more positive, then i feel like i am doing the right thing for the city of san francisco. good afternoon my pleasure to present this resolution to you today. you have before you a resolution for your approval that allows laguna honda hospital to apply for recertification as a cms provider. you know the u.s. d. health and human services and medicaid and medicare this year agreed to fund necessary medicaid and medicare services to all residents requiring nursing

through march 19 of 24. the transfer of laguna honda residents was only extended until september 19 of 2023. we are and do everything we can to prepare our hospital and team for successful recertification. our goal is to apply for and secure recertification before the september 19th date. we continue to make strides in making the nez changes in cms program. the 90 day cms survey number 3 took place in june of this year and resulted in 33 findings of noncompliance this is significant improvement from the first survey in

november/december of last year had 124 findings of insufficient operations. our goal is to have all action plan mile stones completed by september first. so that laguna honda is recertification ready. that includes all mile stones related to the monitoring survey number throw. and mile stones related to nonmonitorings survey statements of deficiencies 2567's this are routinely received due to regular operations. the action plans for monitoring survey 3 has 290 mile stones. and the proposed action plan for nonmonterror findings has 85 file stones. those are proposed as we are waiting final approval from cms they have not begin us comments

asking you to make minor corrections to our first submission which we are submitting and hope to have approval. we started working on the mile stones in anticipation they will be approved. all of the mile stones are under way. also important note they build on all improvements going back to survey number one of the analysis done in january in the initial 5 huh human mile stones that came over the last 6 months. again our goal is to have all mile stones completed by september first so laguna honda is ready for recertification. on behalf of the team work at laguna honda i thank you, commission for your support over the last year. we could not have been in a place today without your support and advocacy.

let me know the appropriate time and happy to answer questions related this resolution. thank you. we do need a motion to approve and like to yield to the chair of the laguna honda hospital joint committee who may want to move the resolution. >> i appreciate that president bernal come i would like to move approval of the resolution. to apply for recertification for laguna honda. >> second. >> secretary, public comment. >> is there public comment in the room? any folks on the line? press star 3. i want to know that we had audio problem and is will ask the commission to do general public comment in a later time so the folks on the line have an opportunity on this and the

minutes. so jeanette, unmute the caller. >> [inaudible] can you hear me? >> yes. >> i hoped you will go back to the start of the agenda. this is item 5. way out of order. the second to the last further resolve clause submits proposed resolution. there is concern. when it says the commission approves the laguna honda [inaudible] recertified a dual certified to [inaudible] and [inaudible]. this commission should explain publicly how a dual certified [inaudible] nursing facility may

be different from a part and or as a distinct part [inaudible]. laguna honda's state license is for 759 beds skilled nursing facility. well, laguna honda submit the application for recertification immediately after adoption of this resolution today? alternatively, will we have [inaudible] submitted by september first? or will it have to be submitted after the expected fourth, 90 day monitoring survey that is askeded for september? in either case, this commission should tell the public today when the actual plan date is

application will will you believe submitted. is there a plan to split [inaudible] versus nursing facility care at laguna honda? or use laguna honda [inaudible] or non[inaudible] and nonnursing facility purposes? is there still a plan to put the [inaudible] parent cohort one laguna honda parent in the [inaudible] behavioral health cohort in the second patient [inaudible]. we need answers to these questions before you vote passing this resolution and return to the published meeting agenda i'm shocked you are taking it so out of order. and -- other members of the

public may not be aware of this switch-a-roo with the agenda. >> that was the only handum. . is there someone else on the line? do we have questions for mr. pickens? commissioner guillermo. i want to be on record in commending mr. pickens and the laguna honda hospital staff and management for getting us to the point where we are able to apply for recertification. and in a timely fashion to meet the concerns about funding and relocation, so -- but you know having said that, i do want to make sure that we you understand

how supportive we have been. of all of the efforts over a year now. and for the staff that we don't get to see. how hard they worked and how difficult it has been in the circumstances. again, support the application for recertification. and wish you the best luck in preparing it. thank you. in commissioner chow. >> yes. thank you, mr. pickens for all the work you have done over the years and i think it has shown not from the number of mile stones the severity of the citations from the surveys. if i recall the first had a large number that was really in the must do category. and now it looks like may be

there is only one or 2 out of the 30 some odd surveys. see that the efforts that you put in over this period of time have shown itself now. in the duplicative survey process for number one and three to be really positive to allow us to mutual forward on the resolution. we know that the time that will take order to i think you referred to the application already sort of -- created and now you are all really please federal we get a sign off from the feds that your corrective action plans are acceptable. which sounds like you feel it will be what -- we will be applying before the september 19th deadline.

i do think that perhaps we should understand. because this is a complex series of well resolve each look like we are not just asking for recertification but recognition on medicaid and medicare and whether we'll be a distinct part. perhaps you can explain when we'll need to do to get us become to where we were in next for that question. we are applying to make laguna honda whole. as if it were before the decertification happened. the snf is a part skilled nursing facility the nf is nursing facility. within the medicaid world, there are people who have skilled nursing needs and there are people who have nursing needs

that are not skilled who are known as custodial and people who may have had the needs when first admitted and then improved in function and no longer have the needs. those are the ones who will discharge to the communities. because we laguna honda is licensed as acute care hospital because of the 11 beds. any skilled nursing level is being done as a part because of those acute care beds. if the beds not at laguna honda we could apply as a sniff or nif or both. because we have aushg cute care we are applying as an acute care hospital. >> acute care hospital section is not under the cloud.

it remained acute carement. and that's why we don't apply for acute care. and that therefore, each are required in order to get us back to where we were. it does not speak to. the whole issue of numbers of beds that is a difference from licensure? >> right. >> you said after we get the license back, we'll say, and of course it is all the beds we had. absolutely. >> and then work on if the feds did not agree with that all the -- the new task, which is to see we get a restoration of the beds. >> that's correct. >> okay. this is the first step to get relicensed like we were before. and -- to have the right

medicare and medicaid recognition so that we are where we were before the decertification. in anticipation of approval of this resolution, irrelevant it it is a statement of the commission's commitment to the residents at laguna honda and a statement of gratitude and pride in off the hard work that every one of the staff members at laguna honda has done. they approached everything mile stone and every new task with professionalism and that same commitment providing care to residents we could not be more will grateful to all of the staff to our labor union partner and mr. pickens.

a long process and we are proud to cast our vote for this resolution. the resolution passs. thank you, mr. pickens. >> apologize for the make up on the agenda. there have been 2 versions and the version people may have work off of was not in the same order we proceeded we will go back quickly to offer public comment. about this on the minutes and yes or no be approximately comment again. anybody here in the chamber on the phone would like to comment first. on the minutes. will take those. comments and we'll move in

general public comment. so. i see a hand for the minutes janet please. thank you. mr. more winds. the minutes are misleading. mr. pickens commented extensively on the july 18th meeting about the medical director recruitment. [inaudible] what pickens

[inaudible] the current practice involved per time employment and duties for medical directors at other skilled nursing facilities that is complete nonsense. pickens lacks real long-term care experience. laguna honda is not a hundred bed typical nursing home. uniquely complex. 780 bed facility. comparing other n will not enlighten pickens about the medical director po vision should be a full time job. the roll problems.

