it is 9. . 31 a.m. >> good morning respond segal. >> warren post. >> here. >> commissioner turner. >> present. >> commissioner woolford is absent. >> commissioner zoubi. >> present. with 4 present we have quorum for the meeting. the rules regarding hybrid meeting and remote participation changed remote call in will be an option for the measures wishing to comment on agenda items.

remote participation by commissioners an option only under specific s. for members of the public wish to make comment on an item from outside the hearing room use the call in number upon 415-554-0001 access code: 2598 866 5547 ##. to raise your hand to speak press star 3. unless on the other hand general public comment limit your comments to the topic on the item discussed. if you do not the chair may ask to you limit your comment to this agenda item. ask that public comment made in a civil and respectful manner and refingerprint from profanity. address remarks to the xhikz as

a whole not individual commissioners or staff. on behalf of the commission extend thanks to sfgovtv and media services for making this meeting possible. madam chair? >> thank you. are there requests from the commission to amend the order of today's agenda? >> we move to the next item, announcements by chair. i have a couple today. there were press reports in the san francisco standard sduks community benefit's districts. and cbd's take on the lion share of 3 upon 11 responses in the dirtiest and high use neighborhoods. the following day on wednesday i had my meeting with san station and streets chair and discussed

the reports and the topic in general. and as well as other areas of interest to our commissions. >> regarding the partnership with public works and xheenlt benefits a parking lot be san station and streets under chair mogannam a series of meetings with public works, street steam and community benefit districts lead torse continue this collaboration how to divide and conchor the 311 requests in the city's dirtiest neighborhoods. i would like to thank deputy director geraldon and gordon for getting the ball roll and thank chair mogannam for kickoff the meetings. chair mogannam and i discussed press reports in the chonl on illegal dumping. in city neighborhoodses we heard about in the past. there was an article that are

profiled public works staff working to address the rise in illegal dumping during and after the pandemic and noted the public works staff commitment to improving the conscience in the upon communities which they are doing this work. chair mogannam will follow up will offer his commission support for the efforts to identify and site law breakers and condition to clean up the hard hit areas. that concludes my announcements. are there questions from the commission? >> secretary fuller open this up to public comment. >> members of the public had wish to make 3 minutes on item one the announcements by the chair may upon lineup. if you are calling in dial 415-554-0001, access code: 2598 866 5547 ##.

no one in the chamber. sfgovtv, do we have callers? they're indicating we do not that concludes public comment for the director's the chair announcements. >> thank you. secretary fuller call the next item. >> item 2 a statistic's report and this is an informational item. the only item of business that announcement i have is my regular update on the sanitation and streets commission activities and the most recent schedule meeting for june 12 this past monday was cancelled the next commission meeting on

july 17th. i'm happy to take questions about my report. member who is wish to make 3 minutes on item 2 the secretary's report may lineup against the wall. if you are call nothing use the call in number of 415-554-0001, access code: 2598 866 5547 ##.

we don't have members of public in person wish to peek and sfgovtv is indicated we don't have callers wish to speak as well. >> thank you. call the next item. >> item 3 is general public comment. general public comment is for topics under the mandate but not related an item on today's agenda. and members of the public who wish to make 3 minutes of general public comment may -- make -- lineup against the wall furthest from the door. if you are calling in dial 415-554-0001, access code: 2598 866 5547 ##.

>> okay. appears we don't have members in person wishing to speak. and sfgovtv is indicating we have one caller, who wishes to speak during general public comment. unmute that caller and caller you will have 3 minutes and i will provide you with a 30 second notice. >> dave you'd pilpel, can you hear mow? >> we can. >> 2 items on yes or no public comment. i have been thinking in the plat few weeks about commission oversight. both this commission and the saf commission and i don't want to sound negative and i'm not i want to be constructive and a little reflective i'm not sure if the way commission oversight has been working for the last 9 months almost a year. is working as intended.

yes, it is meeting the letter of the law. however, i guess i'm concerned as you know, i think easy low the number one person is paying attention here. there seems to be a let of staff effort prior to during, following commission meetings to prepare, address questions make presentations and all of that. very, very little not zero. very little public input. and i'm not sure if the level of effort compared to the result is has been as productive as it could be. i'm not faulting combvenl i'm as much to blame as anyoneful whatever, there are ways each us can assess our role and see if there are things we can do better going forward went

framework and think about possibility changes to code or the charter. this might make this process more meaningful. given again the amount of effort going in here. i wanted to leave you with this and the other point is given the over night press cot coverage of cyber attacks at the federal and other levels. i upon certainly hope dpw and other city departments are protected as they can be. i would like to think we are and you know unfortunately we have seen with oakland and elsewhere, it does not take much to make systems go down and you know we could be vulnerable in a lot of ways. i hope precautions are taken department and city tloefl aroadway that. given those comments. thank you for listening.

>> thank you. that is our final caller for public comment. >> yes. commissioner segal. >> mr. pilpel, that is very interesting and of course we are all trying to do our best, so, i would like to see more i don't understand exactly what you are referring to. i'm not deand i want to improve. so -- i want to improve in actuality as in perception. so. can you write manage, in the perfect you are not writing legislation or whatever. and submit it to our staff to be distributed to us?

as a suggestion. because i was not clear i don't know about the rest of the commission exactly what you are referring to or not even exactly but general low what you are referring to. >> thank you. commissioner. mr. pilpel may have hung up. secretary fuller can you follow up with mr. pilpel on his comments perhaps i would like to see inright him to appear before the commission, say hello and perhaps that's a time to hear more or as commissioner segal suggested submit something written we can review and a memo or whenever? >> or from the city add administrator's office this is more like what he is talking about how i don't think we want to take up secretary fuller's time on this.

but a question how this actually works now that we are into and committed to a structure. i can suggest mr. pilpel put comment in writing and express the interest of having him appear before the commission as well. he may comment on a later item. fasz that on to the city administrator. >> commissioner, sorry. i'm not sure if that now we are under your oversight we are not under the city administrator's umbrella any longer i'm not sure if that is the right avenue.

what i recommend if i may is let's hear the feedback and once have you a greater idea of if you like to make changes or take that feedback in a way we can assess the best avenue. >> not like to hear it through the filter of those who are working on it or i don't want to say created the problem we are part of the problem according to mr. pilpel. i'd like to somehow find a way to look. may be go leave public comment and have this as a future issue. yes. commissioner turner. that sentiment i think from my first commission meeting throughout current one. our oversight and role in ensure

continuity and transparency the hall mark when we're all trying to accomplish. it takes time and effort. so i'm suggesting we do a second thing we have been trying to work on how do we meet not just the dias and a team work to better the city. and support the work in public welschings every day i encourage us to figure out how we can find the time and space to address what it is our governors and oversight. more transparency and communication would be appreciated by everyone. >> thank you. if there are no other comments or questions. i have not tie toed this a couple comments zoe a full agenda. happy juneteenth and father's day to folks. this will be a good weekend.

i wanted take my hat off to everyone at public works i was not at the last meeting i did not goat cheerow and humble, experience i had within public works week the nursery, they were amaze and reminded me of our responsibility to be the global lead exert demonstrate innovation and efficiency. i saw and got in a room with a thousand folks who got to see each other and not the work you show up to do every day. i'm humbled when i got to see and experience. i do take my hat off to that team. i did in the amount in the conference i live in the neighborhood and holy crepe, again public works showed up. all the things from street controls to cloning and people had a good time.

i saw us there and grateful. we got pride coming up. a host of things i'm grateful i keep learning how we integrate and support and how folks show up every day with civic and public pride. provide for each other and our community itchmented make sure that got on record. the more people are outside in park and pace, thank you, every day for the work you do and thank you, chair. am i'm making a note to work with the city attorney and'd know agenda item for general commissioner comments going forward i think it would be a nice opportunity to give others besides mow a voice when people have comments such as those that mr. turner made. if that's, that, next item. >> item 4 is the director's

report. and communications. carla hor is here to present them is an informational item. >> thank you. good morning. carla short director of public works. i would like to thank ron almeida the city architect who fill in the for me while i was on vacation. i did watch it. and it was nice to hear the positive comments from commissioner segal about public works week as well. i have a few yms to update you on today. first we had our first hearing before the board of supervisors on wednesday. for the budget. we presented a high level over vow of budget plan for the 2 fiscal years. shared our capitol program highlighted our street resurfags, curb ramp. walk pair and street tree nursery emphasizing on

leveraging fund and state grants. on the operation's side we let them been plans to expand street clean with steam cloning and graf fittee abuyment. . commissioners we shared our proposal with you at past meetings. our budget was developed with the goals to prioritize core functions. to minimize service reduction and ensure no layoffs. and also to continue the expedite hire being. our presentation was well received by the budget committee. our work is not done we are negotiating with the board's budget analyst over proposal to cut our positions. budget analyst or as you minot know guess overnight mayor's over all budget proposal looking for possible budget

redysfunctions. they identified savings and identified savings can be used by supervisors to reallocate fundses to priority programs and projects. >> there are some positions we're willing but others we'll fight to keep. we will be back before the budget mittee next wednesday we will agree with the budget analyst recommendations or make our case why we think positions should not be eliminated. i will inform you as the budget advances. changing topics, today the city is celebrating kickoff of the west side bridges retrofit. on treasure i land. a project will seismically retrofit 8 bridges on treasure island road to meet seismic standards. that is a bit of a tongue twister. the bridge structures are a connectioning with yerba buena, treasure island and the bay bridge.

the public works infrastructure task force is supporting the treasure island authority to update the naval base and yerba buena credit a now neighborhood up to 8,000 new homes, parks, open pace, fer terminal. hotel. entertainment and public art the next dvenlgd our team is responsible for manage the mapping, design review. permit and construction and acceptance of all public infrastructure on behalf of all city agencies. 126 million dollars west side bridge upgrades are part of the larger treasure island transportation program. the project is funded with local, state and federal funding. patrick rivera head of project management and the task force team representing public works today at the upon ground break and nancy pelosi is scheduled to attend. in other bridge news. last winninged we encountered a

problem lifting the fourth street bridge for rescue rigzal boaters. it was not setting properly and took search attempts to clear bridge for traffic the engineers determined the issue involved a seismic pin this is looks the current wet in accomplice. we have temporary pause lifts until repaired the boating community and coast guard have been informed we are aiming to repair on saturday arch midnight before dawn. we're coordinating with the sfmta so it does not impact the t third light rail service. we want the repair done prior to the water front celebration the bridge is one of 3 draw bridges with a third street and other rounding out trio. next up you may have heard the city's new drug market agency

coordination center etch known as d mack. this is the major's coordinated city initiative to address open air drug markets. it started with the d. emergency management in april it was expanded this week to include more city agencies including public works the state is our partner. the emphasis on enforcing lus and continuing street out roach to those in need of care and services in san francisco. >> the focus on the tenderloin and south of market neighborhoods. which have been impacted by drug deal and public drug use fatal and nonfatal over dozes reached epidemic levels. will address drug market in 3 areas. open drug sales. public drug use and fencing of stolen good in the drug market iaries the latter where public works come n. law enforcement officials believe illegal sales of stolen guessed are fuelling drug markets.

