>> order of the streets sanitation and streets commission. today is monday january 23, 2023. mr. fuller please call the role. it is 10:00 am. >> good morning, please respond with here or present. tomas harrison. >> here. >> commissioner hair shon is present. kim hartwood shoelman. >> here. >> commissioner is present. >> ion has an absence that he notified the commissioner president about. >> present. >> present. >> commissioner seme is present with four commissioners present we do have quorum for the sanitation and streets commission. due to the covid health machining and given the health

recommendations issued by the san francisco department of public health and the emergency orders of governor and mayor concerning social distancing this meeting is being held via tele conference and streamed. for those of you watching the live stream, please be aware that there is a time lag. on behalf of the commission, i would like to like to extend the thanks to the staff and building management for their assistance putting on this meeting. for members of the public wish to go make public comment, from outside the hearing room, you would dial the public comment 415-655-0001 and use meeting id

24887034824 followed pound and pound again. and then to be recognized press star-3 to raise your hand. please note that public commenter must limit to the items being discussed. and to remind you if you don't stay on topic, the chair may remind you to stay speaking on that item. we ask that you refrain from the use of profanity, please address the commissioners as whole not as a individual. item 9 was posted with an error and will need to be postponed until and rescheduled until february 13 meeting, that is the overview of department of public works grants item 9.

>> thank you, are there any request from the commission to amend the order of the agenda? i'll make a motion, i'll make a second. >> unless there is a request being requested, we will not need to make a motion. >> excellent, thank you, we shall continue. hearing no further debate, i'll skip over that too. my turn, happy new year, it was a wet start for the sanitation and streets commission. our trees very important to us, reminded us of good maintenance and upkeep and unfortunately, the acts of god or those above us, we don't have control over but we can control how we respond and we prevented as much as possible.

very important looking forward with regards to the director with regards to the trees. i know it had everyone's attention and keeping them healthy is as important as keeping our community safe and healthy. that said, we're working on our land acknowledgment, took a little bit of a delay but that's because we want to take the state seriously and we want to take the right time and effort making it something that is appreciated rather than something that is wrote as one of the commissioners said. that being said, i have no further comments. and this concludes my announcements. mr. fuller call the first item. >> clerk: comments specific to

the agenda on the agenda may be heard when that item is considered. members of the public may address the commission for up to three minutes and public comment may be continued to the end if public speakers exceed 15 minutes of public comment. members of the public who wish to make 3 minutes on public may line up furthest from the door if present here in the, in room 408, if you are calling in, please dial 415-165-0001 and use code 218, and then press pound, and pound again and then star 3 to use your hand to be recognized. it did you not appear that we have any in-person commenters

that want to speak on this item. do we have any callers on the queue who wish to speak on this? and they are indicating there are no callers, so we do not have any general public comment. >> thank you, that concludes general public comment, mr. fuller please call the next item. >> item 2 is director's report and carlo short is here to present and this is an informational item. >> good morning, interim director, thank you for the community against to update you on few noteworthy events. the team has been at the for front of the storm's efforts. while we did have some heavy showers last wednesday we've been getting a draek from the downpours.

since new years, san francisco recorded 17 inches of rain making it the first three week wettest in history. and with that came a lot of damage so. i would like to share some numbers. we distributed 300,000 sandbags during our operation. often the mid-pounding rains and high winds. we have been working hard to replenish the stock and we now have more than 15,000 sandbags on hand. our street recrews patch 858 pothole. considering that we ofrj just over 600 potholes a month. today we're above 800 and the month is a little bit halfway over. i don't know if you know why potholes emerge in the rain. i will share. the science is straightforward when water saepz through the

pavement in the asphalt or concrete, the sub surface can start to erode. when vehicles passover the compromised area, the roadway can break down even more creating a pothole. our crews can repair smaller ones pretty quickly using hot or cold patches. our goal is to patch 90% of potholes reported through the 311 customer service center within the first hours. and next up, catch basin san francisco works with the public public utilities commission to keep catch basins clear of debris so that rain can run into the storm water system. when the rainfall fast and heavy like we saw on new year's eve and after, the system maxes out and flooding occurs. there is no urban system in the

united states that is built to capture the storm water that day. since new year's eve, we've had 900 service orders recording to base flood basin. public works catches and we were able to clear 852 of those. when we can't clear or when we clear the surface and the catch basin does not drain, then we notify the utilities commissioner and they use the specialized vacuum trucks in order to do that. so 90 of those 942 service orders were transferred to the public utilities commission. in addition, public works trade work residenter rooferers, plumbers, electricians sheet metal workers had a lot of work fixing city buildings a fekds by the storms that's on going. we had 61 service orders, from

everything from leaky roofs to over flowing drains. we've also been dealing with rock and mudslides. first our engineering team assesses the damage, they look at safety measure, and then our street repair and street cleaning crews are brought in to clear rocks, place sandbags and plush down the streets and the like, it's a team effort. our team dealt with a major incident with the discovery of a very large cracked bold on around the randall museum in corona heights that needed to be knocked down carefully by a specialty contractor that we called in before it start today crash in. it was the size of a truck, it was huge. others are created ne highway between slope and skyline, and twin peaks at bernet, the 200

block of bern dale and a sink hole. and as you noted, our tree crews have been at the front and center with 1665 storm related service orders put into the queue. of those 848 related to fallen trees, large branches or land threatening property blocking roads or falling on overhead power lines. rounding out the service requests were urgent request to trim trees to keep them from failing. i do want to note that we're still in the process of the way they come in, it's so past and curious, we have to make them safe and we go back and assess the data later. so we should have more detailed numbers. thankfully none of our tree incidents resulted in incidents

or deaths. sadly a tree fell and killed 7 3-year-old san francisco resident, a heart breaking result of a hard storm. it's hard to transition from tragedy to joy, but i will tray. the lunar new year started yesterday. the year of rabbit. we have been working hard to get china town ready for the festivity, our goal is to clean dragon and repainting the dragon polls that adorn. we provide extra deep cleaning in the alleys that are packed with shoppers during this holiday season. and ifls out yesterday and was told by many people actually how great the streets look, how

everything looked great and clean that was very validating. this year the chinese new year parade will be held on february 4, it's one of the biggest events of the year in san francisco and as been tradition, the public works director has asked to serve as judge. so i'm excited to represent our department. our department also does a lot of work before and after the parade. our pothole crews smooth out and many come after to clean up afterwards. to kung hay fat choy, i would like to let you know that we wish you a happy new year. our beautification is back on

saturday january 28. this month is district 11, so we'll focus on the outer emission and other neighborhoods. these events bring together community members and neighborhood organization and our city staff a lot of employees come on their day off to volunteer. remove graffiti and pickup litter. we're often joined bit district supervisor and other elected officials at these events. we would love it if you can join us. the day gets started at 9:00 am at balboa high school, we have a brief pep rally and then a safety talk to make sure everyone is working safely and then we get our volunteers to the project site so. we will ask the commission secretary to make sure that you have the schedule for the rest of the year.

last, not lastly next up, i wanted to let you know about our black history month activities. this year's theme is black resistance. we have 3 panel discussions already on staff, where staff will be with staff. the rev. arnold and mill many maker, there will be a series of did you know emails that go out to all staff throughout february and the month will cap with an employee potluck. they always do an amazing job. and i am definitely looking forward to what is on the roster next year. and on a final note i'm going to wrap up with sadness, kevin

bird our supervisor of, died unexpected leon thursday. he loved to talk about his german shepherds and bike anding jogging. we are comforted to know that he was enjoying what he loved during his final moments. he will be missed and that's it for my report. thank you for your time. if you have any questions, i'm available. >> thank you, director. our heart goes out and thoughts and prayers to his family and to the family of the young lady beth, i forget her last name. but, thank you. very somber moment and reminder life is fleeting, but here we are trying to do our best with what we've got.

commissioners, any comment sxz remarks. >> maybe we can adjourn in honor of our friend. would that be acceptable? >> question of adjourn or moment of silence perhaps. >> moment of silence. >> all right. >> director short, if i can get you to follow-up, we will now have a moment of silence for. >> we will now have a moment of silence to honor the memory of kevin bird. >> thank you, i often say, silence can be deafening and that's why it's so important. thank you for the updates, i'm looking forward to see what the

report is on the tree. as we're getting to the group of how we can make things and assist in things being more efficient, i know there is critical droughts 6789 and that's one small question, the busiest one, it was removed last time i was there on ocean avenue, was there a reason for that removal? i assume it was because of the storms? but it was not there. often times it's because we have to rfm maintenance, we do have challenges at times and i

will find out for you what happened there. it was more for piqued my interest. yeah, mr. fuller please send us the calendar for all the clean ups. and would love to spread the word and also participate. hearing any further questions? mr. fuller, please open public comment on this item.

if you are calling in dial 415, 655, 0001 and use meeting code 24887032824 followed by pound and pound again. in the hearing room it does not appear we have any speakers on this item. sfgovtv, do we have any callers in the queue? they are indicating we do have one caller. please unmute the caller and caller you have three minutes to speak. i'll let you know when your time is about to expire. >> speaker: i hope you can hear me okay.

