on sfgovtv. on behalf of commission i like to extend thanks to sfgovtv media services and building management staff for assistance in putting on this meeting. members wish to comment on items outside the hearing room of the call in number today is 415-655-0001. our meeting id today is access code: 2491 627 7759 ##. and to raise your hand press

star 3. note anyone making comment must limit them to the topic of the agenda item discussed unless you are speak under the general public comment item. >> if you don't stay on topic may sprupt and keep on the item. >> ask this public comment made in a respectful american and you refingerprint from the use of promanity. address remarks to the commission as a hole not individual members or staff. >> thank you. before the next item i would like to amend the agenda to post toen ponent item 70 infrastructure design and construction and building design construction measure report. this will be an important report, first one out of gate

we'll receive these quarter low. and the staff is requested more time to flush it out and bring it to our attention and i had a number of questionsil be talk with staff prior to their presentation. with the commission's permissionil would like to move to postpone item 7 the first performance measure report prosecute dpw to the second meeting in january. deputy city attorney, tom, is if there is more than one change does each change require a separate motion, comment and vote or can it be one motion, comment and vote? >> good morning. you may approve by upon one motion. that's correct. thank you very much. are there other motions to amend

the agenda today? or requests. great. thank you very much. then is there a motion to postpone item 7 to our second meeting in january? i will make that motion. is there a second. >> i will second. >> thank you very much. we will have public comment on this motion. on the motion to postpone item 7 at this time january 20, 2023 meeting made by chair post and seconded by chair zoubi. members wish to comment may address the commission pardon me. comments specific to this motion you will be able to make 3 minutes of public comment and i will give a warning when you

have a 30 second when you have 30 seconds remaining of your time. member who is wish to comment, if you are with us in the chamber line up against the wall. and if you are present or calling in, dial 415-655-0001 access code: 2491 627 7759 ## press star 3 to enter the speaker's queue. appears there are no member wishing to speak on this item. sfgovtv do we have members in the queue withhold like to speak on this motion? >> no one in the queue raised their hand to speak on this.

that concludes public comment. thank you. we will move on to the next item which are announcements i may have. >> madam chair we need a vote on that motion. >> thank you very much. >> all right. all in favor to postpone item 7 to january, say, aye. >> aye. opposed no or abstentions? motion passes. thank you very much, secretary fuller for correcting me. >> i only have one announcement which is that i was pleased to attend yesterday morning dpw's holiday get together for various departments i started early at

the operation's yard approximate had a nice time and a number of conversations with the departments frontline workers work to improve the quality of life for everyone who lives, works and visits san francisco. so it was a nice opportunity for mow to mead a variety of people from management to folks that have not been here as long as others but i was impressed by the number of department professionals here many years and are very pleased be working with dp dangerous thank you for inviting me i enjoyed. all right that concludes my announcements. we will move on to cross examine 1 secretary fuller call that item. >> item 1, the secretary's report and secretary's report is a new part of the order of

business. per the adoption of the rules of order on the december second of 22 meeting of this commission. that's an exciting new thing i will share items jermaine to the commission and the administration of the commission for all members to here and to engage with. our big have 2 pieces of news one is less exciting than the other. but still important and that is there is a partial glossary of terms on each commissionering's desk and that is to go along with the presentation for item number 8 the over view of infrastructure, design and construction bureau of construction management. we know that commissioners have been requesting a quick used

terms glossary. this is one that is specific to that presentation and we are working on a large are one to be used by commissioners regularly. the second item on the secretary's report is -- just the past monday. our new commission add administrator or jackie voe, began work with us and she is sustaining in the gal row today. she joins us after several years working with the mta doing work with their takes office and will help to administrate the commission and provide for smooth meetings as free up my time for longer term planning

for the commission and the work. we are glad jackie can join us. are there questions on the secretary's report. the upon final thing i wanted to add is wishing all each the commissioners and staff a happy holiday and happy 2023 will meet again on january 6. it will not be long after this meeting we will see each other again. thank you secretary full and thank you dpw for the glossary tell be a nice foundation to be

built fr. also welcome miss voe to the team we look forward to working with you >> and this is an agendized item we need public comment. >> all right. thank you. members who wish to comment on the secretary's report may lineup against the wall if you notoriety chamber today or call nothing 415-655-0001, access code: 2491 627 7759 ## press story 3 to enter the speaker's queue. does in the appear nobody want its speak. sfgovtv do we have members in the queue look to speak on the secretary's report? there are no members that concludes public upon comment on item one.

thank you. >> secretary fuller call the next item. >> item 2, is general public comment. members of public may address the commission on topics in the subject matter of the commission but not part of this agenda. comments specific to an item may be heard when that item is considered. members may address the commission for up to 3 millions and general comment may be continued to the end of the agenda if speakers exceed the 15 minutes of general public comment designated. members of public had wish to make general public comment may lineup against the wall in the chamber if you mean are call nothing dial 415-655-0001, access code: 2491 627 7759 ## and then press story 3 to enter the speaker's queue.

sfgovtv do we have public comment. >> thank you now item 3 >> item 3 is the director's report. colora short is here top present this is an informational item. good morning. carla short interim director. it was a pleasure to have you with us yesterdayment chair pest we look forward to opportunity for the commissioners to join us at events. it was noise for our staff to

seat interest of the commission and i think everyone appreciated meeting you. thank you for make the time of we have a new graffiti opt in program. we rolled out courtesy graffiti abuyment program for will neighborhood/commercial area. a 2 year pilot program and falls in sanitation and streets. starting next month we will be under the public works department. the premise those who signed up can aveil themselves of graffiti a buyment services from our crews or in cases from our city contractors free of charge. previously property ordinance were responsible. if they choose to sign up for

the program we will take care of that for them. the city dedicated for you million dollars over the 2 year pilot to pay for staffing and equipment. the initiative is designed to be a support to mall businesses emerging from the opinion dem and i can those targets to take away this expense of removing the tags. also i think a win for the neighborhoods as well. this will min tain a welcoming environment. we got a lot of interest in this program. another item. wlaft weekend we headlight biggest storm yet and had a number of downed trees. our operations crews were busy responding to those and localized flooding in catch

basins and of course the rain brings out potholes. one incident that was less than typical or less typical it does happen. a landslide the eastern slope of telegraph here near lombard and montgomery. our team responded right, way. they were out well on sunday and requested teams to remove the fallen rock and placed ris to protect the area. and on monday albert ko and rilouie went out together and made a determination this or med a request i sign an emergency declaration to address the situation as a matter of public safety. it allows you to bring a contractor on board to assess

the hill side and then we will do a deeper level of analysis and especially crews will clear over growth so we can understand the conditions that contributed to the rock failing. after that, we will put in accomplice a plan for next steps to address the future slide. concerns. this is not work that is total low now to us. we have over seen 2 other are projects on those slopes. on telegraph hill the past decade and on the hill side cross from glen canyon p. crews used various methodeds to stabilize the hill. hanging on repelling ropes. chipping loose rock and driving metal roads deep in the rocks. it cool we have a tv episode

that we can share with you this is fun when we were doing work a few years ago. we install steel netting below the known slide dwroirs keep rocks from going on roadways and sidewalks. as we determine our path forward we will keep you posted >> director short. on this topic is it by definition public work system doing this work this is all public land or sometimes private property that there is an emergency and you can't wait for a property owner so is it public or private in all cases or some. >> great question. basically we'll upon always respond had public right-of-way is impacted as in this case. we other home of the geotechnical experts for the city, we are call in the to help assess of if the location is on

private property then we would hand this press over to our colleagues at department of building inspection. at this point it looks like it is likely coming from city property. and so we will work with the responsible city agency. it is not at this point it is in the electric like it is coming from public works or public right of way we will work with colleagues to address the stabilization. we do often respond. >> thank you. >> all right. i also.ed to share we are gearing up to start construction on phase one of the better market street project. this will bring street scape improvements between 5 and eighth streets. this week we took steps to

protect 90 street trees. we'll not do heavy construction but they can the contractor can do work that does in the impede traffic. they will do street of tree inspection on that stretch. they will start on fifth and market and work towards eighth and market. the tree protection work is the first step before the full time construction on market, we expect to story in january of 23. after the tree protection in january the contractor will performing that is, potholing. which is digging holes in the project limits to help us condition firm the, linement of under ground utilities. this will help avoid budget them during construction. it is know important step we takeen though it adds time helps us avoid the unexpected

conditions that sometimes come up. phase one of better market street will include traffic signal upgrades bullp outs, new ad a curb ramps, replacing worn sidewalk to reduce tripping, adding new catch basins and entans hans with new trees, benches dp bike rack this stretches from stewart to octavia this . is phase one is from fifth it eighth streets. the goal is make traveling along mark safer and invite thanksgiving project will be constructed in phases to reduce

impacts to the community. we examine phase one to take 2 years it complete. and iment to emphasize this is the high injury corridor. many of the improvement in phase one are public safety improvements they are i think critically important improvements. all right. on a sober note yesterday the mayor issued budget instructions it guide the process for the budget cycle. i'm sure not unexpectedly, the city is projecting a budget short fault next 2 years of approximately 728 million dollars. it it is about 200.8 in the first year. this is out of an annual general fund budget 6.8 billion. the mayor approximate pinned the short fall on slowed revenue growth our largest tax revenues property tax, the commercial refer taxes. and business tax and then the loss of the temp refer federal

