>> to the meeting by dialing 415-655-0001 and meeting id access code: 2594 108 8277

##1234. ensure you in a quiet location. speak clearly and turn off background sounds. wait for the item you would like to be called. press star 3 to be added. the system will notify you when you are in line. callers hear silence and waiting. operators will unmute you when prompts callers have the 3 minutes to provide comments. you may watch live on sfgov.org. item 1 roll call. president nakajo. >>.. >> vice president morgan. >> commissioner feinstein has been excused. commissioner fraser has been excused. commissioner collins. >> present. >> president nakajo you have a quorum. chief of department jeanine nicholson.

and president nakajo will now read the lan acknowledgment. thank you very much. ramaytush ohlone land acknowledgement the san francisco fire commission acknowledges that we are on the unceded ancestral homeland of the ramaytush ohlone who are the original inhabitants of the san francisco peninsula. as the indigenous stewards of this land, and in accordance with their traditions, the ramaytush ohlone have never ceded, lost, nor forgotten their responsibilities as the caretakers of this place, as well as for all peoples who reside in their traditional territory. as guests, we recognize that we benefit from living and working on their traditional homeland. we wish to pay our respects by acknowledging the ancestors, elders, and relatives of the ramaytush ohlone community and by affirming their sovereign rights as first peoples item 2 general public comment. members of the public address the commission am to 3 minutes went commission's jurisdiction this does not appear on the

agenda. speakers address remarks to the commission as a whole approximate in the individual or personnel. commissioners are not to enter in discussion with a speaker. lack of a response by the commissioners or department personnel does not constitute agreement in support of statements made during public comment. anyone this wishes to give comment. why steped podium if you wish to make public comment. >> good evening. >> fire commission. i'm efram i live 4 blocks from here of the corner in the western edition and i thought i would come out to get to know my board and when represents me. and get to know my community. i want to be a part of my community approximate connect. i want to you know -- be a

citizen and contribute what i can. i have been at city hall the whole day different hearings and committees and i have been speaking get nothing front of the microphone and say whatting is on my mind what is on my mind is rescue. fire rescue is what i need i need to be rescued. and the problems first for most housing. i don't have a place to live. and you have been -- it is the way it is. i don't know why. 13 years approximate i don't have i place to live i need a rescue and i need to be rescued. i need a fire ladder to come to my apartment and pick me up. >> and take me where i want to go. you know i don't know. you know most of us it it is

hard to join a government body to serve and it is your choice. i'm wondering, you know, i don't know, so i'm trying to figure out. it hen a long time since i had contact this is the accomplice i can come and have contact with society and i am alive and here and well. and waiting for a rescue. thank you very much. >> thank you. madam secretary, anybody else in public comment. >> nobody else is propping and nobody on the public comment line. thank you. public ment is closed. >> item 3 approval of the minutes discussion and possible action to aprove minutes from the regular meeting on april 12 of 2023. >> madam secretary. any public comment. >> anybody like to make comment on the minutes. >> nobody is propping the podium

and nobody on our public comment line. >> public comment is closed. any questions or discussion from commissioners motion to item >> like to make a motion to approve the minutes from april 12 >> thank you very much. >> vice president morgan. >> second, please. upon i believe you can make a vote off the minutes. if you read them. i could be wrong. >> as long as you have read them. okay. thank you very much, and president nakajo. >> aye. >> the motion is unanimous. >> item 4 chief of department >> reporter: from jeanine nicholson on current issues, activities and events went department since the meeting on april 12 of 2023 including

personaling acam me. special events communication and out reach to against everagencies and public and report from tom o'connor on administrative, fleet and status and update. finance, support service home land security and update from assistant deputy chief darius luttropp the project bond manager. >> thank you very much. welcome, chief nicholson. thank you, president nakajo. command staff. chief nicholson this is my report. of the last 2 weeks since our previous meeting on april 12th. you likely saw in your packet if you read it we have 4 general order this is came out. surf rescue we are ramping up surf rescue training the water is getting warmer we will see

more people in the water. and need more and more people trained. and i have to say that over the last several years -- our surf rescue program has been incredible. i'm proud of the work they are doing. why you may have seen there was a go for the support services assistant deputy chief example that would be because chief ramone will be retiring. and he has work in the this department since 1991, i believe. and -- we are certainly going to miss him. he is in the going yet. but i believe in june we will be losing him and he has been an asset to this department. and to this administration. >> so. thank you, ramone.

appreciate it. chief. okay. you can clap. >> [applause] you guys can dot waves up to you. you may have seen other task force 3 in the park advertising for more members. we have several k-9 team usa handler and k-9's that work with that fema task force. they are looking for more members. and -- the there is a training captain position as well, we are expecting another retirement at the end of june. we are trying to get a head start on this. >> you may have noticed new fire prevention news letter. thank you. great stuff. that was in the packet. and i think that a lot of us until we come downtown don't

necessarily understand the importance of fire prevention and investigation. this is a really helpful news letter for the entire departmentful it was 911 and dispatch week and the three deputy and i visited the d. emergency management at 1011 turk to thank the dispatchers and call takers. people don't necessarily think about it but they other first, first responders. and they answer calls and -- dispatch you know that -- the big news item of the tech executive there was a woman who had to answer that call and try to get information out of him. and you know trying to figure out where he was. they have a challenging job and -- i don't think that people

necessary low understand that. we showed our appreciation and i think the credit union provide with a meal this day. it was real good. >> you also may have heard the good government awards by spur the planning urban research. and simon our chief of paramedicine was recipient because of his work in community paramedicine and making a difference in collaborative ways. congratulations, strong work out of the 5 everybody else was a team. he was the only doing the same amount of work as a team. strong work. we had an h3 level 2 graduation.

paramedic graduation on ambulance on the 14th at headquarters there were 9 young people and families that are now out in the field. we victim an h3 level one emt academy in place. that is going through their training now. there was a drill on saturday the 47th on treasure island. . rescue chief brandson thom were out there. carrollton head of dem and myself visit and gave words of encouragement. i'm grateful for the folks that volunteer for that we will need them when the big one happens. because we will not be able to do everything. and big thanks to chief eric for her and her guidance. the next day sunday the 16th the cherry blossom approximate raid thanks to president nakajo for

being there and the asian firefighter association and chief serrano getting the rigs it was a beautiful day and had a good turn out. and -- i got the last teriyaki burger. was well represented there and a lot of volunteers with them as well. it was a good event. >> we had a labor management meeting last week. we have done our best to maintain a good relationship with the union despite challenges that we all face. open line of communication has been wonderful and many thanks to tom o'connor for that. the real concern this we share at this time is with retirements in john. misee a big number of retirements. we could see 60, we could see 80 i'm not sure.

but that could put us upon behind the 8 ball hiring as fast as we can we can't hire faster. we can have so many probation easier in the field at once there are so many positions and so, we will see overnight next month, month and a half how many people are going to retire. fingers crossed it is in the unmanageable. we had i 21 a street condition policy group meeting you may have seen the govern and attorney general and others touring the city last week with multiple cabinet members. of governor newsome and the cho of staff for mayor breed. i know tom o'connor stopped by as well. but -- you know they have asked the mayor's office to then asked

apartments involved in street conditions what are our needs and solutions. and those needs could be legislative. capital, staffing. so we did put this forward to the mayor's office and -- hopefully we will get additional support within the city and county to tackle the real challenges. we are qualified to understand the needs and -- the chief helped with that. thank you. >> on saturday, we held a boot camp on treasure island you should come come time commissioner collins, you would do well. for the prospective members of 132nd academy starts in june. all those that received a letter to take the next step in hiring were invited. 60 of the 68 showed up. and i think it was good insight for us.

as about as for them. in terms of the viz physical expectations a 2 mile run of sit ups. pushups hose drag. 3ing ladders. you could tell who was in shape and who was not. we are going to do another in may. to see where they are all at. ems and community paramedicine had a retreat today. i was able to stop by in golden gate park. solution oriented retreat. i look forward to hearing what their solutions and ideas are. and i told them there is no more money. so i was a debbie downer but -- you know that's the reality now with our budget. speaking of budget we had our internal budget meetings and i

know that director corso has been settling the all of our ash counts for this year including getting money reallocated in existing budget for over time. it passed at budget and appropriation now the full board next week. it statute money within our budget we are moving to cover our over time. and our own budget is due to the mayor's office on june first of 2023. and that concludes my report. >> thank you very much. at this point is there public comment on the chief's report? >> i don't see anybody approaching the podium and nobody on the comment line. >> public comment is closed. questions or comments from the commissioners? i will keep it quick. thank you for your report, chief and imented to object to

assistant deputy chief retirement he does in the have enough grill to be retiring. [laughter]. i i'm jealous. -- congratulations. we'll miss you for all the great work you have done with supportive services and -- hopefully we will make adjustments. i still object. going to miss you. hold comments and questions before we go administration deputy chief tom o'connor's report and darius luttropp's report. i don't have anything at this time.