just one minor note in the memberium that was a very moving moment of silence, i believe both on friday and today's meeting and the director's notes, she related the date of passing of february 12, and i would suspect it was actually january 12, and you may have that correct for the minutes. and i'm very sorry about the loss. thank you for listening. >> clerk: thank you, caller and that is our only comment on this item. >> thank you, there any further discussion? hearing no further discussion, mr. fuller, please call the next item. >> clerk: item 21 consent calendar of routine matters including draft minutes for the

november 21, 2022 and december 28 and adopt findings in continued use of hybrid meetings. just to note that we have both of these draft minutes on here due to the cancellation of our december meeting, and they have all been sent out to the commission ahead of time and were posted publicly for review as well. >> do i hear a motion to adopt the motion of routine matters. >> so moved. >> do i hear a second. >> second. >> motion made by commissioner hair ton and seconded by commissioner cmeni. given the motion, we will now hear public comment, mr. fuller, please open public comment. >> clerk: members of the public who wish to make three minutes

of comments on item 3 the adoption of consent calendar may line up against the wall from this in the room with us by the door. and if you're calling in, use meeting access road 24887034824, followed by pound and pound again. and then press star-3 to raise your hand to speak. >> sfgov tv, do we have any call inventories speak on the calendar. sxl they are indicating we have one caller. please unmute them, and you have three minutes to speak and i'll provide you with a 30-second notice. >> david, no issue on item 3c

on 3 a and 3b on the minutes, i have a couple of minor as you seesing and corrects, i'll try to do this within 3 minutes. you don't have to have those items. starting on 3 a throughout commissioner, i believe is a hyphenate and there are a couple of references to her that lack the hyphen, i believe on item 7, the reference to supervisor that's correct but i think the consistent with other references it would be good if you add the the word zero. i don't understand that it's necessary just the line that says, members present or just

members, what the names is sufficient, and i think that's it on item 3-a. on item 3b on item 3b on the beginning on the calls, commissioners were noted on the at the time, commissioners kwan and mcgonum were president, commissioner bongomun and later commissioner kwan was absent. on item 3 at the bottom.

commissioner attendant in track. >> 30 seconds. >> speaker: commission minutes. that's it, i would suggest that to the extent appropriate that those suggestions be incorporated in the minutes, thank you very much for listening. thank you caller and that appears to be our last caller on this item. >> is there any further debate on this motion? hearing no further debate all in favor of adopting the consent calendar say aye. >> aye. >> any one opposed?

say nay? seeing none, the motion passes. [gavel] mr. fuller, please call the next item. >> we now turn to the regular calendar of items to be considered individually. item 4 is the presentation of the public works department operating budget and priorities for fiscal year 2023 and 24 and fiscal year 24 through 25 presenting this item is chief financial officer bruce robertson and this is an informational item. >> good morning commissioners, deputy of director management. i'm going to go to the budget and answer any questions may have. i want to you let know that we're in the early stages of development.

we have to commit a balance budget to the mayor's budget by february 21. on the priority, we gave a very similar presentation to the public works commission. with that, i'm going to dive into the preptation. fiscal year 2023 as you can see was approximately 451 million dollars. and that included the implementation of proposition b that split the department into public works and the sanitation and streets department. this new budget will undo that split and combine all the sanitation streets department back into the public works department. and i'll go into the impact of that as we go through the presentation. i'm also going to spend some time, give you an overview of the entire department because

it's really impossible to dis tangle the twoment you can see the 7 bureaus, you can see building design and infrastructure and construction and street use and mapping. those are three of the bureaus that are always in the public works department. and those three bureaus do our horizontal and vert fal construction as well as provide permitting and enforcement of the right away. i know interim short has talked about the program that's one of the high profile programs that you see of the street bureau street mapping. i'm also going to spend a minutes and show you what the combined flow chart looks like with the streets commission and the public works commission and all of the other components of the organization brought back into one. just moving left to right, you can see the city engineer and design and construction, and

that's mainly streets and paving program, a lot of hydraulic engineering and you can see project management and construction management and the a for mention section. you can see next to it is the building design and construction bureau and that's overseen by the city architect. and they have 5 bureaus, they have project management and service sxz landscape architecture and then a bureau of architecture. and then moving over to operations, the one that you're most familiar with, the sanization and streets department, that is building and street repair, central operations, street environment alt services and then the bureau of urban forestry. and then on the far right you can see the shared services that come from general administration, hr, it, financial services budget, accounting capitol planning as well as human resources, newly

added with the prop b passage and remains even with the new proposition b. that's an overview of the entire department with the five bureaus as well as you can see the key reports to the director emergency management policy and communications. moving on, i would like to give you an overview of all the types of work we do and you can see all the work performed by the sanization streets department, you're going to get a much more thoer' review on the bureau of building. so i'm not going to spend a lot of time on this but it's staggering to see the amount of work performed by this department whether it's almost 1100 programs, 159,000 street cleaning, 4 3000 requests for graffiti abatement. you can see the blocks paif,d the potholes filled, the trees

planted, trees maintained, building service requests we received and then the miles swept which is really statement number over 16 3000 miles swept. so, it's a good moment to decide, it really does show all the great work that we do. and the budget really reflects the need for staff and funding for all of this great work we do. i'm going to spend a little bit of time because public works is one of the more complex budget in the city. this is where the money comes from. and i'm going to go largest to slowest and go from pie chart on the left.

and that's funds coming in on the infrastructure design and construction and the building design and construction. we get other city department to perform work for them. so a simple example of that, may be at the friday public works commission hearing. there was a hearing around the castro elevator and that was upgrade the castro elevator to go to the mini platform at the castro station. those funding sources came from the mta. so the money from the mta as well as our internal staff to provide that work and that would be an example of inter departmental services. general fund continuing at the bottom which is the light gray, this is really funding that is for, on going work that is not really our operation staff.

a fine example would be for debt service. when the city issues certificates of participation which allows for long term projects that comes from our budge thaet is paid out of the general fund. around primarily. in many ways for this commission, the next dark gray, the general fund operating is the most important component of the chart and i'm going to spend a few moment wz this. this funding of nearly 94 million dollars funds street environmental street service sxz we're going to talk about this in more detail in upcoming slide. so when you see mechanic cal sweepers, when you see people sweeping the sidewalks, the

trucks driving around picking up debris, this is a straight general funding source. and it's really important funding source for this department. we also get general fund money for our street use and mapping. and we also get additional fund ining our bureau of building repair but the overwhelming majority of the general fund is all about street cleaning and as i talk about the mayor's budget instruction and subsequent flat, i'm going to show you why that is really really important. and then, looking at the upper right corner of pie chart, you can see there is a bunch of little slifrz of funding source that we received. you can see we got the solid waste fund. so in the refuse rate, the garbage rates that the city pay to pick up refuse, there is money built in to the monthly fees that fund public works. and that is for two areas. one is it funds some street

cleaning reports but also the one-team and the one-team of staff that go out and do enforcement in neighbors for instance in china town if companies or citizens are just throwing trash on the street and don't have refuse service. they will work with the business to ensure that they are properly disposing of their waste and that they have actually are paying for rocology service. so it's a critical function that we serve. the tree maintenance funds, several years ago the voters with almost 80% of vote passed proposition e and that's dedicated set aside funds for tree maintenance of trees in the public right away. very important, very special funding source. we have some special revenue funds that really is coming from two sources, the majority of that comes from jc deco if

you see the bathroom, we get funding for that just over 2 million dollars and we're going to get fund froming bart that also funds the pit set program. and finally, the road fund and the gas tax fund are really from the same source. the gas tax is the city allocation and the road fund is the county allocation. if you look at the two slides, you will notice that fiscal year 24-25 is significantly lower than 23-24. and that is really nothing more than a timing issue. although we submit a two-year budget, the capitol funding usually happens on a one-year basis.

so the pie chart for fiscal year 24-25 does not have a capitol allocation yet and that's because it is decrease. the department heads from some of the larger construction departments and they work with the mayor to develop a capitol budget submittal and it's a timing issue. the budget has to do at the end of february but at the end of march. again, timing issue and there is nothing really to be alarming about that decrease t happens every year but catches up. you can see the largest amount over 54% salary. so we indicate most department budget and public works is no

different with 54% of it. at the top you see, inter departmental services, so when we talk to the top slide with money coming from public works, this is the opposite. this is when public works is paying other departments for services. and that may be workers compensation, contractor service wz the office of contract administration, some services from the department of technology, we also included funding for rent, we pay some of that and that is in the large gray slice at the very top. this is capitol project and i'll talk about this in a little bit more detail as well.

this may be the paving program, curb programs and large equipment such as mechanic cal sweepers. i know there was going to be a presentation in the city grant program if you look at the orange slide on the left, those are the grants where public works issues agreement wz nonprofit organizations. so about 9.2 million dollars under 2%. not a significant amount, we do contract out. most of that, it's for the pit stop program but there are some other grants in there as well for tree planting and establishment as well. moving on to non services materials, that's basically buying small amount whether it's papers or ppe or other items needed just to operate. there is also other smaller

amount, staff development, some more strategic plan but most of that is really materials and supplies which is ensuring the staff have what they need, boots and ppe and other types of equipment. and finally that, yellow slice in the lower left is around facility maintenance and really what that is, it's a budget item to ensure that we maintain the buildings throughout the city that public works oversees. really quick, really high level overview and with that, you will see supporting it as 300 page document that we will provide you, just wanted give a brief overview on what we spend our money on and where the money comes from. i'm going to spend a little bit on the general fund. as part of the mayor's budget constructions which we received in december, the mayor identified a 728 million dollars shortfall.