funding we received in the left several dwroers address the covid-19 crisis. in order to address this short fall the mayor directed departments to propose reductions of 5% in the first year and 8% in the second year from our general fund budget. she directed us to prioritize. a bit counter inactualtive does in the want us to only electric at cutting vacant approximate suspicionsments you to prioritize filling core functions that will support our recovery. and then to look at other ways we might reduce our over all budget. we are waiting to hear had the impact for us will be. but will work closely with the mayor's budget office, of course. >> as noted. the projected short fall was not unexpected. i want this is your first year

in the process. it is the budget instructions other first step in a long press in goes to next summer and the budget prosecute jections are driven by the controller's office forecast and actual in coming tax revenue that is updated regular low. that said, we are taking the democracy situation seriously and make sure our propose the budget focuses on functions and project and the mayor's budget priorities. our budget and finance team are experienced and been through this process many times including dealing with reduction. so they will help ensure habudget reductions have little impact as possible. the budget team is working with managers on our funding ands have until latest february to submit our principle to the mayor's office. after taking all the stay diameters needs, the mayor must submit a balanced budget to the board of supervisors by june

first of 23. for consideration. and that kick starts a public hearing and votes at the board of supervisors with final adoption and the mayor's signature expected in august. for public works this will be our first time we include the commission in our budget process. will present you with anning over view how this works next month i did since we were given the alert yesterday i wanted to give you a head's up for now. and with that, that condition cludes my report of the let me know if you have questions. >> will does deputy director have anything it'd about the budget >> commissioner segal. i have a question about director short's earlier portion of your report. on graffiti abatement program.

must the business owner that applying must that be an actism business or can i landlord that has a property currently vac not or not activated can they apply as well? >> great question. the lands lord or tenant business can apply. we than it is vacant cites are often the target of graffiti t. is set up either can apply >> great. and can can -- i noticed like marquees hard to get to that are expensive to remove graffiti for -- they could apply for things like that? >> yea that is a bit trickier. our crews do up to 8 feet boost sidewalk. reason i mentioned could be public works or contractors we

have had contracts where a contractor is able to perform abatement in difficult to reach situations. we'll need to in those case we needs it work with the building owners to determine you know will safety considerations and what is possible. but it may be possible. so those will be the nuanced cites but yes it is possible we could try. >> those are probably a problem they are obvious to the blight of the neighborhood. and yet they are expensive >> manslaughter what have you done on publicicize had to let owners know about it? >> so we did have a press conference. and with our first location. we are also working with office of small business to get the word out. we had a small business commissioners attends and putting the word out as well and

what we basically will be doing is every time we issue when we call a notice of violation to a property owner. if we get a call from the public saying there is graffiti and it is blighted. inspectors go and confirm. they will issue a notice of violation to the property owner anded whiching information with that. if the property owner gets the notice and say, yes , i don't have somebody who can address had or i don't want to pay i would like to opt in. they will receive those forms with their notice. we expect this is the biggest way people will find out when we put them on notice to address the issue. >> can i suggest you let the supervisors or each district supervisor's office know they send out news letters and property ordinance. that own businesses that are -- not currently active would get that as well.

the supervisors get a lot of complaint busy this. yes. and the supervisors are briefod this program y. great. thank you very much. i want to take this time to congratulate you and everybody on the dpw team for cleaning up so fast after the storm. it amazed me. the winds were bad and there was over a weekend and holiday people getting active. i did in the expect such a great result so quickly thank you very much. congratulations. >> thank you, commissioner. commissioner zoubi. >> thank you for your report. was very detailed sorry i missed the holiday events. happy holiday to everyone. i will piggyback on graffiti is what is process, so this is one proactively get involved inside

of waiting for someone. how does that process go? and is there qualifications or criteria to get in? >> no. there are not qualifications or criteria other than authorized to request this an upon tenant lease requires them to address graffiti or the property owner and then they need to sign basically a -- opt in form and waiver. so we want to be sure we don't send a crew out to paint and the property owner sueses and said you did not have authorization. we need to protect that we have the authorization to do that. if people want to opt inspect that is a possibility we have the forms on our website. and if they call 311 they will be directed to the website to opt in. when they fill out the forms, we put this in our data base and our crews are working on mapping

that as well. and then if we get a notice of violation before they or if we get a call about a site before hay go out to send a notice they will check that data base and confirm are they opt in we will send crews out. it is possible to opt in before you had an issue with graffiti. >> landlords or also business owner sns also business ordinance. yea. if the business which is again many business leases require the owner takes care of it. if they have i lose like that the business owner can opt in. got it. thank you. >> in the media, we got -- it was article about approximate the new toilets, can you give us information what happened there? >> yea. thank you. so i think you are referring to article after a few days it was not working. failed. we don't consider that a failure they are built in this roll out

plan was 60 days to test this . is a new model and so with any new model there are issues when it gets first rolled out. this was all part of the plan. test t use it, see had glitches come up and fix it. so you know of course the media wants to say it was a failure but in fact we participated issues that's why we built in the 60 days to test and fix and that's why we did not roll them out at once. witness they identify the challenges if they need to tweak before full roll out that was part of the intention here. >> thank you. any other quicks or comments. open public comment. on this item.

members of public who wish to make 3 minutes of comment on item athlete director's report line up against the wall further from the door. if present. in the chamber, you may lineup against the wall. if you are calling in dial 415-655-0001, access code: 2491 627 7759 ## and star 3 to enter the queue. we don't have members wish to speak in person. sfgovtv, do we have any members of public in the queue wishing to speak on the director's

report? there are no callers with hands raised in the queue. we have no further public comment. thank you very much. >> that concludes public comments. secretary full are call the next director's report call the next item 4. >> and madam chair want to pose a question to the deputy city attorney, we had some late updates to the resolutions to consent items and we are having copies printed so that the commissioners have them in front of us when we consider the consent item. they are primarily having to do with ceqa vipiral review. and wanted see if it was present to hear the consent after the

later on in the agenda? would that be appropriate is this the will commission can move that item. >> thank you very much. director short. if we moved the consent top later in the agenda, is the department prepared to speak on item 5 at this time. the zuckerberg, san francisco general hospital seismic retrofit. >> i believe we are. >> great. >> i will make a motion to move the concept calendar to sect fuller what time do you think we should consider that after item 5 or 6? y suggest after item 6 to be safe. my motion is to move consent for

consideration to after item 6 the san francisco fire department fire station item. is there a second to that motion? i will second. >> thank you. we'll have public comment on this motion. if you are in the chamer line up against the wall if you are call nothing dial 415-655-0001, access code: 2491 627 7759 ##, press star 3 to enter the speaker's queue.

we do not have members in person wish to speak on this item. sfgovtv do we have callers who would like to speak on this? there is no public comment from the calling queue. that concludes public comment on motion to move consent to after item 6. >> thank you. we will now have the vote if there are no questions from the commission. all in favor of moving the consent calendar to after item 6 on the agenda today say, aye. >> aye. >> any opposed? >> motion passes. thank you. >> we'll move on to item 5 be call that item. >> item 5 is the professional

service contract for contract modification for the san francisco general hospital building 5 seismic retrofit this contract value is boost 1 million dollars threshold for professional services contract modifications to be heard individual low on the regular calendar this is an action item. project manager will present this item. >> good morning. commissioners. everything okay? thank you. i'm lindsey who. see the screen. >> i'm a project manager with san francisco public works the projects i manage are located at zuckerberg, san francisco

general hospital and funded by the 2016 public health and safety bond. i'm here to request a project modification approval. it is for dine consultants for the building 5 seismic retrofit to increase the amount by 300 thousand dollars for a new not to exceed contract amount of 2 million, 530, 818. and to retroactive low extend the duration for a total of 3, 484 days. the san francisco general hospital building 5 seismic retrofit project is in construction. and the they are required to provide construction and

services for the over all duration and construction phase of the project. them is primarily a result of the over all increase in the construction duration. and i hope the following slides will help illustrate reasons for this increase. to start i'd like to over view the project scope. in 2016. the new building 25 trauma center completed and opened to the public. transferring the in patient clinical services from the 1970's building 5 hospital to the new building 25. in the photograph you seat building 25 with the curved glass and building 5 highlighted in blue and orange border of the 1970s reenforced concrete building. in may of 2016 they were awarded a contract for seismic

retrofight building 5. their scope included evaluation of the existing building. development of a viable seismic retrofit and design. preparation of construction documents. permit approval by the office of state wide health and plan and development, and now the d. health care access and information. and construction and administration service the contract had a duration of 1, 095 days and construction completion of july 2018. the construction duration has been extended due to facility prescriptional constraints, complex phasing requirements a phase 1 construction pilot program to evaluate the construction impacts to the

operational hospital. unforeseen conditions and existing field conscience. strict infection control requirement and it is phase 2 construction management general contractor for preconstruction and construction services. the engineers and consultants required to provide continued services for this duration. the phase 2 construction notice to proceed was issued on june in june 2021. for 1, 004 days to date they completed 16% of the scope of work and identified a potential delay of over 7 months for a projected completion of october of 24. this slide highlights the key mile stone dates for the building seismic project in the

contract. the contract awarded in may of 2016. construction documents submitted in october of 2016. and approve in the may of 2018. the notice to proceed for the phase one construction was issued to builders in december of 2018 and completed 10% of the work in june 2020. the notice to proceed issued to the cmgc in june of 2020 for preconstruction and later june 2021 to start the construction service. currently, they are projecting completion in october of 24 and a final completion in december of 24. >> to describe the scope of work of the phase 2 construction, and the retrofit. we include a widening of the seismic separation joint between

the main area of building 5 and the northern m wing by constructing new concrete columns and beams. demo the existing beams and columns and new twitch inch seismic expansion joint system. it includes concrete of the extear wherefore to decouple them from columns. fiber wraps on columns to increase the strength as shown on the tom right from phase one pilot program. demo exterior [inaudible] like low damage in the the event. and concrete of ground level and level one columns in the bottom left photo. of and strengthening of the roof slab with steel plates and ties. this side summarizes the contract and approved contract modifications to date.