>> good evening am president nakajo, morgan, collins i'm tom o'connor deputy chief of administration report for march of 23 urn home land security with erika brown had a busy month a shalling national weather service briefing on march 13th. we had a seroar weather exercise on march first and home land security and secret service for vice president's visit on march third. storm activation emergency operations center on march 28. planned events a st. patrick day araid on march 7. we have over 900 attendees from 40 states and incident coordination with pd training cam ain't for the incidents command system plan.

under inclusion division with sean beaufort the pirate the 30 departments at the career fair on april 15th. you see in the departments that were represented at the fair. >> and much of the month of march interviewing candidates for selection in the 132nd class. had a swat analysis for the office that is strength, weak think, opportunity and threats. had a meeting with the educators to plan a summer workshop are. over shaw the agility test on march 28 and 29. and worked with sfgov.org 2 more video shooting for women's history month we have a video that will be shown later as wella as one with mary shale and the high school sports medicine club engine 15 and the lieutenant detail the teach students to manage traumatic injuries. under health, safety and

wellness with matthew al bawe are circling in on cancer champion this is is where we have members in the fire house station stewards for cancer training and prevention and want to have in the only a top down program we teach best practices but bottom up solutions oriented ideas to how to protect ourselves in the trae the cancer prevention foundation and office of health, safety and wellness and employee health and union local 798. month of march 10 members attend trin nothing monterey paid for by the firefighter foundation and former fire commissioner. we had a 4 hour presentation on march 14th. and our wellness app responded wellness week on march 27-31st

support [inaudible] raise awareness and self care among public safety workers and behavioral health moveed old station 21 on oak and through a lunch to welcome themselves and the other members in the building we had a great thai time meeting for the behavioral health unit. you will see we made an effort under the new captain to get data show how much the unit is doing. broken it down contacts by work group. administration. retired employees. hours by work group. contacts by stress factor and total hours activity. xu will see on this left pie chart it luxury like a swath of behavioral health unit crisis from the administration. we think that was chief ramone serrano after his terrible month of merchandise we'll address with the damage from the storms.

under the neighborhood emergency sponse team, a disaster drill on april 15th the captain talking to the fwroup and selfie from the chief and marian from dem. the next slide the great program and the volunteers working on april 15th this was held by chief when she was captain it has grown to something special city ouied with the volunteers in emergency when are well trained. had firefighter out reach and education with the asian firefighters. the cherry blossom festival. on the far left. staffing the booth. as well as the center middle photo there. under the office of employee health we had the march 22 academy passed the probation screening. 30 promotional exams. 9 return to duty exam and over

1247 members test for tb and hearing and fruit boxes delivered from the fruit guys from national nutrition month by health service system. was the no good bad month of march. a 65% increase for calls of service after the storms. 165 were come plea exclude closed. we saw 2 major storms in march brought rain and high winds and as a result 20 of the stations roof leaks, sewer back ups and property damage. you see in the bottom left those other ways the embarcadero and stair station 35 took a beating waves coming up and over and getting in the walls. that was the bruvenlt damage done this month.

we see here also under quake safety. assistant chief. he assisted with the disaster survey and the pictures don'ts capture damage the water came up and in and absorbed in the sheet rock and walls we had damage. thankful low came and helped our team with repairs. >> we saw chief luttropp treasure island pleasant firefighting water system plan this is our manifolds the fire boat pumps into. the new sufficiency installed and passed all tests. meetings with the port concerning dredging issues around the manifolds because we found the water got shallow to get the fire boat inform we are trying to get it up to the manifolds. we am saw chief luttropp visit the training site in eldoverado hills. and you see the over head view

of the training facility and developed a street vacation process the paper street that will be haveicated and moved to have one lot of land. and we had discussions regarding puc access to the box culvert that runs through the property. and lastly under the feel good session a chilly cook off on april 8 with station 17. station 39. people's choice award and station 6 with best booth award a mission theme and flip flops, robes and palm trees. and our next slide the innovative boots there with an ambulance near station 49. haight for station 12 and a jaws theme for station 18. well attended by the public and the fire department. a top the [inaudible] for city emt classllow lute rick and

inspector kayedo and calleder storm reaching out to member and showing them ems tech neeks. day of action at the fire department headquarter on the 20th peeshgs and tables for high school students to learn for police, fire, sheriff and the emt cho nicholson and sandy tongue in the left and chief beaufort and julie on the far right. sheriff miyamoto on the bottom and therapy dog i forget the name of that dog. saddie. as well as lieutenant gibbs and more of the day of action. police booths and fire boths. and demonstrations of equipment on the upper right. and as part of women's history month a sfgov.org video, paramedic talking how he became a paramedic.

i'm a paramedic with the san francisco fire department. ems division at station 49. i born raised in oak lanltd i was on the path i was playing soft ball in college in hayward and behind our soft ball field is an empty lot. and almost every day at practice i saw this tiny woman leading will big people and big are work outs and eventually i locked and found out she is teaching how to dot physical train to get people red to work in the fire department. that peeked my interest. the oak land fire department was

the first fire department i did. i did a firefighter one training program there. that got me in fire when i start paramedic school i went to city college. did intern ship at station 49. and it was wonder. . i learned the san francisco way to do things. like wild, wild west. every day. i loved it was a family environment here. that's something to say the san francisco fire department i wanted to be avoided science my entire education up to becoming a paramedic. i failed my first time take my national registry. i hope there is nobody that gets discouraged if this happens. you have opportunity to take them again. i did i took it, passed and continued on to paramedic and passed registry the first time.

[music] being a woman in the fire department i'm a minority here. i'm a minority in multiple aspects a women and biracial the only black woman paramedic in the division. i think it is insane to me. i hope that i can encourage other women to join this profession because that does not represent the city of san francisco. i life to show up on the scene and i see the comfort in member had may be looks like me they see me and they are comforted. i hope there are women out well and see me and see themselves in me and know than i can do this job and do it well. i have a 20 month old daughter. i would like to teach my daughter it is okay to say, no as a woman and okay to have an opinion and voice that opinion.

and established a good job of that. already. >> i irrelevant hope that anybody considering this field schedule a ride along. go to your local department or knock on an ambulance window and ask how you can schedule a ride along that is how diit my first ride alongs i you sa things that blew my mind and said, that's what i want to do with my life. [music] >> and that concludes my report for march of 2023. thank you. >> thank you very much. chief that was a great report. i think what we will do is if there are no questions for chief go ahead commissioner collins.

>> i was looking at the list of damages. fire stations already suffering from damage of and is it my understanding correct that this 307,000 was in fact reimbursed or will be, no. why no. we applied for fema relief but san francisco is the county recognized by fema for damage relief. >> okay. >> that was the 335,000 claim? >> ouch and the explanation that we are not one of the counties considered. >> i think only 2 others in the california qualified for aid from the feds. and we were not one of them the storm was not significant

enough, unfortunately. sure felt significant. >> thank you. why you are welcome. >> thank you, commissioner vice president morgan? >> all right. >> thank you. why thank you. can we condition with the report from -- >> chief. luttropp. >> good evening. commissioners and president nakajo and vice president morgan commissioner collins and chief nicholson. representing the new i think we decide earthquake, safety. and project management thank you for the opportunity to present. the possession of ad c project program manager took the load off of busy chiefs.

over seen and the question from you president nakajo that was not chief serrano in charge reporting out of the eastern. yes. the staff primarily reporting out serrano moved under myself and in the eastern division. report directly to administration. 2 are working on project and one is working through puc monday money and the water supply officer. tech untiling and all of these are -- happening under our

current bond. he is working with our warranty and replace am fire houses as station 49 and 35 were built they over saw the project and thess they moved throughout warranty press thymine tain the relationship with manager and contractors. our water supply officer works with puc to over see the supply system as well as our other water systems in the city. the -- training appears on this chart. report is to the chief of separations chief postel. as the end user for largest project the fire training facility i maintain a close relationship with the cho it get our end user needs met.