so what that means every department was assigned a 5% reduction in fiscal year 23-24 and 8% reduction in 24/25. that has to come from the general fund, the reduction of gas tax funds and other resources will impact the 720 million dollars reduction. the mayor's office also included several priority that's she focused on two of which are queen importance to public works. she wanted make sure that we were helping the economic recovery and economic core downtown and wanted to ensure street cleanliness and if you look at the big component of blue, that is street cleanliness so. it makes any effort to reduce our budget and come in on target, quite challenging. so that's why this is a very

important slide. and i will talk in a subsequent slide about how we met the target. as you can see, 85% of it comes from street and environmental services and that's the budget that is all about the street cleanliness. very important to understand when we have reductions where we have to make those reductions. so if we want to look a little bit about the positions. we show the department wide where the money comes from, and then we showed what we spend the money on. but here's it's broken down by divisions and bureaus. this is all funds so when i talk about road fund and gas tax and tree maintenance funds all of that is shown on this table. so the top three are the design

used mapping and you can see most of those decreasing. again that is all relate today capitol so once we get to the mayor's budget submitted to the board of supervisors in june, that number will be less of a reduction. there is a, slight increase that is really just around some annualizations and some new programs. the bureau of urban forestery is decreasing. the bureau of urban forestry gets money for what is called tree establishment.

they can replace trees if they die but they cannot expand the overall tree canopy. so we get capitol allocation sxz that's the 3-year establishment period from when you plant a tree and it takes three years to water. the tree canopy, san francisco is the one of the biggest cities and has the smallest tree canopy sevensers. this is to ensure that we can expand the canopy and we'll get that money hopefully. street and environment alt services, basically this is flat. the board of supervisors goes to a process where they look to

find efficiencies and savings and then at the end of the process, the supervisors get to add money to various department for key initiatives that they want to have for their services. they're small increase. so general admin is the director's office, all of your back house operations, hr, it, accounting and finance. and you can see it looks like it's about 86% reduction. they get a source whether it's a special revenue fund if

you're an enterprise department to fund the head man operations. the best practice to have an indirect cost plan where you try to recover the cost, it's a little complicated but it really is a budget in method to saving the cities tens of thousands. and what this table represents, if you think you're going to spend $10 on general admin, you try to recover that $10. what happened, we over recovered so instead of spending $10, we had staff vacancies so we came a little below and applied. that's what that 3.5 million dollars number represents. at the end of the day, the general admin budget is closer to 70 million dollars if you look at the footnote, it's 72.3

in fiscal year. and this is just an odd budgeting tool and the way we have to show it in the budget system. it's very much inside baseball and we can spend the entire commission hearing talking about the indirect cost plan and the federal requirement that oversee it all. it's very complicated but at the end of the day it would just be, it's actually we're performing well on the admin side in terms of our recoveries and trying to keep our rates low. i would highlight the top and then you'll see, three budget types of positions that you can see operating budget. project position sxz then total positions and then any change from the prior year.

a love our positions are called project position which means they're not supported ninnie cash until a customer client department says, public works we would like you to do some reconstruction for elevator at the castro station using that example that i talked to earlier. then they would send money to fund those position sxz then we would do the work. those positions are not supported by cash. so we're going to talk at some point about our vacancy rate, we need those positions, because the work changes year after year maybe different, several years ago, we built an

881 million dollars sf general hospital, the new zuckerberg hospital, we needed architects that understood hoshpod and other requirements around hospitals. and when that word goes away, we don't need to have the position buzz we need the flexible, several years ago in 2011, there was a bond measure for street repaving, we needed more civil engineering to deliver the project around street resurfaces. that's what the positions are, those that are fund withed dedicated funding source, whether it's the general fund, the tree maintenance fund, funded specifically by gas tax or road fund. we're going to really drive to the nature of the come flexity and all the funding sources. so on the capitol side, it's very common for us to touch hundreds of resources annually

in addition to funds that are dedicated specifically to public works. i think the main thing that i would want to highlight if you look year after year at the line, our new budget is 107 tho positions which relevant 10% increase year over year and that's driven by two things. in the budget system, and the way budgeting works, you assume you cannot filet new position until the beginning of a second quarter. so the position is not fully funded. so a lot of increase is just relate today what we would consider the annualization of those positions, going from point 79 to 8.0. so each get appoint increase. that's part of the increase. and it's set by the deletion of some positions with the

passagage of prop b1.0. we had a new director, new, general admin interest structure around it. identified in the ballot write-up as well as what you've seen here. around additional requirements needed. does that make sense? we can certainly talk about it later. i did highlight the indirect cost plan and commissioners you're going to hear a lot about this from client departments and internally. i'm not going to spend a lot of time on this but it really is a critical component of our budget. and it really is a best practice by the government finance offices association. and this is again outlined in

federal law so we comply with federal law on this. so when, a direct services provided whether that is a staff member cleaning the street, pruning a tree, paving doing cement work. those direct charges have an indirect cost rate applied on top of that. and that is what funds all the admin of public works and sanitation and streets. and it really covers paid time off. so we need to get funding for the paid time off when somebody is sick or goes on vacation. the money we get from the direct services pays all the employees in the entire department for their vacation or sick time and we also have two other component, we have a bureau overhead and departmental overhead. and you can see on the chart what those are. those are rent, management positions, so the deputy

director of op ratesings, would be in bureau overhead. and then, we've got department overhead which is a lot of general admin. so let me give you a quick example so. if the employee is making $10 with salary fringes they may charge $15. and then that 10,000 but that additional $5 one dollar may be pto two of those dollars may be bureau overhead. and then remaining two dollars may be for departmental overhead so. when we're doing work for our client, we will charge them that $15 and not $10 because what is called recoveries, that additional $5 is what funds all 100% of the admin and for staff to take vacation or sick time.

so it's a again, it allows us to spread the cost to bonds, other funds that are not the general fund. so i want to talk about a capitol budget, it happens later. but we have significant funding for the capitol programs and a lot really impacts sanitation and streets. so one of the main programs is the paving program. we try to pave and the paving is judged and estimated based on the pc escrow which is the payment condition index and that's a criteria that the mtc municipal uses to evaluate the street conditions, number of potholes, how rough it is, so we're at 74 which puts us by

far the highest in the bay area. well b public works is that. about 600 goes to you'll hear soon from the bureau street, the bureau of building and street repair they're the one that pave a fair amount of the blocks. some of that is also contracted out. we also have a program, this is critical because the bureau of urban forestry, the cement shop does a lot of this work in-house. so this is an important funding force for our staff to provide critical services for programs. we also have a lot of right away renewal, you can see potholes, in direct short, talks about pothole, we want to make sure it's tied to the pc

escrow, we don't want to have damaged vehicles and we want to make sure that they stay as high as possible and our streets are good. you can also see, we have lots of small allocations for sidewalk repair, restructure al work, that's just, generally what we call in the public right away in the program. and we also gave money for individual project, you can see recycled water project, help improve the irrigation along sunset boulevard. tree, and tree establishment, critical to expand the tree canopy in the city and then smaller projects for vermont street. so couple of items before i wrap up. this is how public works met target.

so for that, that is represented about 3.5 million dollars expenditure reduction in fiscal year 23-24, however public works gets revenue through its boor of street use and mapping. so you'll' a negative 1.3 million number. we anticipate to receive 2.3 million dollars less in revenue. and that is driven by less revenue coming in from space permits. and what a i street permit is, when you're doing construction, is you need to need to block the sidewalk or lane of traffic or the park spots, you have to

pay for that. and that money comes into public works. we anticipate and we're seeing a slow down in construction and we anticipate less revenue coming in and that's what representatives the negative reduction. and therefore if you take that negative 1.3 reduction, if we don't get the revenue, we cannot spend it. we cannot have a deficit and we're trying to ensure that we're budgeting in good faith.

so our met target. i'm going to start from the bottom up. because i think in many ways, the bottom two bullet points are the most important. there will be no service reductions coming from the public work side or the sanitation street side. and i think that's really important because to cut the general fund, that is coming from the street budget. so no service reductions. i'm going to repeat that, no plan layoff and expedited hiring will continue for vacant positions. and then how we met target we were able to see some benefit of the second propation b. there was some savings as part

of that passage and that was in the controller's office letter. and then we were able to, we were able to no longer retain those services because we had a contract gap so we were able to reduce that. that said, we know and hear about the economic challenges downtown. what the future forecast looks like. as of now, these are the cut target but we want to make sure that we're watching and economic any impact that the local level that may force the departments not just not public

works to make additional recommendations. but as of now, a pretty good goal. so last slide as i mentioned earlier, the mayor's policy recommendation sxz strategic goals for this budget were to, improve the economy and the economic core in downtown as well as to ensure street cleanliness. we have not fully finalizes, but these are some of the items that we have come up to meet both the objective produced by the mayor. again i'm not going to through a lot of thaoz. . one of the efforts is to increase street sweeping back in the economic recession of 2008, the sweeping was reduces from weekly to every other week sometimes one time every three weeks.