modifications 1-5 were related the design phase and additional design scope. where modification 6 addressed the phase one construction pilot and the cmcg preconstruction phase. to highlight some of our project challenges and increased duration, the critical path of construction duration initiated adjacent to the main corridor of the building the work required intear year excavation pit. to strengthen the existing columns for the seismic joint above. you can see the entrance to the pit in the top right photo and the depth of pit on the top left.

there were concerns about waterproofing and health and safety occurrence about the materials. the 3 inch column off set is lie lighted in the bottom left and pipes in the bottom right photo. the project has 200 plus locations and each must be phased and coordinateed lim the impact onning operations the plans to the right highlight the types of work at each location for 2 typical levels one and 4. the seismic work in light blue between the main h shape building 5 and m wing on the left. in green around perimeter and concrete in red and fiber concrete polymer in purple. in addition to this work, or in

addition the work required department moves to swing clinics for a 6 month duration and relocation of the skilled nursing facility from 4 to 7 to limit impacts. and coordination with 5 separate interior renovation projects some are with other construction contractors. this slide in the meant to have you understands all of it but 19highlight the planning the past few years it coordinate the projects and moves to limit disruptions to operations. for the reasons presented today we ask a modification approval for design consultants for the san francisco general hospital building 5 seismic retrofit. ask

is to increase not to exceed amount by 300 thousand dollars and extend the contract by 1, 463 calendar days. thank you for your time this concludes my presentation and i will be happy to take questions. >> thank you very much. for the informative presentation. i'm glad we were not supposed to understand everything on the slide you said we didn't have to understand what was going of may be with time we will. my question is only something that referred to and the memo we reviewd that some of the delay in move thanksgiving project forward was due to a project manager on leave for awhile i had a general question on what does happen when a project manager has to step away for a reason so delays don't occur?

can that be prevented? i understand the project manager is going to be the expert and but how do we help mitigate delay when is someone steps away for a period of time. >> sure. carla short, thanks for this question. so, we do try to especially if we are aware that project manager may need to be on leave for example for maternity leave. then we try to get another project manager in place and up to speed working part time before they take a leave. and when we have staffing availabling to do that we have examples where we have dhan successful 3. the other thing that we do and when we are doing now is we have one of our experienced project managers working with our newer

project managers to bring them up to speed and trying to did more of that cross if not full cross training or across fertilization. i think with the health care projects it is a specialized field and so -- assignments have the situation of having to put out -- a position to recruit someone to back fill a project manager. that is our less preferred course of action because it takes time to fill if we don't have someone who has the experience or the band width if we can't pull them away we have to put out recruitment. in this situation of that the case with zuckerberg with this project?

we did go through a transition period knowing she will be on leave. we had others step in and team members help out. i was pull in the to hopefully connect all the dots the best we can. i think we did well. while she was on leave. some issues get dropd and that's what happened here. some contract issues got left out in the shuffling of scopes and focused on getting the project in construction and the contract duration was one of the

things that got with the gap that we had forgotten about. >> all right. thank you very much. thank you for your report and i enjoyed the graph. it is interesting how that work guess and for my education i want to know the -- so o unforeseen things do happen. the process prior to getting a contractor to come and start working and has to do with design and architecture and that you will research was that done special we missed thoez? >> um -- it is a good question. for the most part we had the preconstruction services we also had the pilot program and a long

design phase permit approval process. the design team usa upon given access to the hospital to investigate existing conscience look above ceilings. there were cases have you a hard sealing and could not you know install access panels or review those conscience. 2 unforeseen conditions were below grade and not visible. we did not expect or what had no way of knowing the column would be off set ball it was under a concrow slab and in soil. similarly. the pipes if the pipes had been graphically shown on the drawings typically they are just for general plan and they don't have xhengzs from the 1970's set. if they were shifted over 2-3

feet would not have been an issue are if the new concrete work. fact they were right next to the wall boost existing footing is what created rebar changes. sleeving of the pipe going through the contreat and additional background. are you have a design correctly answers and implemented by the contractor. the process typically requires concurrent. they tend to come out to sight once a week if we are lucky. sometimes once a month and challenge to get a hold of. in addition they often require klgsz, justifications and

questions, comments and the whole process takes more than we would like. that's the reality of it unfortunately. >> and so now that this contract is for the engineering company not the construction. right. >> because this is primarily a seismic prest retrofit this contract is for engineering the design structural engineering and they were the primariol this project unlike where the architect is the primary. >> i know we don't have access to the original contract we were not born yet here. but the contract 4 year contract. >> sorry, was it. >> how many. the duration. >> i the contract was i think initiated in 2016.

a little over 4 years and the request here is to take it back to 2016? or, >> correct to add the dates from 2021 so we had previous contracts and you see the slide. approved extension for 245 days on mod one for design changes and mod 6 was for 680 days for a total of 220 i'm sorry. 2, 020 sdpas took the contract from may 24 of 2016 through the

extension of 12-3-21. expire in the december of 21 and asking for 1, 463 days to be added that 12-3-21 and bring us to 12-6-25. >> when we will ends up with a -- double budget and -- almost double the budget and double the time? i know we did previously talking about contract there is a penalty if it takes longer than what happened. what is happen nothing this case in this contract? this was a self source contract. jot contracting department? >> yea and approved.

the time the -- director of public works jill. >> joe chin. public health and safety program manager. thank you for the question. commissioner zoubi you were talking about liquid damages. we are talking about professional service condition transact for design service there is is no clause for liquid damages against a designer. in this case the designer you look at it coming with the ride because the contractor is striving the skwed. they are coordinated with the subcontractor doing the work. if the contract encounters conscience the designer needs to upon support the construction along the way. obviously there are other ways if we identify design errors and oshg missions that the designer should anticipate it or included

part of the document. go after the design team for errors and oshg missions. we had to extend the contract to support the construction contractors construction schedule and since we have a contractor on board we are can have the that the 2025 date will take us to the end of the project. >> that was my next. how can have the are you in the past will the first so far 5 years and only 16% was done and expecting 84% in less than that. how. what is different this time in >> sure. joe chin, public works program manager. good question . i think what

happened before us story nothing 2016 was starting with the design process and doing an analysis took time and getting that through the approval process took a long time. as she mentioned we had a phase one pilot was to pick a few locations so what we can look at the impact of the work on the hospital operations that was a slow process. but we are going to each location and do it and have the d ph facilities evaluate the impact on the sound, noise, violation. that was what all the way through 2020 was the time line. now we do have a contract a general contractor on board. the pafrngo builders in the middle of working on the point we have done 16-17%. we are confident we are working

on ways to shorten that duringation. through the various iterations we were able to reduce the durations because we realized if we do if we do more work on the outside of the building we don't impact patient care that is best. one win for the project we are tiebl dot fall cut to create gaps in the beef on the outside what was a 4 month process that took literally a week to finish. you know if coordination took 3 months the work took a week we are doing the [inaudible] on the outside. we can do the whole work planning and the work in 2 weeks. those are the what the team is focussed on and trying to find ways to shorten durations and work coordinate the work itself with the hospital operations so that is the challenge we face and you know this building also

is very difficult. i think on other meetings i express aid concern this is an old building we have hazzard material and unforeseen conscience in about 50 year plus, a lot of renovation that facilities done that are not documented and we see temperature open the ceiling and what there is a pipe there who put this there. no one is talking to it now we have to deal with it. those are the things we are working through as a team. >> hopeful low i answered your question. >> thank you. item one last question. similar projects like these expect to have 9 year duration rather than 5 or 4 or is this like a special project that is not going to happen again and --

is this going expected to be that long? or expensive or -- we got it? so. we are confident at this point we identified all the unknowns and trying to get the work done. to your point i hope we will never have to do this type of project again. start over but the cost does in the support this option north fact we have a hospital that is functional. despite the fact we built new hospital there are health care and patient care functions in building 5. that would be the i deal scenario for all of us on the

design and construction side and the contractor you give the contract an empty building we do it in less than 2 years the fact we go in 200 locations and the 200 locations of actual work and also indirect impacts every location we have 2-3 space that are also impacted. all that goes in the planning to make sure that there is a less of an impact on patient care. there will be another building that regards this surgical type of -- retrofit. it is a very -- challenging building. might be in the future collaboration with other institution hospitals would have been easier to get everyone out and but thank you. appreciate it. thanks.