needing over do [inaudible]. deserves a board certified medical director who will have a strong [inaudible] parents and for compliance. rather than a mindless -- find someone with back fwround and experience to handle that provision. they will be starting [inaudible]. pickens play book limited initial page. disappointing but not surprising all laguna honda -- long-term

care medicine are -- member and manager and [inaudible] in a skilled nursing facility. without having. time is up. now general public comment for anyone who missed the opportunity. >> unmute. >> thank you. during the public comment on the direction [inaudible] not on today's agenda. don't cut me off. during past meetings pickens stated an other will [inaudible]

and/or sf health network are conducting a study expanding blafrl health in san francisco. is that working group meetings open to the public? how often do they mead if they are not public meetings why not. for pickens to statements during commission open session meetings, that work group is reportedly [inaudible] and considering whether or not to use space at laguna honda hospital by placing separate cohorts in laguna honda's 2 patient [inaudible]. traditional patient in one tower and behavioral healing parents

in the other. is that plot still being considered? actively? is that work group issued a report yet? will a report be presented in open session to the health commission or to some other health commission subcommittee. what other -- governing body within the health commission is the sponsor of that study and when will the public find out about it? after? you rearrange beds on the titanic? and beds at laguna honda. you need to come clean with this, commissioners. and i'm talk to youing commissioner bernal. thank you. please mute. that's only public comment. back on track with the agenda we will go to the director's report

we have naveena bobba. >> thank you. good afternoon, commissioners. naveena bobba. i will highlight a couple items in the director's report one i want to highlight the fact that the home health has licensing [inaudible] during it. it was a survey done over 7 days. there were only 3 minor deficiency found. a tribute to home health program. and they were commended for the ability to meet the needs of patients throughout the pandemic. supporting patient who is had limited resource. and another item that was related that was not mentioned the [inaudible] had a revisit from cms as you recall. came out a couple months ago and this was a follow up survey.

they got an excellent recommendation. and relicensing resurvey from cms. congratulations to those and steams. the other thing i wanted to call attention to is that our population health division is working with a fill mg and culture product to produce a short documentary about the covid pregnancy. this focuses on the community efforts. i saw preview of this and it was wornful to see all the commune out as well as to seat documentary and see again relive that experience the community coming together to protect those that were impacted by covid this is the official launch of this film and will be 3 screenings throughout san pran and urge people to see it. really to support the community and cell brit and the work they have done.

the other itemil talk about the sfg got a star from cms. this is something to celebrate. achieving an extra star is hard for safety net hospitals to do. because they are not as well funded and patients are very complex. they managed do this by highlighting several things they are done, including lower than upon expected death rates including the hospital that handles high vol um patients. and the care experience exceptional. and it is above the means for clean liness and recommend it as a hospital. care scored better not that national mean for low infection rate and reduced spread of

infection and care with almost 99.9% of staff vaccinated for covid and the ability to keep staff health employment toed congratulate the team. it was a well deserved star and really grateful to the work they do. i will end the report with a covid update. i'm sure you are seen that there is a [inaudible] up tick a local up tick. in wastewater results. our will team does montort sure virus alert network and seen increase rates the rates are lower than when we had seen prior. however issue given this during the summer people are garth and more travel wore getting the message out if you have not got your booster you should do so

much those over 65 may be also eli didn't believe for a sect booster they should check. and maintain some of if you are concerned about corid maintain when we talked about throughout the pandemic masking and if you are vulnerable. may be avoiding crowded areas and if you get sick are eligible talking to doctor about medications. so happy to answer questions. secretary, do we are public comment. >> we are on item 40 director's report. i see a hand. unmute the caller. excuse me. sorry. the director's report just presented stated in background file posted line.

90 day monitoring survey and another nonmonitoring survey. conduct in the june. 290 additional monitoring survey mile stones and 85 nonmonitor mile stones the total a combined 375 additional mile stones. after may 13th deadline of the in the now 1 mont period, between today august first and september first. this does not bode well for the recertification application

being submitted to in time in the summer and end quote. if it ran promised for a long time. i noticed the application has not been submitted by temperatured during this june 20 meeting picken stated laguna honda had initial low 220 mile stones which [inaudible] over 520 mile stones. by the time all mile stones would robbery completed by may 13th. now laguna honda almost 400 more mile stones [inaudible]. important andly, demonstrate the mile stones are release the root cause for port 5 and 6. after all.

the two ie's 6 monitor report dated july 10, stated on page one, that [inaudible] implied address form 2567 [inaudible] by june 5-9. 90 day monstore survey number 6 addressed the form [inaudible] plan from three complaint related surveyed. conducted between march 13 and march 17th and other surveys involving complaintos april 4 and 19th. you need to time is up. >> mute him. >> i will make sure there was no public comment in the room. okay. that is all the public comment on this item. >> comments or questions on

the director's report? vice president green. thank you for the encouraging things in the report t. wonderful the star award exclude my understanding of the jcc the star award is based on data from a few years ago. some may have been during the pandemic. there have been steps the staff the general taken to improve and this statistics we have seen on parameters that go in the star rating continue to being better i would not be surprised if we gained one more star. there is a lag temperature is exciting we got this and i think we feel based on what we see there are more to come. extend our gratitude to everyone there. it is markable deserves 5 stars

as far as we are concerned. >> i agree vice president green. other quick comment the access documentary screened we like to know when and where that is happening if the secretary can find out and see if we can participate in that. would be great. >> no other comments on the director's report we have already voted on the resolution regarding laguna honda recertification. now move on to item 6 and back on track for the healing information technology quarter low review. welcome our chief information officer eric raffin. >> good afternoon commissioners. erible raffin chief information officer my pleasure to deliver

the quarter low update from the division. there will be 3 parts revisit the topic the last time on california's data exchange framework. and we'll dive in and celebrate the launch of the behavioral health service epic project and where that is headed the next several months. and then we'll address how we are doing with epic project finance as we wrapped up the most recent fiscal year. >> okay. the data exchange framework is result of the passage of a b 133. in july of 21. wham it does is establishes a framework per vision of the program for every californian. and all of the health and human

services organizations that care and serve those individuals to have access to usable information and electronic information that ultimate low improves the service provide as well as improving let being of those being served. it is a lofty vision. it does not just say health care information it said human service information that is important because the state never really taken on both areas and made a commit to crediting i data exchange environment where we find a way to share health and human service information across all health care and human services functions and entity and agencies and health system across california. the data am exchange framework housed in the health and human service agency in the centers for data innovation and

insights. this is important because chhs where the 3 aways of health and human services are housed in the department of public health. conditional of health care services and social services. society cdii organization is on the top reporting to the secretary for health and human service in that agency in the state. high willful program of we were required as we were all health care organization in california to sign the state's new data sharing agreement part of the new data exchange framework we did so in february of this year. only health care organizations were required to sievenlt human services organizations and public health jurisdictions were not required in the lawful as mandatory. there are many signatoryys in

place we are look to what come next that is supposed to be information exchange. by january of 2024. the good news is what all almost all health care organizations in california are participating in data exchange already. and i shared statistics to your commission in the past we have been on epic we are transacting millions of records. some are rust us querying all of the health care organizations to share information for folks that we comanage. and then sometimes we respond to other health care organizations who are comanagering people we serve. again the biggest challenge i don't think will be dph in compliance. it will be how am human service

organizations share information. my advocacy so far i served on the data sharing agreement subcommittee for the state and now the policy and procedure committee i tried to be very involved as a lot of times safety net organizations are not well represented. we tried make our case strong low we already do in our environment today include some social service information. specific low from the d. homelessness and supportive housing and we will be on board to a program called unite us. which you may have heard of. online community resource directory that will be reachable through epic and provide close loop referrals to community based organizations. imagine a health care provider able to open and complete a referral and able to track if i