this this initiative would take it back to those levels. so we're exploring that. we also received a 2 million dollars funding source last year for corridors. this would be to take that private graffiti to the next level and hit some of the impacted neighborhood, bay view just to name a few. we're also exploring during green compost site. roughly a million dollars annually for green composting, this initial would be to buy a tub grinder and do it ourselves. that would be a pretty fast return on investment so that's something that we're very excited and looking forward to. in terms of the mayor initiative in terms of recovering downtown. we have a small initiative for

cleaning around the masscony center when the convention business returns more rebustly. and the public works, the last one is expedited mapping review. they're the ones that review all the subdivision maps and lot lines. this would be some additional funding to increase the turn time and provide a faster service to you know, permeate and the construction industry to again try to foster economic development and build more housing. the same thing would be bsm, we should not use acronym but that's the bureau, this would be a permits. and finally the civil grand jury recommends that they have a contractor database and this would be additional dedicated staff to respond to the civil grand jury. so we don't any of these in the budget, but we do submit them in the mayor's office and the

mayor and her team and staff determine whether these should be funded. there is a lot of priority especially in a deficit situation where they're looking for 700 million dollars reduction in two years. we put them out there, we let the mayor and other policy holders and commissioners know what we're thinking in terms of our priorities. so lastly, i will not spend a lot of time in this. interim director short mentioned the all the planning around black history month and just wanted highlight quickly our racial equity initiative and some of the work na we're doing. it's focused internally on staff with performance evaluations and any, any staff ushz or disciplinary issues that we may have. i'm not going to spend a lot of time, i've been up here quite a while and i want to make sure that you have a copy and we can

answer any questions you may have. so with that, thank you for the time. talented teams, jennifer and victoria who is our capitol planning director as well as the budget team listening in their office. thank you and happy to answer any questions you may have. >> thank you, mr. robertson, commissioners, questions? >> thank you, for your presentation. just a couple of questions. will we get an update in march for the capitol funds once you figure out capitol funds? >> through the chair, commissioner, we can provide an update, we can provide a second presentation or many things they provide a memo and outline

it in detail with their details of what has been approved in the budget which that is something that we can do and something that we plan to do after the budget is approved and we'll submit that, not just in march when we get idea of what the capitol budget and the mayor signs the budget in early august. we're plan to go provide an update of what has changed from this presentation to where we are at now. >> okay, cool, i figured but i'll figure it after. the other thing is, i've heard from multiple staff that we need vehicles and the trucks, trucks need to be repaired. is there any way that we can get that going? i heard that from multiple staff. >> if you look at the room, everyone is smiling. tt a very big challenge getting equipment.

they're expensive and they're an easy cut, easy recommendation to reduce. but, we have been very successful in terms of replacing our mechanic cal street sweepers. a lot of mechanical street sweepers were out of compliance. we're going to continue to focus and make a robust request to our mayor's office annually. it's not for lack of effort but it's a known problem. >> it's just one that i heard from multiple staff, so wanted to see, thank you very much. >> thank you. >> commissioner keme. >> i agree.

second, i look at the presentation, fts would be helpful to understand where you are in terms of vacancies still? especially in this context, i think you know, just understand where you are with the hiring? we've been givening a lot of different information. and i have a lot of interest in rate, i'm going to hold back on all of that. i was interested you mentioned, you have some sort of cuts prepared to submit to to the mayor, and should the situation deteriorate. i was wondering if you were prepared to share some thoughts. if you were to ask to come,

where would you start to look? >> commissioner, very good question. two things, if you or any of the commissioner want to assist in highlight the need of trucks and equipment, that would be very much appreciated. on the vacancy our new hr director is planning to do a presentation on our vacancy rate in the near future and full disclosure, it's about 20% right now, 20.1 to be exact. so we'll provide that adjustment to reflect that additional vacancy rate. we are very aggressive in terms of hiring and i will publicly goal is to hiring 250 additional people before the end of the fiscal year. so we're looking to address the vacancy rate. and one of the things that our hr did, which was new under prop b, we hired the hires.

on the hr side while we have vacant', the staff that does the hiring is fully staffed. so they can do the hiring. in terms of other cups, we are looking at it, we have not really thought through the specifics of what it would be like. i think being up here, you know, we focus on ensuring that direct services and no layoffs happen that will always be a priority for this department. and we look at a lot of back of the house operations. we would always prioritize and just try to make it too. that's the general kind of philosophy and school thought that we have.

>> thank you, commissioner and thank you, and i just want to echo what commissioner simi said. how can we help? san francisco has one of the lowest tree canopy, and i i have tree envy. and my daughter says, that's because you're a public works commissioner, and i say no, that's because i've always liked trees. we're san francisco we're suppose the leaders and here we are lacking. also our pc i index being so high, how do we rank nationally and/or is there a comparison? you said we're rankds at 74 for the bay area, about what nationally. >> commissioner, i have to check nationally, i know it's in the bay area. i think there are a few that

rank higher, sunnyvale, and walnut creek is one of them. i think sunnyvale is 82, we can get that from our paving staff and provide that. >> and more on major metropolitan, not to pick on sunnyvale but i think see why they have a higher. as commissioners, how can we help? we talked about having a more visible social media or out reach, i stay a siem a sanitation and streets commissioner and i say we're part of dwp. and they're okay. it's good for to us get the word out so that the public knows so they can also reach out to the mayor and let them know that this t comes down to clean streets and pleasant streets and everything works from there on up. and i know i have a bias there

and i admit it. i look for any input on how we can be proactive and be the face of that if need be. ?ment i just did want to say, maybe this is a thing to advocate for more money. many years when i was in the mayor's office, i think pc i was 68 and we were just in the threshold of good. and just, to get to 74 i know it's a small like if you're looking over 100, that's nothing but it represents a huge increase in the quality and anecdotely as somebody who drives from time to time, you fully feel it. especially for a big city that has a lot of big buses, it's actually, i don't know they should throw a parade, a very light low, impact parade but we should, it really says a lot

for the continue that the city is. commissioner mogannam sd that we should go in the east bay. >> thank you, commissioner. i think a lot of credit goes to the mayor and the capitol planning committee for prioritizing. i think another thing that happened was senate bill 1 several years ago, at the state level added 12 cents per gallon tax and a lot of that money, actually all of that money comes to public streets to help maintain the streets. so thank you. thank you. hearing no further questions, mr. fuller, please open public comment on this item.

if you're calling in p call 415-6550001. and for a pound and pound again. in the hearing room nobody has approached to make comment. except govtv is indicate thating we have one caller wishing to speak on this item. please unmute this caller and caller, you have three minutes to speak and you'll be provided with a 30-second warning when your time is about to expire.

>> speaker: hi, i made several comments on the budget on friday public works commission. i will not repeat all the those comments. i also had a phone conversation, i feel like my input has been given in general. just to touch on some of the comments that you made, the in debt allocation is a fun thing for those of us who care about that thing. and i cannot remember where compared to mta in particular but it might be interesting the next time staff comes back to

report department wide and various bureau and how that compares to the other departments. touching on commissioner comment, i definitely agree that vehicles should be maintained and replaced. the alternative is to maintain old asset at much greater cost so at some point it absolutely a lot more cost affective to replace something like a vehicle or other types of equipment and i hope that that is being taken into account rather than differing differing differing. i would also note that

operations bureau have a higher action of materials and supplies than other city department because it's very frontline and straots and stuff gets consumed. so you know, as much attention that can be given to materials and supplies and equipment and vehicles i think is relative to your work. and final leon the vacancies, i certainly. >> clerk: 30 seconds. >> speaker: i support reducing that vacancy rate from 21.1 to something less than that. but it's important that the budget happen realistic hiring plan and have savings that is mentioned with that so it's not going to be zero by the end of next year. and some of those attritions that can be reprogrammed for other things. thank you very much for listening. >> clerk: thank you, caller.

and it appears, sfgovtv, do we have other callers wishing to speak on the budget? and they are indicating that it is our last caller on this item. >> is there any further discussion with the commission? secretary fuller, please call the next item. >> item 5 is sanitation and streets commission officer election for chair and vice chair for the term of january 2023 through december 2023. per commission rules of order adopted in august 202 2, elections are to for officers are to occur on or december 1. and since the december meeting of this commission had to be canceled we're holding the election today. just a note if multiple

nominations if there are multiple nominations for either position we'll hear each nomination separately and if there is one nomination, the commission may elect to may elect to vote for their officers in a single vote. this is not action item. >> thank you r there any questions regarding the election? >> if we make a motion to nominate somebody, can we do both the vice chair and chair in one nomination or do we have to separate them? >> i believe you can do a joint nomination but we would vote separately.

>> from vote, so i would like to nominate if there is no other questions. questions, how do we handle commissioners in absencia on this. say we wanted renominate the current president, i guess asking for a friend on that. >> yeah, i was in contact with commissioner kwan who unfortunately was not able to be here today, and he asked that not be renominated as vice chair. >> yes, and i reached out to vice chair kwon and i told him i would renominate him if he didn't show up. >> i would like to recognize to

renominate our current chair chair maryo mogannam for chair and shulman for vice chair. >> thank you. do we have a second? if you do, i'll second that. >> any other nominations? given the nominations, we'll go to public comment, mr. fuller, please open it up to public comment. >> members of the public who wish to make three minutes of comment on item 5 which is the nomination of commissioner mogannam as chair and shulman as vice chair. if you're calling in to speak

on this item, dial 415-665-0001. anding in the chamber knowing has a approached to speak on this person. sf gov. tv do we have any callers who have expressed interest to speak on in this nomination. they're indicating there is one caller. please go ahead and unmute that caller and caller, you will have three minutes to speak. and we'll be provided with a 30-second notice. >> caller: speaking in support of the nominees having the time doing the work, ensuring that

agenda items are properly agendized and looking with the staff, look forward to your work and service. thank you very much. that is our only caller in the queue, that completes our public comment. >> thank you. hearing no further debate, all in favor of electing maryo as chair and kimberly shulman say aye. >> aye. >> aye. >> anyone opposed, say nay. motion passes, the motion passes. thank you everyone. [gavel] secretary fuller, please call the next item.