thank you. cope its from being boring. look at it that way. >> not board. other questions or comments. >> all right none from the commission we will open to public comment or we have a motion. is there a motion to approve the contract modifications for the zuckerberg seismic retrofit project? so moved. we will have publicy comment. members who wish it make 3 minutes of comment on item 5 the professional services contract modification for the san francisco general hospital seismic retrofit lineup against the wall in the chamber if you are call nothing dial 415-655-0001, access code: 2491 627 7759 ## then star 3 to enter the speaker's queue.

does not appear we have members of public physically present who want to speak. sfgovtv do we have members in the queue? they are indicateingly we don't have public comment in the queue. for this item. that concludes public comment. >> thank you. debate on the motion. all in favor of the item the motion say, yes. >> yes. motion passes.

secretary fuller will publish the adopted resolution and all materials to the commission's website. we will move on to item 6. mr. full are call that item. >> item 6 is the construction contract award for san francisco fire department fire stations 37 and 44 generator replace ams. and the approval of the sole bidder under contract section 6.23c of the code. this contract's value is eligible to be heard on consent however given the procure. staff recommend hear thanksgiving item on the regular agenda. acting chair post concurred with this. this is an action item and

presenting for us today is project manager joe chin who we will be familiar with afternoon last item. mr. chin? good morning. i'm joe chin the public works program manager for 2016 health and safety bond program i'm not cheri cats i'm present thanksgiving agenda on her behalf upon i'm here to present on the san francisco fire department fire station 37 and 44 generator replace am construction contract. public works requesting approval on the follow it would go items. consent for public works with dby electric. and consent it award.

this project was a traditional design bid build low bid the bid result outcome wassed bit. because it failed to meet the local business enterprise preservation requirement. however, post bid was able to correct the deficiencies and will [inaudible]. without adjustments to the bid price. >> i will provide a summary to award this contract in the slides. before i will provide you with some backgrounds information related to the project. scope is replacement of emergency generators of pro 2 stagsz fire station 7 on 798

wisconsin and 34 on 1298 jerad street. located in d10. provided by healing and safety bond program. involved replacement of 25 to 30 year old emergency generators that are past their useful life. newer ones will provide 72 hours of emergency power to the fire stations in the events of a loss of power during a seismic event or other catastrophe. improving the fire stagsz are critical ensure they are able to perform their job to protect the lives of. san francisco. >> public works requesting approval to negotiate with the bidder at the time of bid opening public works received

one bid this was deemed nonresponsive. in other words, we were in a no bid no responsive bid seenar i don't. under the san francisco code 6.23c when we have a no bid the commission can authorize public works to negotiate with any bidder if they determine further out reach efforts will not result in contractor submitting and or removal or contract >> reporter:s not result in submitting bids. public work system requestings consent to negotiate with the sole bid and award for the following reasons. the pool of contractors interested in perform thanksgiving work is limit newscasted first place. prebid meeting there i were 4 that attended but one of the 4 submitted a bichltd they post bid was able to correct the lbe presentation deficiencies with

you adjustment to the submitted bid. they also issued a memo confirming that bbj's bid is sponsive. [speaking very fast] all of these are part of the back up. a key point is that bbj electric's bid was below the estimate. which informed public work when is we received is a competitive and reasonable bid. the [inaudible] estimate was 1 opinion 7 million and contract bid was 1.6 million. dem strited they are responsible contractor because they have done similar work on other projects before. this last slide is recatch earlier slide reiterating the qualify action today by commission. retroactive consent to approve

public works requesting negotiate and number 2 approve the award of contract to bbj electric that concludes my presentation. able to answer questions. thank you. >> thank you mr. chin. anyone in attendance at the meeting who would like to speak about this? >> i vehicle selected in the last 2 weeks to serve as a program manager for the emergency earthquake safety and response bond. primary low my focus will be construction of the station 7 and fire training facility. i do have an intersection with this work and hope you would approve this highly necessary focus spoep generator work i look forward to working with y'all in the future

>> thank you >> thank you very much, for attending the meeting today. are there questions mr. chin before we go for a motion on approve thanksgiving and public comment. >> commissioner segal >> so i'm curious about why the bbj bid was lower. are they paying prevailing wages. >> commissioner thank you. that is typically one of the contract >> reporter:s all must pay wages to the trade's crafts.

thank you for the presentation. have a lot of first times here. so, at first you said there were zero bidders. multiple companies and construction company this is showed up to the informational meeting and none of them applied is that correct? or did bbj apply. >> thank you for the question. at the time of the prebid meeting we had 4 that showed up that were interested. they showed up based on [inaudible] attended the meeting and the time of the bid submittal only one contract submit a bid that was bbj electric. 3 of them decided to opt out of this project and decide not to submit a bid. do we know why? not attractive to construction cutches or venders to give the city a chance to look at

multiple bids >> commissioner, i don't know the actual minds set why they chose not to bid. a lot of times they look at their own backlog of projects and see what is the best fit. a lot of times contractor choose to work on a project that is simpler. not challenging on the health care side. for example. you look at a that the is occupied versus a commercial building i would say 90% would chos to work on a simple commercial building. this case we are working on emergency gent air project essential and a tight niche in terms of who can do this type of work and a lot is based on equipment of the generator a long lead time. we because of the supply chain impacts a generator what was 6 month system taking 12. there are factors that i don't know exactly but i can guess or

surmise that could be just other projects out in the industry that are more interested and enticing where they ghet and out and make a big are profit than working on a smaller emergency generator time project. >> got it, makes sense. one more question. we have seen bids previously where, they missed the lbe we will not mention it to them. is it the inform that if there is one bidder we can give them a chance and get become or open a new bid? i can try to answer the question. it has happened before it depends on the bid situation in this case, i think the key point is we have a contractor that is responsible meaning they have the experience and knowledge to

do this project. we feel confident they can do the work. and second low the key point is the contractor bid is below the estimate. follow the met tricks of the code that the now will be the department the duration is 455 days prosecute what date? >> would be i don't know the exact date. would be witness a notice to proceed is issued going to if. commission today to award the contract award the contract to

jjb electric and after that work on the date for the notice to prosecute seed. that could take weeks ownership monthses how quickly they pull together their documents. >> and insurance, thank you. >> sure. commissioner segal this is very important and it is important to do it in a timely way. i encourage us to if i can make a motion? i move we approve. >> second. >> great. thank you very much. we will have public comment on the motion. members of the public who wish to make 3 machines of comment on item 6 the construction contract award for the sudden fran upon fire station 37 and 34 generator replacement projects lineup against the wall in the chamber

or if you are calling in dial 415-655-0001, access code: 2491 627 7759 ## and star 3 to enter the queue. looking it appear we don't have member of the public present and who want to speak on this item. sfgovtv do we have callers wishing to speak on this item? >> we do not that concludes public comment for this item. >> thank you, is there debate. hearing no debate. all in favor of the awarding the contract to bbj electric for the firing station say, yes.

>> yes. >> i don't see opposition so the motion passes. secretary fuller will post the resolution and report to our website. we'll now move on to the item that was postponed the consent calendar item 4. >> okay. item 4 is the consent calendar of routine matters it includes the minutes from the december second, 2022 meeting. and the resolution of fiemdzings to allow for continued hybrid meeting and 3 construction contract modifications one for the page street neighbor way project. the john chin school safe routes to school and the hunter's point building 101 renovation project. modifications for contracts are

above the 1 million dollars threshold for commission consideration. but belocality 5 million dollars threshold to be heard individually according to the policies adopted by this commission. all consent calendar items can be heard individually upon request by a commissioner, staff or public employment to note in the one type of corrections has been corrected in item 2 the director's report, as well as to the minutes there was a typo -- yes in the minutes. there was a typo that has been corrected and will be published. and then bear with me we -- as the reason we had to hear this the consent item out of order is

because we need, there are a number of changes to the resolution that deal with the documentation of environmental review for each project not for the contents of the contract but the environmental review. they had to be added to resolution and i will distributing the 2 resolutions that were affected. and then in order it make sure we are dotting i's and crossing t's i will will read the seconds of the resolutions that have been affected so that commissioners can feel they have been fully informed about these elements of the resolutions that have been updated. i will distribute these now and get become to you in a moment.