>> they don't usually do this i will vamp biography i'm new to the command staff and introduce myself i'm chief luttropp. i did most my time as a firefighter in the mission. district. station 7 at rescue 2. and as an officer most of my time at station one. at the mighty rescue squad. i rescue one and worked the engine and truck captain there, also. i went it training as a captain and met as in service training which gave mote training. my rank is battalion dhooef approximate happy to serve as assistant department chief. the highlights of all the bond work done since the 2010 bondful both labeled as emergency response bond. 2016 bond the public health and safety bond and operating under

the 2020 earthquake and merrill lynches sponse. the 2010 bond there was, let of maintenance that needed to be caught up in the water system and the fire houses. bulk of the work was focus scope work. it was refueling the tanks on the water side and fire houses replacing things voilths to pregnancy and keeping the fire houses from falling down. gent rirts, doors, technology upgrades and envelope was the 2010 work. 2047 we move in the the replace am plans and were able it replace some high seismic risk fire houses with new seismically safe fire houses and looked continue that work. public healing and safety bond brought us station 49 dispatch facility there are other

projects this were replace ams and hose powerhouse. generator replace ams and wore moving in the 2020 bond. 2020 bond was set aside for the fire training facility and fire station. only one of the projects is currently under project management from public works. project manager is here today as a spectator. he will present once we move further in the design phase. we are just in the design criteria phase. we move in the phase 2 and established all the things we need out of the training division but don't have cool pictures to bring yet. scott will present this when we move into this phase. thank you near listening on the program manager. it is strifrj in this it storms a triangle with the other 2 major points of prescription and'd registration but -- we are

trying to dot best work for the city. >> any questions? >> all right. thank you. . let me take public comment approximate ask the commissioners to choim in. madam secretary any public comment. i don't see anybody propping and well is nobody on the public comment line. >> public comment is closed. commissioners. is there anything you would like to address to chief luttropp and as well as chief connor? and chief nicholson if you wish to, as well. commissioner fraser? excuse me, collins. so as the various bonds roll out in our expended do we have a sense of -- what is left in the 2010 bond. that is left in 2016. does each it sounds like each bond them is mow being the commission has a specific scope.

and then proceed according to that scope. yea this is correct we do have the opportunity to define the scope with our public works per in. we need the work done it is our fire houses. 2010 is near low closed out. folding all work from 2010 and 47 that is down to a small returnto10.com there is 12. million papers left in the bonds. and but the bulk of it is already encumbered by network modern wragz and theien rirt projects 47 and 19. we will have a remainder 4-sick milling. we are able to determine this scope? >> we work with public works to determine the scope. it is a capitol bond.

so -- we are not supposed to use near basic maintenance but focus scope work to maintaining intel rit competence with stand seismic events. inside the scope. >> damage is 300 thousand dollars worth of damage done by the storm system this an example of something to get folded in the scope. that would not be covered by the current bond of one of the projects that was damaged was the float which is under warranty. obviously. waves coming over the bough. is not warranty item but than i have been w with us to remedy the problems. why thank you. >> my pleasure. >> voip morgan. >> blkt cannot hear vice president morgan. >> the reading material.

>> [cannot hear vice president morgan] my pleasure and most of the material is public material from public ws than i did change the location of the website. it is you have to navigate through public ws at this point not a stand alone site. but got good information. [upon cannot hear vice president morgan] >> [vice president morgan's mic is not on] >> it did. it the cyclone event created an

east wind and 8 foot waves that crested over the bough. over the side of the boat. it is does not have significant drains. it is not an ocean going vessel and water was able to penetrate the walls. >> [cannot hear vice president morgan] >> once water was able to penetrate the walls, it significant damage at this time driveway wall and insulation in the walls. >> thank you vice president. >> thank you very much, cho i got a couple of comments. the clarity of the questions came up as well. that this presentation in your

responsibility are for lack of a description are the bonds. for moiz as well, there had to be some education in terms of the earthquake safety and emergency response bond to understand it collapses. the bonds. part of the issue with support services and chief serrano's report there is a whole section on the bonds one thinks about how can all of this work be handled by a unit like chief serrano and more support in this. chief nicholson, it is i great idea and serves the were of us separate thanksgiving out so you can deal with the bonds. because there is vast responsibility with that. so00 eye think this is a great idea. material is comprehensive and there is, let. at this point did you want to

introduce your team here? >> suburban. if they would not mind. >> you want to, gentlemen, you want to approach the podium and at least -- give us a little something so that at least since you are here as well, >> >> i'm scott mur an project manager at public works. recent hire i start in the november. and previously i worked for a large engineering company, and before this built the california academy of science in golden gate park and walt disney in los angeles building theme parks. i have a bit of experience and i'm excite body this project and it it is a great thing for the city and love the city. i live here and grew up in the bay your >> thank you very much. hang around there might be a question. captain?

>> good evening. commissioners. i'm roger i think captain with support service. fortunate to work with chief luttropp and public works to develop our now facilities. a background in financial management and and construction that i get on apply to the projects and fortunate to be here. >> thank you very much. >> thank you. >> mr. morales. what was it again? mur an. mr. moran i apologize for not get nag right. in terms of being part of this commission for a period of time. the rep with our department support services and dpw has always been a challenge in terms

of the weather and storms. interesting you picked up when i picked up how we will recovery this cost. so, it makes me feel good you are here. and that you are here as per of the team and working with chief luttropp and captain i think. i think it will be important because this training facility is really important. and so with what like coordination, communication and working on the same goal i think it is going to be important and i welcome xu we again the commission appreciates all the work that is yet to come. and thank you for that participation as well. >> chief. thank you. captain, thank you. at this point any other thing before a mentes to chief o'connor thank you. gentlemen. one a question for chief beaufort. i think i can ask that off line been an attendance that is part

of the report. it gives mow an opportunity to save remarks of all of us to chief serrano. i have a question for the sake on payroll chief approximate wanted make sure that we were able to have an exchange. i appreciate the hard work you have done and interesting the question was the question you asked about the damages and how we will recover that. i wanted to take that opportunity as well and thank you, cho for your report and all the work you do as well. >> thank you very much. >> madam secretary? >> item 5. public comment on item 6. public comment on all matters purtain to 6 including public comment on whether to hold item 6b in closed session. >> madam secretary j. nobody propping the podium and nobody on the comment line. why public comment is closed. >> possible closed session

regarding existing litigation. vote on whether to conduct item 6b in closed session the commission may hear in close the session pursuant to code section 54957b and administrative code section 67.10b. all right. do i need to ask for a motion and a vote on this to go to closed session. >> yes, you do. >> i like to make a motion. >> thank you very much vice president morgan. >> i will second. >> thank you commissioner collins. >> president nakajo. >> aye. >> commission will go in closed session at 5:50 p.m. i thank you, vacate this chamber so the commission can go into a closed session.

>> item 7 are the on closed session. >> the commission -- moved to recommend settle am to the board of supervisors. item 8 vote to disclose any or all discussions in close the session specify in the code section scent.12a. >> i like to make a motion we keep it in closed session. voip morgan. i will second that. >> not to keep it in closed session to not disclose. why not disclose. i'm sorry. >> you second this. >> that's what i meant. >> thank you very much. commissioner. >> and -- president nakajo. >> aye.