>> before proceed to go item 6, quick congratulations to chair mogannam and vice chair shulman. >> regular the schedule of meetings for the coming calendar year are to be adopted on or ar the first day of december and similar to the officer election, we're hearing the calendar today due to the cancellation of the december meeting. after determining several meeting schedule based on room availability and staffing and sf gov. tv availability to broadcast, i polled commissioner on their availability and schedule of regular meetings and schedule of regular meetings in the

staff report and referenced in the resolution represents the consensus state that works for most commissioners. products calendar incorporated the meeting dates that were adopted by this commission in august 22, established a regular calendar through june of this year. and ads meeting dates for july through december of 2023. and this is an action item. >> thank you, are there any questions on this proposed calendar?

>> and seeing no further questions, do i hear a motion to adopt the regular meeting calendar? >> thank you, given the motion, we will now hear public comment. mr. fuller. >> members of public who wish it make three minute public comment, may line up against the wall furthest from the door. if you're calling in, dial 415-655-0001, and use meeting access code 24887034824 and then pound and pound again and press star-3 to raise your hand to be recognized. and with no one approaching to appear to speak it does not appear we have any members nft

public with us in the hearing room who want to speak. sf gov. tv do we have any callers in the queue and they are indicated we have one caller with their hand raised. and caller you'll have three minutes to speak on this regular calendar. >> caller: david again, so as a form of resolution, i want to turn to that for a moment. i think the third whereas should be resolve clause at the end of the second whereas it should say something therefore, resolved the commission establishes and i will substitute july for june in that third paragraph so established the july 2023 through december 2023 and that say sanitation and streets founder of regular meetings and further be it resolved that the

schedule of meetings will be posted online so. that's to clean up the language, i would also suggest either now or in the future that the 6 listed dates, i don't think they need to be in the resolution itself, but perhaps, they can be reflected in an attachment and referred to in the resolution say something like as each of you, in attachment one and have you know, just a small box with those 6 dates on a separate page that is referenced in resolution as the set court there in. i just don't like the resolutions that make the reference today or other things without having those dates in the company document for the record. i hope that makes sense and perhaps you can ask the staff and the deputy city attorney to

conform the resolution to whatever ed its make sense. thanks very much for listening. >> thank you caller. and that is our last caller on this item. >> thank you, are there any further debate. all in favor of adopting the calendar say aye. >> aye. >> anyone opposed say nay. the motion passes. secretary puller will will publish. secretary fuller please call the next item. >> item next is the boor of building and street overview followed by the item 8 the bureau performance measure report and matthew will present the overview as well as the performance review. after that and this is

informational item. >> good morning, i'm supervisor of building and street repair. and i want to thank you for the moment of silence we had for kevin bird. kevin was a gentle giant and he will be missed. thank you again. so my presentation today is just to provide a brief overview on what it is that our bureau does. i want to show you where we stand we're one of the four bureaus within the performance division.

and we have not always been the bureau, we're a combination of two bureau, the boor' of street and sewer repair and building repair. it's a newly created bureau. this is where couple of reasons. one was as of july of this fiscal year, the sewer functions that were part of the building and sewer repair were transferred to the public utilities commission. back in march, we lost the building and i'm sorry to say, the superintendent for building repair and then the interim director carla short and deputy director, asked that i would oversee both of them after a period of trial it worked out

and they decided that that should be joined together. a lot of our sadness at our bureau but hopefully joy at the end of it all. what i did want to highlight in this slide is what the general service right side provided by the bureau. so we do street repair and improvements. we do sand clearing and street related project that we perform and also city facility maintenance repairs and improvements and i'll go into detail with each of those my presentation. but a quick overview, looking at the numbers, we're a 24-hour operation. the storms have indicated that we have there to serve the public. we're there for a storm responses. we do staff after-hours, and calls that could be sink holes

for any major potholes and any cave ins that need to be addressed. our budget is 52.2 million dollars and staff is at 200 fte that include permanent and temporary staff. and i say that there is probably 25 vacant positions currently within the bureau. so it's been a lot of talk about pc i that's one of the function that's the street division within the bureau does, i do want to identify moore wane who is our assistance. she is oversees the street function wnt bureau. i'll introduce the another guy later. as you mentioned, we do about 25% of all over paving that is done by the city.

so if the city is goal is to complete 500 blocks the bureau building and street repair, would do 20% of that or 100 blocks and that has been consistent changes and you'll see later on in some of the staff that the number of blocks vary from year to year and that's an indication of the funding being provided. there are two types of treatment that's we do, there is called fill with pave where the entire street curve to curve or gutter to gutter is grinded and we pave over. or what is called an overlay and basically, what we do is grind around the parameter, so it will be around the gutter left and at the conforms of the intersection and then we would pave the two inches, that's called an overlay. all the grindings are brought to brisbay recycling and they are recycled.

so during the storm we have covered a lot of potholes and as director carla said, there have been a lot more potholes. this is about a 30% increase that has happened since the storms of late december or early january. we consider a pothole be about 25 square feet or less, and they're identified by 3 different ways, 311 calls from residents and customers field initialed service request which are actually 5 public works bureau staff as we're doing our work. it's identified and inspect asked filled and then we also created as of january of last

year, a pothole crew, going district from district throughout the city. it's a small group and they are only looking at residential streets and what they did do, they will pave potholes as they encounter them. as you see on my presentation, on statistics, you can see the work that is being done by them. another function that we do is patch paving. the photo here you can see on the left, is a photo of what depression would look like before and what it is afterwards. and they're caused by a variety

of different reasons, a lower lateral from basically from the curb base to the sewer main on the street and other utilities, that may be falling and because of the safety concern, we fill those. during the storm, we probably have filled an estimated about 90 voids or depressions in addition to what we would normally do. before slide, that's what we don't want to see. that is called significant a lo gatoring and we'll talk about cracked ceiling in interim director carla talked about what creates a pothole. this is what we don't want to do, we want to seal the tracks because they're deteriorated. this is what we're trying to avoid.

so this is just how the sizes repair vary. sxl to can be in also location. so the first picture shows how long the depression can be if you allow it to deteriorate to a significant point. and normal pothole and it can be a crass walk which are near a crosswalk and then also, along a curb line this is where we'll get standing water, we'll work with engineering and identify how to fix those and this is another area that shows you just, how they vary in size and location. i mentioned crack suing is our first line of defense on a preventive maintenance program and what it does, it's filling the cracks before they have a chance to get too large and before they have a chance to have the water penetrate and get into the base or other

underlying asphalt layers. you'll get this cracking that creates a pothole and they can again larger and larger and creates large voids and eventually it can get to a point where ats affecting the base underneath it which will create the large sink holes and we did have a couple of cave ins with the storms. we also do some inter departmental work. this is some of the work that is done where it's funded mta, so we are one of the contract thaerz do work for them.

we'll provide temporary striping. we'll let them know that the work is complete. and then they will do the final striping for the speed cushion. and i'm inching that 24/7 one of the things that we do as a 24/7 organization is respond to after-hours emergencies. so this is just a picture of a sink hole. it's a sewer failure, sewer lateral failure. you can see that if a vehicle were to drive over there there would be a issue. so we work with with the scs supervisor, they will go out and make it safe so then i can have our on call and go out and

look at it. and they will take action that day. or could be using, temporary patching material. but, as this slide indicates, different types of failure, lateral or utility lateral failure and this is also a failure from contractor work. we try to get in touch with the contractor using their after hour phone number but we're not always successful and because it creates a safety concern, we do need to go out and address that. some other after-hours safety, this was a newer one, at fault, no one would take credit for. so we need today make immediate repair. what we did was faded it, we looked at photo over to the right.

and we had to continue to maintain. we worked with the bureau of street use and mapping to finally identify the utility company that was responsible for and had them make the repair. we also assist for curve bram p. initialed by engineering and they will identify the locations in operations it is, the bureau of urban and cement shop is project lead for that. and after the concrete work is done and the curb ramp is constructed, we will pave that conform. and that's a picture shown the before and after.

paving cannot happen when it's wet out, we cannot do the block paving. and, in the past, it worked well because it was during those times that we would see an increase in the sand being displaced on to the great highway, however due to change weather conditions, that is no locker the case, at least nine months out of the year, we're having sand intrusion. we're doing our best to work on this.

funding is through the work commission. this roy is under the jurisdiction of rec and park. letter agreement that said from lincoln way to slope boulevard public works would maintain that facility, not only for the regular potholes and patch paving but also for sand removal. and until the past, if you went back, probably 10 to 15 years, that funding stayed flat. and last fiscal year, director short was able to convinced puc to provide additional funding. and also for the very first

time and all the time that we've maintained the great highway, she was able to wrestle 50,000 out of rec and park. we're happy to get whatever funding we can. we realized the funding is not there. and again, the highlight the fact that there is not a dedicated crew to do this work. this is the another clean up work that we'll do. this is a location out of mission at where we cleaned an

alley way and it was then boarded up because of their future development needs. this is also something that we worked with on our building sister division. that is continuous. during this past season, we had 7 slides that we addressed both rock and mud. this is a rock slide that we cleared the rocks in it and then putting k rail and then our sheet metal crew put the fencing on top of the k rail that was placed by the street division. and this is out in alomini street west of potrero.