included adoption of a set of city street and a pedestrian goals, policies, design guidelines as well as future strategies to improve the san francisco period of time realm including sidewalks, crosswalks and portions of the roadway and the draft mitigated negative declaration available for public comment. and -- where as on september 15, 2010 the planning department abandonmented the mitigated negative mitigation pursuant to the california environmental quality act. california public records code sections 21000. ceqa and determined the bfp not

have a significant can affect on the environment based on criteria of infections 1500664. mandatory finding of [inaudible]. and one 5070 decision to prepare a negative declaration for the ceqa guide lines. 14 california code sections 1500. and the reasons documented in the fmnd on october 28 of 2010 planning commission resolution adopted findings under ceqa guide lines and chapter 31 of the administrative code, adopted a mitigation monitoring and reporting program associated

with the better streets plan the next where as statement includes a change the page street neighbor way project consists of civil road way work land scaping. green infrastructure work. sewer work and traffic routing on page street from buchanan to goth street and includes design elements in the bs p. where as on october august fourth of 2017 the planning department issued a determined ceqa determination that proposed octavia enhance ams went scope of the fnnb and not require a subsequent negative declaration under ceqa guidelines. and where as september 4 of 20

antiboard of directors of municipal transportation agency adopted resolution 180904-125 sfmta board resolution aproving the page street neighbor way project and finds tellinged not have a significant affect on the environment based on the criteria of guide lines of the state's secretary of resource. sections 15064. determining significant affect mandatory findings of significance and 55070 decision to appropriate a negative declaration. reasons documented in the fmd by planning department. the next 4 where as statements do with the content of this project.

leading on to the remembers where as statement -- the public works commission reviewed upon planning commission resolution, the ceqa findings and determination and the sfmta board resolution and the preceding documents are on file with public works affair's manager and incorporated by reference now. therefore, this commission finds the page street neighbor way project not cause new significant impacts on or a substantial increase in the severity of impacts identified and analyzed in the document. no changes occurred since the adoption of the file cause new significant impacts or a substantial increase in severity

identified in the fmnd and no new information e merged that would change the analysis ofoir conclusion set forth and tht actions approved would not implementation. additional or considerablely different mitigation measures than those in the file and further resolved that the in compliance with chapter 31 this commission adopts the ceqa findings and planning department's determination in the ceqa determining tlagz is no evidence the pageistry projects could have a significant affect on the environment. and be it further resolved and that is the end of the changes for this resolution. >> moving i will -- move on to00

autochanges for item 4 d. and again bear with me. the item 4 d the chin school safe routes to school, where as on july 28 of 2010 the planning department prepared for public review the draft negative diclairation for better streets plan case number 20007-1238e or am included adoption of a set of city street scape pedestrian goals objectives, policies and design guide lines as well as strategies to improve san francisco pedestrian realm the sidewalk, crosswalks and the roadway and the draft mitigated declaration was available for comment.

proposed the project in the scope of fmfd and not require an addendum vipiral impact report or negative declaration under ceqa. and the next 3 where as statements are really the content of the project and we pick up on the third statement of the second page. where as the public works commission has reviewed the fmnd

the ceqa and determination and the documenters on file with the public works commission affair's manager and incorporated here by reference now be it resolve third degree commission findses the project would not cause new significant impacts or substantial increase in the severity identified in the fmnd. no changes occurred in the bs p since thedoption that would cause new impacts or a substantial increase in the severity of impacts identifyd and analyzed. and no new information e merged that would materially change the analysis or conclusion set forth the actions approved would not

implementation of considerablely different mitigation measures than identified and be it further resolved that the in compliance with the san francisco administrative code this commission adopts as itson ceqa find and planning department's determination in the ceqa determination that there is no substantial evidence the project could have a significant affect on the environment. and continues to the content statements of the resolution. and thank you for your patience with this. ed all of the changes have been updated to the commission website and to the resolutions under considering. we are working with affairs the planning department and the city attorney's office to help ensure that late changes to resolutions

don't happen in the future andef as we want to concentrate on the content of the contracts. and we will work to improve our process for the future. >> whoa. so i will take if there are questions on the. >> thank you very much. so i see commissioners you have your hand raised before i call on you. what i like to propose for consent is although we will i will ask for a motion to approve all items on consent in one motion. i would like to take each item separately and ask the commissioners as we go if there are questions to each item before we go to a single motion and public comment. commissioner zoubi?

i have i correction on the 4c. secretary fuller, the third resolved if 18 days not 182 days. calendar days increase. is that? correct? i'm sorry. could you pinlt out where this correction is one more time >> you c have further resolved and third -- one the commission approved the increase of 3, 1 -- the original cost of that number there and increase of 161 calendar days... so.

typo. >> my question is those 2 -- 2 requests we have that final mitigated negative declaration hat commission is voting on that we agree with the findings? of that work? or. >> yes, that is part of -- this resolution is a 2 step, it is adopting the findings that all of the environmental

determination work completed and -- is complete. and then also then the actual content of the contract modification. got t. thank you. deputy city attorney tom? hello. just to clarify. before you is the contract approval request in the consent. there are requirements that apply under chapter therein of the administrative code and certain findings are required to be made prior to project approvals. so really i think the language that was added was intended ensure that compliance with chapter 31 of the code and the rep 7ations of the staff in the report referencing the ceqa

document is what you are relying on. you -- taking the recommendations of staff and considering them and the recommendations of staff incorporate the findings that the planning department, planning commission and various other agencies have made under ceqa. we just needed to add that to the resolution in order to ensure compliance with ceqa. with respect to the contract approvals. skwoo and we -- supposed to read the contracts the findings from the staff or -- saying that commission agrees with the staff. without reviewing it. that's a great question. commissioners zoubi.

the it is really looking at the staff recommendation and what the staff represents while also having access to the document. which was attached to the staff report. soeen though there is all this -- there are additional references in the recitals the packet that you received had the lengthy document though it is saying that the commission is basing it on materials presentd and based on the consideration of the staff recommendation. >> thank you. are there questions from the commission on the minutes? questions on the adopting under state urgency legislation? >> are there questions from the commission on the page street project contract modification i have one question.

is project manager here today? and if not i can direct my question to director short. i asked there was a reference to unknown utility facility that contributed to the delay of this project and project manager responded today my question and provided detail on what that unknown facility was and why it caused a delay and in sum, it was again another surprise that the city often has of old utility spies being in the ground nobody knew about until they went in the ground. i was satisfied and thank him for his response it my question. any questions about item d the chin school project modification?

i have questions on that. director short, are is the department tracking delays caused to project delivery by our work with pg and e? i often hear and weloften hear, i think that part of project timing delivery is due to working with pg and e. and -- if we everment to talk to pg and e in a serious way about their affect on project delays it would be helpful to have data on specific projects why they were delayed so we make a case. do we i know reluctant to ask. track this and that.

in this case we hear about project delays a bit of pg and e would be nice for specifics. >> yes. we do track i think each project tracks causes for delays and does electronic if the delays are attributed to pg and e. we got i don't think we have compiled all of that in one location. but i think it would not be too challenging. i then and there we have both on the building design and construction and infrastructure design and construction we had projects where we had a delay

that is driven by pg and e weather hooked up to power or on infrastructure side and construction where we have not completed our project we are waiting for one last spees. i don't think we have it tracked but compilot data and have that available.

any other questions? i had a question on this. and again. department's project manager rafael responded to me. and he is here today. i believe? and if he wanted come up to the mic he could responded to the question about change orders. and -- how if you don't mind for a moment commenting on change orders and the additional costs

they presented to the budget. the 27% i felt seemed like a lot and you explained this to me. >> explain it to everybody, now. >> good morning. thank you for your time. as i mentioned in the response, to you that obviously our question was why the change order 27%. and if this was typical thing. you know as i mention in the my response that it is not typical but not uncommon that especially with a lot of renovations and existing buildings. and building 101 that was built in 1947, by the navy. it sat abandoned for quite a number of years and it is a building that was not like run by another city department of the right that you know has

history of the building has upkeep. so when we took on the project we had a lot of limited information about the existing conscience support history. of the building tenants. so those are some of the dhns we found. for one obviously -- the framing, right when we demolished the walls the framing conscience were in the part of the drawings that is something we could not have found until we opened the walls or you know started digging for the footings you know there was soil conditions that buried. when we did you know during the design phase we worked with a technical team exactly did borings for the foundations. to analyze the soil.

different areas had different toil continues. rocks that were hard to break. manage we could not found with that. we picked spots to test and that turned out to be a challenging thing that we found during construction. and the other thing i mentioned in the memo was the break down of the 20%. in change orders there are 6 categories. there is obviously the upon design errors and omissions. site conscience. cline requests. code issues. alternate -- you know and that gave you what the break down was you see where the money went of that we ended up or the additional money we needed for

the project. so. and the other thing, since this was like a federal or it is i federal grant. the economic development agency mentioned to the owner that just to use up the grant as much as possible. so that was another item we did was identified during construction alternative things added to the project to benefit the artist. thank you very much. director short, and secretary fuller i would like to request in the future one meeting a short tutorial on change orders for the commission. not a lengthy presentation as project manager pointed out there are 6 categories of change orders i know they come up, lot and can be controversial and so i think it would be to me useful to have a tutorial on change

orders. for us. keep would be happy to. >> thank you. >> are there other questions on the consent calendar if i will move to excuse me commissioner zoubi. one last question about the hunter's point project, what percentage is it completion of it now? >> it is pretty much 100%. and increasing the budget for? >> this is retroactive low paying for the change orders the work has occurred at this point. it is complete and some people have not paid yet. >> correct. >> [laughter]. got t. thank you. is there a motion to approve the consent calendar. i will move to approve consent.