our inspection team assigned illegal vending enforcement will continue there under operation. the challenge in our communities are not unique to san francisco and the mayor made it clear improving street condition system a top priority requires a strong resonsibles. in this public works is committed and determined partner. and speak of illegal vending on tuesday supervisor ronen who represents the mission, gave a commendation to street inspection team members worked street permit enforce am operation called their work heroic and their daily presence on mission around 24th bart station result in the significant improve ams bringing order to the public right-of-way. great to seat team member when is work on this challenging assign am get the kudos they deserve. and to note they were named the department's team of the year

for our employee recognition award. just a moment and finally i. ed comment on the american institute of architects conference in town last week. about 12,000 attended in our bureau team was front and center. bureau of architect manage here today jowlia, lead a session on the history of the bureau and the importance of public architecture in the civic fabric. our colleagues julie, matt and 58 presented on racial equity initiative the public works history of inspecting our foundation and peer lead equity programs. our team hosted tours for the animal care and control facility. new southeast community center. public safety campus in mission and van ness offices. sessions and tours were well receive exclude the conchs generated a lot of good buzz for

san francisco and i want to thank you to everyone worked on the great events and show case the work we have done and continue to do. i'ms commissioner woolford is not here to thank him for the work in making the conference a success and highlighting our civic buildings beyond just the ones we have worked on. and that wraps up my report. let me know if you have questions. >> thank you very much. many interesting things. i will comment on several. do keep us updated on the budget negotiations. since we may not see you for a bit the summer coming. perhaps an e mail to the commissioners who secretary fuller giving us the final word on how that come out. would be grateful. so we don't to wait until laterism realize the deputy director will give us a complete report later in the as i remember but a quick e mail if

you are relationship or letting us know. i hair your pride in the inspection team in aword and nice to hear supervisor ronen commended them. well deserved and nice when they acknowledge the public works. they will i want to emphasize our work is on enforce am of illegal vending where people need permit and don't have permit and it it is a law enforcement issue when it come to enforce am of stolen items.

we work in partnership with sfpd we are a component of this effort. >> okay. >> great. >> thank you >> and last, the commission would like to extend thanks to colleague commissioner woolford for effort in ensure the aia conference success and if mrs. lawary is here i had a question for her. good morn. i just combug like to add to director short's report on the conference your panel. tell everybody what you talked about in terms of when san francisco's done and anything you learned from your clothes and thought we should try that here. >> they have a conference was

amazing. it was of the first time 12 years the initial had a conference here for them. and so -- it was wonderful to see people all over. and i'm a member of the aia public architect's community a symposium at 49 south vaness. there was presentations from all over. including racial equity competence started with the history of the public works and bureau of architecture. it was fascinating because of the research i did to find the history. which was born in 1907 after the earthquake. and rachael has the reports going become to the 1900's the architect was first named in 1907. so, it did get a lot of good reception from my colleagues especially because we are the

only organization like this. in the country. it was very interesting. sometime its is positive we dot work. my presentation was to centered around -- more why it is important to have architects in government and for oversight and qcqa and collaborate with the private sector. >> good. thank you. any ideas you hearted from other cities? or more look to you when we do. >> that was fistinating fwhon new jersey said sends me your power point i want to talk to you. there was a lot of interests. >> congratulations. commissioner turner. >> director short a couple things. easy one.

in the budget process is there a role or should we be at the hearings. supporting the work supporting advocating for the positions i more hear you and thank you is right. trying to understand going become to earlier comment our role and responsibilities that's my first question and -- i guess i really want to understand the d mack. any time things get acronyms they get.com indicated i'm concerned i understand the mayor's perspect and i have walk the streets every day and proud in the last several weeks and month its different. i'm scared we'll simulated apple cart by adding layers. how deal we assure that is the right stj.

coordination on the street doing the work we are in the back office trying to figure things out. help me with that? i think and i will defer to the city attorney and our cfo if they want to chime in the role for the commission in terms of our budget is what happens in january. where we present the budget. we have 2 -- presentations to the commission. out lining the budget of and -- that is where you all can advise us and ask us to adjust. ask questions. upon at this stage in the game your support of the budget your vote to approve is the commission's endorsement of the budget. i believe and we are feeling

pretty good with our discussions. i am hopeful we will go to wednesday's committee meet nothing agreement. roached an agreement. with the budget and analyst. so -- i have not seen other commissioners attends these budget hearings. i'm not sure if that is an appropriate thing to dom i will defer to deputy city attorney topp on that. the primary role for the commission is in this early review, you know, asking questions and providing guidance on budget development. >> i guess it would be fair to say at this stage we would participate as citizen in thes process given we have participated as a commission did in january. thank you. >> in inter~ terms of the occurrence about demack, what i will say is there is a strong

commitment this is designs to improve efficiency. and not add bureaucracy. ensure the work done has results. and so looking at data consistent low and regular low is a big part of the plan. and making sure that if we are not seeing the results the out come that we hope for this there will be adjustments made. so. i think also the name may change. >> i think in the early meeting there is has been an emphasis on hearing from the staff doing the work and making sure that you know the planning incorporates our perspective and when i say, our, the team of we have the

team that has been attending many of the meetings and just -- i see it as a positive opportunity to strengthen coordination. with sfpd with enforcement and our need it have support. so, i think everyonements to make sure this is not added bureaucracy and this is gaining efficiency and coordination. i want to acknowledge and appreciate that. i'm seeing the streets in bfrment i'm feeling it. will why do we feel we or we need more coordination the level is working. and seems to add when we get acronym we know with respect it guess i'm concerned do we need

to go there seeing the success. do we need to do this. i argue or current says when we are doing is working. am i'm encouraged to hear you see positive trend and that you see things are wing. i think there are still areas of the tenderloin and south of market where i think we are not seeing that same level of success. this is the primary area of focus for this cord nayed effort and so i hope that we will see improved conditions in those parts of the city.

the building was amazing. my question is about the budgetary commission is present third degree budget in january. how many adjustments and tweaks have been don that budget we saw

in january? in the past 5 months. >> invite our cfo. a number. >> >> good morning. i don't have the exact number i put in hundred's category. probably several hundred. ? changes range fromment rows we make beens the cost plan. that is internal and technicality that is probably a couple handled. and there are the otherent rows this come from the capitol planning committee process. those are finalized after it is commission reviews the budget of so this probably hundreds more. and the other component would make changes the negotiation process and the development of the budget by the mayor her

budget is submitted to the board of supervisors. june 1. so hundreds of changes that happen there x. so -- you will see changes that really 2 foeldz. one her priorities. if and they will put in funding to funds their priorities. when you got economic downturn and make reductions there will be a process where they may want to adjust the reductions based on priorities or based on news that come in financial projections positive or negative. so hundreds. give you a straight answer. >> thank you. and iville to do a follow up question. i the at one point would the commission review the final budget. or do we just -- figure finds out the value is of us looking

throughout budget in january and how would this be going forward? >> as the commission you help set the priors and the budget is in my.number one policy document the department produces every year. before we submit the budget in february you review to make sure we are in, linement in terms of priorization. that is the role the commission plays and you vote yes and no on the budget to make sure we are in alignment. we will put together an e mail we will get news i think we are in agreement with the analyst office we make that easier opposed to a dialogue with the board and they are off to make a

decision. one minor recommendation we'll have a discussion about butt over all larger reductions we are in agreement w. we doll that. after the board committee revows the budget, next week it will go to the full board an ordinance that sits there for 2 weeks and the board will deliberate. 9 times out of 10 had is an up or down vote. there are not significant changes and it will go to the mayor's office for signature. probably in early august, when that happens. that's when we will give you a detailed review what is in and out. what changed, amended? tell be around august we can start this in pleat july. >> in august we would be able to look at the final budget and see the difference between the one we approved and the one i'm

learning because. our first year being commission i want to start beginning the process or a trends of how we look at things. that's when we will do. a memo or a presentation depending on what the commission requests and star at the macro mrefl. here sorry when we brought in early 30 year. here is where we are now and go in granularity in terms of when changed. >> thank you. >> can i have a piggyback. why before you do. just for the record, the process if that worked well this year commissioners individually violate meeting laws were broefed on the budget by budget manager mc colley in january. then the commission had its first hearing on the budget in the chambers and the commission had the second hearing on the budget in these chambers and that's when we approved it.

we have been discussing today the interim director short keeping us apprised, thank you for a short e mail telling us. and then gwen in august we will have the official reportom when was in the budget. i think that the time for us dig nothing the budget making policy changes or requests of staff is in this saddam/january, february time or november, distinguish time not now. >> correct. i feel can have the the staff has this under control and pleased hear you got over earlier hurdles you face and your confidence the budget analyst office and in accord. ip want to acknowledge having the annual budget press is our map. it is important. i doment to piggyback on voice

chair zoubi's point. things happen during the year. we what prompted me to ask the question is i don't clarity on the 25 million advocated for and how this balanced out with positions 25 million dollars is near low 10% of the operating budget when you have such shifts that does have significant impactless on the budget. what is our process. that's a question what is our process and how should we be engaged that is a significant swing i imagine mag this year's budget incorporated that potential swing? >> commissioner turner, that's a good point exit thank you is the process we should continue to upon have diwilling over we can make sure you are informed. i will highlight that 25 million dollars supplemental will be the very first bullet point when i

talk about what was in the budget versus when changed. commissioner fuller sent the slide deck we prepared wednesday that the come as director short said in a high level. one of the major changes that the major's office made in terms to meet self dishe was facing the redeclaration of the 25 appropriation approvedroused 16.7 million dollars. there was the over all reductions. again part of many hard decisions her office needed to make. there was reduction staff am we are look at 20fte based on the new 16. 7 million dollars. we have am 19 staff am corridor workers and sloit reduction on the professional services in terms graffiti abatement.

commissioner segal. this is such a basic conversation we are having here. you -- after many decades not just you but the department of operating one way this is the first year they had to [inaudible]. answer to the public in this way and to commission. so it is, let like what mr. pilpel brought up during public meant. this we are just all first year

of operating like this and should go back and evaluate how it is working hear from staff on it. and i mean before we look into the budget which you are looking into all the time. but how this is working. i suggest there might be a way to get us together men not all but ash pointed by 3 different bodies. with our represent of the appointing body and top staff. for some progress report of how it is working. and then any back to the drawing board and evaluate how this huge department, which is so critical to san francisco. how we -- how this transition worked. if we are fulfilling what our new responsibilities are and when the charter called for.

this is not for you to answer but that's a common thread of what -- is going on.

no performance review for us we had it for the second and one for the director and how -- how is the commission performing? thank you, commissioner segal. i would like to suggest is early in august we will be having a joint session with the sanitation and streets lead by colleague and city attorney's office.

illegal dumping that is more their jurisdiction than hours we have an interest. we will have a joint public session on jurisdiction and i would propose at this meeting. they can ask themselves the question. the public input can be taken then. staff can be taken. i frank low am feeling the commission has been successful. i feel good about it. the department staff general low leetsdz me finish there is something this is not smooth. commissioner secretary mr. fuller speak e mail every day. i would like to asurety commission in the chair's opinion this is a high

functioning successful commission. but of course i'm as new as everybody i want to learn to improve and as i said i'm suggesting at this joint session with san station and streets commission that will be an opportunity to look back at the year together what went well and not well and how to improve in the second year. great i would love for us to prior to that ask our upon bodies if they are happy with it and what questions they have about it, are we doing fulfilling the mission that they have for us. joy thank you is i great idea i keep in touch with the controller. when a great idea now and then those of you apointersed by the board of supervisors mayor check in with your authority and bring those thought and feedback to that meeting. great idea.