we also do get requests from various department to see do parking lot paving. we have done parking lot paving for the police department and fire department. we have received some for the opera house. sometimeses have the job of clearing up other people's fund. which of course did not have permit and created a safety concern. so that is basically overview of the street division of the bureau of building and street repair.

so we have 100 staff in building facilities and you can see that there are 12 shops and one administration division. after shops that we have. it's everything that you would need in order to do maintenance and improvements and repairs of facilities. the station engineer conducted daily inspection of all the tunnels and they operate the opening in the closing of the draw bridges. here you see a photo of us maintaining the bridge barring in lock system of third street bridge and then the third of the street bridge.

right remodels and repairs and does, renovations to buildings. the usual thing unique thing that our carpentry shop does, it does fabricate replicas for the molding and trim and windows and of course we construct wooden retainer walls. you see boarding up of facilities which is california saving of mission and 16th street. renovations to electric equipment to all city buildings as requested.

we're also relamb pg a lot of the lights throughout the city facilities that is an antique chandelier that is at ucsf. and whenever we can, we're also converting those to led. this is our glass shop which is installing and repairing windows doors and mirrors. we're also, will take care of with covieed there is been huge request for partition walls. the art work had faded overtime.

they're working on leaky sky lights and windows. they were one of the shops that were busy during our storms. the different buildings and there is also different facilities need high security and locking system will provide for that. a lot replacement and then the right photo is just a security door that was done for dph over

at fillbert. this is our paint shop. it was mentioned that for chinese new year, we're repainting all the light poles in china town. and this is another poet of our painting at a fire station. but we will also abate graffiti around city buildings and inside the tunnels. we new shops and they're taking care of any back ups that they have. and also working on gas and water systems. it's not just waste water. a lot of the storm trains

they're also taking care of roof leaders, this a function of plumbing shop for the various departments. i wanted to highlight some of the picture it highlights the restraint system that they need to be using so you can see the employees wearing a harness and attached to the system, this is something being done at the library. the work that is being done is installing new roofs and repairing leaky roofs. the lower photo is showing them applying a fresh application of the roofing system. again this is at the main library and as you can see imagine our roofing shop was very busy during the storms as well.

there seems to be a whole different works. you think hbhc and installing ducting for the systems but they're also responsible for repairing and replacing the bird's decks on the draw bridges and any guard hail or median rails. and we've had a lot of break in at our operation yards. but also fencing that we've placed at different locations in public rights away to keep intruders out. but some of the other work that they've done that you may not know about, is they were and this is the lower photo there, they were instrumental in installing the new prototypes and they will be installing the new ones that now that one has prepared trash can has been selected and they did up in the right hand corner install 34 voting boxes throughout the city.

and they're maintaining those should they get damaged. and then our soft lower shop is responsible for installing you know, carpets, la lollium so theser several photos of what we're doing. the bat on right is an eco friendly prank flooring that we were installing.

>> that's correct. i've been here 8 years and my understanding is about 10 years the asphalt plan was decommissioned. >> so where do we get our asphalt now? >> we, rock, we have annual contract with granule rock and they have been providing asphalt. >> that's quite a way. >> there is one in south city and red wood city. primarily we get it from south city, we do go to red city and that does have an impact in our operations. that is my phone, excuse me.

>> so when we do go to create city it does create an impact. 35,000 square feet. so the depending on the size, we'll have anywhere from 10 to 13 trucks going back and forth several times. so that, it, it definitely, it definitely is significant if we have to go to red wood city. i i donough that we have some communications. but that was several years back.

>> it was quite a battle to get the one here directly. on the beach. that's highway one, isn't it. >> so the roadway itself is under the jurisdiction of rec and park in the city, the city border is 50 feet from the westerly edge and then it becomes ggna. so the curb line to the city. >> i was hoping we do have one. >> we've had several meetings with them and we also have had a letter went by the representatives for the state. >> thank you, commissioner? >> couple of questions, when

you're doing street repairs and now we have the park on the streets, how does it work with the business and street repairs that are like right next to the park lit just wondering how that works. >> that's a great question. we only encountered one so far and working with id c they asked that we put it on hold. so we have not figured it out yet. we can grind around that park let. i don't know if that's preferred, i don't know if what they would like to do is work with the person who installed that and to see if it has been removed or if they have objections but we have not done any yet. and the first one was put on hold because of the concerns. >> yes, i was curious, park woods are still new for everyone. and the other question was about the new trash can, i'm excited about the trash cans.

do we know when they're going fob installed? >> and maybe i'll add to the previous question as well. we do try to work with. required to be to move their park lets at the request of the city particularly if we need to do paving. i'll one one example in id c. there were a number of restaurants that were scheduled to be paved in december and they reached out and said, that is the height of our business season, can you defer that. and we rescheduled it they said january was better because things slowed down.

so we're sensitive that it can be costly and we want to do our best to try to mitigate the impacts that we can whether naz working around it. in terms of the trash cans we're very excited as well about the new design. we do not yet have a schedule there are quite a few steps that will now need to take place. so we're looking at additional tweaks. and then, we will we're trying to figure out the best way to fund the trash tans and to gain the economies of scale.

and then we'll need to go dmao a production rfp and that may need some tweaking as well. because it involves some testing and tweaking and then we'll have a rollout. i think one of the best steps is which is the best to serve our need. we'll continue to keep you updated as we progress with that. >> i'm excited about the trash cans. >> that's it for me. >> a few questions, you mentioned about the asphalt was taken and recycled, is it reused or some quote unquote recycled .d >> i don't know what bringsban recycling does, i do know that it's able to recycle as as

quality, i do know that that is something that they do. >> we always hear that something is being recycled and with we wonder is it really being recycled. >> it's suppose to be used for base. so i know, i don't know exactly what they do with it though. do they get a bill? they say we just fixed this, i'm thinking fiscally from a budgetary how do we reduce bad behavior? pain is an incredible teacher. so there have been few. it does take a while to get them.

i do think that there is something that they're looking at and director short can talk about it. they are looking at way that we may get a deposit where if we do need to go in and get, do some work that we can draw upon that deposit. i don't think that they have worked out the logitics for that however. >> thank you, for me it's about behavior and don't reward bad behavior. and if you get a bill if it's immediate or 90 days, they start to realize, i'm not going do that again. i believe city projects that they worked on.

in some cases, they procured and we're invited to support that. and having merchants association. is there a way where let's say i want to put a park let in front of my business. the city is going to tear up the street in the next year. i can only imagine spending

20,000 in a park let and nine months later saying, you've got to move it. and i know they can't move easily, something to be proactive and let people know so when they're applying for their park let that they have a schedule saying, this is going to be done in three years or what not. as you know, we're entering the legislative phase of park lets right now. one of the challenges that we do have, we have a 5-year plan when it comes to these infrastructure project and a lot of paving is coordinated with that 5-year plan. one of the challenges that we have, sometimes if a big project gets delayed or differed, it's not a perfect process but it would be a great

opportunity to let people know. we do talk about that as part of the park let guidance book that you know, if the city has a major project or needs to pave the road you will be asked to move the park let. what may be upcoming is a great suggestion so i'll ensure that we can do that. whatever the money is that we get from rec and park from the sand removal, that adequate to cover the cost? i hear about it with all of these departments and everyone is doing it. why are they getting the pass on this? >> we certainly. >> if they're getting a pass. >> yeah, i think from our

perspective, we know it's not a fully funded program. we did get the funding this year and next year. we will be submitting another capitol request to try to and we got that last year to help supplement so we'll be submitting that year. but we do need to have a longer conversation we've done. and there is a browder climate adaptation study that is going on that is looking at what may be actually contributing to the additional sand including some climate measures that may have been taken.

we're trying to look at the bigger picture and that will be part of the information for the future. but i think i agree that we're participating. >> thank you. any other further questions? hearing no further questions, mr. fuller, please open up public comment. >> members of the public who wish to make three minutes of comment on item 7, the building of bureau of building and street overview, you may do so. if you are calling in, dial 415-655-0001, and use meeting number access code of 24887034824 followed by pound and pound again. and to raise your hand to be

recognized press star-3. it does not appear that we have any public speakers in the room. we go to online. caller, you have three minutes to speak and i'll provide you with a 30-second warning. >> caller: david again, so on this item, i continue to think about whether more in city work should be performed by pdw through now. i want to get it right, bbsr, not bbr, bbsr,--sorry. anyway, so for example, moving some from other city department

that's have in city shops. it seems odd that maoun' would have a lock smith and puc have various to do labor. there are a lot of old arguments the cross how those inter departmental work orders are by the requesting and performing department and klen will iness and work tickets and having diva set management

systems and maintenance planning and all of that. and then the other, is a great example of inter developmental work and trying to get paid for on other hand. to do the work and the general fund gets up with the bill at the expense of other things, priorities and can't always get done because staff have to be sent over to that for other problems. it's just a great example, thank you very much for listening, i appreciate it. >> thank you, caller.