contact was made with the program that provider referred a patient to. it is exciting. and we are hoping the state am get serious about how to open up the human service system so we have meaningful exchange with health and human service. a handful of benefits today that may be close and easy to realize as a result of this framework would be first developing automated [inaudible] an important partner of xours we believe that there may be opportunity to automate the way we share information with the healing plan versus a manual process we use today taking bundles of information and securely sharing those bundles of information in the time data

exchange envisioned by state; it would flow epitoedically. you would receive the information we establish. that is a possibility. there are really interesting opportunity with emergency medical services. so, emergency medical service provide eshs, bes paramedics, they use an electronic health record. pc r. and there is a tool that was developed in part of a federal pilot in san diego and other municipalities several years ago allows to be information exchange when paramedics arrive on the scene of a medical emergency to electric up the patient's information and be able to query the same network we use today to exchange health care information and enroute to the hospital and transmit a

report that gets filed in the emergency department system. directly in the a sap product. from the ambulance. this is in accomplice in counties in central california and san diego and we see an opportunity there as we learn more about what the data framework have in store. i mentioned what we like to do we like to see with human or social services organizations. looking forward to that and left but not least when we talk about expanding the exchange of data well is always a door this opens for po terrible low improving surveillance. being able to reach out to organizations that may not be participating but as a result of the data exchange framework might start and if connected correct low we may get more close to role time instead of waiting to it to travel through

the state surveillance system and back and reflected to us. >> commissioner giraudo. both government and nonprofit and private sector and all of the state. edges. knows no boundary. you also were curious about the methodology. how to exchange information and if it is similar to how we use epic care every where tool. allows all epic er systems to talk with onanother and the 2 other frame works care equality and e health exchange. that allows you to connect to the health care systems and medical practice across the country and with federal like the veteran affairs, department

of defense, indian health services and social security security information we envision leveraging the path ways and it would work similarly. you don't have to attend to the system for the information exchange. it would be predetermined in the information would flow and happy later on to take more questions on that. okay. before bee dive in had is happening with behavioral health service i wanted have a language update. there are good news. this is always a front and center item for your commission. and we had some new release of software and i will share 3 areas where we see language access on the rise. the first is with the completion of roll out of the tool in epic welcome.

the name suggests. a thool is used when we are first, interacting with patient when is they come in the door. used in inpatient setting like collecting electronic signature for consent forms. it is used in ambulance settings to help with check in processes, assessments and et cetera . if is completeod an i pad. that's when we use and we finished out. good news is this tool is serving cross 6 languages. thank you very much hen a goal to make sure we could per wade our provider along with many other organizations to think with these yet ponent languages in the united states make them

part of our experience this tool is in accomplice and the languages are available. the second item, how we text message clointss. this is the same type of texts you receive the day before your appointmentful remember, have you an appointment tomorrow, and if you like to click here can you do an electronic check in. now we are in an interim platform that support 3 languages but we are wrapping up the contractual processes to implement the epic systems text message. hello word. i'm not sure but that is what it is call exclude when we are implementing the good news all 6 languages will be offered on those text messages. decreasing the friction of the

experience having to have member else look at your phone. and interpret. make sure that every where we go we provide that language access. last but not least frequently tool is epic my chart. have you commented you use that yourself. and for those of you that are treating providers you are seeing interactions use that tool. good news is since the dawn of epic my chart gabe in english and spanish. in about less than it a year the epic update we'll implement will have chinese. this has been a bilt of a mission that jeff our deputy cio and i have been on sending notices and letters and requests and explaining how powerful a change this would be.

i think it opens the door wider for epic to considering the rest the languages that are important to us in san francisco and lots of other languages cross the country. okay. so. you are looking at a slide from last time guiding prince pels for the epic dhs project. on june 20 we laurened a week kickoff week for the epic project with doctor conin and her team gent and he her team and we are off and rung. where we are -- and please don't try read all this it is tiny print. upon point i want to make there are 4 columns in this chart.

before june 20 we were in the first column to your left. which is a readiness state. where we were getting ready for all of the things that are not epic. making sure if we needed to create wifi in clinics and if we need to tackle readiness objectives and securing all of the subject matter expertise and leadership and governors of the process we know who will make decision. we did that workup and through our kickoff week in june. we are in the second column from the left. which is work 3 and configuration. fun terms emic likes what it means is we are starting to build the solution build what behavioral healing service will see in epic. that involved time from subject matter experts. as well as our epic team in dph

and the experts at the epic vender. this will take us through the fall. and then the final 2 phases of the workful involve a lot of system and network readiness and testing. and adoption. to make sure what what is being built is what is expected that it all works. you would be amazed how much testing we have to do. it takes at least 2-3 months wrap that up. as we move in 2024, moving in our training and go live phase with a go live plan for early program of 2024. we are excited and really glad we are outstanding partners both in the behavioral health pace and in our official organizations which is novelty just finance but also where our health information management function lives the management of medical records.

okay. this is the famous wheel or do nut. i forgot which we were referring today i will go with wheel. budget wheel. that explains where we are with our spend against the epic project budget and where we are is where we were the last time. which is we are projecting we will be a few percent under spent the end of our 10 year project life cycle. if you look at the wheel, you will seat individual -- spend percentage as you move clock wise the first is personnel expense and a small sliver for work orders and the larger and largest are the nonpersonal expenses that's where the epic contract costs and are all of

agreements and supplies and things we are spending notaies or not work order. sending another department in san francisco money to help us with i project. for epic this is meant working with the department of technology and helping with construction and cabling. most of that was pleasured for wave one launch of epic we are not spending a lot there. commissioner chow you mentioned that you would like ton what the break downs of spends the last year. i will give you statistics for the personnel spend which is tracking the blue segment of the wheel. for fiscal 22-23, 18.5 million in personnel costs and salary and beg your pardons. for w orders, it is a much

smaller amount. we are not spending a lot there. 133 thousand dollars and change. most going to out fit wifi service in jails. and finally, on the nonpersonnel, you come around the gray segment of the wheel. that is the largest spend. this is safe because of the contracts were most low in a maintenance mode spept for the epic agreement we add a new tool like epic welcome. for the most part a stable item that came in a shade under 22 million dollars. over the last fiscal year. i share this quote with you because we therein is a lot going on in our organization today and it is involved with a lot of the different components of the work. and so we adopted this mantra,

do what you can with what you got where you are. attributed 3 dover roosevelt an aquaintance of his. we feel we are doing everything we can. and powering our energies squarely as need. i'm happy to take questions. >> thank you. we are excite when we see a go live. that is a big thing. look forward to that. do we have public comment? >> no one in the roomful anyone online like to make public comment press star 3 now. i don't see a hand. >> commissioner giraudo. thank you for answer my questions i have a bit more with the information sharing. is there a cost to the participating institutions like

in care every where? great question. and this came up in the policy and procedure group at the state level. because it was absent in the statute. the short answer s if we need to connect to a different provider for exchange service, which is possible. then, yes, could be a participation fee. much like there is for care e questions of lawity special healing exchange. >> one of my occurrence for some institutions that i deal with the cost has been impediments they don't participate. that is one of that. my other question also on the information sharing -- what about hipa? >> the data framework statute

and the policies and sxroers data sharing agreement were built based off the federal standard, trusted exchange framework and certificate authority or agreement. and it is completely alined with hipa employed framework cannot supercede hipa. and only one of several statutes. so a lot of what we expect to see with just other health care information sharing is similar to what we see today. follows the same rules. you had a question which i missed about restricting and protecting records. a 42cfr2. and yes. all of the ehr's have the ability to restrict the records and providers can individually mark records as confidential. and when you set that up you can