>> helpful. >> indeed. >> thank you. commissioner zoubi. i was going to say i was appointed by the board and i would have heard if we were not doing that well. can i make a suggestion. as any commission a board or corporation. it may be getting among low financial reports. could be a memo. what shows the modifications. we had significant swings that is when i'm most interested in is yes, we are approving a general budget had we have the shifts what is the modification press when is our way of knowing what happened. get a month low minutes and other things the monly financial report. that is quick. >> public works we hold biweekly meetings and keep the staff aware of the budget, 6, 9 mont

report to the controller and executive level reports on the budget status. not a problem to provide. >> thank you. any other questions or comments on the director's report. >> >> all right. secretary fuller open this to public comment. >> members of public who wish to make 3 minutes of comment on item 4 the director's report miline up against the wall. or dial 415-554-0001e access code: 2598 866 5547 ##.

caller you will have 3 machines to speak. i will provide you with a 30 second notice. mr. decosta: commissioners you are a brand-new commission and you need to understand a bit about our charter. and who plays an important role. the board of supervisors. the mayor. that is the legislative branch the executive branch. but you should not live leave out the city administrator. she should be part of your

decisionmaking. and assessment making. at this time, in our great city. we are having a lot of problems. and then we see -- the population or the cities of san francisco think about our mayor -- it is in the favorable. it is not very favorable. y'all have a difficult job. one of you commissioners who states that he walks the streets and has a feeling of what is happening. he is right on point. it is mayor sometimes tries to make decisions and it back fires. like the tenderloin clinic or

center. because of that we police officer whole foods. a big company that spent millions of dollars and left us. right now, anyway you look at it, you have to keep our streets clean. and we are have to do everything to stop people getting assaulted on the streets. we have other problems too many to mention. you commissioners have to do home work. when you do home work. >> make the right decision. thank you very much.

thank you, sfgovtv police. that second caller is david pilpel again. first i wanted reenforce that my earlier comment was not intended to be negative reflective and i will take you up on the request to reflect more and think more men talk to folks and put thoughts in writing. on that. issue. of increase effectiveness. so that was the goal not that there is anything wrong or bad at this time. wanted make clear what the department does and the commission does is good. to follow up on commissioner turner's question, in my you know experience, it is uncommon

but not unpresidented for members of commissions to either appear at the board of supervisors in public comment or more frequently to make comments or engage in dialogue with members of the board of supervisors on priorities of the commission generally or individual commissioners with respect to the budget of so if there is something that is of concern to commissioner turner or any of you or -- the commission expressed in its budget recommendations so as long as you are not violating the brown act or sunshine you are free to community to the board of supervisors public low or private low. those are my thoughts on item 4. thank you for listening. why thank you. caller.

>> that concludes public comment. are there further comments for director short? >> call the next item. item 5 is on con7 calendar of routine matters. includes machines from june second, 2023 meeting of this commission. as well as 3 as need contract awards. all 3 contract awards eligible for consent in accordance with the contract policy adopted. note that corrections for clarity have been noted and made to item 6 and 9 on the minutes. >> all consent items can be heard read low upon request by a

commissioner, staff or the public. and adoption of consent in all of resolutions condition tain in the it is an action item. i'm happy to take corrections to the minutesings or questions. i move the consent adopted. thank you. we'll take public comment. why members of the public when wish it make comment on item 5 adoption of consent calendar and resolutions contained with it may line up. if you are call nothing dial 415-554-0001, access code: 2598 866 5547 ##. we don't have in person

commenters on this. . sfgovtv, is indicating we have one caller unmute this call and you have 3 minutes and i will provide a 30 second notice. of >> agreementful daved pilpel i have no issues with 5b, c and d my comments about the minutes can handle in one shot. let mow try. on the minutes first of all the minutes don't have page numbers great in the future if minutes had page numbers on page 2, under the chair's announcements called attention to the issue of in the kwoushgs department no news letter i add on the departmenty website @the web address it is good to call attention to get female read it. on page 3 at the top upon upon

the fifth bullet reported public works week included tours operation yard open house. i say and prescription's yard open house or delete say operation's yard open house. on on the next page. manager nick cruford referred to twice on item 6 manager crawford and item 7 interim manager nikolas cruford. i think it should be consistent and suspect it did in the change between 6 and 7. on upon the next page, i believe in my public comments refers to supported item. i think it would read better say

supported the item in 2 insubstances on item 8 and 9. also on item 9 reference to tjpa staff member ana harvey it is a legnhi title not sure if that is the title deputy project director of engineering? i would clarify her title on the and final low on the closed session. i don't know how it was reported out. what -- and what normally happens on a report out like this 30 seconds. thanks. there is an announcement that commission met in closed snegz this case to discuss the performance evaluation of commission secretary and the commission took no action. again i don't know how it was reported out this is normally

the type of thing is reported out so the minutes reflect in general terms what happened. in closed session without disclosing ambiguity commission chose not to disclose. >> thank you. >> thank you. this it is our final call or the conical dar. any further questions from the commission on the motion? i will mendz my motion that we adopt consent with changes to the minutes sect fuller will incorporate. his judgment. all in favor. >> aye. >> yes. >> unanimous. secretary secretary will post the resolution and corrected minutes to the website. move on to item 6. >> contact fuller.

>> item 6 is we are turning to the regular calendar of items heard individual low, item 6 is the pit stop workforce development grant award. presenting this item is project manager warren hill. as well as he will be joined by other members of staff. but this is an action item. good morning. warren him assistant manager of public works.

here to present on our pit stop workforce development grant. the recommendation is to award the pit stop workforce development grant 8 million, 425 thousand, 70 sick for 12 months to our nonprofit grantee hunter's point family. the purpose of the reason of the grant to provide clean and safe public toilet and used needle rep sept kellies dog waste to the public by staffing pit stop facilities. will ensure that the restrooms are well maintaind and used for purposes. a backgrounds about this project. this is i w force development project. to support workforce participates in developing

careers beyond the program connecting them to employment be public works of public entities, patriot organization and other nonprofits. the benefit the project is to provide clone, safe public toilets. use needle bins and dog waste in impacted neighborhoods. at all the pit stop facilities are staffed by attendants ensure the restrooms are maintained and used for the intended purposes. will grand key would be hunter's point family monitor 31 locationings throughout the city. some would prit 24 hours. 14, 12 or 8 hours throughout the day. the director's recommendation is to award the pit stop workforce contract to hunter's point family. in the amount of 8 million, 425,000, 70 sick for clean and

safe public toilet within san francisco impacted neighborhoods. this is a map of the 31 pit stop locations here throughout the city. mr. him of this map, i wander if the different colors of the dot signify anything and the 2 flowers in the haight are flour power in this neighborhood or is it. temperature is indication of the neighborhood. they are grouched by colors based on the neighborhood. >> yes the flours are in the haight district. [laughter] thank you. >> these other 2022 pit stop uses numbers. there were a little over 600,000 use. of our pit stop locations throughout the 2022 year. and you can go down a little more in each individual location. as far as individual stats.

we have the flushes are use. needles collected from the locations. and doggie bags sdrntd throughout locations and trash bags collected from locations. once again recommendation is to award the pit stop workforce development contract 8, 425, 706 for 12 months hunter's point family our partner. and this would be to provide clean and safe toilets dog waist station in impacted neighborhoodses by staffing facilities with atendsants to ensure they are used for purposes. any questions.

discuss this program general low we don't know much about it and the history it has been going on. at this session give us the abc of the program. history and successes and challenges. >> where you see it is going in the future. i also related this wonders if we have been successful in seeing career advancement from the hunter's point family employees after they have gone through our program. >> sure i will certains hose in reverse first as far as of individuals going from hunter's point to the actual organizations that staff this program in the past. individuals have gone on to our

program. our program returned this year after a 4 year break and the most 2 of year came from the pit stop program. this was from a selection of froop individuals. voted and those 2 individuals succeeded in with the highlight of our program. so, there is an actual avenue for individual its come on from our pit stop program if to the trades or in our clean corridors or corridors night on 16 program there is an exit avenue for individuals. gg going back as far as the pit stop program. it has been in place due to we had high service orders that came in as far as street feces, urine and the solution was to provide our mobile restrooms

throughout the city to address those. we have seen decrease the number of service order this is come in requesting the same things for street feces, urine, dog waste on the sidewalks we are still in the most important thing needles. those are decreased as far as where the pit stop locations are throughout the city. where i seat program going it can only grow. it is a great program. we give positive feedback from individuals who use the stroms through the the city and see it growing in the future. why they are always applicants that want to payment in the program and get a start. >> the individuals are employees of the nonprofit who is facilitate the staff the pit stop locations they don't have a start up for individuals had apply and well is notice

shortage of individual who is look to apply to public works in the future. >> great. the departments never had a problem finding people to staff >> no. when did the program begin? >> i don't know. i have inherited it. >> it says 2014. but i believe it was longer than that. >> director gordon. of course. commissioners rapally gordon director of xhoungz and policy. program start in the 2014 under ed lee. started there was i budget hearing in the tenderloin. that had a community hearing. well were stounltss from the academy a middle school in the tenderloin. and the mayor asked them when do you need from the budget? they said what are your concerns. top concern was than i this to walk to and from school and

navigate through things they did not want to human waste the mir ordered the director and the staff to come up with a program right, way. within 3 months the pit stop was up and rung. started with 3 locations in the tenderloin now 31 locations throughout the city. during covid it went up to 60 locations. because people are not moved out of shelters on the street. it is important to note what make its a pit stop it is staffed. there are other public upon toilets all over the city we anyhow we needed staff to make sour they were used for purpose. people feel safe and the program was developed so a parentor guardian comfortable bringing toddler in to use the bathroom there was misuse of bathrooms. we looked at dataed that so see where it was need federal we checked data they would all with in the tenderloin.

we wanted make sure geographic equity. hunter's point. mission. ocean beach is the most popular well used. the pit stops are not people unhoused don't have easy access to bathrooms. around the clock but for people who are visitors in town. outlooker and lyft drivers. people on school trips a successful program you have been in the city for a language time temperature is river when we get support from the chamber of commerce. merchant groups coalition on homelessness. residence denial associations and so it hen a successful program temperature has been replicated across the country miami, denver, los angeles. we had visitors from hawaii, japan. scandinavia coming to look at it. it is a simple concept. staffing there and the toilets will be useda intended.

>> given success are there plan its expand it why withstood we. >> funding is the reason why we don't. we have 2 of. requests of where we should have them. i say the program has expanded >> 3 locations to 31 locations. the beerdz and the mayor every year we have a bad budget deficit now when there is money available, though than i have expand today to new locations or hours. we did not start at 24 hours. a day on pit stops now several are 24 hours. have to note when a 24 hour operation we have 2 monitors for safety purposes this costs more. the pit stops are a number of different facilities. portables. we have existing bathroom bunkham parks this are staffed and the jc the jc toilets also part of the pit stop program and

i believe director short i believe pays for the staffing at the pit stops. we had funding in the past fr from bart we have pit stops 24 and 16th they know patrons are using the pit stops this is another reason. we are looking for ways to party in them. we had funding from the cbd for helping and the lower polk area and that's changed. we close low monitor where they are needed. we want to make sure they are not in areas where a merchant may not typeset or residence debtses won't don't want it under someone's window.

commissioner segal. >> so, i have a question. staffed 24 hours where is the staff? for each how many for each for each structure? they work 8 hour shifts so for

24 hour locations where mrs. gordon indicated 2 individuals they are each evening. in the grave yard shift starts for safety there are 2 there for this shift and relieved when this next the day shift come of >> okay. that's -- may i chime in. when would we see a staff person. if i'm approaching a pit stop would staff person be like. >> the staff personal be visibility they are usually in a p pe vestment if you were top go to the closest location out on grove there is an individual there who is staffing the location. that's not one of the 24 hour locations that individual is there. you can really will tell our 24 hour staff locations.