any other comments from commissioners? hearing no further discussion,s secretary fuller will call the next item. >> item 8 is the bureau of building and street repairs performance measure report. the plan is each bureau will present its performance measure report on a quarterly basis and this commission already heard from the bureau of street and environmental service al wz a bureau of forestry, they present inside october, november and will report back in the coming two months. and building and street repair scheduled to report again to this commission in april. and bureau superintendent matthew is present to provide this report and this is an

informational item. >> good afternoon. >> welcome back. please keep in mind that the bureau is combined it's reported for the street division and separate for the building facility division. the first slide the goal for pothole repairs within 72 hours, will be completed. you can see from the green line that over the last four years that are shown here, not only have we met that goal we have exceeded it.

i can tell you that in the 8 years we have exceeded it every single year. i think that talks to the work ethics of our staff and their ability to want to do a good job in that they do a good job. i will that we're needing to work overtime. and then in the blue you can see how the service orders have buried, you can see the large decrease in 2020 and 2021, and it's really due to covid.

now that we're over covid. you now see that increase again in service orders. i had mentioned since next slide is looking at proactive pothole sweeps, i had mentioned middle of january, we created a pothole sweep that operates from one district to another. over the last year, we have two all supervisorial districts. it is a small crew and they're only working on residential streets. so they're looking, they know which district they'll be in each month so they're looking at the 311 calls. but as they're making those repairs, they're driving down the residential streets and filling any potholes that they see. they have a supervisorial map

and as they drive the streets, they're marking the street as being completed. it does work very efficiently because because it's residential street. so traffic control is very minimum. you can see when the orange is showing our pothole sweeps compared to other pothole repairs, you can see where there are meet and/or section seed what other pothole crews are doing. and this is partial because they're only working on residential and in order in order to take care, there is a lot of crews required in order to do that traffic control.

as i mentioned, and you can see it fairly consistent, we pave 20% of the city's paving program. that has historically been the case for the street repairs. you can see that there is fluctuation and it's not only for the asphalt crews that are doing it but also for the private contractors. and this is largely driven by the funding in the place. i think where you see the large increases and then starts to level off. and it's picking off again. a number of blocks are being paved each year and being driven from the amount of money

and consistently, street repair will do 60% of all paving for the city. next slide is showing what the square footage will do this is looking at the last four fiscal year. just looking at the bottom this is to avoid depression. you can see it's fairly constant. there is been a decrease and i believe due to covid, it's starting to inch up, what i would say, it's fairly flat. same thing for patch paving that it is fairly flat. this is driven by the funding that is in place.

if you were to look at the square footage per block to 35,000 square feet, the average block is about 15,000 square feet. and then if you were to look at 2020 at 82 blocks, the average square footage was 14.3 and 14.4 so it is staying within the same average when you look at the number of blocks being paved. this was looking at the portion. this is showing the number of requests that have been

received over the different fiscal years. for building repairs, staff was really telecommuting. below is showing what our service west are by the different shops that we have, by in large plumbing is requested the largest number of service orders. although it shows that the plumbing block in paint and class, it's tiff i canly, plumbing electrical and carpentry that received the

largest number of request each fiscal year. and the next slide is showing the total request by clients. in the top five and they change from fiscal year to fiscal, but the top police, fire, library examine real estate and public public works itself. you can see based on what is happening now, it's neck and income for police and public works. but it varies from fiscal year to fiscal year, it's always the five that are giving us the most service requests are. and you can see how the various other departments come in with different service requests. convert today service requests that we do work on. the goal here is that we're trying to have more estimated

converted to real project. we're not charging client departments for the work to prepare an estimate. other department like police and fire they will ask us to provide an estimate and that estimate is being provided for budgetary purposes. improvement that they're doing through the same process that we're going through. how those requests turn into real capitol projects. you can see that 64% in fiscal year 22 converted to real projects. and there is this, very light i guess orange or yellow bar for

that fiscal year, that represents about 3% where clients have asked us to sharpen the pencil and do a review to the estimate that we provided them with. and that's the end of my presentation, i'm available for any questions. >> thank you. commissioners? questions? one thing, thank you for putting that in content. a lot of times we just see numbers but when you correlate it with that this had to do with covid and 17% in staffing to automatically i noticed that and i think lock smithing just went up because they have to keep building secure when it's vacant or turnover. it's important for to us make it known. so people understand what we're doing, a lot of people

including commissioners like myself have a hard time understanding why, so i'm getting up to speed. so thank you for that. >> you're welcome >> thank you, i have one question, i stepped out for a sektd. i apologize if you covered this, but in the pothole sweeps, it seems like the absolute numbers are much higher than in 22 than first months of fiscal 23. i'm not sure if you talked about that but i'm wondering if had you any contracts. it really drops. so why the number of potholes are lower. it could be that there is a decrease in service orders that we received and this is only looking at potholes. there is also work that is

being done for patch paving that is not being reported here or sink holes. when there is a decrease in potholes there is an increase in patch pave one of the largest projects that i ietded in my earlier presentation. >> okay, you have a number of people and they do other things and may do less of this? okay. thanks. >> no further questions. if there is no further questions, mr. philip open up to public comment. >> members of the public if you would like to make a comment on item number 8 may line up against the wall for this from the door, if you are calling in, please dial 415-565-0001

and use meeting access code of 2488703, 4824 followed by pound and pound again. and then to raise your hand to be recognized press star-3. looking in the chamber it does not appear that we have any members of the public present wish to go speak. sf gov.tv indicated that there is one caller wishing to be heard on this performance measure report. please go ahead and unmute the caller and caller you'll have three minutes to speak and i'll provide a 30-second warning for you. >> caller: hi, david perhaps the last time today. very interesting data, i like the proactive sweep versus public response source of work information. i think about sort of staff initialed versus 311.

so for anyone who thinks that this is entirely complaint driven, it is not, literally 40% of the work that is being done here, is from staff. going out and doing staff that is an important part of the story that should be heard. on block glazing, i'm wondering if it would cost overall to do more of the data work with in-house staff? and i'm wondering out loud what drives the allocation of work between in-house staff and contractors? that might be a more detailed question to answer but perhaps one could ask that. and finally, i would have a metric of on the building service requests side, the percent of all building service requests completed within the original time estimate.

and perhaps the percent of all critical and i would find that as emergency or life safety building service requests completed within 72 hours. so if there is something that is critical, 90% of those being attend today 72 hours, i assume the answer is yes but it does not appear that those stats are being reported. those are my thoughts on this item, thank you very much for listening. >> thank you, caller. >> that is our last public comment on this item. >> thank you, any further questions or remarks from the commissioners? >> thank you, hearing no further comments or questions, mr. fuller, call the next item,

which i believe. >> we postponed item 9, the next item is item 10 which is new business initialed by commissioners and this is an informational item. >> i have any commissioners have updates. we had a great meeting how we segway into this new era. i'll do a follow-up collaboration so i'm please that the two commission right side working well together.

i whethers wanted acknowledge our newest assistant jackie vo, welcome. she hopped on board at the last meeting. thank you for helping making bob's job a little easier so i can make it a little harder. and i heard one of my other half maybe i'll get some advise, about the banners, there is some issue about banners not being able to put up and may have to come down due to safety issues of pauling banners. and something that i'm involved with on those that fund the installation of banners.

we waunlt to keep public safety first and for most. like i said safety is first second and third when it comes to things like that. i'm looking for guidance on how i can help assistance. looking for guidance there. >> so public works does issue permit for installation. however the polls are actually the public utility commission that is currently putting a paws on the program while they

look into uphold that fail which was obviously a public safety concern. so public works role is really add measure i have and we're ready and able to issue permits as long as we're given the go ahead and guidelines from the public utilities commission. i know there was a resent meeting to try to look what options exist to see if they can come to a comfort level to issue the permits again. there has not been any. just to clarify the banner program has been operating continuously. so the, this has not been an issue since 2015.

making sure that they have not contributed for it to fail. >> thank you, i'll be wearing numerous hats at the meeting. thank you. >> commissioners? hearing no further discussion, mr. fuller, do we need to open up public comment? >> yes we do. members of public who wish to make new comment by new business initiated by commissioners may line up closest to the door. if you're in the chamber, if you're calling in, dial 415-615-0001. and in the chamber nobody has

approached to speak on this item. do we have any callers on the item? and they are indicating there are no callers in the queue for business initialed by commissioners. >> no callers. >> no. >> mr. secretary, is there any other further comment. >> since we did not exceed 15 minutes for first round, we do not need to engage in item 11. so there is no further business on the agenda. >> thank you. hearing no objections, i adjourn the meetings. the commission will naoet again february 15, 2023. the time is 12:38 p.m., thank you everyone.