a second? >> i will second. >> thank you we will turn to public comment on consent >> members of the public who wish to make 3 machines of comment on item 4 the adoption of the consent lineup against the wall in the room. if you are calling in dial 415-655-0001, access code: 2491 627 7759 ##, press star 3 to enter the speaker's queue.

sfgovtv, do we have callers in the queue. we have one caller. please, unmute that calm and you will have 3 machines to speak. can you hear me now. >> we hear it faint. i'm on the computer now. david pilpel i missed earlier part of the middle easting i was in another meeting i did hear most of the changes to [inaudible] related to ceqa and appreciate those i will talk about those. starting on the minutes.

on the millions on page 2, general public comment the first speaker was richard rothman. on the minutes general low i would suggest moving the public upon comment prior to the votes where there were votes taken because suggests this the sequence the commission voted and took public comment that was not the case. and so i would move the public comment block above the on the motion. through the. fifind anything else nonsubstantive with the minutesil communicate that to the sect fuller. item c and d good and comprehensive. ceqa additions. i think my only additions to those are to add in the

resolutions or the boiler plate the location of records. could be the planning department at 49 south vaness and in the one of the final where as clauses, it says, the actions approved here in. for example, on 4b, resolve. the -- third line from the bottom. would not necessitate that. i suggest changing that to the actions contemplated here in. review the language in more detail later it sounds complete and right to me it was just posted an hour or 2 ago. it is difficult to get through

that complicated ceqa language. i will follow up with staff after whether commission secretary fuller or [inaudible] staff. thank you. somebody put in time to get this verbiage correct and i appreciate that. more comments later. thank you for listening. >> thank you, caller. sdmrp is our upon concludes public comment on this item. >> thank you. is there debit on the motion? all in favor of adopting the consent agenda with revised resolutions. >> yes. >> i don't hear, no's. the motion passes. secretary fuller will pub lesh the minutes and resolutions and materials to the commission

website. >> it is now about noon i would like to pause the meeting and take a break. let us reconvene at 12:10. thank you. postponed during the agenda changes. item 8 is the over view of public works department infrastructure design and construction bureau of construction management. and bowero manager ed yee is here to present. and this is an informational item.

good afternoon commissioners. approximate happy upon holidays. i'm ed ye, i'm the acting manager of construction management in the infrastructure division. under mr. albert ko. today i will provide an over view and share what our role and responsibilities are. what projects we are working on. where our funding come from. and finally the daily challenges we experience. sorry.

as you see from the organization chart the bureau of construction management is one of 4 major burroughs in the infrastructure division work with engineering and project management daily and inneract with other burroughs on occasions. here we have for you is our organization chart. the bureau has staff that performs our daily functions. comprised of 4 sections focussing on capitol projects. wastewater programs. redevelopment programs and construction service that include scheduling, cost controls and quality management. this slide is a general sum row of what we do from

preconstruction to close out on a project. normally the bureau inspect contracts by private contractors hired by the city the work will be performed safely and in a timely manner. we performed tasks using system based on established procedures to cost of construction of projects. for the purpose of controlling time, cost, scope and quality. and person low meeting owner satisfaction and building trust with departments. we have photos highlighting the projects we over see and manage under public works street paving, scapes and curb ramps. puc.

sewer renew and wastewater improve am program. the mta we have sppth large are projects the vaness brt and well taraval. and on the development programs projects such as mission bay, hunter's point and treasure island. here i will share some key project statistics. showing our over all participation. we have 81 active projects that are varying phases of construction in which 50, 15% of the projects are in close out phase. public works is the lead agency and have contract authority on 51 of the 81 projects here. as for the other 30mta, puc lead projects provide fuller partial construction management and investment services.

over see and manage in the next fiscal year. you see from the pie chart this will give you a sense of where most of our serbses are concentrated over 50% with public works followed boy puc redevelopment and mta. we are receiving more projects from our own public works and moderate increase from puc from the renewal and replace am program. i wanted summarize 9 key agency that we worked with close low and highlight the major programs and projects we are working on. here we have 40 contractors and developers we work with daily.

over all we have a good working relationship with many of them and hope to continue building on that foundation of trust and team building. we have a break down of projects with the roadway and street scape programs leading the way followed by mta muni forward and traffic projects. on the right, we have i break down of the, major programs lead by puc, mta and redevelopment. this will give you a sense of the manage tude of work by contract amount and project count. on the next slide aside from working on projects a vision of

our operation wastewater facility and resilience plan respond to major sdaft and support recovery efforts from the aftermath. our duties are identified types and amounts of debris redirect work of existing contract stores assist with clearing roadways for emergency vehicles and emergency repair roadways constructions. in the middle public work system a part of the major sue are system improve am program headed by puc. we are partner an investment to upgrade our aging sewer system. our goal to build a robust system and mitigate maintenance and repairs. lastly, the city adopted project its reduce e missions at cites

in 2009 the ordinance focuses on equipment that cause the public healing risk. our responsibility is to understand the plan and ensure all requirements of the construction ordinance are met by the contractor. for example. inspectors monitor house keeping and equipment efforts project cites. and en4s when is noncompliances related air quality and e missions. prekruck phase management helps funds the operation. with support and funding enables staff it work now in the future. on the next 2 slides i want to share the funding sources that keep us busy. on slide we have funding on this slide funding from public works

and redevelopment. the next slide funding from puc approximate mt assister agencies. here this presentation slide there will be a discussion in the near future on most of the challenges we face through public works. i wanted give you when we were faceingly now and next steps. we don't have all the answers but we are working to find ways to fix the issues we share. first item is different site conditions or general low known as unforeseen conscience discovered during construction and different from the plans and spitzifications. delivering site conscience, roadway when we encounter

unstable contaminated soils. utilities, forgotten old lines or abandoned storage tank you heard for. team usa working to find ways to identify and map the utility in order to minimize the frequency of these encounters. such as holes, president holing. asphalt records. locaters with ground penetrating radars. high-tech stuff. buff just to share with you in the last 3 years 30% of change orders related to differing site condition this is is a shine is to come in the future requests for time and monetch on a positive note. much of the issues involving upon different site conscience cost and schedules have been trending down.

slightly. we are making small improve ams here. on the second item. timely support from third per company. conduction construction projects have conflicts with goes to electric to telecommunication. third party companies take an amount of time to responded and w out a resolution. has not been easy we upon find ourselves requesting the companies for assistance. and i'm giving you another preview behalf is to come in future change order when is we request for time extensions to address delays caused boy the third party companies. the special challenge here is really pg and e. limed resources and high turn overs to make sure they don't

lose focus on our projects teams directly engaging with them regularly. our city engineer albert meeting with them weekly. i think from the vice president and all the senior management. crossing fingers i think we are making head way not a lot. third item. skilled labor shortages we responsiblesed labor shortages on construction projects. construction management. on our side we are responsibling a noticeable decline in the interest of construction management. i know many engineers that graduate don't think of construction management first. they are inclined to stick with the major they studied with. but we may need to turn

attention to advertising construction management positions. to increase our pool of resource. the construction management discipline in years is growing in the college system. and in the industry. we need to tap in this resource. currently, there is an effort in developing classifications within the city. now we need to regain our focus to work on this endeavour. it is workys work on the upon 7 huh over head lines that power the tropical and he trains. and we don't have enough to support where lightweights are present the shortage is

affecting the project ability to relocate to allow contractors to work safely. project time lines and budgets are impacted share the issue with you to provide insight on future approximate terrible change orders for time extension and additional funding to scour contractors who may have the special workers. splay chain delays. do you to the opinion dem and i can the worry are stretching time lines. if not directly then through rising can have thes of fuel, and other commodities. due to that it is a threat on our project out come. production of material good are stopped or declined workers are not able to work and shipping industries are pritting minimal level runothing supply chain

bottle next. we will see contractors requesting for time extensions for delayed delivery of materials needed in projects. you will hear terms like material shortage. cost escalation. backlogor back orders and extended lead time. project teams are working together with contractors to mitigate impacts. on some of the projects utilizing reconditioned materials on an innerim base and w with sister agencies to borrow supplies from operation's yards. passport from sister agencies. so many projects located in areas where over head lines ever present the need for more mta support is know warranted we need mta's help to relocate

stops and most importantly deenergize the over head lines so contractors can w safely. gifrn the approval process that required review and coordination given their currently circumstances of resource mta can provide limited support. it goes become to the skilled labor shortage discussion regarding the over head line if mta is experiencing that same deficiency. over all, number of projects are experiencing significant schedule and cost impacts you so in future change orders. we are trying to mitigate the impacts soliciting third party contractors who may have the workers to provide support serviceos days mta will not be able to. the other item its not directly for puc not a support issue.