have a trash can sticker a needle box for drop off and doggie waist stand for pick up and. >> is there some button or specialing that somebody who is propping the pit stop or who is in it or whatever feels that there is a condition that they want to report in the pit stop that should be defined the people that is staffed. >> there is in the a button to call staff. but for the jc units 30 semi automatic there is an entrance button when you press it the sliding door will open. the individual guess go in once they watch hand list is a censor at the door. go through a dleening process and reopen before alued to be

reutilized by the patron the monitor will go in and sanitize a location for the next individual. i wanted to needles is that a desired use or is this undesired use. >> had is desired use. we would have them policed in the safe sharps container because we know that -- the thickness of the plastic and encase in the metal -- it is encase in the sheet metal. is this they drop it inform drop off their noetsdz we know it is in the on the ground and not rolling into the sewer. we than upon there is no

potential for someone stepping on it or reaching down and up with bear hand and getting a stick. this is the purpose >> that item this is listed in the charter that only appropriately disposed needles. >> s why. is there a way for someone to dispose of a needle outside of it without going in to the pit stop. >> we would prefer they not. one point individuals were dropping off gatorade bottles if you feel needles and instructing staff not to handle that we would. dispose of that the hazmat process. am the -- the way the needle stands is a long tube opening at the top and individuals drop it in and it will go down no way to retrieve temperature under look and key.

our pit stop assistant this is w for the department we have keys we can open it xup take it and can swap out with a fresh box. so this way there is no chance of someone restick themselves with a used needle. >> thank you for your work >> glad to help. >> commissioner turner. your work i used the pit stop on powell many times and the one on embarcadero. i want to acknowledge they are for the community. anybody. i really appreciate the comment about uber drivers and delivery folks giving them this convenience. my question is to chair post, i was caught off by the assessment of the nonprofit hunter point family. is this their first time

receiving this contract? who managed it proposal >> this is in the. this is would be their fifth year come leasting the condition tract previously impelemented by civic pit stol stop cease operations on the 30th. this was instituted by urban al kemp. mission neighborhood and success centers. . >> might have question is more about our process of nonprofits with contracts, huntery point family seems has not had a coe a cfo or coo and a straining the inter~ims in and out has this given us pause or concern about their ability to deliver want program sns >> they just named a new coe

this week. than i have a cfo in accomplice and cpo so they have the 3 individuals in place within their organization. why now. >> my question was they went 4 years without temperature we were fine the last 5 years in performance. a level of instability. their performance has not been a concern that it is not caused pause. not any break in service so performance as far as operating pit stop was upon met our expectations. >> thank you. >> commissioner zoubi. >> thank you. thank you, mr. warren for the presentation. i'm -- when i walk i see the cart with the cleaning materials

and someone standing there. my question is pig back on my colleague. so the process of the selection. of the nonprofits is there a bidding process? were do we have other, san francisco has more nonprofits. do we have a fee we sent out >> an rfp went out to bid and

hunter's point family ranked the highest yoochlt when we approve the contract that would be in the presentation. of what was rfp and alex is here. his team puts out who applied. who had the lowest bid and so forth i'm talking we are in the learning process i want to ask about the selection process. >> that was indicated in the staff report. was we will get to you. >> i think i'm missing that. >> okay. >> good morning, commissioners. public w we went through an rf p press the guaranteeing press for nun profits is developing and evolving over time. previously used to be done under an agreement with the controller and the city attorney's office. and a 4 part component you had to meet. reasonable, supervisor stefani introduced in the board and the mayor signed that codified the process a bit.

we have mirrored our solicitation process with chapter 21 of the code for professional service. we did go dlou an rfp. and that should have been in the staff report them is something we provide. i don't skr a panel. we have reviewed a qualification. a list that the panel scored all of them. one thing i will highlight now and the reason whyipmented to speak this agreement worry you is for hunter's point family for the pit stop program. you will see a second agreement for another nonprofit to feel do additional pit stop locations. and so what we try to do is we try to not only have one pit stole provider we provide opportunity to multiple nonprofit organizations. it is i way we proviedz more

experienced nonprofit organizations. and it helps with workforce development mr. hill talked b. the first is 4 hunter's point fell that will keep the pit stop program going without a break in service and then a second agreement frr for another and the reason why we have one now is buzz we are in the process. completing the negotiation phase and wanted it make sure there was no break in the service. commissioner turner, she ask part of the controller nonprofit monitor task force we addressed upon previously and we were aware of the challenges with hunter's point family. she volunteered to take the lead

in conducting the assessment for hunter's point family. and she can provide an update. we had a meeting last week and yesterday on over all performance in the finding this is she had. so it is an issue we are aware of and have been looking the financial statementful and cash balance. their pnl balance sheets. doing a deep dive into their financial stiblt it make sour they are an organization financial low sounds and healthy. because as mr. gordon thursday is a critical program for us. >> hi. commissioners. robberyin grant add administrator. let's see. so yes and the staff report that we thought we snifted we mentioned the sourcing id and this rfp advertised march 27.

dead line to submit was may third and we had 3 applicants underwents everhurj's point family was the top scorer. this is the twhon is moving forward. as deputy director mentioned. welcome forward the advertise am was for 2 grantees. pur21g in this rfp advertisement we listed the scoring criteria. the all the applicants knew when they would score. adjusted panelists who will evaluated the 3 based on the scoring criteria. submitted scores and the tally determined the ranking again. hunter's point family was highest ranking applicant.

regarding the citywide nonprofit monitoring and capacitiful building program our department is i part exclusive grantees are a part of. assess the nonprofit feasibility and stability. and there are 2 corrective actions rankings within this report. elevated concern and red energy status. red flag status when departments are alerted that applicants those nonprofits may be ineligible or grants could be terminated. hunter's point family left year was not either on elevated concern nor red flag status. there are -- we are reviewing

them currently. as a team, we do know that a new director was in place started yesterday. and they do have -- an interim cfo. the board is involved with fund raising and the board president having a funds raise and the board has a plan of raising 300 thousand dollars. there are trends in the member torprogram we see of all nonprofits coming oust pandemic. and that is raising funds outside of city dollars and hunter's point family had not had a finding prior to the pandemic in that area. and because of their efforts in funds raising they don't have an upon sign nothing that area

temperature is hopeful with the new leadership. the section that i reviewed are i seat board is meeting monthly. they are aware of the health of organization. making sure the organization is in i good place moving forward. i want to comment and the additional detail gives mow more pause to be transparent. i'm concerned that we continue to right low try to capacitytate organizations in social spaces but one of the roles government has to fill the need no one filled and express performance and efficiency.

>> how i'm i don't know how we got here. >> and they -- have been performing but their performance is when than i starred going down. you have confidence the new team and 8 million dollars is truly a good handses in than i will be good stursd of the dollars?

i'm trying to boil do you think question that. . my question is simple how do we have an organization that all purposes was under the machine torg of the city? >> commissioner turner great question. as you know since are familiar it was in the just huntery point it is friends of urban forest and others we contract out with on a basis. so. we have provisions in the contract allow us to terminate the contract if need. we have those safe guards we also have the on going work in terms of when they are dog in the fold that has been superb. i will let mr. hill speak to that. but i think that it is an issue we are concerned with.

because of their experience and because of their effort to address their vacancy in terms of executive director and team staff and the way the process works they were the top ranked. we feel confident. i'm not one to gospel 100% on anything. i would not be up here speaking to the department before this commission and seeking approval on this item if we did not have confidence they would be able to perform, continue to at a high level as they have been doing. joy clarify that being a part of the citywide none profit program all of our grantees are a part of it. so any nonprofit that received funding from 2 city sources is a part of the review or receive a million dollars in city funding

is part of the review. being part of the program is not a reason near concern. it is an upon responsible and a shared responsibility amongst the city funders to do one set of monitoring instead of each city department doing the labor individually. >> follow up to commissioner zoubi's comment what he was getting at with contracts we are used to i certain format the department got used to we see all the bid exerts how they stack up. perhaps for grant recipient its is in the a one to one presentation but perhaps the department for future grant requests can come up with a temp lay that is close to when we do with contracts to see who the bidders are and how they were ranked the way you show us with

the grant contracts is that reasonable. why. s i we can credit a similar table temperature it is a bit different because these grants are scored on a number of criteria. many of our contracts are metly seeing the low bid and whether or not they received an lbe discounts. i'm sure we can credit a table that sum rises the bidders and their ranking and men we can have a high level over vow of the scoring. so you have this information. that would degrees your concerns? >> yes. you did a lot of work. and you just verbally said that to us and so for the sating transparency if it it is in the presentedation that would be great. you want to show the public when how much hard work goes into

everything this is given out. i would like to see that. in future grant award. my last question. so, numbers guy. i'm doing the that -- the -- that grant would -- create 124 jobs. will be 2, 8 hour shifts and 2 people on the grave yard at 31 locations that is roughly -- >> if it is roughly about 120. within00 monitors there are supervisors, field supervisors and then more district supervisors they have for the programs about 120 the amount we

awarding should cover that? >> yes. >> great work. >> thank you for the economy and comments from the commission. if not a motion to second it approve the guarantee award. why a motion? >> in the they recall. joy make the motion. >> okay. >> a second. >> i will second. >> open the motion to public comment. >> members of public make 3 minutes of comment on item 6, milineup or dial 415-554-0001, access code: 2598 866 5547 ##.

we have no one prop nothing personful sfgovtv is indicating we have one caller. please -- unmute this caller and caller you victim 3 minutes. >> so, commissioners. this is one cases where y'all not educated on issues. upon so -- hunter's point family and [inaudible] 2,000 had a lot of trouble. so the controller avenue office needs to be contacted to see how this contract can go forward. you are not listening it one commissioner with pretty aconstitute. you gotta have a nonprofit this

has not done this work. what does the title say. hunter's point family. testimony is about youth more about youth. and who are the people who are monitoring the pits the jail birds. in other words, you have come out from the prison most of them. so, have you to be educateod issues, okay. in the past, and the interim sdreshth everdirector should know this, and -- the racial who is journalist and now works for public works i know of well should know this, too. should in the bends backwards in order to get our city and county

of san francisco in trouble. that's all i'll say. and when a commissioner has pointed to you and he is a sharp commissioner he knows something about what he is saying you can't ignore him this is part of the presentation. and -- somebody from dpw and you know and willing to uplift them this is not how it works. we have standards. 95% of the nonprofit in san francisco do not meet standards by the california city attorney. we can come here and blast the community san franciscans do your duty be educated and we need standards.

thank you very much. that is the end of public comment on this item. commissioners wruby fourth thoughts before we vote. one left question i promise. from my colleague commissioner turner, is there in the whole rfp press is there i point anyone or anyone can come up and make an opposition or make because i know contracts we do have that process in city contract. >> yes, when we issue the notice of intent to, ward, this goes to all applicants. and there is a 5 day protest period. so -- anyone can deliver their prosecute test to the notice of

intent. it is public. we don't -- we post the scores in the advertisement space. temperature is visible. yes. it is public. why i didn't know all this information. until today i wanted see that there is, thank you. why thank you. no further comments or discussions all in favorite motion to approve the grant award to pit stop the pit stop guarantee, wart to hunter's point family say yes. >> yes. >> okay. opposed and one abtension from american turner. >> the grant is awarded and thank you to mr. hill and his talking on the director robert son for presentation today.