>> the motion is unanimous. and item 9 adjournment. >> thank you. clothes. thank you. >> thank you very much. going 90 charlie. go ahead. we

moved to san francisco in 1982. we came from the philippines. i have three kids nathan, jessica and iva. i was really young. when i had neat, i turned 19. and then two weeks later, he was born. so when he was fine, i used to watch cops all the time. all the time and so he would watch with me. he had his little handcuffs and his little toy walkie talkie. and then whenever the theme song came on, he would walk around and he just thought he was the baddest little thing. i think he was in kindergarten at sheridan because he and i attended the same elementary school there was an officer bill. he would just be like mom officer bill was there then one day, he said, mom, i touched his gun. and he was just so happy about it. everything happened at five minutes. i would say

everything. happened at 4 to 5 years old. it's like one of those goals to where you just you can't you can't just let go. high school. i think you know everybody kind of strays. he was just riding the wave. and i mean, he graduated. thank god. one day i think he was about 20 or 21. he told me, he said mom. i want to be a cop or a firefighter, i said. no you're going to be a firefighter. but that's really not what he wanted to do. his words were i want to make a difference. and that was a really proud moment for me when he said that my dad was a cop in the philippines for 20 years. i think a lot of that played a role into his becoming a cop. my dad was really happy about it. my mom. she was kind of worried, but i just figured i

can't stop him. he can make his own decisions. stu. i just want to say what's up? how you doing? good. good. no i'm trying to look good for us to looking good for us to so when he was in the police academy, mind you this kid was not a very studious kid. but i've never seen him want something so bad when he was home. he'd be in his room studying the codes. he really fought for it. hi. what's your name? i'm nate. nate is great with kids, and he would give them hugs or give them stickers. i think that that's a positive influence on the kids, and then the people around you see it. once he makes that connection with people and they trust him that foundation that respect people look at you and see your

actions more than your words and so that i think will reach people more than anything. you could say you later, brother. thank you. all right, see you. it's a really hard job. i know you. you see a lot of the negative for me. i would not put myself through that if i didn't care. you know, you have to be the right kind of person. you have to have the right heart to want to do that. when people ask me if you know what my son does , um, i just tell him he's a cop , and i just feel like i'm beaming with pride. i always told him when he was young that he would do something great. and so to see it. it's i have a moment. i'm very proud of him.

>> good morning. today is wednesday april 19, 2023. this is regular meeting of the building inspection commission. i like to remind everyone to please mute if you are not speaking. the first item on the agenda is roll

call. [roll call] we have quorum. commissioner alexander tut is expected and commissioner bito is excused. next is acknowledgment. >> we acknowledge that we are on the unceded ancestral homeland of the ramaytush ohlone who are the original inhabitants of the san francisco peninsula. as the indigenous stewards of this land and in accordance with their traditions, the ramaytush ohlone have never ceded, lost nor forgotten their responsibilities as the caretakers of this place, as well as for all peoples who reside in their traditional territory. as guests, we recognize that we benefit from living and working on their traditional homeland. we wish to pay our respects by acknowledging the ancestors and relatives of the ramaytush community and by affirming their sovereign rights as first peoples.

>> any members of the public who are listening in-there is a echo. the public comment call in number is 415-655-0001. the access code is 24921040778. to raise your hand for public comment on a specific agenda item press star 3 when prompted by the meeting moderator. next we have item 2,

president opening remarks. >> let's move to agenda item 3. >> thank you. >> thank you. >> next we have item 3, general public comment. the bic will take public comment on matters within the commission jurisdiction not part of this agenda. any general public comment? any remotely? seeing none, next we have item 4, discussion and possible action on time allowed for remote public comment. commissioners, basically this item is i guess one of our new directives is to have an allotted amount of time for remote public comment, and the standard is 20 minutes just to give a start or give a idea, but the time can remain the same if you guys are okay with that or it can be extended. >> so, you said the

standard is 20 minutes? >> that's a number that they came up with. so, say for each item it is 20 minutes allowed for remote public comment. unless the board or commission opts to change that. >> i prefer to keep it the way it is now. >> okay. >> do any of the other commissioners have comment? >> is that the way it is now? or we are changing it? >> that is where it is now. >> i believe we are 2 minutes now. >> each person still has 3 minutes for public comment, and then if there is a lot of people sometimes we can adjust to 2, so each person has the same amount of time, this is a total amount of time allowed for public comment for one item. >> remotely, not in person? >> just remote. for in-person those rules don't apply. >> what is the thinking behind

making a distinction between those allowed to speak remotely and those speaking in person? i am hesitant to limit people's ability to make public comment and i know that perhaps we want to encourage people to show up in person, but it is difficult for a lot of people and if there's a important issue i want to be sure that we are hearing what everyone has to say on that. >> i cant say what is behind it, we just received the direction. >> we have to set a allotted time limit? >> you don't--because we have to put it on the agenda now. (indiscernible) >> which means maximum 10 people if we reduce down to 2 minutes per person

that 10 people can make a comment remotely on any given issue? >> correct. >> great. >> did we choose to-if we see there is a influx of people can we choose to extend at another date? >> i think so. >> the time of public comment we can make the decision to extend the comment? >> yes, deputy city attorney, the next meeting if you expect a large number of public comments on a particular item you are permitted to extend the time for remote public comment. >> i still think that 20 minutes seems a little short. at least double that, but it also seems like we are creating a cap and then it-leaving it so it is at our discretion or

allow more or less public comment. that is hard for me to-that isn't sitting well with me. >> if you to make a motion to add more time you can do that and if you get a second then we would increase the time. >> should we discuss maybe what people think is a appropriate amount of time? >> just to be clear, this group has not ever had to cap anything? >> right. >> this is just a new policy that came into effect since we-since the city has gone back to having all boards and commissions meet in person and the only really remote option is for public comment. >> perhaps we find a middle ground , 30 minutes and if we see there is influx of calls we can adjust it accordingly. >> how do other folks feel about this? >> as long as it is

flexible. if we are saying 20 minutes or 30 minutes, but--if we have a large influx of calls i assume that is the president of the commission would ask for an extension of the time and i would be fine with that. >> right, but it is at that moment it is at our discretion whether or not we want to continue to hear something, right? there is-we are limiting people's ability and i'm thinking how we had the sro folks come in and speak and that was over an hour of people making public comment and if we didn't feel we wanted to keep listening to it we could say, hey- >> would you like to make a motion to extend the time? >> sure. i'm just trying to get a better feel for what is a appropriate amount of time. >> seeing we never

capped or encountered that situation, i can't put a gauge on that, so if you feel that 40 minutes is more sufficient--i'm good with that as well. >> you can make a motion to extend it to- >> now that commissioner tut is here, if this is something she is interested in commenting on as well. >> for the record, commissioner alexander tut is present and we are on the item regarding remote public comment. currently there is a standard presented that boards and commissions will allow 20 minutes for remote public comment. there isn't a restriction for in-person public comment, but the commission each board and commission has a option of determining whether they want to extend that time, so that's what the discussion is

now. >> i was discussing with the group extending the time and what seems appropriate, because at 20 minutes that means maximum of 10 people can speak remotely. we have the option in the moment to extend the time, but i don't want that to sort of-i don't want it to necessarily be discretionary how many people get to speak publicly. remotely. >> deputy city attorney, just from a public policy and good government perspective, i suggest the commission would not want to contemplate revising the allowable amount of public comment for a particular agenda item at a future meeting. that decision could be taken more broadly for public comment at the beginning of the future meeting for all items, but to avoid any appearance of

inpropriety oaf bias, i recommend that decision be made for a particular item. if your concern there isn't enough time then you could simply allow for a more-larger amount of standard time of public comment as commissioner neumann is suggesting and contemplate revising it downward if it is unworkable for the commission at future meetings. >> did you have anything to add to that? >> thank you. we get such few public comment. when it is a hot topic what once in the last 30 years, i am not inclined to put any limitation on that. i don't think if we have a-once every 18 months if we have a hour and a half of public comment it means people really

really care. i understand that in person there is no limitation, but you know, as a mom, as someone who also works full time, i know how difficult it is to show up in person and i don't think that that burden should be a requirement in order to give feedback and inclined not to-i don't think-there may be other instances where commissions make the decision because they have-they are not able to get business done because of that. i don't think that applies to us. i don't think that is the situation so inclined not to have this apply to us at all, if that's a option, just because it is so so extremely rare, and the circumstance i can see-when we have a lot of public comment it is on stuff that is probably really really important, because this is not a place where people are just constantly coming and giving feedback, so inclined

not to-i don't feel this is necessary for our commission. >> you implying we remove the time allowed in general? >> is that a option not to have 20 minutes? do we have to have-is that a option? >> (indiscernible) >> deputy city attorney, you can choose not to have a time limit for remote public comment. our agenda notices do include the standard 20minute time limit now so we would revise that and not include the language on future agendas if you choose not to limit remote public comment. >> is that the motion that someone wants to make? >> i don't know where we are in the process. >> i'm not quite there. like we uncap it because we