stop those records from leaving your ehr and going anywhere. >> that was by my big question. because i had -- issues i mean. with that with teenagers. and when they have their own my help online and parents want their password. and take away and unless the password is shared. there is a concern. i have done my f92 and my notes they have not been shared. i wanted make sure that is in there. but also -- universally communicated to that providers. that, that is possible. i think that it is in dth and a

local controlled function the data change framework is an information system. it is just think of it as scaffolding that allows organizations to use mostly existing path way and resdrekt them to organizations that they don't share with today. we have extensive policy and procedure on the like minor access to ehr and it is that is the most complex scenario. i referred to as had roll says out. >> yes. the same. exactly. the same protections. yep. the same protections will be there. that is a part of the first phase of prework understanding the regular requirements. we started working on regulatory work before starting a project we needed to get on stop top of that and working with doctor and

his teach physician and nurses. we made headway. with the behavioral health service team. weer solid footing. i have to do this every day. back to the dxf, with certain institutions on care every where, when let's say i'm assessing stan ford health care. i need to have a special access code. is that going to be within the system? in order to you know access the other reference? i deally, no. the idea with the data exchange framework is to remove barriers to access. between organizations that via hipa are allowed to share information based on the treatment, payment and operation models for information sharing

that guide access, use and disclosure of health care information. the idea would be instead of you need to log on to epic care to view records and having work in the san mateo we had the issue providers had to have individual. the idea would be to avoid that. in its entirety. about smaller health care organizations today that may not know either how to hop on the data exchange process or don't have the budget to participate in a large information sharing framework, i think that remains an outstanding issue. there is technical assistance money made available to get overnight bump and there is grand money going on in at least 3 phases we are in the second

phase of the state accepting proposals for grant funds to help get over that herred emthey are all subscriptions. thank you very much. i have the same privacy questions. and other questions i did not share but throughout unite us program were you doing referral community based resource system there a certification for the community based resources that patients are referred to? community or county funded nonprofits. or how does one ensure that the resource the people are referred to are credible? i don't know photocopy this process is used boy the companies across the country that support community resources they do have a standard for being allow in the their

network. of community based organizations and. in no different than us participating in our own information exchange. i don't know what the stoornsd are. we can get them and follow up after. >> yea. >> sure. >> upon commissioner guillermo yoochl thank you for your report. i think good news. to hear. and -- when i think about you know 15-20 years ago when divisions of access to health care information by every individual to their medical record, and to information that would help with well being and coordinate with providers, at their own well being that this is -- the nfrmgsz exchange big step and glad to see san francisco is active. and a part of leadership. in california around that.

thank you. i had a question about the individuals. every california part of the vision. how does the framework allow for individuals to be able to benefit from this on an individual basis or through their provider they will be able to -- benefit from -- the dxf? so, certainly, some of the benefit is already being realized for anyone who is using the my chart tool. where i think there is room to grow in which is why we are considering that we might need to connect with another more regionalish, local healing information organization is because the access then for the client would probably be a

pretty low bar. or no cost at all. most of the health information organization when we think, it is not a hospital, not a clinic. it it is usually a stand alone organization the reason they exist is to bring health information and make it available both to individuals and across the other big data sharing networks. nothing written in stone yet. there is a lot written about how the ideal is to make sure everyone who wants to have access can. and not to make the process complicated or costly. the issue is will there be enough healing organizations to serve the state's needs. there are not that many of them.

i imagine an area for advocacy on the part of groups and those who are interested in empower self empowerment if involving social services and human service information. because most the [inaudible] come to -- newly to being able to have that information available to them. through a provider and provider will be new and being able to be part of an exchange. i think any advocacy at the state level with regard to being able to make sure there is

reasonable affordable access to the information would really be helpful. one other question. going to the last slide on the spending. it relates but in terms of the personnel costs. by the way, congratulations on being in the new [inaudible]. under spinlding by that 3 percent. the personnel this we need to be able to implement our participation within this framework and the expansion of all of our data systems and information system. are we going to have issues being able to recruit? qualified personnel in order to be able to -- carry out all of

the visions of data exchange?

>> glad to hear your opt niche. agree. the next big step for the state put the body together for the data exchange to move out of planning mode and the get it done mode. that's what i'm look forward to next. >> thank you. why vice president green. >> thank you for this positive report. and also for take thanksgiving ltd.ership roll to the state and

advocating for youor safety net patient and language needs, really congratulate you and very reassured to know your participating at a high level. hi 2 questions if i understand you right a lot of what we are tuck burglar is management on an individual level and meeting needs. but as we look at data exchange. whatever the goals in population health? if you get information how do we develop best practice in areas in behavioral health. are there goal in terms how the data that will come together on i global base i then and there local. are there goals or who is developing how we may use it to create best practices for populations in general. and another question is i know when epic started kiez everybody was instrumental in helping

write their cost software. i wonder if there is off the shelf or software that epic credited already in the behavioral health space or are we a pilot are we building this from scratch or does epic have experience to help us make sure that we efficient low develop our -- own programs and also you know if there have been errors in the pedestrian we is k avoid and manpower and cost savings. >> good questions go in reverse i forgot parts of your first question. with regard to how we have been approaching the behavioral healing services project. epic has other customers behavioral health. contare costa healing services met live on epic and have been on epic for a decade.

they have twice as much experience as we do and gone live. we are in close contract and sharing the epic resources who were a part of the contare costa build of their community behavioral health solution with us. so we are look forward to avoiding pitfalls as we move forward. the programs are relatively similar. of we are larger. i'm look forward to avoiding some of the struggles that we have seenful i know santa clara county also went through a challenging behavioral healing service build out using their and epic. there were a lot of lessons learned that was several years ago. we are trying to do the best we can with the partners we know and epic is bringing other

resources to their. >> grit to hear. thank you. why go become to the first. as the data exchange and information come toward the state from various areas are there plans to use those data to understand the challenges we face in population health? etch great questions. where we are now is this a lot of our strategic objectives in dph centered around having the data to increase how we manage populations. and so -- i see part of my roll is it find as much did thea relevant as i can and help create a space terror for this data experts epidemiologist or population health leader, to be able to take advantage of that data. there are tool in epic. this can help us with that.

and we also make the data available for more pufl tools. so we can conduct -- but folks in the population health division and within population behavioral health as well. so -- we are already embarkod a number of projects based on the work now in san francisco with the policy shifts. and different types of work that is going on around over dose along with all of the drug market accysttivity and this work. we have been bring data together and joining it with other data. we bring behavioral health data and homelessness data and all the medical record data in a data mart already. more then and there one part of dph can tap in resource.

we added data from street over dose response and street medicine programs so we can start to look at more of a complete person when we are looking at the data and then arch up to a higher level cross population whats share situations or attributes. >> i hate to give you too many assign ams your level of the state i hope you helped them prioritize as they garth more data they prioritize. >> thanks. commissioner chow yoochl thank you. and thank you for this really exciting update. because i think it continues to fulfill can now we are 6 years out of the 10 we have all envisioned and -- it is amazing you know looking at our budget

and thank you for the data and staying within it. i -- when you mentioned human resource, sharing of data. i'm childrened patient privacy i know you talked about hipa. we don't upon often share data with human resource in the broad definition. they deal with handing out money. and providing other service. and i could see really how does the ph i work in so. a patient may have information they don't realliment -- the -- social worker to know.