>> all right. it is 11. . 18. would the commission like a quick break tell be you a long meeting today we can go one more or take a break. >> break. it is 11. . 18 we will take a break until item 7 is the contract cast rehealth center renovation modification.

increase said contract to authorization public works to approve future modifications. specific low public works increase the construction cost by 47 thousand and increase the duration by 370 calendar days. >> public work system requesting commission approval to increase the contract in order to allow for execution of post occupancy change order and time needed to complete the work. >> the health center located at three 3815 in district 8.

dast row district. i will give you an over view of the project. >> the department funding provide by the 2016 health and safety bond program in addition to the yes or no bond funding. january 11, 2021. the project achieves completion on july first of 2022 and dp heart attack will move back in the renovated building on august 24 of 22. the project scope includes the following the major interior and

voluntary seismic upgrade to improve seismic performance the scopes include exterior walls and foundations. there is also new in mechanical equipment added. lands scaping and walk

improvements as well. now i will share a few photos highlighting the key features of the new health center. take the chief photos on top from left to right. you see the seismic walls add to afrpgor the 2 the building at this point. on the right side the updated registration area. looking at the 3 photos on the bell the updated kurt yard. entrance to the health center. the center feto is the new team or collaboration space for the clinicians to use. and exam room. this slide provide the the original cost and duration and the current state construction

condition tract amount x. duration compared to approved construction to date and remaining reserves and why commission approval is needed increase cost and duration. the original construction amount is 7, 423, 000. 13 change orders, proved totalling 2, 238, 760.43. the resunrised amount is 9, 7 eleven, 760 front 43. the previously approved construction costs is 2, 241, 900. leaves only 3, 139.57 remain nothing costs reserves for future change orders. the construction duration was 480 days based on 13 approved change orders, 117 days

approved. the resunrised duration to date is 497 days. the construction duration is sick 24 days. as of may first zero days remain and construction duration and the project has yet to reach final completion. >> the next slide the construction being requested today and hurelated to the authorize contract do you recallation limit and condition transact cost limit. public works request be approval of increase to construction duration 377 days. result in the authorized limit duration of 994 and allow public works issue change orders [reading very fast]. public works requesting approval of the increase to construction costs by [inaudible]. and which will result in costs

limit of 10, 462, 200. public work system anticipating 150 thousand dollars of new change orders to complete the project. >> the next slide provides more of a graphic sum row of the contract calculation. the top shows original duration 480 days. the previously approved 144 and current request of the increase 270 days. the bottom bar highlights the construction duration of 420. approved 117 days and the green colored bar post occupancy saves and that will be adjusted depending when the final change over work completed no later than the end date depicted by the red bar. i will prosecute void a detailed

discussion the reasons why public works requesting the contract cost and do you recallation. first i want to point out this request increase the contract is only to address post occupancy change orders all change orders approved during construction and finalized and completed. the post occupancy change ordwork fall in 2 categories. modification of existing boil are hot water piping allow for the new building management system with the system control panel. new building management system was installed the mission renovation project and rivered to integrate with the new unit new air conditioning equipment and existing hot water system that was in existing system installed part of a sponsor energy efficiency project completed prior to construction

of the project [inaudible] during design the new system can connect to the boiler mechanical system and panel which turned out to be insufficient. in order for the 2 systems to community and function properly. the new scopes include replacing manual valves with autoo control valves controlled boy the management system and reprogramming to the bmf to control the new valves. the water intrusion issues in the building. i will clarify water intrusion issue identified in the part of the scope but existing building compoenls. outside the original scope that was in the prioritized or replaced or part of the castro mission project. include the existing wind expose officer piping penetrations.

in addition water intrusion identified through masonry wall areas a new wall add in the front of the existing wall.

dph also understands the existing officer itself is poor condition and will mead to be demo exclude replaced. dph is looking for alternative replace the entire roof. of the of last is the reason why public w system here requests consideration in approval to your approve increase to the contract and authorize public works to approve murt modifications. i am available for questions you may have.

it sounds like this project more should have been done at the out set the cline project. >> et cetera e, et cetera . >> the request i make at every meeting, please include the addresses had i within over the agenda left night i did go on my google map and looked at the projects we are looking at. the addresses included i asked everyone of the commission meeting. i believe the address information and locations was in the presentation. >> i didn't have to go to google mpls it was that's how i locked

it up it should be more prominent in the agenda. >> okay. >> thank you. why make it program nan. >> that is i think this is an appropriate place for it. also i would like to know following up chair post, so -- when was this originally approved this contract? i'm prize today gone on this long without this adjustment. >> commissioners thank you for the question. the original contract was awarded prior to -- the -- the contract was begin notify rope in january of 21. project was finished july, finishod july first of 22.

so. it is a year since then and the well, dph moved in on august 24. of 2022. so less then and there a year. since then the project team has been working with contractor on warranty issues and items which also extended the project duration. and -- as we recall back in winter season in december and january we had big storms that's when the waterproofing issues came up. all along everything was fine and we hit the major hundred year storm and where we noticed the water seepage through window and officering penetration and the wall. that's when dph contacted public works to investigate and see when we can do to mitigate the water penetration issues. >> this is when they asked for

not others? in terms of the extension isn't city public works approved an increase. 170 days. for this contract and now we are requesting for additional days to issue final completion. when we finish all the 2 extra work in terms of resolving the temperature issue in the build pregnant water infiltration issue. >> i see. thank you. >> thank you. i of course when we are learning as we go is the client get become in the facility public works upgrade. whatever of the project was and liver in it if you will. and this i'm learning that then more things come to department's

attention. that makes sense. i have always about advocate of closing out projects quick low so they don't hang around i'm seeing sometimes close out gets delayed as new issues come up >> commissioner turner. >> appreciate you. i want to make sure i got map upon right the over all timing commissioner segal's point. it teem seems the original contract over 7 million dollars. there were then change orders this moved it over 9 million. and -- but within this 9 million there was project contingency taking the balance and the 700 to finish had additional work is this how i read this? seems that had i read the document the 747 is clear but

also spending 3 million. if you okay the the slide 6. the son strakt amount this is the actual amount awarded to the yardage contractor. what we are proposing is 150 thousand dollars of additional change ordwork on top of the 9 opinion 7 million. the cap. based on 77, 300 which we are

will not use the entire contingency. >> can we bring up slide 6 and 7 i'm not sure who does this. i -- i locked at the chart special i'm still i can't figure out exactly what and why we are approving this. i will go different low. so the original contract 7 million. 13 change orders took it to 9 million. based on the contingency and the work in front of us, what i don't understand is one not our money they can add what they want. they are asking for 150,000 that

will allow the original contingency enough to complete the project? is that am i reading this correctly? so. let me help go back and help explain the numbers. in order for public ws to issue change orders we need to make surety construction contingency reserves matches with the change orders this are being pressed by public works. so at this point, i will see and go back to -- this is the one. so going back to slide 6 again if we do the math in terms when were the previous construction costs approved by commission or in this case prior to the commission. approved boy oca was up to

2.241, 2 million. based on the change orders approved to date is 2, 238, 760.fre. subtransact the 2 is how i get 3 thousand dollars left. 3, 139 and 57 cents of remaining cost contingency public w issue change orders. buzz of the fact we participate 150,000 them is where public w system asking commission approval to increase that. so public works can issue change orders. against the cost contingency allowance. can i chime in. iel. >> it is in the so it is not showing up correctly i

understand the 3100 this is you look at the original contract it was to the then contract modifications. great. i now i don't get the rest. sorry. >> so. i think and -- may be i'm not correct low anticipating your question but. general low we ask for contingency amounts in 10% increments. we are asking for 10% increment in the contingency amount to ensure we have sufficient authorization and funding in accomplice to address the change orders. we don't anticipate spending all of this contingency but asking for this 750 thousand dollars so we have it in accomplice. we can issue change orders against it and once the project is complete we anticipate in a few months we deobligate those funds. got it. a standard practice of 10%

that's where i'm like why, has to be 10. why grown it has to be. why -- your tying up money i'm trying to understand. okay. thank you. >> >> that is our standard practice. why yea. why i can choim in with the contract delegation policy. this this commission approved left fall in general a 10% contingency for contracts bull it is in the a hard and fast rule staff could ask for a 20% or 30 percent but general low what the working groups this supported the creation of the 2 commissions suggested was a 10% contingance competence doing it

in the steps as necessary. >> thank you. commissioner turner do you have suggestions and don't have to make them now on how financial reporting for contracts being be clearer to the commission and again if you want to go home and think and make suggestions through director short improve may be just the we are always looking for ways to make the presentations consistent across every condition transact and b, always clear to the commission and to the public. so work in progress we are trying to step up our game. >> yea. i probably a coffee. to think about this one. for mow it is simple but something to process i understand the 10% exit even think about our scale. makes things i rhythm. i get that. the problem is you are abigating more money than necessary that's

why it was hard to understand why 700 when you don't need. i think it is that learning noodle our internal workers and to your point the public record anyone can run with and say, it is this find of a process not they they need that amount set aside. helpful to thank you for director short. commissioner zoubi. >> thank you. and thank you for this presentation. will my colleague i'm a bill clarify. the project its started you know our inspectors or apraisers came and said this project will be 7 opinion 47 million dollars and it would be a 420 day project. why correct. that work included renovation of the room and seismic work.

nothing else? >> correct. >> and then after that 420 days we needed 117 days extension? >> correct. >> the duration we are july. so in order for public ws to finish out i think -- actually.

>> very helpful schedule. put outside this is. yep. >> yep. >>iel. so over all i think within the so -- construction we track 2 completion dates one is substantial completion that drives when the end user and the cline can move back in buildings now that has been certified safe and all the life safety system signed off by dbi that is the date when we issue july. that july date and after genetics. and even to august that is not just time dph mead to prep the new building and -- move furniture in and the building set up there is an among of dph will spend their forces to

essential low operationalize the clinics they move back and see patience around august of 24. so that's helpful. up to this point used up the contingency 2.2 or 2 million dollars. right? correct. >> this was. >> yes. >> during -- as we within. right. >> what -- was the officer and leakages part of the original contract that was roofing

outside the project scope this was a now issue this was identified between the when dph moved back in august of 22. to more about i think january or december or yen when it came to light the water infiltration issue the water during the past winter. why that was not what is construction company awards this project, too. >> the contractor is bilt prove. >> doing all the change orders. >> no. so we as far as the public ws press when we reruwe looked to merit whether the issues do you to contract cost delay or city costs and when we evaluated the tune change orders

unfortunately, this is when we learn on many of the project when is we do retrofit in existing building it is challenges there is unforeseen condition this is happens when we are doing major improve am ability not touched since built and this was 1960's. you know when we enter the building we see conditions with under ground utilities or not able to anchor the building because things not uncovered start demolition. those are the categories of the change order. the due to unforeseen conditions this we could had to have design team look at real time when the contractors there doing the work and the designer needs to spend time and dot analysis and new detail and figure out how do we now finish the design intent to add the shared walls to the build and be on accounts for

site condition. why that all changes would be in the same direction as the original contract we want to do. things affecting it. why this contract have any penalties for going over j. the time? >> yes. i believe commissioner you are referring to liquidated damage this is is per of the press when public works evaluate change orders we do look at whether the delays are due to contract causal or city caused delay and thes city owns the design and unforeseen condition those are novelty subject to damages. the condition tract for will example did in the follow the plan or some due to nonperformance they are categories subject to liquid damages we dot team to the construction manager team and project manager to do analysis

to vet those issues out and it is truly is a contract cause. last question. when we found all the other issues with the build being is there reason why we diagonal credit a new rfp instead of extending this one? these are new issues that were not even there in the beginning. if is good question. i think -- this is a project we are almost at the tail end of the project to credit a new project will take many months to advertise. go through a bidding. you know it is going to cost delay to the client. we are trying to take care of the issues quick low with the

contract who is engage exclude willing to dot work. some think decides we don't want to do work we want to close out the project. we have a contract willing to take on the minor scopes. we are not talking about adding new buildings. adding now story.

i wanted address to comments you made commissioner zoubi. one is we want to be responsible with the steley money. as far as i'm correspond all the steley money allocated to us or another department we want to be sure we are responsible. that's an important point i wanted make the other thing is, as i'm getting more familiar with construction i'm learning about the impacts of time delays and how significant those are. >> in terms of cost ~esque ligz. i think whenever we have at a contractor engaged also nay know when they d. they are more familiar with the project already. i think this it is a good practice if than i are performing well rather than spending months if the scope is

limitd that could cost tens of thousands if not hundreds of thousands of dollars in terms of cost ~esque lithe. i have been prizeed learn how quickly they go up to time drills this is a thing we want to be mindsful of when we do a project how we do it quickly as possible and responsible low. to minimize the delays. >> thank you, anymore questions from the commission? all right. thank you. is there a motion to approve the contract modification to for the cast rehealth center renovation? i must have to, prove. a second? >> commissioner segal. >> secretary fuller open public comment on the motion. >> members who wish to make 3 minutes of comment on item 8 the

castro health contract modification may you lineup against the wall if you are here. core dial 415-554-0001, access code: 2598 866 5547 ##. and press star 3.