its -- really on our end the challenge that -- construction management is facing is how to staff up the support puc. and -- puc is requesting us to provide additional dealt indicated staff devoteed full time inspections on sewer related work. so -- to give you i gauge. we have 18 inspectors. and over 55 practical cites throughout the city. and over 25 more puc projects on the way for this fiscal and next fiscal year we need to find more inspectors to that can hit the ground rung. in the meantime we are look to consult and fill the gap. to make a challenging situation worse. we lost 3 more inspectors and due to retirement and

resignations we will work closely with hr to fill positions. lastly on technology spchlt the delivery. projects in this fast track environment has been a challenge. we are using microsoft applications to manage our logs reports and change order and mittals. we'll meet it son to start implementation. thank you for approving the software. on a fine are note despate challenges we have hard working engineers that address the daily issues. and i thanked them for efforts and contributions to the bureau and the department. this concludes my presentation. let me know if you have

questions i hope this was useful to you should you neil further information reach out. thank you. thank you for that very strong presentation i thought your slide deck was excellent i learned a lot and wonderful model for the department. thank you very much commissioner zoubi. thank you. i learned a lot. i have a request about the challenges. how often does your team proactively look at the challenges. to see if it anything is changing or getting better.

we look at it every day. we reach out to sister agencies and third pers to figure out how to resolve the things while we encounter them. [inaudible] you know depending on the priors and how urgent it is we would get on top of it. but -- the trends are coming down a bit because i think our project manager and engineers are doing a better job getting everything prep exclude ready for us when we hit the ground running. >> the [inaudible] what are there like rights.

dot companies pay the city fee or reason for giving that convenience to the residents of san francisco? what relationship does the city have to the third parties? the third parties are governed by the state, california cpu c. or california p uc. and they have franchised rights to be in municipalities and the state governs what dictates or had they are allowed do and not allowed and the city limited ability to control. so, we have sometimes we have

certain i'm upon blanking on the term of art. we can provide certain guidelines for what they mode to do. to mitigate the existence of i will use, for example. a surface mounted facility and one of the fixtures that the utilities need for internet. we can't revent them from install nothing the public right of way but provide guidelines how to install them in i way that minimizes the negative impact to our community. and if the utilities feel they are strict they will take us to court. we do engage and the team does a good job and ed raises to the department director and city engineer and my attention if

there are, holding up a project or like low to be a concern. he energies that for us. but we have do not have control over a lot of what the utilities do they are regulated at the state level. i would love to hear from him, too. >> thank you. director short. it is complicated but i think you did a great job of explaining the general contours that are the the authority that the city has to regulate the public right-of-way. franchise rights that pg and e and other companies have. and there are disagreements about where the boundary lack. that for the moment, thank you.

thanks >> commissioner segal. >> we were all member of the public prior to what was sick months ago. this is what the public sees -- has no idea how -- all of had they see relates to all the innerdependent of physical realities and sister agencies. thank you so much. i'm going to need a review of it actually and we had so much in our packets i would love to ask our staff to just resend your section of hayou presented here today and the 2 first page of

the organizational chart. there was a lot to digest there, too. and i have one question hamay be so simple buttil be embarrassed i'm asking. when you showed the pie chart u and there was 15% i think of development projects. called development projects? >> yes. >> what are development projects. >> it is mission bay. >> programs. >> it is mission bay. hunter's point. >> mission bay and hunter's point, visitation valley. treasure island the major programs that are redeveloping lands. >> okay. like building a guilty city in itself. example is mission bay going on for 25 years and we are about to see the, the light at the end of

tunnel soon. >> >> thank you. add to that, may be i don't need to add approximate this answered where you are question what is the development project. i'm sure i will have many more questions as we go forward. this is preliminary i will review what was sent to us. thanks. next. a reminder we can get documents on our website. if we do want to look something up when we go home weep want to or in the future we always have an easy place to find all of our presently anticipations and the slide decks this we see from the first meeting they do not get taken down. i doll that. easy to find. >> good. all right. hearing no further questions we

will take public comment. members of public who wish to comment on item 8 lineup against the wall if you are in the chamber and if you are calling in dial 415-655-0001, access code: 2491 627 7759 ##, press story 3 to enter the queue. sfgovtv do we have member of the

public in the queue who want to speak on this item? we have one member of the public wish to speak. sfgovtv police unmou that person. you will have a 3 machines it peek and i will provide you with a 30 second warning. >> can you hear me. >> we can hear you. >> great. david pilpel i moved to the phone. appreciate the presentation. mented highlight a couple of items on the electrical issues pg and e has a long be stabbing agreement with the city dating back to 1939 that caused a fair amount of unhappiness on the city side because it does in the

have an expiration date and not clear how that might be amendd and the westerlied has changed since. butt franchise agreement has not. the city can regulate construction that pg and e under takes in the public right-of-way. in various ways there are also a number of issues between the city and pg and e related interconnection and intervocabularying if sillities tariffs and rates and lawyers in the city attorney's office and staff at the puc, mta and public works busy. as to city staff, yes, there is a challenge about hoiring and

retaining staff but the electrical area 73, 75 and 736 transit power. folks. that is a continuing change. relating to construction management i'm of the view that it irrelevant is a specialized area, there are in the many folks work nothing construction management and may make sense it cents rollize more of that work within public works and perhaps take in some or all of the staff at mta, puc and elsewhere that construction management so that there is more stream lined efforts there.

i thought this group over cease perhaps could be directing a question on that. thank you for listening >> that is our final public commenter, on this item. >> thank you. further discussion? okay. thank you very much, again mr. yee we will move to item 9. call that item. >> item 9, the public works director hiring update. originally human resources

employment services sean had hope to provide an update a scheduling conflict prevented i will provide a brief occupant his behalf. and this is an informational item. >> department of human resources has engaged the recruiting firm beshg research they reported in november. the will if i were is planning a meeting early in the new year with stake holders in the process. and -- and inform that process next week chair post will meet with chair the sanitation and streets commission. director short and the department city attorneys and me to discuss the out come of prop b2022 election. and how to prescriptionalize the results for the 2 commissions. one of the items to discuss is

if and how the involved the sas commission will be in the director hiring process. once we have firm direction out of that meeting of the chairs i will begin working with beshg research to schedule this kickoff meeting. at the least working group of had commission comprising 1-2 commissioners will be a part of that meet and provide high level input on the director hiring process. i will work with the commissioners representing the commission to take part in the meeting. and the on going process. i suggest gather interests prosecute commissioners who would like to be a part of the working groupful that working group will bring people back to the commission for consideration to be among the 3 candidate this is commission will recommend to the mayor. that is the end of my report but

happy to take questions although i may not have the full information. any questions. having for volunteers. if you have an interest in participating. okay. no. we have up to 2 or have public meeting great. thank you very much. and anythingel. thank you very much for that update. this is informational but we will open it to public comment. >> members of public when wish to make comment on item 9 the department director update, if you are present lineup against the wall. if you are call nothing dial

415-655-0001, access code: 2491 627 7759 ##, star 3 to enter the speaker queue. look negligent chamber we don't have any in person public commenters. sfgovtv do we have callers wishing to speak? they are indicating we do not. that concludes public comment on this item. >> thank you very much. we will move on to item 10. call that item. a little lost in paperwork. item 10, is the public works

commission officers election for chair and vice chair the term of january 20, 23 through december 2023. purrules of order adopted december second of 22. elections for the coming calendar year are to be held on or after the first dave sdchlt preceding year. if multiple nominations made for one position we will hear each operately. if there is one nomination for chair and one for vice chair the commission may elect their officers in a single vote. this is an action item. thank you very much. cut to the chase here. would anyone like to serve as chair next year? i will be happy to serve as

chair. would anyone like to serve as vice chair other than? commissioner zoubi would you like to serve as vice chair >> yes >> thank you. >> how about a motion, please to nominate me and commissioner zoubi. >> i would like to nominate lauren post to be chair of the commission. i thought we were doing them together. can you make the motion and i will -- yes. >> yes. >> so i will move to nominate them in one vote commissioner post as chair and commissioner zoubi as vice chair. second? >> carla can you second? [laughter]. second. >> okay. >> thank you. we turn it public comment on

this item. members of the public if you wish to comment line up along the wall if you are in the room. if you are call nothing remote dial 415-655-0001 then access code: 2491 627 7759 ## and press star 3 to enter the speaker queue. we do in the have members (who want to speak. sfgovtv do we have caller on the line? we have one caller interested in speak on. unmute the caller and you have 3

machines to speak. can you hear me? great david pilpel wanted to speak briefly in support of both capable leaders of this small and mighty commission. it will be grit to take the word, acting off of your title, let's make it real. one more year or one year at a time and keep up the good work. thank you very much. both of you, all of you. thank you. caller. and -- we don't have other commenters on this item this concludes public comment. thank you. there is no debate. all in favor of adopting the motion say, aye. >> aye. >> i don't hear opposition the

motion passes thank you very much. and we will do our best in the year 2023. thank you. >> now we will move on to the next item 11. >> item 11, the public works commission 2023 regular meeting calendar. per rowels of order adopted on december second of 22 the schedule of regular meetings for the coming year are to be held on or after the first day of december. wait. the -- the adoption of that calendar to heard after the first day of december of after determining meeting schedules based on room availability. department staffing and the sfgovtv ability to broadcast i pulled the commissioner's

availability and this schedule of regular meetings represents the consensus dates that w for most commissioners. the proposed calendar incorporates the dates adopted by this commission in august of 2022. to establish the regular calendar through june of 2023 and adds meeting dates for july-december 2023. and the consensus was that we had continue holding meetings on the first and third fridays of the month. upon begin this is public service i want to acknowledge that the significant time communism this commissioners make to this commission and so finding good timeless was not always easy. i appreciate commissioners for being open with mow about their schedules. and in surveying commissioners

and stake holders the request to begin meetings a little earlier at 9:30 was a strong preference. and this pro calendar includes a 9:30 a.m. start time. to note, this does differ from what is written in our rules of orders which i recommend that at in time we may want to amend to delete that specific time but -- that's not necessary today. this is an action item. and i'm happy to take questions on this calendar. thank you. are there questions before we go to public comment to adopt a calendar to continue the first and third mondays of month and begin nothing january meeting at 9:30 in the morning? >> you said mondays. i misspoke the first and third

fridays of each month at 9:30 a.m. >> are there questions. okay. yea. all right. i will take a motion on that. is there a motion to approve this calendar? i like to make a motion to approve. >> i second. >> thank you. >> we will take public comment. >> members of the public had wish to make 3 machines of comment item 11 lineup against the wall. if you are call nothing dial 415-655-0001, access code: 2491 627 7759 ##, press star 3 to enter the speaker's queue. we do not have members present.