so if we open up to and not talking about social work in the system talking about a social work in list or something like that. if we have an open system. how does the patient feel comfortable that all this data is shared with ultimately big gentleman. >> great question. my wife is a social worker. he says eric, we don't have this information how people are doing we know this somebody want to an appointment and that's it. i knowledge what will happen is that there will be a lot of community advocacy. and a lot of attorneys who are going to help us navigate this access using disclosure set of

questions that how hipa governs the sharing of information. if we are able to say, say that mull than services agency in a county or one of their cbo's they are contracted with is part of our stream or operations. then we would be able to construct sharing. there are all a number of statute this is protect social welfare programs at the federal and state level and those all need to be navigated. the example i use side cal fresh program for snap benefits this is a very, very protected program. and it would benefit health care providers to understand if the patient is enroll in the this program. i think well is a way to go to understands if that can be med sharable. i will not make those decisions

if i could i would not be asking for your advice. i think this question will come up frequently. i'm waiting for the state to say we are red to get in implementation need. so many lus to deal with. nice if you continue to update us on the privacy question and how people access it. so i want to go become to a question that was raised how does a patient individually access his data and how far. today my chart you go to the institution that it came from

which you click in it to get your data. how would a patient be able to access this? this is a question. patients and the patient access. ways we do it today and a slight low different way. going forward. the way we do it today is, yes. the health care organization where you are affiliated maintains the record's sets in the terminology used that is the information that organization knows about you. and any time you make a request to get all of it. because my chart it is difficult to give you every bit of information you would not navigate all of us.

the rules but what i see with data exchange if implemented successfully you would be able to go to one of the health information organizations whose reason for being is to provide access both health care and hopefully human service providers and individual californian, access to everything. which would mean not just the information that may reside where you get care today. it would be anywhere you received care. i don't know and like a good question i don't know if that will allow to extend beyond the bound easier of california that may be different it will make sense.

there already advocacy how to provide that lowest bar that low friction experience to get your information. it is your information. >> right. and i think that all tie in with the issue and you believe can or can't disclose and interesting to be updated on both sides. how provide and patient can reach or limit. the only other question i -- not really a question it is kind of that congratulations again on the fact this we are purke out to the threshold of languages. manage i think well, when we all started this and i remember talking to you a bit about this at s footwork general when you

first came on to it. . how we would get there. and now you have gone there and so my comment only is that i'm sure with you have been careful to decide you will use simplified chinese. and i think that the challenge there and i noticed that on a number of platforms that have been trying to translate chinese that it is complicated. i found one that -- and realized they were using cantonese and mandarin has a slightly different syntax and manner of writing and simplified national the chosen where marine of

people live admit world using simplified chinese today. in the bay area we have a large population that i'm told by the older parents cannot resimplify chinese. many are using manned xrin more manage over are being more into simplified. they can't read the other. so -- it is something had -- you need to solve to be aware.

you know all sides complain they can't read it. and you need to make a selection as to which one. i can see in the corporate world each is making. i believe the city is using traditional chinese. for voting ballots. some other private agencies using simplified. >> small issue perhaps for a lot of people but you know a number of the healing network people are going to look forward to this language accessibility. >> i appreciate t. was not our choice. however we are going to maintain alternate ways a proxy in epic my chart. 91 of that is going and the

interceptor service will be something coming as well. we than it is imperfect. but reason to advocate with our vendor community to be mindful of the difference. >> sure being thank you. no other comments. thank you for your update. good to see and you look fared to go live in february. >> april. yao will hear from us. >> move it up a little. >> sure. >> thank you. >> all right. next item on the agenda is our fy22-23 gift report. we are welcome drew murell. welcome. why good afternoon. or dph controller >> thank you, commissioners. here with a sum row report of

gifts accepted and received the last fiscal year. one note they have been accepted and received pursuant to admin code they have been accepted no action is required today. highway lights include 3-1/2 million gifts the vast majority are state donations of test kits. and another highlight it is now, consistents with the mem right-handum approved by the commission in may we are reporting gift from thes public health foundation in this report. and this brings us in alinement with controllers by names and the new mou. you have a fuel detail gift and happy to take questions. >> thank you. secretary, public comment? folks on the line if you like to comment on item 7.

press star 3. no hand. commissioner chow. >> yes. want to thank you for this gift report t. is expensive and interesting. does this incorporate the laguna honda gift fund or is in separate in it does anywhere gives are received if gifts are above 25,000 the direction for the patients, those are accepts separate low and not in this. for the gifts received individually less than 25,000 the majority those are reported. so, the you have a donation in kind that are on here that are larger. >> great catchment those have been accepted pursuant to

mayor's declaration 9 under covid this waived the threshold for gifts to require board approval and related covid. you will see all of those were donations of covid good test kits from state and dl adoination. covid have an exception. the next time you let us see this you might note that these are for those that are under 25,000 and that remainder looked at already. commissioners? thank you for the report. >> thank you. next item is 8. etches health code 38 rules of

regulations. for this we welcome our environmental healing branch jonathan piakis. welcome. good afternoon, commissioners. senior industrial hygienist with environmental healing branch the department that 10 years now and the majority of the time was involved with health code article 38 we are here to discuss today. a couple of quick notes on this before we get started. the rules and regulations for health code article 38 don't require a formal vote. are being share said as important information to demonstrate the many ways that dph is protecting vulnerable

populations. one are thing to note on the time line, these rules and regulations were draft in the january. of 2020. and slated be presented at the health commission after that time nose plans were deried by the pandemic. the rules were put on hold until this year. i can say we are now excited finally be here and presenting this today we have been waiting a long time. happy to be here. next slide. to go over the orientation of where we fall in the organizational structure of dph. environmental health branch under the health division and we are acting as the enforcement arm of the health department. that enforces a variety of local

laws and health codes. so this is this small are box that was circled broke down a bit. the environmental healing branch is structured. we are structured in organized by programful into various programs each with different authorities for the health codes. article threat program, discussing today is currently under the super vision of jennifer who could not be here to present today. i'm here in her place and we have a vacancy in the principle inspector over see thanksgiving program i assure you that the program is in good hands with our assistant director involved since it was originally inception in 2008. quick over vow on what we will

cover today. we will go over background. on healing code 38. talk about air pollow an exposure zone and how it has grown over time. rowel and regulations amended to clarify an administrative clean up that resulted from a lot of our community feedback and engage am with them example talk about that community engagement and public comment process we have gone through numerous times now. so. health code article 38 what is if and how does it help us protect the public? requires new sensitive use buildings enhanced ventilation

system removing harmful fine particles from the air and prevents them from going from outside and reaching our sensitive use populations in the new buildings. does this by requiring that an enhance said vent ligz system meetings designs equal it a merv 13 rated. fitters rateod merv scale. the merv 13 part is a highway low fortunate filter. high low efficiency in the fit are means removes more and finer particles than the standard one. well are other designs using positive pressure ensure this unfitered air stay the out of the building. we do this through the thing we called the air pollutant exposure zone map we developed.