commissioner turner has home work to figure out how to display math. i don't disagree it is there but not easy to figure out. and i don't have the solution on that. public works for another city department. good to have a representative of this client city department present. this discussed the project. and change orders and all that and dpw is sort of the middle man on this for cline department. i also think a change like this and it was a bit hard to figure out. the contract change orders to the extent this modifies the project. i think that requires another

rounds of -- submission under ceqa to planning for planning to determine that the modified project is still within scope of the original exemption and i did finds a modified -- documentation to this affect but only in 2020 on changes that were approved at that time. i didn't see documentation in here about the modifications to incorporate the change orders and the determination by does not exceed the scope of the original exemption. i don't continuing is filths to your action today i but i think this in the future resolutions like this -- and if i can just have a second to go to it. just as on page 4 there say box

of compliance information and then reference to the ceqa check list would be good to include in the resolution at the end of the where as to say where as the contractor has met the 12b requirement and mall business enter prize and peoplea guideline and where as the planning the department determined under case --. and exemption. thanks. and with respect the address is on page one of the staff report in there is a slide.

chose it. >> thanks. >> come this is our last caller on this item. hearing none all in favor help center renovation say, yes or aye >> i believe it is unanimous. and the contract is approved the resolution post to the the website. thank you. call the next item. >> item 8 is the diagonaled building design and construction bureau of control and services over vow and bowero manager will present this item and this it is an informational item.

i'm june the acting manager for -- project control and services bureau. and it is my pleasure to introduce our team and the services this we provide. where are we in the organization. ron -- and i -- i guess you heard, lot of the burroughs already and we other last in the group for bbc. last but not least. >> thank you. >> what do we do? what does project control and services do? we these other major services we provide. we -- do preparation package

preparation. a team deals with environmental, hazmat work and we have another group for federal testing and needed professional and needed construction contracts. and our team is divided in 5 groups or sections. we have the construction contract service. lead by team julie. material testing laboratory lead by damon. admin and finance support team. thes as need contracts i supervisor that group. the site assessment and remediation. hazmat group by robert. robert graciously joined mow today.

and as -- pc s or project control services provide services in the only to public works projects but to other clients or departments. like the -- puc -- or mta port, rec park and the department. public health. and others. they come to us through a project manager or directly. in using our as needed contracts or materials testing in history than i need. >> for hazmat for example. and as -- the team we also work with other groups in public works. very close low when we perform our services or roles. like contract add tragz. we work with him close low. the regular affairs.

we work with office of economic and workforce development for local hiring requirements and also it is off of labor standards enforce am. for pla and other requirements. and contract let me go through

the throw groups the conelectronic preparation. the team -- prepares packages for our contracts. and men of our contracts. >> and support contracts for erjs contracts. construction management general contractor. type of contracts and design, build. we support those project manager

when is than i have those projects or procure am procedures. and our team contract prep team is the orthodox program appropriate in the house 20 years ago and it -- produces the front section or division section of the manual or specifications. and it asked questions like the formal contract. federal really funded. lbe. when are the requirements. pla applicable and the other requirements. and we answer those questions in the program and produces the vision referee we adopt for the project. and we work with the project manager up to advertisements and w with them when we have agenda. and then the contract administration group alec burns

will take over from there. award the contract and -- issue the ntp. and in the last year, we advertised 36 formal contracts. amounting it 285 million. dollars. >> the next group is the job order contract. in this procure am process. in addition to the regularly advertised projects we have another way of awarding contracts or projects. for construction and these are what are we call job order contracts. when we have here is we have a consultant now it is fos or facility opt miization solutions and it is the consultant we

hired left year, i think. and thymine tain a prepriced bid item of schedule of bid. we work with them together with i pool of contractors we advertise and hire. award to. the condition tractors submit a combid for the factor for bid factor. had the project scope of work out in the field. we don't need other scopes and designs that's how the contract is used a lot.

>> and currently we respect general engineering condition electronicors and general building contractors and electrical contractors. and -- the next group is the as needed construction contracts. we have 2 types of as needed construction contracts one is general as needd and the other is master as need. of the first one is just a one contract per discipline faez scope of w no like or specific project identified. we have the bid schedules. and the lowest bidder gets the contract. and then we issue -- contract service order was when the funding is visible and there is a design to -- defind this scope of work. and the last the latest awarded

was the as needed city pave am preservation contract number 5 awarded last meeting the second as need cop tracts. we prequestions of law fia pool of contractors in the pool and when we have i project we ask them to bid on the project and the lowest bidder gets the work. we use third degree process for tree service. curb r. construction and tree plant and watering services. that's how much we issued. for these will sample contracts. >> i'd like to go to the site assessment remediation section by robert. and -- this group worked with

the project manager and design leads of our projects. in regards to preparing the specifications for environmental mitigations. deal with site and contractors for the abatement work and they worked with regular affairs for compliance. and all the other environmental requirements on the project. this group deals with the emergency hazmat coordination when an emergency they are called upon to help mitigate the hazardous materials or environmental situations. examples of the, ward of sight assessment remodeiation team has

done this is in street park renovation. the consultant or contractor here is using their equipment to fest the soil and turn out that the soil here within the project is contaminated. the recommendation was to remove the top 2 feet of soil. put the barrier and then replace it with clean soil. the next example here is in -- treasure island. during the march storms -- there was an being and the generator containing hazardous materials there was a tree that nel this gent rirt. our s, r team was call in the to help clean up and mitigate the

problem. the left one here is traffic project here in 1995 evens avenue the traffic company division if sillity. during construction condition transactor under ground storage tank. called upon to remove the under grounds storage tank. okay. and the next section the laboratory, the name imploys the team provides support to the projects for testing the materials that are used in our projects. their focus is soils and testing, sediment testing.

reenforcing stole and break and concrow block testing and other services like grounds pen triing radar scanning and other quality assurance service. i will go through the pictures here. the will be is located in 2027. we moved here in october of 2018 where losing the building. upon from somebody. it was bigger than the previous facility. and we had some tour during the public works week. a lot of people came and look exclude saw the place. this lab is certified american associating of state highway transportation officials.

>> and there are 2 large minutes they use universal testing. used for testing come preparation on concrete or tension strengths of steel and rebars. the one on the left side is new machine. and with -- put them in curing

compartments and there is a [inaudible] it is hundred percent humidity to keep the moisture on the concrete samples and then than i break these samples and -- report the strength was samples. if -- they meet the -- specifications. we do also soil testing. we -- go out in the field and take samples of the soils. and bring them to the lab and do a various testing. and we also -- picture on the right is testing the compakz of the soil. i think this equipment is like very special equipment with radiation something. process on this. i forgot the term i used for that. then we also have special

equipment this we use. the one on the left is ground pen transcripting we use this to -- map out the reembarrass on the concrow slab. to before we do a concrete cutting and than i use that to determine the edges of the subsidewalk basements on sidewalks. not guiltied of going under and asking for the property owner access for us to see where the limits of subtitle basements we use this -- accurately. one on the right is the slippery test am they use that for sidewalk surfaces and the even -- steel plates on walks to make sure they meet the skid resistance for safety.

okay. then -- next group last group i want to highlight is the as need professional contract. this group, we -- prepare the request for qualifications and process the contract service order and was invoices. for our consultant contracts. we have alegality of consult annual contract in place now. as you are aware we come here and ask for approval for contracts for professional service. and these other totals sum row as of this month. of the engineering and environmental and the various supports are cost estimating and -- surveying. most of these master agreements include lbar local business

requirements they have to meet the subconsultant requirements. and public works the team has the rights of refusal before we award design to a condition sulant we ask allow first. will you take this job or not? >> and we do this for the other design teams electric and mechanical. >> and here is an example of projects a famous project that -- our as needed consultaments the kitchen consultants and kruckability review. and light and so forth. these other consultants we have in the contract and helped make this project a success. that's the end and help to answer questions. >> thank you very much. mr. toronto and thank you for an

excellent presentation and giving those examples of what the work entails it is one thing to say but another to provide the commission and the public with specific examples. i thank you goes a long way in educateingly all of us on the depth of public work efforts. thank you very much. i want to thank you for the presentation because finally now we have beenieding sausages and gone in the back room to see how they are made. we get contracts every mote and now we heard from the team that is behind a lot of this. and so thank you very much to your group for explain to us today what goes in to the contract process from conception all the way to us ahere in this room. every day of the year. thank you very much. commissioner turner. >> i want to conquer every time

i hear had you do blows my mind and so much so. when you talk about the job order contracts. i have i connotation of how they operate but in our context they almost seem to be design bids. we have an approach and project give us flexibility to move the design on site projects and problems on site. i heard this correctly it is, mazing. is that truly you are that nimble? >> yes. to a certain degree. first we -- go out of the field with the contractor and then they develop their proposal. the proposal is made of the prepriced items of the consultant has. they add factor like 1 opinion 25 for most of them and that's the total cost if there are chinks like a construction contract we process the change

order also. but it is flexible enough where we don't need a fill sized drawing for appropriates drawings and process and all of that. but also the point about job order contract and design build reflects expertise to do those without starting a process over and check with 8 million folks. i want to get a couple of clarifications on the site, assessment and mediation are they working with the processes, ceqa that is the environmental reports this are necessary or only responding when there is a spill? what are than i doing in terms of other processes if they are. i like to ask robert to help me with that. since he is here.

as far as ceqa that is handled boy affair's department. our role is in construction and design. affairs ask i coordinate through checks throughout the design projects and they are responsible for that. >> they may specify but do it in construction. >> last quick thing i'm trying to make sure i missed the materials last time. i love that stuff. i want to point out and may be as a follow up these other things that make our city u nobodying not because we do them but they create economic opportunity come jobs. folk don't think about scientists and architect and all the things that make us amazing i want to to continue to highlight them. i want people i think about myself as a kid i remember my

dad thinking what is this concrete cylinder. i know and now i have a career built amazing what can help when people are exposed and i think more people need to exposed the things happen nothing san francisco that i think can push and get people firebirds up. i thank you and i hope we are leveraging the opportunity you guys are doing tremendous work >> thank you. commissioner segal. >> thank you this is -- i agree with everybody. this is really a shame we did not see how the sausage was made but there are lots of aspects to how it is made. i do have a question and may have been answer in the your report. so -- first, what is the number of staff -- for pc s?

what is your vacancy percentage. >> it is heard it answer that in the last 3 years we lost projects. we were going up like this and trying to hire more. because of the covid we lost a lot of project and funding we were funded by projects. and so we stopped hiring. actually. but now it is pick up again. so we may have 2-3 positions short at this point. >> the positions are filled positions. on page 4u showed me and 2-3 that are open? >> yes , sir.