sfgovtv, do we have a caller on this item look to speak? than i are indicating there is one caller. culler you have 3 machines to speak. >> david pilpel, and this might be my last comment for the meeting. and the year. so -- first thing i did was check for hell day conflicts i did in the see any hell day conflicts. i did note the change to 9:30 and not 10:00 so i presume take affect the next meeting the next regular meeting of january 6. and throughout all of next year.

in the resolution i had a couple of issues in the first resolve clause. it does in the establish the establishment 22-june 23 meeting schedule it is the july 23-december of 23 regular meeting schedule. i insert the word, regular. i would if you are amending the resolution i would encourage suggest, tamping the meeting schedule as an attachment the prior resolution and august -- had the appropriate language. but did in the attach the schedule and so -- wherever there is an attach am i'm in favor. referencing it dp saying as you know provided in the attach am one or here to. manage to that affect. i'm00 eye thought that this

might prosecute seed in part the resolution from august and now afierce may not -- it provides for holding regular meetings in section 3 of article 3 it says shall hold regular meeting. i thought it does in the specific low say on the first and third fridays no have a time certain in the rules of order. suggests the rules upon don't have that language. right now. at least the adopted rules on the website.

so with those thoughts you motive want to discuss a bit, i support stake the regular meeting for 2023. first and third friday, 9:30 the commission may cancel some or have additional special meetings as needed look forward to those and this is my final comment. happy holidays. thank you. and that is the final public comment. i suggest we amend it to amend this resolution that is a glaring error i can correct. state what the error is. the error is that in this second where as statement establishes the september upon 22-june of 23 when it is really establish the

january 23-june or december 23 public works meeting schedule. >> thank you. why further discussion on the motion. with this correction. the rules need to be update to the ones adopted. last meeting. so. no further questions all in favor of adopting the calendar in the resolution as modified. say, yes. >> yes. of i don't hear no's the calendar is adoptd and posted on

our website as a resolution. thank you. we will move on to item 12. call this item. >> item 12, the now business initiated by commissioners and this is an informational item. >> thank you. i have a new business to initiate. yesterday i believe an article in the chronicle about dbi per misting delays. no news but an article about that. public works was mentioned as the city agencies that does participate in permitting some projects from time to time. and i would like to request in the future a presentation from dpw just very briefly on dbi and what it is and how our department interacts with it.

i'm not clear. and i just want and again a presentation on our role in permitting hozing and other dbi projects and would in the goal being to have assurance we are part of the solution and not the problem when it come to these dbi permitting time lines that to me is a tax payers seem excessive. thank you very much. commissioner zoubi. yea. since this is the new business part, our left meeting for 2022 i want to wish everyone a happy holiday. and thank you for the great for dpw and the commissioners for all your work and -- commitment to the city. and -- throughout the year.

looking pardon to work more with you next year. my request is i want for the next meeting i like to have a list of -- all existing as needed contracts with expiration dates. and i know as we go we will get these renewals and extensions and so forth. i would like to have manage for the commission to have an idea when of what -- is coming up in the next 3-4 years. and -- i -- will work with director short on the existing projects this we have. like to seea projects are coming up. what are the next 1. which are completed soon and so

forth. that would be my request and happy new year, everyone. thank you. >> thank you. commissioner segal. >> yes. these are just really nit picky items. so. i asked before and we would be helpful if we haves addresses of the projects we are discussing. wherever possible. a huge area then the dress is not that simple but if we could have them and if we could also have the name of sister agencies that we are working with on the project that are responsible for it. thol have this. part of our agenda so the public knows and we know them. i think a part of the public perception of our department is that -- they are not sure who is doing what to whom and when and

where. the other thing is and also about making things easy for normal people to -- understand. thank you so much for the glossary who prepare third degree temperature is helpful but a lot of this is it it is general knowledge not -- specific it our department. or to our role. i think when we were had requested was the acronyms that are thrown around here. if oui could have acronyms that would be helpful to us and i would say, in general great to have that on our website, for us it -- so. thank you so much. new year resolution for our

department. and i want to wish you all happy, healthy holidays and a productive healthy year ahead. >> thank you. commissioner zoubi. i do thank the leadership of the dpw. and the staff and everyone but -- special thanks to city attorney christian for your passport and -- your -- presence here is important. to us and helped a lot. thank you. >> thank you. i guess we will move this, informational so public comment on this item.

>> members who wish to make comment on item 12, new business initiated by commissioners may lineup. if you are calling in dial 415-655-0001, access code: 2491 627 7759 ##, press star 3 to enter the speaker queue. electric in thes chamber does not apore we have any members of public look to speak on this in person. sfgovtv do we have anyone on the line. there is one caller. unmute that caller you have 3 millions i will provide a 30 second notice. can you hear me.

daved pilpel again. commissioner segal. ka over the air to make a comment since her concern that she expressed the addresses include perhaps on the agenda to enabling clear for the members of commission and the public. i don't disagree in general but there may be specifics where revealing the location is not warranted or it does not apply and i am a bit correspond about the length of the short title and long title or staff recommendation for items i wanted to be careful about bulking up the agenda with long description this is have to be read and understand. and how that comports with the brown act and sunshine

ordinance. as to brief meaningful descriptions of items i think it is appropriate in the staff report and also.ed to reenforce my previous point about including maps and photos of projects not just in the presentation but staff report to where the projects are and to develop more specific templets how items are packaged and prosecute voided to the decision. this is an evolving matter and we will continue to --ity rit that, to the staff and with the commission as the commission desires. that's allir have. thank you for listening. >> that is our last final public comment on this item.

>> thank you very much. we will turn to our next item. then. >> this the item then is general public comment continued from item 2. if necessary. and since we dp not exceed the 15 million time a lotted for comment at the beginning this item is in the needed and we can proceed with the agenda. >> thank you. is there remaining business? there is no further business on the agenda. >> hearing no objection i adjourn this meeting. i wish you a happy new year we will meet in the new year on friday january 6, 2023. thank you.

>> still a lot of people wonder since the trees have a lot of issues, why did we plant them in the first place? >> trees are widely planted in san francisco. with good reason. they are workhorses when it comes to urban forestry. we have begun to see our ficustrees are too big and dangerous in san francisco. we have a lot of tree failures with this species in particular.

this is a perfect example of the challenges with the structure of the ficustrees. you can see four very large stems that are all coming from the same main truck. you can see the two branches attached to one another at a really sharp angle. in between you can't it is a lot of strong wood. they are attached so sharply together. this is a much weaker union of a branch than if you had a wide angel. this is what it looks like after the fi c.u. resolution s limb l. >> we see decline. you can see the patches where there aren't any leaves at all. that is a sign the tree is in decline. the other big challenge is the

root system of the tree are aggressive and can impact nearby utilities, and we can fix the sidewalk around the tree in many cases. we don't want to cuts the roots too severely because we can destabilize the tree. >> in a city like san francisco our walks are not that wide. we have had to clear the branches away from the properties. most of the canopy is on the street side and that is heavyweight on those branches out over the street. that can be a factor in tree limb failures. a lot of people wonder since these trees have a lot of issues. why did we plant them in the first place? they provided the city with benefits for decades. they are big and provide storage for carbon which is important to fight climate change and they

provide shade and really i think many people think they are a beautiful asset. >> when we identify trees like this for removal and people protest our decision, we really understand where they are coming from. i got into this job because i love trees. it just breaks my heart to cut down trees, particularly if they are healthy and the issue is a structural flaw. i have also seen first hand what happens when we have failures. we have had a couple of injuries due to tree failures. that is something we can't live with either. it is a challenging situation. we hate to lose mature trees, but public safety has to always

>> due to the health emergency board members are remote via video conference special participating in the same as if they were present. public comment available for each item. for member hos wish to comment the phone number is 408-418-9388,y access code: 2495 060 4103 ## when your item is called dial star 3 to be added to speak. you may address the board once per item up to 2 minutes. call to order. >> director richardson. >> here. >> director upon