[meeting adjourned] >> good morning everyone. my name is nuvia (inaudible) depdy director at department of public health. before we begin i like to do the land acknowledgeism we are on uncedeed unsesteral home land of the ramaytush

oholone. as indigenous studered of the lands and accordance with tradition, the ramaytush oholone never cedeed lost or forgotten their responsibility of the care takers och thais place and all peoples who reside in their tor tore. we benefit from living and working on their home land. by affirming sovereign rights as first people. welcome avenue wn. this is new health resource center named after our long time beloved colleague department of public health leader marie martinez. i thank you mayor breed for your leadership that helped make this day realty. thank you for being a champion for san francisco most vulnerable residents. i am thrilled to be

joined by marie's daughter polama and friends and families and dph colleagues and staff. thank you to dr. berry (inaudible) for guidance and (inaudible) director of marie martinez health resource center and staff of the marie for their tireless work. i want to take a moment to say this sentser a incredble accomplishment and directly speaks to the vision and leadership that marie x provided. i cannot think of a more fitting tribute to her legacy then a place where integrated multiagency approach provides care and resources to the people experiencing homelessness as well as to the medically vulnerable san franciscans. marie always found a way to do more. to serve more, to do better. and i know her presence here will inspire all of us to do the same. many of us continue to morn

her passing and i when i look what has been created in her memory i find inspiration and strength. as the former director of whole person care, marie knew the value integrating efforts across the city. i want to recognize city department partners in this effort. the department of homelessness and supportive housing. the human service agency. the department of emergency management. the mayor's office of community-housing and community development. the fire department. the sheriff department. as well as mercy housing and episcicul community service. everyone played a key role opening the community and insuring we provide first rate care to the community. now i like to welcome mayor breed to say a few words. [applause] >> thank you so much, and it is really great to be here. already just walking through the doors, just thinking about the people that this clinic is going to serve, it is

absolutely extraordinary. but i do want to start by really thanking the staff and people who work here every single day. today i know it feels great. we have this new facility but this work is hard, and the challenges that exist in our city have been very very difficult. when the public makes demands for us to deal with some of those challenges and to provide the appropriate systems of care, they don't just happen because people want them to happen, they happen because there are people who are dedicated to making them happenism there are people showing up every single day despite the challenges, disspite beal called names because they understand the challenges with people who struggle with mental illness and substance use disorder who need to have care and support to make sure that they are getting what they need to survive and to thrive in san francisco and it is

not easy. and today as we dedicate this facility in honor of marie x martinez we are reminded of advocate that worked for department of public health and dedicated her life to this mission over the last 20 years understanding it is just not one thing. there are a number of things that happen and people who have tremendous needs. the whole person from the (inaudible) basic physical needs as well mental health and those challenges stem from so many things from dementia to people who suffer with schizophrenia and bipolar disorder and so many issues. you know, when i think about our country and our society and the challenges that we face, i think about when we-it is easy to do deal with some of the physical issues like you break a foot or a leg or something and there is doctors

who specialize in those things, but we have really i think failed as a society to realize that substance use disorder and mental health challenges people have sit in a category too where they need specialist and support and compassion, and this clinic is going to provide that holistic support. this place offers treatment on demand. it offers a opportunity when someone wants to get clean and sober, they have the resources to do that. and this is a location where not only the street medicine is housed, the people who are out there on the streets providing the narcan and support and help and assistance to people in need, but also our homeless outreach team, the partnership that exist between these entities to help people who are truly the most vulnerable in san francisco is what this clinic in particular represents all most more then any other

clinic that we have throughout the sit a eand county of san francisco. so, again, i want to really thank the doctors and the staff and the nurses, the counselors, the clinicians, the people who show up every single day and put their heart into this work, because you have to love this work in order to really muster up the strength to come to work every single day and to support this community, your work is appreciated. i also want to take this opportunity to thank all the various departments and agencies who helped to deliver this project on budget and not over budget. it is a over $13 million project, supported in so many different ways including by the voters of san francisco when they support public health bonds, they support clinics like this. they support the opportunity to provide healthcare to san franciscans regardless of whether or not they have health insurance.

that's what places like this provide an opportunity to help make sure that people are able to get the support that they need, and so again, i want to thank you all so much for being here today. thank you to it great departments and everyone who played a role in this. it is a lot of work and it does take a village. thank you again to marie x family and her friends and people who knew her. i know when she passed away in 2020 it was really devastated for the public health community and so i know that you know, as much as some of you miss her, i know especially her daughter paloma today missing her because you know her work and advocacy for social justice, push for creative solutions and change and as a result of naming this clinic in her honor it really cements her leg acy of work in the city and county of san francisco so thank

you so much for being here and at this time i like to introduce dr. hammer in charge of all the various clinics that serve the public in our city. we had a number of opening including maxine hall. my grandmother used to use maxine hall. so many african american seniors and clinics in the bayview and mission and think of the extraordinary histraphy of the clinics and what they provided when people in these communities had no alternative. this clinic first opened in 1917 and has been serving the community through the aids epidemic, through the fentanyl crisis and now all of the things we have to deal with and so we are really grateful for her leadership so ladies and gentlemen, please welcome dr. hammer. [applause] >> good morning madam mayor and gathered guest. holly hammer director of ambulatory

care for the department of public health. it is a honor to welcome you to our beautiful new marie x martinez health resource center. this brand new space, this space for healing and connection is the embodyment of a vision and culmination of years of hard work and community investment to bring the vision to realty. this new space already had a huge impact on capacity to provide humane and high quality care for our patients. the vast nujrt of whom are experiencing homelessness. we serve people in our community who face so many challenges and felt devalued and unseen especially when dhai try to access healthcare. many patients we see have serious health issues. they need an accessible welcoming and manageable place to come for healing. this new facility and the extraordinary staff who work here are our local experts in healthcare for people experiencing

homelessness and this is where-this st. the space we provided where they can provide the compassionate care people need. when talking about the incredible work we do here, dr. barry zeven memedical director describes the model of care based on access, excellence and our own special sauce. our special sauce includes making our patients feel welcome and cared for. we aim to provide as much as we can in a one stop shop model including drop in urgent care, transitional primary care, mental health and substance use services, podiatry and dental care as mayor breed mentioned. and i hope all of you get a chance to look at our big beautiful new dental suite while quou are here. this is why we chose to call this a health resource center. this is truly whole person integrated care. we also partner here with

staff from other city agencies who join us in serving the community. especially staff from department of homelessness and supportive housing and our long time partners the homeless outreach team. in planning this project we are grateful for the important partnership of mercy housing, apiscicul community service, the mayor office of housing community development, human service agency, all agencies so important bringing this project to fruition. before i introduce our next speaker i do want to take the opportunity to thank some of the many people who worked tirelessly on this monumental project. huge appreciation to whole person integrated care leadership team (inaudible) berry zeven, les (inaudible) john grimes, (inaudible) and then also our facility partners from the department of public

health lead by cathy (inaudible) and many many others. for those who have the honor of working with marie x martinez and morn the loss of our beloved colleague, friend and mentor, celebrating the opening of this beautiful place of healing named in honor of marie is both comfortable and gratifying. it is also so fitting our final speaker this morning is marie's beloved daughter polama. i remember marie telling about puloma soon after we started working closely today. she showed her picture and shined with pride as she told about poloma decision to pursue a career in social work. she will make an amazing social worker and i know you are already serving people at unlock another of our community

partners. polama this beautiful healing space named to acknowledge your mother vision of compassionate welcoming care for people experiencing homelessness and other social vulnerabilities is part of her legacy . thank you for being here today to help celebrate the health resource center which remind all who enter of marie's vision and collective work to achieve that vision. i am proud we got to this point of opening this beautiful new place of healing. we are already seeing lots and lots of people here, which is so incredibly gratifying but marie would have been the first to say we have much more to do. this isn't the end of the effort but the beginning. i like to interdue you poloma martinez. [applause] >> thank you holly and mayor breed. i am very honored to be here at the official opening of this health

resource center that now bears my mother's name. my family and i are so proud of the beautiful result of her hard work, dedication and commitment. i wish she could be here to see this. she was my example of how to improve the lives of those who were not being taken care of, so thank you to everyone who helped make one of her dreams a realty. [applause]television.

>> in 1948 swensen's ice cream used to make ice cream in the navy and decided to open up an ice cream shop it it takes time for the parent to put money down and diane one of the managers at zen citizen in arena hills open and serve old-fashioned ice cream. >> over 20 years. >> yeah. >> had my own business i was a firefighter and came in- in 1969 her dad had ice cream and left here still the owner but

shortly after um, in here became the inc. maker the manager and lead and branded the store from day to day and in the late 90s- was obvious choice he sold it to him and he called us up one night and said i'm going to sell the ice cream store what you you talking about diane came and looked at the store and something we want to do and had a history of her dad here and growing up here at the ice cream store we decided to take that business on. >> and have it in the family i didn't want to sell it. >> to keep it here in san

francisco. >> and (unintelligible). >> share worked there and worked with all the people and a lot of customers come in. >> a round hill in the adjoining areas loved neither ice cream shop in this area and support russia hills and have clean up day and give them free ice cream because that is those are the people that keep us the opportunity to stick around here four so many years next generations have been coming her 20 er thirty or 40 years and we have the ingredients something it sold and, you know, her dad said to treat the customers right and people will keep on coming back and 75 or 74 years,

you know, that is quite an accomplishment i think of it as our first 75 years and like to see that, you know, going into the future um, that ice cream shop will be around used to be 4 hundred in the united states and all gone equipment for that one that is the first and last we're proud of that we're still standing and people people are you tell people it's been around in 50 years and don't plan on

>> the meeting will come to order. good morning. welcome to thursday january 26, 2023 of public safety neighborhood service committee of the san francisco board of supervisor. i'm supervisor dorsey. thank you to john carroll of clerk's office for staffing today's committee meeting and thanks also to sfgovtv and matthew igno of the sfgovtv team for broadcasting today's meeting. >> thank you acting chair. the board of supervisors and committee are convening hybrid meetings. the board recognizes equitable public access is essential and will take public comment as follows. public comment taken on each