>> thank you. >> will please call public comment. >> members when wish to make 3 minutes of comment on item 8 the building design and construction bureau of project control and services over view lineup for the wall. if you are call nothing dial 415-554-0001, access code: 2598 866 5547 ##. and sfgovtv do we have callers in the queue. they indicate this we are one caller.

go head and unmute the caller and you will have 3 machine its peek and i will provide with a 30 second notice. >> great. it it is david pilpel. if i am not mistaken i believe the materials testing will be long ago for away was or part of it. was this kaern and he north pinlt on the campus of the puc -- north point wet weather facility. a fun history. i certainly support the w this this relatively mull and important section does and i thank you this is i good example if public works either provide all of the engineer and architecture and construction and support services for all city departments or at least

took this function from other city departments i think we can increase the economy of scale. reduce duplication. improve deliver. it seems odd and redundant it mow that public ws has this important function but elements of this are duplicate exclude exist at mta and puc and other departments seems like this is rit for condition solidation special consolidate at public w and support w this june and his team do. thank you. that is our last call or the item and concludes public comment. >> thank you. are there other comments or questions if the commission? thank you. we electric forward to see youing again. we will move on to the next item.

item 9 is the closed session conference of legal council to discussing action on attorney/client matter this is an action item. >> thank you. i do hear a motion toern closed session to hear this item? so moved. >> second. >> >> [laughter]. we will turn it public comment. why members of public when wish to make 3 minutes of comment on the motion to enter closed session to take action on attorney/client merit line up against the wall. if you are calling in dial 415-554-0001, access code: 2598 866 5547 ##.

it appear we don't have public comment from member of public admit chamber. sfgovtv is indicating we have one caller speak. go head and unmute this caller. >> david pilpel i don't want a 30 second notice. i help this is it for mow for today i want it call out a couple things therapy unusual with respect to the closed session it is odd but not unprecedented go in closed session come back out deal with an item and go become on a different matter. it is more typical to take closed session in items in sequence and necessary come

become out and do whatever work in only session this is a bit odd. and then with respect to item 9 on existing litigation what is more tipical with other city departments is sorry other boards is to have a brief resolution like you know one line to settle or recommend settlement of claims or litigation matters if the proposal here is to settle this matter in the stated amount subject to condition and final president trump by board of supervisors then typically other commissions would appropriate a one line resolution to propose that. it is another issue of how things are done. i think this it is the first closed session this commission has had with respect to a

litigation matter. i think i said enough for today thank you for lynching and yes, i got w to do we have home work and more next time. thank you. >> thank you. and that is our last commenter on this motion. >> thank you. is there debate on the motion? all in favor of entering closed session to consider this item. yes. why yes y. it is unanimous. we move to closed session. all members and staff not part of this discussion are asked to leave the room we'll tick a we session. secretary, call the next item. >> item 10 announcements

following closed session and the announce am that we are is that the commission approved the resolution recommending the settlement to the board of supervisors and this residence lulgz will be posted to the commission's website. >> thank you. will we will no. can you open this item to public comment. >> members of public had wish to make 3 minutes of comment on item 10 the announcement following closed session line up against the wall or call 415-554-0001, access code: 2598 866 5547 ##. looking in the chamber does in the appear we have public commenters in person. and sfgovtv letting me know

there are no callers, either. >> thank you. i believe that concludes that item. call the next item. >> item 11 is the motion regarding whether or not to disclose discussions during closed session pursuant to the administrative code for closed session. >> thank you. i will move the commission not disclose the discussions that were held during closed session. >> second. why thank you. debate or comment? >> please open this to public comment. >> members of public wish to comment on this item lineup against the wall or remote callers dial 415-554-0001, access code: 2598 866 5547 ##.

>> in the chamber we don't have members of public wish to peek. sfgovtv, saying we don't have callers wishing to speak, either this concludes public comment. why thank you. there is no discussion. all in favor say, yes. >> yes. >> unanimous and the motion passes. >> secretary full are call the next item on the agenda. >> item 12 is the hall health center renovation condition tract modification and project manager joe chin will be present this and it is an action item. >> good afternoon chair and

commissioners. i'm joe chin public works for the public health and safety. charles king project manager could in the make it due to scheduling conflict i agreed to present. >> i'm joined by mrs. kim. public works, prove modifications for this project. specific low public works requesting commission approval to increase the construction cost by 722, 629 and the construction duration 963 calendar days. public works requesting commission approval to increase

in order to allow to allow modifications for previously completed and negotiated change order and the final settle am change orders resolve all change order and construction claim and public work final completion for the project. why the health center is at 13 where are 1 pierce in d5 western edition. >> now i will take this opportunity to gift commission an over vow of the project. the d. public health is the client and experience for this project. funding for the project is provided through the 2016 health and safety bond and through the major's office on disability. the architect director is public works bureau of architecture.

dph moved back on october 15 of 21. the project scope include the following. the major interior renovation and new elevator. long upgrade to improve performance. seismic scopes new interior and exterior sheer walls, and new polymer wrap to strengthen the elements. new equipment, main electric panel fire alarm and sprinkler system. partial renovation accessible stroms and new elevator and updated space for clinical staff. second floor of full renovation demolition of the spachls 4

consultant rooms a group consultation room and one mezzanine, waiting room, staff break room and 4 accessible restrooms the construction walk and accessible ramp improvements and new bulb in for patient drop off. landscaping and irrigation system. now let me show a few photos highlighting the key features of the renovated health center. top 3 taking from left to right. upper left shoes the the new ramps and stairs that have include part of the project. middle shoes the new elevator installed and the right shoes the staff lounge and the bottom shoes aspect was clinic you see here a photo of an example room

and the waiting room the staff office space. this provides sum reof the construction costs and duration and current state of the condition tract amount and duration compared to construction to date. remaining reserve and why approval is needed increase the construction costs and duration. the original contract amount is 7, 226, 291. . 15 change orders approved totalling 2, 747, 185. upon the current resunrised amount is 9, 973, 476. the previous cost is 2, 890,

516. leaves 143, 331 remaining construction costs in reserves for future change orders the original construction duration was 425 days based on 15 year change orders and days of time exception aproved. the revised construction duration approved is 676 days. i want to point out the number next to the approved reserves to date is incorrect low shown. the total duration approved should be sick 80 calendar days. as. may first of 23 zero days remaining in the duration and the project has not reached final completion. this slide summarizes requested today and the authorize contract

limit and cost limitful e. requesting approval of the increased to construction duration 963 days. will result in authorized contract limit duration and allow public works to issue future change order to extend the construction duration through december 21 of 23. and 50 cents at this stage public works is 400 thourdz of, proves change orders to close it out the final construction claimed amount. >> the next slide provides a sum row of the duration calculation.

top shoes the original construction duration 425 days. previously approved 255 sdpas request 963 days the bottom highlights the construction do you recallation of 395 days and approved extension of 253 days. the color coded bodily harm labeled post occupancy phase will be adjusted to the date when the construction agreement will be approved by the board of supervisors. >> i will provide a detailed discussion the reasons why public work system requesting an increase to the cost and duration. work completed on the project and no post occupancy change orders. public works not able to because of the construction claims that were filed by contractor this prevented public works for final payment and completion.

have 2 final change orders this need to be processed one negotiated and agreed to by the city the second is the construction claim amount in construction claim settlement in 211, 129.

public works will, ploy to future projects on your end at

public health. have you been able to share with colleagues lessons on the project so future building projects for the department might go more smooth and have you did they consult you? they don't. vol teared information from the project that might help your colleagues. >> thank you. commissioner post. the described the [inaudible]. from dpw and first we what you described also for d p h side it is more operational issue. we did our best to vacate the building one vendor have -- method in clinic in the clinic locations we do not be relocateed medication outside of clinic. even though the concerted

operating outside of the building they have to go in the 6 year medicine to get the medicine. that was the challenge for the building. we are aware of that. and then we rem make our best effort to vacate the building before future construction. they are already significant conditional impact to the construction and then the challenges for the context. the other thing i will belle build up the clinics i'm there for 3 proirm care project ones one is [inaudible]. those are -- are dated become to 60 years.

recommend building instead of partial renovation because of the project scope used the -- budget -- limitation it will come become and by the us because already more to do coordinate and update.

i think those are to the things i'm aware of from dph side and then so -- but -- dpw has good collaborative to dph we do project with dpw we have a project in the general hospital. laguna honda and primary care clinics we'll take the direction that run and put it on the next one. we are renovate the new primary clinic being 50-60 years. we are looking for future collaboration with the dpw and [inaudible] to the [inaudible]. >> thank you very much. a helpful answer. thank you and so i'm pleaseed hear this dpw is a good partner with and you a collaborate rirt

and i wish we could have all the money available so you don't do as you mentioned the upgrades not only partially and not a 60 year old needs to be rebuilt. thank you for your good nature and approaching the problems with your partners at public works. thank you. commissioner turner. >> i echo that tremendous work it is never easy avoid it when we can. i want it make sure and we walked with this earlier with the castro. so i see the 722. this is 10% this is using this methodology and irrelevant it is 400,000 the 7 and plus w >> this is correct. why i want to make sure and one quick thing as we again we start to evaluate the work and i'm glad to hear more.

we hear. how are we think burglar mitigating the risk of this work it is amazing the director is amazing we use design build but things help in old buildings i want to think through this i don't want to penned every meeting picking through change orders some of it is embedded in the process for sure. some of it is the matter of our process and u nobodyingness of the world we have to accept it. i commends you biam looking forward to how do we think about doing more to mitigate challenge in ways people understand. the press is the process but explaining what happened is efficient. >> are there more questions if

the commission? is there a motion to approve the contract modification for the health center renovation? >> good moved and seconded. thank you, open this to public comment. >> members of the public when wish to make 3 minutes of comment on item 12 renovation contract modification may line up against the wall in the chamber for you calling in use that call in number of 415-554-0001, access code: 2598 866 5547 ##. stress star 3 torrecognized. we don't have members wishing to comment in the chamber. and sfgovtv is also letting mow

know we don't have callers who expressed interest. this concludes public comment. >> thank you. >> all in favorite motion? >> aye. >> motion passes. contract modification approved and will be posted to the commission's website. thank you mr. chen for presentations and thank you mrs. kim for attends and peeking with us. i would like to reiterate to director short how valuable it is to the dmoigz have our client representative attends the meeting. when we approve contracts. or otherwise get presentations on projects while i realize it means taking time out of client organization and dpw staff it it is helpful to hear from our clients how we are doing. >> thank you. >> call the next item. why item 13 is new business initiated by commissioners and this is an opportunity for

commissioners to suggest business for agenda or make announcement this is is know informational item. >> commissioner segal. on our report on pit stop that the item we discussed on pit stop. i could have done this journey but i'd like to request this point we get a report from them about their fund raising progress. and -- so that is -- that's -- follow up to what our discussions during that was. so a report at some point of when you suggest >> from hunter family and take away that we have a lot of the

health of upon and get it strit they robbery addressd and known if not the same as then knowing than i can actually deliver. i think this we really need to find the time and talk general low about this. how we support our nonprofit and score our nonprofits through competitive processes. i'm a huge knower in all of the w we around the others but we need the work done we have to figure out thou have this conversation in an honest way people don't feel like we are telling you not to work and are nonprofits backbone of the work we do. but we can't find ourselves in places we are noncomplaint the source of dollars we are

responsible for state and federal and pass through of resources it behooves us we got the confidence both through process to vet them and monitor and make sure they are performing. >> would you support the report it is another -- so -- an additional may be procedure or policy question we want to ask that of all of the nonprofit contractors. manage for us to consider i don't know how to go forward on this. on this item is -- does sas have jurisdiction overnight pit stop program? yes. i think that really the sas has budget restrictions it is part of the operations. it it is -- under -- street and

environmental service division, we are move to have operations be the bureau. i think sas as the jurisdiction over that. we could present to the sas commission and then we can could be a coloneled wit you all see that information. i will just note that we do -- monitor the performance of all of our nonprofits. and checking on the work with our we have clear -- program terse ladz out in the grand population. expectation and when the grant is the various city staff will field check. consistent low to confirm -- and we also do -- you know reniley lie on other partners cbd's

about the performance of -- our nonprofits. i thank you might be -- connected to how -- unnecessary the 2 commissions are working and -- so. what i would suggest here i will start loading up the christmas tree at joint session. secretary if you meaner thshg may require a special meeting if it is like enough business we not enter commission business to add to the special joint session. in addition to jurisdiction. in addition to report card on each commission's performance the first year we add -- the area of -- nonprofit grant. award. and monitoring because -- where

is most of the nonprofits are in the jurisdiction of our clothes on sas. we will the once approving the grants. it is crossing in the area where we will work with the sanitation and streets commission and so i think it is med for a joint session that the look great. let's add that secretary fuller to the agenda for joint session. >> i want to just quickly -- director short. i have used them all the time. so that was not a question of the clean liness access none of this. where i'm concerned is because of the size of our grants and because of the impact of guarantee and because of pass through niche we can indrebl profit an organization this does in the have the strength and or

the ability to deliver if it was not for such large grants not just the program delivery it is the admin and the indirect admin i'm trying to not tied to the issue of can they clean the street. are are performing and able to take the dollars going back to commissioners -- segal is that -- if you can't raise 2 huh thousand dollars i can give you 8 million to pay, what are you

doing? but that is my real question and concern around the nonprofits the 1s that we absoluteliment to capastate or complaisant in the work they do. >> that is a characterization. >> i'm saying. >> sorry. >> thank you. >> okay. any other questions or comments on new business? besides taking a closer look at the grant process with colleagueos sanitation and streets? >> yes. >> one new business