do have to-i don't see it being a issue either, but i feel like we should maybe-an hour and a half or- >> an hour. like to make a motion to cap this at 60 minutes for remote public discussion. or public comment. >> is there a second? >> second. >> we can always adjust this as we go along. >> there is a motion and second to extend that time to 60 minutes or 1 hour for remote public comment. is there any public comment on the motion? >> good morning, jerry dratler. frequently i'm the only person who makes public comment, so i think we are talking about a solution for a problem that doesn't exist. the only time in the last 10 years i

have seen that be a problem with the sro issue. the planning commission has a lot more participation, and what they do is when there is a lot of people who want to speak in person or remotely they reduce the speakers time. i believe 60 minutes is a limit we'll never experience, but think we are talking about a solution for a problem that doesn't exist. thank you. >> thank you. >> thank you. is there any additional public comment? seeing none, i'll do a roll call vote on the motion. [roll call] >> the motion carries unanimously. next we have item 5, discussion and possible action regarding board of

supervisors ordinance file number 230373. amending the existing building code to require buildings with 15 or more stories constructed after 1998 to conduct and submit facade inspection reports in addition to other requirements. >> good morning vice chair tam, commissioners, legislative affairs manager here to introduce item 5. chief of staff to board president aaron peskin who is the sponsor of the legislation wanted to be here today but caught up in another meeting. she might make it, but for now you have me. if i can have the slides, please. the next slide. so, this is review and approval of an ordinance to require facade inspection reports for

building constructed after 1998, with 15 or more stories. the way it is now in chapter 5f of the existing building code, owners of buildings that are 5 stories or taller have to submit inspection report documenting the safety of their facade of the buildings. buildings that received a permit after 1998 are exempt so this legislation proposes an amendment to 5f to revise the exemption for buildings built after 1998 from that blanket exemption to buildings that are more than 14 stories and require initial-15 stories or taller by november 1, 2023 or 6 months of notification from d berks i, which ever is sooner. to intend is respond to the windows failures that occurred in recent storms.

this gives dbi the ability to require building owners to inspect the facades to make sure they are safe. next slide, please. one slide. sorry. so, the cac as they normally do did consider this ordinance at their meeting last week, and they had recommendations for the bic included in the packet in a letter but i like to highlight those briefly. the cac recommended dbi commission a study of recent window failures during winter storms by a qualified engineering firm to determine if there is a common design flaw in the glazing attachment methods or calculating wind loads and they essentially recommended focusing specifically on the glazing system of the building instead of the complete facade. the cac suggested that that

study by a qualified engineering firm inform the requirements for future facade inspections of the glazing system, which could cause failures in future wind storms and the cac also recommended requiring the glazing specific facade inspections be for all buildings 15 stories or more. if i can have the next slide. dbi staff suggests that the bic make a recommendation of approval of this ordinance, file 230373 to the board of supervisors but with the following conditions: in light of the cac recommendation, procure a study of recent window failures by a qualified engineering firm to establish criteria for glazing systems specific facade inspections. and that criteria would be used for those glazing specific facade inspections under this proposed ordinance.

dbi staff also suggest requiring buildings with 15 storsies or more and built after 1998 to submit the inspection reports as the ordinance proposes. that is before you for consideration today and happy to answer any questions. >> open up to any fellow commissioners. >> is there any public comment first? any public comment on the item? >> good morning, jerry dratler. 15 stories appears to be a arbitrary limit. there are many shorter buildings with glass curtain wall issues that would be exempt from the proposed legislation. 555 fulton is a example of a curtain wall problem and i believe the problem is due to the developer policy of importing foreign building products that may not be compliant with u.s. building product standards. so, i think there is a area of

concern for public safety that the proposed legislation does not address, and that would be the use of imported building products that dont meet u.s. standards. thank you. >> any additional public comment? seeing none, commissioners. >> commissioner shaddocks. >> question for you. the cac recommended the study on the failures of the glazing. the study itself, do you have a timeframe on that, like how soon would that happen and how long would a report take to provide and just kind of commenting-that was scary reading all the glass falling out of the skyscrapers so i think it needs attention. i just want to see the timeframe on this? >> currently we are working internally within dbi

to take advantage of the mayor's emergency declaration as a result of these winter storms, which reduces the contracting requirements to allow us to quickly get a engineering firm on-board to do the study. so, assuming that timeline works, we like to have an engineering firm on bord within a month and study by the end of august so that then we have the criteria in place to inform the building owners about what these facade inspections would require. >> if that study came back in august, then we for repairs that might need to be done we are talking end of the year, maybe beginning of next year before any-especially if there was a structural or glazing failure, that wouldn't be remedied or required to be remedied till next year? >> correct. the intent is to

get ahead of the next rainy season, but whether or not timeline works i think is too determined. >> i think we just got our first limit on our comments. i heard the bell. [laughter] >> sorry about that. that was my accident. >> thank you carl. >> commissioner alexander tut. >> yes, thank you. i had a question for the department. for the history of code violations, are they all over 15? does that seem-can you give us information about the history of obviously what is happening right now and some history about violations of this type? >> thank you for that question commissioner tut. yes, all of the failures that occurred during the recent storms are 15

or more stories. it is true that we had glazing failures in the past over many years, and typically what we do when we have a incident where there is anything that becomes detached for a building is we write a notice of violation and we ask for the area to be made safe and that engineering evaluation be provided to us regarding the adjacent areas and the other facades of the building. >> i have follow-up question around notice of violation. so, sometimes these things drag out for a very long time, and my question is, do we have mechanisms-let's say someone gets a notice of violation and they are not getting

their permit, this is-seems to be a heightened concerned around public safety on this. do we have other tools in our tool box besides just the current notice of violation, then there is a director's hearing and this can drag out for a very long time, do we have tools to expedite the process? >> yeah, what we do in those cases commissioner is work with the city attorney to exert a little more pressure on the building owner in regards to achieving compliance. >> is there-i guess i would be curious to find out if it is something we can write into the legislation that would give us more enforcement power then we currently have in our-could we have shorter timelines for fixing these things? can we have stronger penalties for failing to meet the

timelines? we have violations that sit and sit and sit and i don't think the commission would be in agreement we dont want to see that happen here. >> and then to that, we understand that this is a grave concern to the community, and anyone who is pedestrian and happens to be walking by these buildings, so we would obviously reach out to the city attorney if we realized that our normal enforcement process was going to be such that we might have an additional problem in the meantime. >> that would be my feedback to president peskin's office is to consider enforcement timelines and strengthening language around giving us more tools and the city more tools to make sure the appropriate timelines are met. thank you. >> thank you. >> thank you.

commissioner summer. >> dbi recommendation is to recommend approving the legislation with three recommended amendments or updates or however you are phrasing it, right? >> correct. >> what does that mean then if something is approved with-we are not approving, we dont make legislation here, but what does it mean if they receive that back? does it mean they would rework it necessarily or not necessarily? >> not necessarily. they can consider any proposed modifications or amendments. they can-the land use committee can disregard those suggested amendments. they can adopt them. they can make additional amendments if they are substantive, i think they have to come back to the bic if outside what we are discusing here and what you recommend today, but you can

recommend approval, you could recommend disapproval and any number of modifications. >> in your view, recommending approval with modifications suggests that you support overall the effort, but that there are some things that you would prefer be updated? >> we definitely think these recommendations are additive to what president peskin has proposed. some of these things like i said, we might be able to do administratively if we use the mayor's emergency order, but we think these are pieces to the puzzle that would present good policy for the department. in addition to what president peskin has proposed. >> my thought-reading the code advisory committee advice, i agreed with their proposal to investigate a little further and let that inform

better the legislation that is being developed. my question was, and i think i'm in favor of approve-or recommend approving with the recommendations noted. i was curious, the legislation indicates that the building owners for these buildings need to submit a facade-now it is facade study, maybe change that to be a glazing study, is that immediately or within some certain time period or periodically and forgive me- >> within the legislation it says within 6 months of dbi notifying them or november 1, 2023, which ever is sooner. >> yep. is that a one off then? >> i think it would be standard. i think we would notify all these buildings at the same time, and expect those reports back. >> i'm saying is there a reoccurring evaluation period like you do for