not only article 38 uses the air pollutant zone map. there are other codes and other city agencies that also use this map. a couple examples are in front of you today. environmental code use the air pollutant zone to determine which public work projects need to include only the mrooen cleanest construction equipment available in their projects. in addition the planning upon dealt uses the exposure zone map performing environmental review under ceqa or california environmental act. next slide. let's become up a bit to 2 where are 08. it is when article 38 was first enacted in to law. at this time the law included the specific ventilation filter environments and design criteria that projects needed to comply

with to be considered compliant. exposed design standards developed through a bunch of out reach and subject matter experts we worked with to ensure the populations were protected. at the time that applied only to new residential buildings of 10 units or more. in 2008. the exposure zone was not always the exposure zone we know today. was not calld that it was the potential roadway exposure map. which is there before you today this map was very different. it only took in the data we had which was vehicle countos roads to create the map. the map was not used in the same way it was a screening tool that said if you have a project that is in the screening map that

would have to go through and perform additional site specific parcel pacific modeling to determine if you needed comply with article threat. it was quite a process. put a lot of will requirements and the development community and it is one of the many lessons we learned i will get into in a bit as well. on this note, we value continue improvement and equity net health department. with article 38 we are aadopters of both. 2014 had 6 years with the program. we learned quite a bit. we learned through experience of our own impelementing the law and from feedback from the development community.

community organizations and at this time, we felt appropriateed introduce amendments to the code that would help us protect populations better than we were doing it. how can we protect people and people that may not have been protected as the law was written. so -- a couple of the things that we saw we need not all were protected equal low under this law and needed to make sure that it roached the population include sensitive uses in the code. which include childcare, school, day care, adult day care. rehab centers and any licensed health care facility or building

associated with a licensed health care facility. 2008 residential buildings grirt than 10 unit this is presented a problem. did in the make sense someone would be projected in know 11 unit building next to the freeway while the building next was a 3 unit building and in the offerd that protection. we learn third degree and moved improve upon that and reducing that threshold. let's see. we also -- heard a bit from the developers. some things they struggled about. most low dog that air quality modelings. we go out and hire a consultant to do that. and submit a report to us. the modeling done was not always

consistent we saw that in addition it was time intensive on the develop and cost them additional money that we felt like we could improve on that process. instead of that on the developers, then time and money. we can take this on as the city partnered with california air resource board. bay area air quality management district and other experts and decide we will go ahead and model the city with the best available criteria from the state and this is when we did. i will show you the map in a second that all of the efforts paid off. it was a cost savings for developers. know how expensive it can be and if we can improve upon that and make housing affordable that is

i good thing. we also clarified in the code which projects mode to comply with the code. was not just new buildings being built. there was a stipulation in for anything under going what is defined i major renovation with the green building code. they would have to comply with article 38 and put in that vent lagz system. planning department permanent change of use. if you have a ground floor commercial use in a building and that was being develop in the a day care. that necessary low would not have been caught originally now degree this with planning department of change of use review those specific low and would be required comply and have that enhandled ventilation for a day care going in a space

that was not originally a sensitive use. those of code changes today we are not talking about code changes we are claire fighting the rowels. we started our largest stake holder engage am processes. it took a total of 6-9 months. we worked with numerous neighborhood organizations. and community benefit groups. we visited multiple commissions and committees met with different groups of developers. local in san francisco mechanical engineers and around the area. met with off the building departments that had a step in the permitting process to ensure it was the smooth transition and to chafe off time we could in

that process. and all met with a number of building associations. small builders association the large developments we had feed become from them and got them from the mid rise and low rise buildings as well. next slide. and this is what we came out with. this was the exposure zone the first version in 2014. identified the areas our modeling the modeling with the best available technology indicated could be higher levels of pollutants. that was established in rowelless within the code at the time. also with these amendments there was a requirement to update the exposure zone every 5 years.

we also with the equity lens included health vulnerable locations. locations in the city where we identified them as a location for 5 zip codes locked at a bunch of data that included hospitalization records for cardiovascular and mortality. identified with all of the zip code in the city and onces vulnerable were top 5 like civic center, tenderloin, soma, bayview issue treasure island, what those vulnerable locations reduced the thresholds for the modeling that would be included in the air pollutant exposure zone. with a lens it ensured the

locations were properly protected. and fast forward it 2020. part of in the code was we had to update the map 5 years start in the 2019. and result instead 2020 air plowant exposure zone map we are using in front of you today. you will notice this there are significant can change in this zone aposeed the 2014 zone. the changes were due to some significantly more restrictive e mission factors that were assigned at the state level when we did the air modeling applied the new e mission factors to the modeling. that is part of why we want to include the 5 updates including

the best available technology we have. in addition we were able to identify other sources of pollution to include in the model. in 2008 and 14 include more the most is from vehicle traffic. we were also able to include in this stationary sources. permitted stationary source the management district has a data base of. and we were able to include merry time source fer and hes ships that contributed to the expanded air pollute an exposure zone we are using today. continued commune engage am effort in 2019-20 this is

similar to 2047. one of the comments from the development community locked at did not have an easy way to look up if their parcel they are considering is included in the map. i showed you the map hard to get down to a granular level. feedback if the development upon community than i understand why

we are doing this and want to protect the vulnerable populations. they need to know about the requirements early as possible. they are thinking of potential low developing a -- parcel they can go there and know everything this will be required. a large improve am efforts that shows why our commune engage am process is a benefit in the long-term. the other thing we heard from development communities they wanted further clarification bring you to when we were here to talk about today the rowels and regulations. that we slightly amended for the purposes. a lot of administrative clean and up clarification on how we do certain things. we do have a whole report of how

everything was developed. it is called assessment and support. it is technical. very. we don't expect people to be able to read through the 30 pages developed with the modelers from air quality management we don't expect them to go through this the rules are a tool we have to help clarify everything. what was the criteria and the locations and if information is needed we have the document. include experiments standards the merv 13 filtration before and the filter this must be introduced in those enhanced

system. other tools with be used like positive robber with hallways not fitters. includes a number of -- certification and licensing requirements built out more on who is able to create. can be done for mall are projects or i large are project by a licensed engineer. definitions needed to be clarified we are hope to clarify and understood. also on what properties need to comply, has changed since the

original. we want to be clear on that. what is require toed design the ventilation but to maintain it. we want to be sure who i we approve it and 5 years down the line tell offer protection. there are disclosure requirements and maintenance criteria that distinguishers and have to comply with. we have an additional 30-day review period. did our community engage am efforts like in 2015ful prepandemic. we want to remind our stake holders that these other rus this we drafted and invite them

to give you public comment. we are about in the middle of 30-day public comment period and in the received additional comment or feedback yet. that is all i have and happy to i than is a lot you heard a lot. you am happy to take questions >> thank you. we will go to public comment first. >> i have a person on the line let us know if you would like to comment on item 8. i appreciate the information map used our building. initials do you have questions. vice president grown this is interesting. thank you. i was wondering how often you

revisit the air pollution zones and how you incorporate the 2030 goal not for from the california resource board of kuthing e missions down 40% in 1990 and on the oppositent slime change and incorporate the projection in your decisions, models and time. we have experts rely on with the california board and air quality management district we update it every 5 years and staying in communication with the experts to give us a head's up what is coming down the pipeline as far as sources to add and additional restriksz on e mission factors like in 2020. this is independent of other

efforts there to louis pollution in general. this is protecting people when that is happening or the sources are there. the goal of this program from the inception to have this map to reduce pollution and make cleaner technology with thank yous. our idea is this air pollutant explosure joan to shrink up. that's okay. that is a bump in the road that is manage this we know is okay if we want to have that, that is available technology for the air quality modeling.

that is more established now we want to see that air pollutant zone shrink. all included this in we love to see that shrink over time >> vehicle i was impressed the wellingness of your group to the input of stake hold and adjust rules and regulations. it is really an organization that listens to the public and listens to everyone that is involved in i complex decision tree. thank you. i appreciate that. manage we are proud of. our community engage am testimony felt like we were part of a band concert touring with groups meeting up with over the

process. it was well worth it. and i think they appreciate today. thank you. commissioner guillermo. that was my questions i want to comment. and thank you for the report. and this is very informative and gives me an appreciation of the other parts of the department this we don't hear from and how well our at least san francisco is being protected by the whole range of things the department is responsible for thank you very much. >> commissioner chow. yes. i want to thank you -- i found the maps exciting. you know i was look to see where my house was.