>> you don't know what will be inside the canister until you open it. [♪♪♪] >> these are beautiful, historical drawings of san francisco. these drawings range from 1908 to 2010. [♪♪♪] [laughter]

>> i build muscle. a lot of people don't know this, but we have a full team of architects that designed specific buildings and public safety. sometimes it is creating a brand-new building from the ground up. other times it is giving new life to one of our historic structures. [♪♪♪] >> i had to have some degree of artistic skill from a handcraft point of view to become an architect at that time. it is an incredible amount of loss, in my opinion, to not draw by hand. that skill of having to manipulate a pencil or a pen to make line wait and to make the drawing we've. i have seen this development of technology and this huge transformation in the world his that you do leave some things behind that have beauty to them. [♪♪♪] >> now a day, technologies a completely different. we're not using paper, we are

not using paint pencils, but we are using computers to model our buildings to produce drawings, it is different craftsmanship. >> in addition to the beautiful drawings, the person who was taking care of our file for almost 30 years was the one who organized those drawings and listed all of them in big binders with all the name of the projects, and they were still using these which is amazing. >> 840. we are building an electronic archive of all the drawings for future use. the scanning project started back in march, 2018. we have scans about 36,000 sheets of paper and there's the remaining balance of 93,981. we can do about 100 sheets per day. hopefully by february 2020, it

will be completed. >> we feel that our collection of historical drawings represents san francisco's a rich history. not only do we help make history , we also preserve it for the benefit of future generations. >> you are watching san francisco rising with chris

manners. today's special guest, carolyn mante. >> hi, i'm chris manners and you are watching san francisco the stow about restaffing rebuilding and reimaging the city. the guest is carolyn manteto talk about the organization is helping to preserve the city cultural heritage and architecture. welcome to the show. >> thank you for having me e. >> good to have you here. >> can we talk bat the history of your organization and the mission. >> sure, thank you. san francisco heritage started 51 years ago and the main mission is to preserve and enhance the architectural and cultural identity of san francisco. when it started out the focus was really on the buildings, historic landmark listings and really concentrated on downtown area with all the development happening. our organization was raising a reg red

flag with historic landmarks in danger and victorian mansions so a hallmark of our organization is moving these victorian mansions in the way of development to inwestern addition neighborhood and other areas to get out of the way of development and preserve them. our organization was around before there was the historic preservation commission of the city so we were at the forefront drawings attention to historic preservation, landmarking and over the last 51 years we have seen how there are more then just buildsings in safeguarding the city cultural resources, there is also small businesses and the different neighborhood icons that make a neighborhood special, so our outreach has really-it is really come full circle in a way because it moved downtown into the neighborhoods and now with the covid epidemic it is really

going back to downtown again looking at how we can play a role in the economic recovery and revitalization of downtown san francisco. >> that's great. so, now i understand your organization is also responsible for maintaining a couple properties. could you tell us a little about those? >> yes, our non profit was gifted in 1973, the historic (inaudible) house. it is now a historic house museum but this was a family since 1886 built this victorian mansion in the same family year after year and one of the last resident of the family when she passed way gifted the mansion to san francisco heritage so since then we have been running this historic house and the home of our office. in 2018, one of the long time members

nor aa lasten gifting a building on the e h-as hate polk became a commercial corridor after the earthquake, the owner at the time, he raised the house and put 6 store front underneath in order to take advantage of the commerce so we are in charge of the house on the corner and it has been a wonderful way to get new numbers, new audiences interested in the work of our organization. during the pandemic, we have been using it as a artson residents and partnering with different bay area artists as well as cultural institutions, cultural districts and then one of the storefronts we converted into a pop up galleries so gives a opportunity to raise awareness of the importance of the art and cultural resources in san francisco.

>> that's fantastic. so, now, let's talk about legacy business. what does the designation mean? how does somebody get add today the legacy business registry and what benefits does being named a legacy business? >> i love this program. it was started by san francisco heritage and adopt ed by the city and run by the office of small business but the program looks what are the businesses really contributing to san francisco and the neighborhood. when we started the first focus was bars and restaurants but over the years it exb panded to include other businesses so these are places that contribute to the character of a neighborhood, so sam's grill downtown, the amazingarian press in the presidio. book stores like city lights oergreen apple recently named. this

year we had a lot of attention on the legacy business program. we put out a contest to the public of what you think should be the next legacy business and one of the businesses that was recommended was the club deluxe, jazz club on the corner, and 2 or 3 days after we launched the contest, the owners announced they would have to close. the rent was driven up, they couldn't afford it, coming out of the pandemic so we worked at speed to get that application submitted with them and that status convinced their landlord to negotiate with them a lower rent and this way they have been able to stay, there was a lot of social media support around this, so when you become a legacy business, not only do you get marketing and business support from the office of small business, but you also eligible for grants and we work closely with the legacy businesses as we do our work for san

francisco heritage. >> that's great. so, apart from architecture and buildings, you also work with cultural districts, and the castro theater strikes me as a place that is both. a beautiful building and cultural hub and center. what has been happening with the recent acquisition by new owners; >> it is leased to another planet entertainment and been in contact with planet entertainment by the castro theater is historic land mark building. it is recognized as a very important architectural monument. one thing-one of the main activist organizations of the preservation of the theater we work together with supervisor mandelman on a

interior landmark historic landmark designation for interior, but what happened over the is summer and people learned is there is a lot of concern not just by san franciscans but people all over the world, movie directors, stars who are very concerned about the risk to the lgbtq and film programming at the castro theater. another planet hosted community stakeholder in august, and it was so moving to see the number of people who took the microphone-everyone had two minutes to say their testimony of what castro theater meant to them and those testimonys showed this building is contributing not just as a architectural monument but plays a role in the lgbtq community that is

irrelaceuble able. >> it is beautiful theater. >> it is. my involvement in the theater raised awareness to not only the castro theater to be emblematic of the lgbtq culture and history but also there are many other sites in the city that also contribute to the identity. that is why so many people come to san francisco as a place of freedom and diversity so in my previous work i worked at the world heritage center, so when i joined san francisco heritage i was thinking why isn't san francisco a world heritage city? for the architecture alone it could be inscribed. golden gate bridge to name a few but the city is so unique in the architecture, the mansioned and historic landmarks so hoping to start a conversation on that

with city stakeholders this year. >> that is great. let's talk about your relationship with other agencies. you mentioned economic and office of work force development and planning commission. how do you unt integrate to them? >> these relationships are essential. we are working with office of small business for the legacy business program and the planning department is really one of our most crucial relationships. we meet quarterly with them and we really see how we can support not only historic land mark listings and historical cultural context statements, strategy for culture districts and city survey among many other activities that really are of concern to both of us. for the office of workforce development, i attended a etmooing recently that the chamber of commerce organized with them on the

downtown revitalization and a key goal in that meeting and in the downtown revitalization is to make sure that the city historic culture resources play a key #r0e8 in the economic recovery and revitalization especially after the pandemic. the office of workforce development has the city build program which is admirable program where youth are trained in construction techniques for rebuilding and especially with the new housing legislation, and we really want to see how can that workforce be expanded to include training in historic preservation. we have so many victorian homes, historic buildings and other places that really need a skilled labor force to make sure that they are preserved and that they help keep the special identify of the city. we really value these relationships, we meet quarterly with the various organizations and we

are really grateful for grants of the arts we receive and other supports so definitely that is a key relationship for san francisco heritage. >> the city build is great. i like that a lot. thank you so much for the time you have given today. appreciate you coming on the show. >> thank you so much raising awareness about san francisco heritage. we hope the people watching will join us in the mission to help keep san francisco special. thank you. >> that's it for this episode. we'll be back shortly. i'm chris manners, thanks >> it is one of the first steps families and step to secure their future and provide a sense of stability for them and their loved ones. your home, it is something that

could be passed down to your children and grandchildren. a asset that offers a pathway to build wealth from one generation to the next. and you need to complete estate plan to protect the asisets. your home, small business, air looms and more. you and so many communities, black, indigenous, latino and asian worked so hard to make yours but estate plans could be costly and conversations complex proud to partner to bring free and low cost estate plans to san franciscans. by providing estate plans we are able to keep the assets whole for our families, prevent displacement, address disparities and home ownership and strengthen the cultural integrity of the city. working with local non profit organizations and neighborhood groups bringing the serveess to you and community, to workshops focused on estate planning and why it's important.

>> i'm 86 years old and you do need a trustee. you need a will and put who ever you want in charge of it. >> that's why i wanted to be here today. that is why one of the first steps i took when become assessor recorder is make sure we have a partnership to get foundational funding to provide these resources to community. but even more important is our connection to you and your homes and making sure we know how to help you and how to protect them. >> if you don't have a living trust you have to go through probate and that cost money and depending on the cost of the home is associated the cost you have to pay. that could be $40 thousand for a home at that level. i don't know about you, but i don't $40 thousand to give up. >> (indiscernible) important workshop to the community so we can stop the loss of generational wealth and equity and maintain a

(indiscernible) >> why are estate plans important? we were just talking before we started the program, 70 percent of black americans do not scr a will in place. >> as mentioning being in community we had a conversation with a woman who paid $2700, $2700 just for revocable trust. what we are talking about today are free or low cost estate plans that are value between 3,000 to $3500. free or low cost meaning free, or $400 if you make above $104 thousand a year, and capped larger then that amount. because we want to focus on black and brown households, because that's whether the need is, not only in san francisco, not only the bay area but the region as well. and, >> i was excitesed to see the turn out from the western addition and bayview and want to make sure we cover

all the different steps from buying a home to making sure homes stay within the family. >> work with staff attorneys to receive these free and low cost complete estate plans that include a living trust, will, financial power of attorney, and health directive. >> that's why it is so important to make these resources and this information accessible. so we can make sure we are serving you and your families and your generations and your dreams. >> we insure the financial stability of san francisco, not just for government, but for our communities. >> on behalf of the office of assessor recorder, i'm thankful for all the support and legal assistance they have given that makes the estate planning program a realty for you in san francisco and are thank all the community partners like san francisco housing development corporation, booker t washington center and neighborhood leaders and organizations that help families and individuals realize their dreams of building wealth in san francisco from one generation to the next. to learn

more about this program e-mail inquiries at har you're a muted. good morning. the meeting will come to order. welcome to the june 16th meeting of the budget and appropriations committee and supervisor connie chan, chair of the committee. i'm joined by vice chair rafael mendel men and supervisors hillary ronen and shaman walton are click today is john carroll . i would like to thank james kawana for from sf gotv for broadcasting this meeting. mr. clerk. do you have any announcement? thank