balconies? >> it is every 10 years. i might need to rely on help for that one. >> i see a nod. >> okay, great. after the initial inspection every 10 years. >> got it. okay. the ordinance is basically bringing in a group of buildings that was exempt before into this and starting the cycle now and every 10 years- >> exactly. >> hopefully address issues that come up. makes sense. >> do they feel 10 years is sufficient given the elements and things that wear and tear of this? it is still a life safety issue, in 10 years a lot can happen with the winds we had lately. is that sufficient? or the studies will dictate that? >> i think the study would inform that. also we rely on complaints and building engineers who are familiar with their properties hopefully keeping tabs on the

condition of it already, but the totality of all that i think 10 years would be sufficient, but happy to consider a shorter timeframe if that is what the commission suggests. >> the design life of a building is 50 years. it is supposed to be good to go. >> supposed to be. >> supposed to be. [laughter] >> do you foresee other amendments coming up from the supervisor? >> not in particular. i do think we discussed with the supervisor's office and they agree with what staff is recommending, so i do think that any amendments will be within this realm. >> like to make a motion to recommend approval. >> with the amendments- >>b with the amendments. >> i believe with

added amendments. >> conditions. modifications. >> modifications. to approve the legislation in addition to the modifications. >> like to recommend to approve the amendments with the recommended modifications. >> second. >> there is a motion and second. is there any public comment? did i do public comment already? okay, we did public comment. do a roll call vote on the item. [roll call] >> motion carries unanimously. next is item 6. discussion and possible action regarding board of supervisors ordinance file number 230212-2. amending the planning building and fire codes to codify the annual waver of awning replacement fees and awning assigned fees applied for during the

month of may to annually wave fees for awning instillation applied for in the month of may in addition to other requirements. >> thank you. just here to introduce tita bell chief of staff to supervisor engardio the sponsor of the legislation rchlt you did hear this ordinance last time. what you are considering today is a substitute ordinance that did have clarifying edits to the building code which is why you are considering again today. i like to introduce tita bell. >> good morning commissioners, good morning director. i'm tita bell from supervisor engardio's office. this substitute legislation-first rof all, thank you for recommending approval of the original version of this. there are essentially two changes that our office has made to this piece of legislation. the key

one is to add references to the fire code, because the intent of this program was to also wave fees related to the instillation of new awnings, replacing existing awnings, pedestrian level lighting that were required under the fire code, so you will see language referencing the fire code, and the waver language is on page 2. and the other thing that is substituted version does is it removes the requirement for the planning department and the department of building inspection to certify that the applicant is a small business. we believe that that would have been too onerous and unnecessarily complicated and we are hoping that there could be self--certification process that would allow the reviewers of the permit applications to be satisfied that the

applicant qualifies for this waver. if there are any questions, i'm happy to answer them. >> thank you. >> thank you. have a question on this self-certification. i'm involved in a lot of these type programs and there is a online portal, isn't the ban all you need the business account number, doesn't that make the application go forward? basically if you have a ban you are certified? >> i am hoping that is how it works. there was some question about there being two different definitions of what is a small business. one used by the treasurer having to do with gross receipts and another one that appears in these code sections tied to the number of full time employees that a business has. we are relying on the latter

definition, and i'm trying to work out these details with the planning department to see what the easiest way would be, but this is the definition that has been applied for the past few years of this program, awning month program has been in place. >> okay. thank you. >> thank you. >> thank you, is there any pub lic comment and are then we'll have additional questions from commissioners if there are any. any public comment? any remote public comment? seeing none, any further commissioner questions? >> motion to recommend. >> seconded. >> there is a motion commissioner alexander tut and second by vice president tam. roll call vote on the motion. [roll call]

>> the motion carries unanimously. next we have item 7, update on unpermitted awning complaint and community outreach. >> good morning, patrick hanen the communication director for department of building inspection. i think we have a presentation to share with you. what we want to share is the new process that we developed to help people legalize unpermitted awnings. just to give background information, since november dbi received 182 complaints about unpermanented awnings throughout san francisco. they were everywhere, but primarily focused in four neighborhoods,

china town, richmond, haight, and the tenderloin. we issued 61 notice of violation. during the same period of time the previous year, we received 44 complaints for unpermitted awnings. we did hear concern from the community about awnings were long-standing and we want to make sure we find a way to help them legalize and get permitted and safe awnings without putting them through undue process for something that happened for a long long period of time. the first thing we did is we did a investigation on each awning complaint. we went and made sure there is no immediate life safety concerns. then we said now that we know there isn't a life safety concern, we suspended further enforcement pending development of this new process. next slide. yesterday mayor breed and supervisor peskin introduced a ordinance that creates

a temporary amnesty program and temporary permitting program that runs throughout the end of the eryoo. year. this is to help property owners obtain a permit for a existing awning. significantly lower the cost, barriers and timeline to legalize these awnings. we also the process will help them abate notice of violation for those 61 property owners that received that enforcement action. next slide, please. just walk through what the program looks like. first of all, it applies to all existing unpermitted awning. even if someone didn't get a complaint or have a nov, we want to make sure if somebody has a awning not permitted we want to give a opportunity to legalize and get it square. the second thing is we are waiving all the fees and penalties in order to make sure to lower the barriers and give people the chance to get the awnings permitted

without additional financial burden. we definitely heard from businesses that they are just now coming out of covid recovery and still trying to get their foot hold and getting back in a good place and we didn't want to create a additional financial strain on them. new uninstalled awnings are not elg frbl eligible for program. this is awnings in place. if you plan on installing a new awning we have a existing process for that and you also note you have to use a licensed contractor or awning installer for a new awning which is the requirement currently for new awnings. the other thing we are doing is conduct substantial community outreach to make sure the community members that received these complaints and concerned about their unpermitted awning have a understanding what the new process is and we can help them get through the process to make sure they are able to take care of this, again with the least burden as possible. next slide, please. so,

this is a website. it isn't up yet. we will wait till the ordinance is passed and this is the process in place but i like to walk through briefly to understand what we have done in order to make it as easy as possible. the first thing is we are describing exactly what a property owner would need to do in order to get their awning permit. then we describe what the forms they need to provide. they need to provide documentation that they own the property or licensed contractor. they would need to provide a dimension photo and this is the cornerstone of what we are trying to do. the excellent front counter staff in the permit center what they decided is they can take a lot of information on a form and actually have them the property owner provide the dimension photograph that is labeled with all the same critical information but easier for the property owner to identify and provide rather then having to go through the forms which sometimes can be confusing for

someone not acustomed to doing that kind of work. the dimension photo includes the size of the awning, the height above the ground, the way it is attached to the wall and the building and what the building structure is made up of to make sure it is sound and safe and we can put eyes on that before we say yes in deed this is a permit that can move forward and be processed. we also actually have them fill out a form. we need a signed permit to have a vehicle to assign a permit number so this person we have a record that this person has a permitted awning to make sure that we have that record, they have that record, and should somebody file complaint gaens them in the future, our team can look and say this is a awning that has gone through the process and code compliant. if somebody has received notice of violation, the code requires them to fill out what is called a form 38, a

alteration permit for your building. in that case they have to fill out the form. what we talked to the permit center and office of small business is if a property owner needs assistance in filling out these forms determining how to measure the awning and estimate the weight and make sure the type of screws i'm using are the right screws for the type of building i have, we have staff available to actually help them both in the permit center as well as by reaching out to office of small business. at the end of that they come to the permit center and apply and go through over the counter process whereby they get the plan and the dimension photo reviewed by staff and taken around to each of the appropriate permitting stations and at the end of that they would go and then call and have the awning inspected. we will send out a inspector to go put eyes on the actual awning, make sure from their expert view that it is safe and code compliant and that it aligns with the plans provided with

the permit application. after that we make a note within the permit tracking system that yes this awning is code compliant, and we would remove any notice of violation that had been applied to that property for this purpose. next slide, please. i want to call out our partner katie tang and staff at the office of small business have been excellent partners throughout the process, both helping engage with the community as well as serving as thought partners as we figure the right path forward as well as the mayor office and supervisor peskin's office. it is a collaborative effort and just want to take a moment to recognize that. the first thing we are doing is we will put the step by step website up once the ordinance is live. later today we will have an example of that dimension photo as well as outline of the process i just walked you through, so property owners who want to get a headstart and gather the information can start the work in