fop that must be all the wind we get. i was worning and i asked doctor, probably. how we are integrating all this information in our population. and how does this also help inform. will be interesting to hear the department is using the information are all of their units and environmental health is one this is always interested in ever

that has other benefits to it. in terms of you know the working here around the potential for cancer risk and other things. i would defer to vipiral healing or others how this getings shared out. and if incorporated in other ways that is something that is

important to the community and you know asthma and other things that occur with pollution. jonathan do you have around answer >> we work with other group and an example is healing vulnerable locations will not have been possible for us to garth and pour over all that data to identify where the health vulner locations were to create that lower threshold for them. we worked with our did thea team and population healing division in addition to other branches in the health department to garth that hospital vision and mortality data to do that. the wildfires, we worked with and working on that to identify where are there the potential clean air places that people may go if we have a very large event

wildfire event. so we were able to provide that data. these other approved areas or buildings or parcels that have these vent lagz systems we were able to approve and built and in are communities centers. some of them are libraries that we were able to enhance the system a bit. the sharing of the data goes both ways. having this communication to the groups within population and within the health department has been key in identifying the things that come up like wildfire response. >> i think one daldz be interesting when the health network presents to tie this information also in it. saying that. it sounds like they might have

helped inform this. and this information might lead to programs. or community type out reach which they have been having. and -- just to see how everything is tying together and working at this time. that was -- again to thank you. for really the work. you may thank you is a technical document. really i think shows the depth of work we were all doing here. appreciate it. thank you. >> thank you. commissioners, any other questions or comments in all right. thank you very much. >> thank you. next item for discussion is finance and planning committee update. we will be getting commissioner chow. >> thank you. commissioner chung was not able

to chair. or be in the attendance so i was asked to try to hold the fort. it was a very interesting meeting. and -- the contracts you actually have the details from the dollar amounts. i think this was important is this these were all really related to types of service that we are all doing. i will describe there are 8 continuing or new contracts of services this are being disconditioned. the first, which was 1 and 3 from what luna health is administrative services that relate to hiv and std and covid. they were the administration arch that helps work with subcontractors to deliver these important service. item 2 was the hospice care from

matria? aids hospice well known for years renewal of their contract. renews or extend its for 3 year. the first item for the health administrative contract extends of hiv and std services for one year. item 4 is from mission neighborhood. another known agency of ours. this is an extension up to 10 years. they were given a 4 year contract. good time to reminds us that -- commission's policy while we -- will grant a contract for up to 10 years we like to see it in mid contract to see that services are rendered and this

is one of those contracts that says they have been doing a good job and center for aids and taking care of clients. this is a 6 year extension. item 5 is canyon manner. which is in nevada. i want to get it correct. this is a mental health unit that is taking care of the very vulnerable and very difficult parents we have. we have about 8-10 there in their 89 bed wards. bed facility. we were asking because the patients we could use more beds that we have here that whether we get more and they said that

actually it is a competition throughout the state to place the parents. and -- in fact when we have one of our patients be ail to be discharged we want to use that we cannot a block in patients there that could have helped our city. it is contract we want to recommend approval, also. item 6 from ucsf and vouchers for veggies for the homeless and vulnerable population. this is new well, they have been doing vouchers but under the new san francisco health plan pip program part of the this is the performance improve am program that brings in some extra dollars for quality of work. and this is not just for san francisco health plan members but anyone in the communities. so it is funding from the health

plans that allows you to do that. item 7 is the ward 86 condition transact for ucsf professional service. we know about the hiv way 86 was started and a continuation of this. and item 8 on the contract report is horizon. an extension for 2 years. and -- it is taking care of primary preventive services for issues of substance use in -- youth including elementary and middle schools. so. those are the contracts. there was a now contract for housing. for both the covid and for

the -- manage alcohol? trying it get the name of it. for those who are you needing a home for respite it is renting 5, upon 87 eddie street. with 31 rooms? and several of the rooms used for administration of the program. but the cost is actually quite extensive within00 thousand dollars a month. but it is place am at the of a vulnerable population. the w they have done they have been tracking the data so that while this is expensive and may

be cost effective they reduced the use of the ed for the patients and residents that are there by 4 fold. and in alcohol sobering programs also they have been able to reduce by twofold getting to the -- well, twofold being hospitalized >> it appears to be an effective program. they would like to look for a -- more economical facility. at the mobile home they were asking for a 1 year contract. april year. i'm looking for it now there was a here it it is. called htl587 because 587 eddie street.

for 31 bed and rooms and services those actually are probably the service of the hotel. definitely not our service because our services are actually paid separate low and the medical support service are differentful so much continue, there is 10 month with an option to extend another 10 months. the department is looking at more economical options. that is the contract's report. we did see a report of sole source you reviewed. turns out there are 2 different factors chap 6724 is the

sunshine ordinance. i think you were all distributed the break down we asked for. and those are really professional source contracts and commodities. you know if -- you are doing software licensing they fall in this category and i think michelle put together a summary what the different types of contracts are. then meanwhile, and -- and the new report also then looks at not just a news sole source we modified a sole source that had to be reported. that was new. . . now chapter also was on sole source grant agreements. these are not really grant

agreements they are contracts. the term grant agreements is used in the ordinance. and there you see also very nicely written the types of agreements that these would be either exemptions because it was not a waiver was not required from the health commission it was already designated a board of supervisors contract. putting money back in a community agency. and then there are those sole source grant agreements you passed a list of the sole source organizations that would be eligible. you see in fiscal 22/23, we only used the sole source that you should category, eight times.

three for those where clis solicitation was not feasible. might have been a now initiative and would be put out to bid in the future. to get it started or this there was a time gap and as you know then -- we were able to fund. getting out a now rfp or something like that. in the back there are sort of the over all values. many extend more then and there one year. we did am and locked at had might be the % of sole source used for nonprofit contracts. that's our receiving the reports.

i don't know if commissioner guillermo has more. >> you did a great job. if you have questions. first we'll take public comment. on item 90 finance and planning. make a comment by pressing star 3. comments or questions. we will move on to consent we can take it on one motion. >> moved. second. >> fimay check public comment. person on line if you like to comment on 10 consent press star 3. no hands >> all right. any commissioner comments? discussion. all in favor? >> aye >> opposed? >> motion passes. >> consent approved joint

conference committee and other committee reports. back to commissioner chow. >> on. jcc met on july 25th. we were introduced to our new chief of staff doctor ortiz. who presented the medical staff report. gave a very stirring, person history how he became a physician dp at san francisco general. we then useless -- discussed a probust and data driven presentation on the hospital true north for access and flow. and discussioned standard reports the roll report and human resource report. in closed session, proved considerables and pips minutes report. why all right >> public comment on this item? >> person on the line weer item

11 press star 3 if you like to comment. >> comments or questions in thank you. our next is other business. do we have public comment? >> press star 3 if you like to comment on item 12 other business. okay. we are on the last item which is adjournment do we have a motion. >> move. >> second. >> all in favor? >> aye. >> opposed. we are adjourned.