advance of the ordinance reviewed discussed and passed hopefully by the board of supervisors. we will create online videos for you tube and we chat which is heavily used within the chinese american community so people see and get a description from somebody how to walk through and do this process. we will have a community meeting, similar to the one a month ago where we explain to people what the new process is, alleviate concerns whether further enforcement is coming and tell about the days they can come to open houses at the permit center where we have staff available to again help people walk through, identify what information is on the form, figure what they can get and if they need to go and come back and really get them to a place that it is easy as possible for these property owners to legalize these permits and make sure for us to make sure they are code compliant. the office of small business is also committed to doing walks, direct outreach to some communities to

let them know what is going on, let them know about the new process and encourage them to come down and take advantage of the support we are providing. finally, weal do media outreach try to spread as wide as possible and everybody impacted by this is aware of the change happening, the temporary nature of the change and the support we are prepared to provide. with that, happy to answer any questions and thank you for your time. >> i want to thank you patrick and really thank the mayor's office and supervisor peskin's office and the community spoke and everybody listened and i think this is a great compromise to getting this issue resolved. these 61 notice of violation that was reported, you did say you did a life safety check. that is documented? whatever is up of the 61 they are all safe? >> all 182 complaints we took a look at them. the 61 were earlier in the process and we

did issue the notice of violation but not conducting further enforcement actionpeneding while the new process goes through. >> as long as they comply by the end of the year and go through the process, no fees or penalties? >> correct. >> wonderful. thank you. any other comments from commissioners? wonderful. thank you. >> thank you. >> thank you. any public comment on this item? any further commissioner comments? thank you. next we have item 8, commissioner questions and matters. 8a, inquiries to staff. commissioners may make inquiries to staff regarding various documents policies practice and procedures which are of interest to the commission. also read 8b, future meetings and agendas. at this time the commission may discuss and take action to set the date of a special meeting and or determine those items that could be placed on the agenda of the next meeting and other fuper meetings of the building inspection

commission. double check the date of the next meeting. may 17. may 17 is the next expected meeting. >> we have a joint- >> yeah, prior to that there will be a joint commission hearing of the building and planning commission may 11. i pleev believe the time is 1 p.m. >> may 11? >> uh-huh. >> did commissioners have inquiries or any future agenda items to propose? >> thank you so much. i do want to revisit the vacancy tax that i suggested. i think it was three months ago and we had at that time thought about a timeline around may, but thinking if we are having this joint meeting in may, maybe that's a bit too much for that, and push to june, but hoping that perhaps june

agenda we can take a look where the vacancy tax stands. again, that is a tax collector issue, but as far as what vacancies are on the dbi website-only in the named commercial corridor, very specific, narrow ask. i would love to see if we could get a report and see where we are at with what dbi shows as vacant store fronts in these named commercial districts. thank you. >> thank you. other commissioners? >> i have a question to staff. or who ever can answer. maybe the city attorney. this is about the-little like (indiscernible) 60 minute time limit for remote. how will that apply -do we know how that

will apply to the joint meeting like if the planning commission has a different set of rules for public comment and we have different set of rules, which rules will apply or will we come up with our own rules for joint communication for the joint meet ing? >> presuming we will probably use whatever the planning commission has, because-i'm not sure. >> deputy city attorney, i am also not sure of the answer to your question. i need to confer can planning commission counsel and get back to you with information on the allowable remote public comment at the joint hearing. >> thank you. related to that is how does that apply for translation? so many of our public comment requires translation and we allow them to double their comment time. does that-when we have a limit if we have a 20 minute limit,

does that mean-does that include translation time or not include the translation time? >> that's a little different, because for members of the public who require translation or persons with disabilities, they are automatically allowed more time. typically for translation we double the time, but in a special circumstance i think we do have to make changes as allowed especially for persons with disabilities. >> i just want to contemplate before we are in the meeting. >> okay. that is a different set of rules then just regular public comment. >> perfect. thank you. >> any other commissioner comments? questions? >> any other time if there are any items for the regular may meeting you can reach out to me. next we have item 9,

director's report. 9a, director's update. >> thank you vice president tam and members of the building inspection commission. patrick o'riordan, director at dbi. i want to start with appreciation we received from a customer last week. charles architect in the city, e-mailed me to say and i quote "i was so impressed by the service to the technical services division with my last two experiences with joanna chang and matthew armor. they work in our technical service division and they respond to code questions from our customers. charles went on to say "i e-mailed them the technical questions and got an answer back from them on the same day". that service actually helps us to do the job better at the beginning to

understand the building code, and design buildings safer. great work matthew and joanna. just moving on, this afternoon dbi and the permit center and city planning are hosting a stakeholder feedback session on the site permit process, and these are the improvements we have been working on clab itively well over a year now. you may recall the core of our plan is the bifurcation of the site permit process, with planning overseeing the entitlement phase and dbi focus will be more on the building permit review itself and the issuance of the permits. we believe this plan can substantially reduce the timeline for developing new housing. in some cases by potentially more then a year. we are eager to hear

our stakeholders perspective on this bold plan, and hope you can join us. the meeting is from 4 to 5:30 at 49 south van ness. the meeting will be held in room 132 through 136. we will report back obviously to you on the commission and provide you more detailed proposal at the joint meeting that we just spoke to, which will be held on may 11. and after we get input from the stakeholders, we'll introduce legislation to be considered by the board of supervisors and ultimately mayor breed. we look forward to hearing feedback on this exciting proposal that will fundamentally change how we take in and review and process the site permits and that concludes my director's report. thank you. available for any

questions. the stakeholder outreach meeting is today at 4 :30. 4 o'clock, pardon me. 4 to 5:30. >> i also sent commissioners an e-mail reminder about that. thank you, director. next we have 9b, update on major projects. >> thank you again commissioners. this is a update on major projects where permits have either been filed, issued or completed in the last month. major project is considered a project that has

valuation of $5 million or more. valuation is essentially the cost of the work. the next slide we have here--so, in march of 2023, one permit application was estimated valuation of 5 $5 million or more filed with dbi. this application was for 126 unit affordable housing development at 3485 cesar chavez street and the estimated valuation on the project is $51.4 million. and last month we issued one high value permit with valuation of $23.5 million. this permit was for a significant expansion of university high school at 3150 california street. next slide,

please. and lastly, dbi finaled four high value projects. these completed projects have a construction valuation over $78 million and they added 108 new housing units. one of the projects was a 108 unit affordable housing development unit at 500 turk. another is office tenant improvement splaning 7 floors at 1 maritime plaza. thank you. that's my-- >> thank you. commissioners have any questions on that? next is 9c, update on dbi finances. >> good morning commissioners. alex, deputy director

of administration. can you please pull up the presentation? thank you, next slide, please. what have for you here is the monthly finance update. the main difference this month is that year end projections have been updated for our biannual 9 month budget status update for the controller's office and mayor office. we are currently 75 percent of the way through the year. 71 percent for labor, i wanted to make this distinction. labor only posts every 2 weeks on tuesday so effective this only has half of march's labor cost in it. and our revenue or main revenue source are charges for services are only 68 percent collected. our interest investment income, that is a significant

source shows-does not show the full amount, but that is posted by the controller's office, so if you see a shortfall there that would be posted by the end of the year. based on our revised projections as of the first 9 monthss of the year we project to receive $52.8 million of revenue by the end of the year, which is $5.4 million or 9 percent below what was budgeted. next slide, please. so, these are the amounts that reflect the narrative thon previous page. again, the major stories here are that revenue has slowed in quarter 3 of this year. so far this year we have been-i believe some large projects that came in towards the end of 22, made us optimistic that our

revenue projections would be better in the second half of the year, but we have not kept up that momentum and quarter 3 of this year is slower then quarter 3 of last year and also slower then quarter 2 of this year. next slide, please. on the expenditure side, we are 59 percent spent year to date, so this we continue to show significant expenditure savings . our salaries and benefits will be slightly over spent. we are projected to be $660 thousand over budget on labor, however that's more then made up for with other expenditure savings. based on our updated projections, we expect to spend at year end total of