>> there is a lot of unique characteristics about visitation valley. it is a unique part of the city. >> we are off in a corner of the city against the san francisco

county line 101 on one side. vis station valley is still one of the last blue color neighborhoods in san francisco. a lot of working class families out here. it is unusual. not a lot of apartment buildings. a lot of single family homes. >> great business corridor. so much traffic coming through here and stopping off to grab coffee or sandwich or pick up food before going home. >> a lot of customers are from the neighborhood. they are painters or mechanics. they are like blue color workers, a lot of them. >> the community is lovely. multi-racial and hopefully we can look out for each other. >> there is a variety of businesses on the block. you think of buffalo kitchen, chinese food, pork buns, sandwich. library, bank of america with a

parking lot. the market where you can grab anything. amazing food choices, nail salons. basically everything you need is here. >> a lot of these businesses up and down leland are family owned. people running them are family. when you come here and you have an uncle and nephew and go across the street and have the guy and his dad. lisa and her daughter in the dog parlor and pam. it is very cool. >> is small businesses make the neighborhood unique. >> new businesses coming. in mission blue, gourmet chocolate manufacturing. the corridor has changed and is continuing to change. we hope to see more businesses coming in the near future.

>> this is what is needed. first, stay home. unless it is absoluteliness scary. social distancing is the most important step right now to limit spread of virus. cancel all nonessential gather everythings. >> when the pandemic litly land avenue suffered like other corridors. a few nail salons couldn't operate. they shut down. restaurants that had to adapt to more of a take out model. they haven't totally brought back indoor seating. >> it is heartbreaking to see the businesses that have closed down and shut because of the pandemic. >> when the pandemic first hit it got really slow. we had to change our hours. we never had to close, which is a blessing. thank god.

we stayed open the whole time. >> we were kind of nervous and anxious to see what was going to come next hoping we will not have to close down. >> during covid we would go outside and look on both sides of the street. it looked like old western town. nobody on the street. no cars. >> it was a hard eight or nine months. when they opened up half the people couldn't afford a haircut. >> during that time we kept saying the coffee shop was the living room of the valley. people would come to make sure they were okay. >> we checked on each other and patronized each other. i would get a cup of coffee, shirt, they would get a haircut. >> this is a generous and kind community. people would be like i am getting the toffee for the guy behind me and some days it went

on and on. it was amazing to watch. we saw a perfect picture of community. we are all in this together. >> since we began to reopen one year later, we will emerge stronger. we will emerge better as a city because we are still here and we stand in solidarity with one another. >> when we opened up august 1st. i will not say it was all good. we are still struggling due to covid. it affected a lot of people. >> we are still in the pandemic right now. things are opening up a little bit. it is great to have space to come together. i did a three painting series of visitation valley and the businesses on leland. it felt good to drop off the paintings and hung them. >> my business is picking up. the city is opening up.

we have mask requirements. i check temperatures. i ask for vaccination card and/or recent test. the older folks they want to feel safe here. >> i feel like there is a sense of unity happening. >> what got us through the pandemic was our customers. their dogs needed groomed, we have to cut their nails so they don't over grow. >> this is only going to push us forward. i sense a spirit of community and just belief in one another. >> we are trying to see if we can help all small businesses around here. there is a cannabis club lounge next to the dog parlor to bring foot traffic. my business is not going to work if the business across the street is not getting help. >> in hit us hard. i see a bright future to get the storefronts full. >> once people come here i think

they really like it. >> if you are from san francisco visit visitation valley to see how this side of the city is the same but different.

>> you're watching san francisco rising with chris manners. today's special guest is katy tang. [♪♪♪] >> hi. i'm chris manners, and you're watching san francisco rising, the show that's focused on rebuilding, reimagining, and revitalizing our city. with us today is katy tang, and she's talk to -- talking to us about assistance and services provided to local businesses. can we talk about the role of the office of small business? many small businesses are

struggling to help. how can you help? >> director tang: we are here as the city's central point of information for all things small businesses, so we can help people start, stay, and grow in the city. if you want to start a small business, we can pair you up with small business advisors, who can talk you through your business plan, help you develop it, whether it's regulatory requirements, business permits, and just help you understand the journey that was up ahead. and if you'd like to stay in san francisco and perhaps your business is facing challenges, we can also pair you with a business advisor who can assess your business needs and figure out whatside that would best help you. so for example, perhaps you need more marketing assistance or you need to be connected to a loan, a low interest loan or

a grant program, if that's available. those are services we can provide to you, whether you're starting out or trying to stay in san francisco. and of course, if you want to expand and grow into a new space, we can help assist you with that and help prepare you for the journey ahead. we have a team dedicated to assist you you with all the small business needs, all the requirements needed to help you establish your small business in san francisco. >> do you have an e.s.l. program for people who want to start small businesses? >> director tang: we have staff that can speak spanish and mandarin and cantonese, and we understand if english is not your first language, it can be difficult, so we want to be as helpful as possible.

>> excellent. i know that s.f. shines was created to help with restoring and improvement. can you tell us more about that? >> yes. it's run out of a sister development and it's much needed in the small business community. if you are trying to improve your storefront, whether it's outside, perhaps you want to make some interior improvements, a lot of times, that involves a lot of cost and resources to be able to do so. for example, you may need to hire an architect to submit drawings so you can get your work done. currently, s.f. shines is offer a pairing of business sign services. you can be paired up with an architect to get your drawings done to help you start to do

the actual work. we hope that people will stay tuned, and you can find out more information on our website. that's sfgov.org/osb. >> let's talk about the shared spaces program. it's been a huge success, and outdoor dining spaces are very popular. >> the shared spaces program, especially during the pandemic, really helped spaces survive. to have an outdoor space where people could safely gather was critical, and the office of small business has been working with these shared spaces during the pandemic. some may or may not have been up to the city's code regulations, so department of

public works and other departments have been trying to figure out what violations are and help businesses come into compliance. the planning department and the city have decided that they'll give businesses until 2023 to come into compliance. also in the meantime, for businesses that want to start new shared spaces, new parklets, that is still an on going program, a new program, so people can always submit their applications for shared spaces regardless whether they started one during the pandemic or not. >> do you anticipate there being other shared spaces programs in the future and how do small businesses go about finding out about them? >> small businesses can find

out about it by visiting our website, sfgov/osb or you can call 415-554-6134, and we can connect you with the planning department and other agencies that would be connected with the shared spaces programs. >> over the pandemic, businesses have been victimized by vandals and other crimes. how can you help them? >> the city offers a program called the vandalism relief fund, and this would allow businesses suffering from graffiti or broken windows to apply with the city through our neighborhood services division, and you could get up to 1,000 or 2,000 if you submit certain

documentation, such as a photograph of the damage or a copy of the receipt or document showing the amount you paid for to correct the incident. we are so excited that the city now has a centralized permit center, where people can come and get their business done, hopefully, in the same day where there are several different agencies, ranging from department of building inspection, planning department, public health, fire department, all here to help people, whether you're building a new business or even new construction, to be able to, again, fit all of your appointments in one day and get things done quickly. so starting in may, our office of small business has actually started working out of 49 south van ness at the permit center, and we have a team of two staff who are dedicated to helping small businesses through their

permitting journey. so we do encourage people, you can come to the permit center or you can e-mail us at sfosb@sfgov.org, and you can communicate with our staff dedicated to helping you with your permitting needs. we hope that people will consider consulting with us before you even sign a lease so that we can help you on the path to success and understanding the journey of setting up a small business in san francisco. >> well, thank you so much. i really appreciate you coming on the show, miss tang. thank you for the time you've given us today. >> director tang: thanks for having me. >> and that's it for this show. we'll be back shortly. you've been watching san francisco rising. for sfgovtv, i'm chris manners. thanks for watching.