$87.5 million, which is $3.2 million or 4 percent below budget. next slide, please. and you'll notice too, one very important thing to focus on is it difference between slide 2, or page 3 and page 5 here. the total difference between revenue and expenditure is projected to be negative $2 million net, so we are projected to expend $2.2 million more then revenue, which will of course need to come out of fund balance at 6 months so in january. we had projected that our revenue deficit would be covered by our expenditure savings, however since our revenue deficit has worsened, our expenditure deficit has remained

relatively the same. we will need to utilize additional fund balance this year to cover. the only significant change to our expenditure projection from 6 month is, some additional cost for item 5 that you heard previously, that engineering review. dbi will need to pay for the contractors to review those facade engineering reports that we receive, and that will be fairly significant cost. we project at least $300 thousand, so if there are no additional funds or support for those services, there is no other fee or general fund support we can utilize, that just has to come out of our budget, so that is really the only change to our expenditure projections. next slide, please. the number of permits in the following slide will reflect the worsening

revenue picture that i have already discussed. our number of permits throughout the year, this year, has steadily shown 10 percent less then year to date in the prior year, so each month we received about 10 percent fewer permits, however earlier this year valuation of 23 permits total had been higher. year to date 23, compared to year to date 22, however that is finally starting to change now in quarter 3 and we are showing that last year is catching up to where this year is. again, i think that was primarily due to very large projects that we received in-at the end of calendar year 22. next slide, please. and this

shows-i think last year we had gotten in the final 2 tiers the 5 large projects we had gotten those earlier in the year then the 5 large projects in 22, but now we are starting to see 22 valuations have caught up and exceeded 23 valuation, same time year to date. i also want to give a quick update on the fee study. at this point, we believe more work is needed to refine some of the underlying estimates of the fee study. two of the major components, three major components i say, determining costs, doing the time study to allocate those costs to each fee, seeing how much time it takes to process each type of fee, and then the third piece is estimating the volume of number of

permits for each type of permit, so we can estimate the total revenue we'll receive. we have completed the first part. we have developed a rate for admin services, permit services, inspection services, and now we are working to refine our time study really going fee by fee, department by department to determine how much time does it really take to process a permit fee for 50 to $200 million valuation project and each type of fee we are going through and doing that. our revised estimate for-and also, the volume estimated volume is very critical piece. if we estimate a volume that is too high, if we think we'll get 500 of these permits next year and we only get 400, then we will under -collect revenues so it is very important that we get

that right or as close to right as we can. it is very difficult estimate to make. who knows how much work and which types of permits will come in next year. we plan to meet with the office of economic analysis at the controller's office to just do our best to really come up with the best estimate we can. so, we think timeframe, one to two month tuesday to have a final report, and because of the looming budget deadlines we have, the plan for now is to propose some sort of across the board increase. say let's increase all fees by 10 percent or some amount, add those amounts to the budget and then when the fee study is complete, come back and change the building code with-update based

on the results of the completed fee study. and that is the report for this month. i would be happy to answer any questions. >> is there a draft right now of the-i guess you are still drafting the fee study, right? >> we have some preliminary amounts, but there are significant problems or there is significant issues we have concerns again that the volume data and some of the time study underlying assumptions need to be changed to give realistic amounts, so we do have a completed model, and we are now just refining the inputs to that model to give output that we think is reasonable. >> when do you think a final copy will be ready for our review? >> what we are current estimate is 1 to 2 months.

>> okay. >> and so, the more work also needs to be done about the timing of legislation. if we do complete the fee study, i do not think it will be possible to change the budget at that point, but can we change-if the change to the building code is done through budget trailing legislation, could we possibly change that before the mayor signs it august 1? there is some questions that need to be answered there, so we'll speak with city attorney and work with carl and christine to resolve those issues and figure out the timing of everything. and also, one last thing to present is, the timeline of the effectiveness of fees, we think that the earliest that new fees could be effective is

october 1. there is-so, legislation is unlikely to be signed before august 1 when the mayor signs the full budget for next year, and there is a 60 day waiting period, i believe that is state mandated that requires another 60 day waiting period on top of that, so for fiscal year 23/24, we will only be able to collect 3 quarters of a year of these new hopefully higher revenues. and lastly, of course we are working very closely with the mayor's office to align any increases with the mayor's policy goals and insure that any changes we make to fees will not harm any economic recovery and will help maintain and increase any future economic activity. >> thank you. any other comments from fellow

commissioners? thank you so much. >> thank you. >> next we have item 9d, update on proposed or roontly enacted state or local legislation. >> vice chair tam, commissioners, carl, legislative affairs manager. the presentation comes up. i'll start with recently passed legislation, including an amendment to the building and police codes for the labor compliance bond requirement. that ordinance passed april 12 at the board of supervisors and is now awaiting the mayor's signature. next slide. there was also the ordinance to amend the planning building codes to increase fines and penaltiess for violations of the planning building code. that ordinance passed march 21 and the mayor signed march 28 so it will go into effect the end of this month. next slide. moving to some proposed legislation, you

heard the ordinance to amend the existing building code for the facade inspections. thank you for considering that one. next slide. you also heard the ordinance for the awning fee waver program. thanks again. and that one will go on to the land use committee for their review. next slide. an ordinance to amend the building code to outline the site permit application process introduced recently. we'll bring that one to a future bic meeting and go to the land use committee. next slide. there was also a ordinance to a-mind the campaign government code to create a permit prioritization task force with dbi, planning, public works, rb and other permitting agencies to create guidelines for permit prioritization. that ordinance is awaiting the rules committee hearing. next slide. i don't have a slide for the ordinance to amend the planning

building codes to achieve policy outcomes for residential use in the downtown area to economically revisalize downtown, including facilitating adaptive reuse of office buildings to residential. that ordinance was introduced last week and we'll bring it to you for your review at your next regular bic meeting. on this slide there was a hearing held april 3 to discuss the budget legislative analyst policy report on adaptive reuse. president bito asked about that last time. that hearing was held april 3 and included a presentation from spur, ginsler (indiscernible) dbi and economic of workforce development. hearing mostly focused on the financial aspect of adaptive reuse like streamline permitting

adjusted impact fees, (indiscernible) tax and financial incentive to encourage adaptive reuse. couple more hearings coming down the way both of which have not been scheduled yet. a hearing on the high rise window failures and also a hearing to monitor tenants and owners development corporation, and supervisor stefani asked dbi to report at that hearing as well. and next slide. there is a summary of the state legislative session so far. there has been 2844 bills introduced. f as you know, it is first year of two year session. our california-forget the acronym but the building official organization we are a part of have 22 high priority bills they are tracking and hundred other bills

they are tracking. committee meetings at the capital are happening between march and may and other deadlines coming up. in the last day for fiscal committees to hear and report on bills that would have a fiscal impact is may 19 this year. happy to answer any questions. >> questions? thank you carl. >> thank you. >> our next item is 9e, update on inspection services. >> good morning commissioners, matthew green, chief building inspector of inspection service, pleased to provide a update on activities and performance of inspection service division. march the building electrical and plumbing division conducted 11.382 inspections. 96 percent of those inspections conducted within 2 business days of the date requested by the customer, meetding our target of

90 percent. in the same month our housing inspection service conducted 1164 inspections. with 236 of them being routine inspection of multifamily housing. the building electrical and plumbing division received 511 complaints and responded to 99 percent within three business days. well exceeding the target of 85 percent. code enforcement sent 85 cases to director hearing. housing inspection received 77 safety and heat complaints and responded to 88 percent of them one business day. they received 440 other complaints and responded to 90 percent within three business days. housing inspection service abated 460 cases with notice of violation and sent 47 new cases to director hearings. thank you. i'm available for any questions you may

have. >> thank you. >> thank you. is there any public comment on the director's report items 9a through e? >> good morning, jerry dratler and have three questions on the expenditure table. on page 5. the first question is the city grant program that was budgeted $5.7 million that is currentsly projected to be $4.9 million. i like to know what programs were not funded. the second question is service other department. the budget for 2022 is $26 million, the current projected is $21 million. i like to know how we were able to achieve $5 million reduction. that is pretty significant. the third question is non operating which is budgeted for 2022 at $20 million. it is budgeted for

2023 at $25 million, and the year to date actuals for 9 months are slightly less then $2 million, so what's the projected total for 2023? thank you very much. >> any additional public comment? seeing none, we'll go to item 10, review and approval of the minutes of the regular meeting of march 15, 2023. >> move to approve. >> seconded. >> there is a motion and a second to approve the minutes. is there any public comment? seeing none, are all commissioners in favor? >> aye. >> any opposed? the minutes are approved. thank you. next we have item 11, adjournmentf. motion to adjourn? >> so moved. >> second. >> all commissioners in favor. >> aye. >> we are now

adjourned at 10:24 a.m. [meeting adjourned] [gavel] >> good morning. this meeting am come to order. welcome to the