secretary fuller call the roll. >> good morning respond with here or present. commissioner segal is absent. warren post. >> here. >> chair post is present. >> commissioner turner. >> present. >> paul woolford. >> present. >> zoubi vice chair zoubi is absent with 3 members present we have quorum for the public works commission. and for members wish to make comment on an item outside the hearing room. dial 415-655-0001 and use the

meeting id of 26604478094. and to raise your hand press star 3. unless you are speak under the general public comment section, note that you must limit comments to the topic of the agenda item being discussed. if commenters don't stay on topic the chair may interrupt and limit to the agenda item at hand j. we ask that public comment med in a silv and respectful american and refrain from profanity. address your remarks to the commission as a whole. not to commissioners or staff. and the public is welcomeed submit comment in writing via e mail of public works. commission at sfgov.org. on behalf of the commission we thanks to sfgovtv building

management media services and other staff for helping make this meeting possible. share post. >> thank you. before calling the next item i would like to amend today's agenda. i would like to suggest that items 7 and 8 be handled together in one presentation and discussion. with individual votes on resolutions, of course. i would like to suggest that we move. j from consent to the regular calendar to be discussed along with items 6, upon 7 and 8. >> this will enable one presentation and discussion of the 4 bureau of urban grant contracts. >> are there requests from other commissioners to amend the order of this agenda. >> hearing no requests we will

move on. >> announcements by the chair. >> i have several. get comfortable, please they may be lengthy. >> i would like to call out the july issue in the works the news letter. that always highlights several projects and activities the department under goes regularly. the july issue had a nice pro50 summer inturns and how work experience prepares them for future employment in the department or elsewhere. in the works include a description of soil sells and how to finesse treat trees can with under ground infrastructure and ensurety tree's longevity. a prosecute file of a mural that public works executeod a pedestrian bridge near city college. a description of the draw bridges and department's role in

maintaining and included the july of the city clean up and greening community event held in the castro when park heights and other 8 neighborhoods i urge the public it check out july issue of, in the works. i had a question as i read the issuech director short, the soil cells. it seemed. i understood why they are used but seemed like a lot of work for one tree is this a cost effective method of pleasanting trees. thank you. carla short interim director for public works. we are still evaluating. if this is cost effective. we are treating this as a pilot. we are installing the soil cells around 32 cites. you noted there is, lot of under ground infrastructure. trees in san francisco are not given ideal planting conscience.

we upon often force them to tiny sites where buildings are built out to the lot line. as a result we don't get the full benefit and value of that tree's full potential. >> so. one thing i note is trees are the only infrastructure that actually appreciates in value over time. the minute it is built.

>> could change depending on availability. and but we expect that about 6 weeks and then -- the expect another 4 to 6 weeks to install and replace the walk way boards

and railing. in okay. thank you. unfortunately in completion before giant's season over but the end of the year. this sounds right >> in time for the season. >> thank you. i have an update on the the public work director hiring. >> i do note that -- our schedule has slipped a bit on this due to candidate and staff and commissioner summer and spring travel. we hopeed have a new permanent director by now as i said -- travel and other circumstances have made us slip. also this may not be surprising to anybody the cost house nothing san francisco add an

additional challenge had recruiting prejudicials outside of the bay area. >> so. we flipped in schedule the commission remains hopeful for the mayor to have a permanent director this fall. joy note the advanced calendar that we include once a month in our documents will am we should have one for a look ahead for an entire year available at our next september mote with accomplice holders for commission business. i appreciate the everyone's indulgence we don't want to publish and have things change passport to manage expectations. thank you for your patience and expect to have a full look ahead for the coming year in september. this week i took a tour of mission street between 15th and 25th. with chair mogannam and ryan

noteseck we were pleased see public works staff out and know. working heard in a difficult environment. and rampant antisocial individual and group behavior and criminal activity. the department staff were busy removing graffiti, pick up trash and cloning streets in public mrazace the permitting team had been through this day improving conscience did in the eradicate them as we heard from department staff on earlier occasions. the hard work of public work system making a differenceful more department resources are needed to address the street condition in this iconic neighborhood. in and around the 16th street and 24th street bart station plaza. at the same time i like to encourage public works to partner with and put pressure on

other city diameters to develop and lobby for administrative and legislative solutions at the city and state levels to address the extreme conditionos san francisco streets so staff can work in a safe environment and not spend time and resources maintaining the same public space over and every which results in the neglect of areas resources are finite. director short. extend the commission's gratitude to the operation staff working in the mission district. to instill a measure of civic provide in an area in need of it. on a cheery note, yesterday i chatted with i member of public works environmental services team. mr. highsen. and his daily beat is on third tree from the ballpark to mission bay to dog patch. he is responsible for

maintaining the public realm. i did in the realize our environmental services professionals do everything in their jurisdictions from street cloning and treasure collecting to storm drain clearance. weeding and pruning and anything else needed ensure their area of over site meets the high standard in all respects. i was pleased to hear this many along the way thanked him for his efforts at enhancing the neighborhood and recognized his important work. and for the record i did ask him if i might use his name in the meeting. >> and he was happy. finally, in this week admit chronicle. there was an interesting article regarding nonprofits the civic joy funds and avenue green light the chair mogannam is a leader. and launching efforts to beautify commercial and mixed use corridors in different neighborhoods throughout the

city. the projects include activities public works does. planting trees. maintaining murals. picking up trash. community benefit districts to pressure wash sidewalks and maintain public space. i have a question for director short or gordonful either. when articles appear or the department otherwise laurence of nun profits and other entities performing the same work as public works. do we reach out to the groups to offer our assistance. for example they want to plant trees can real offer to help them. plant them ourselves or educate them on the best to pleasant and get through the permit process quickly. they want to paint murals, can we let them know of the clean up program and support their efforts. public works continues to rebuild in reputation doing this out roach pick update phone or

sending e mill and saying, hi, how can we help foster good well and advance the department of public ws not another vast city bureaucracy but the city department most responsive and most collaborative and nimble and forward thinking. the most fun to work with in a partnership. thank you for hearing my speech. i'm happy to repeat the question if you like. carla short. we can and do work with many community group and we -- general low we are work width folks sponsor be the groups. they have i will be sharing more

about our upcoming neighborhood benefit permit insure low. so. we do want to be the department this is easy and fun to work with. we are in touch with men of the experience of the groups and -- you know we will continue to look for opportunity to work with new folks as we learn about them. >> great. thank you very much. i just thought how cause the nonprofit to fall off to get a call from public works read about you in the paper how can

we help. i'm pleased hear we're proactive in that regard. thank you very much >> that concludes my announcements do commissioners have announcements today? >> i wanted to acknowledge and had a great time this week with our summer interns at public works. thank you commissioner woolford for joining me with commissioner harrison from sanitation and streets. i wanted make sure again, public work system always blows my minds. one thing to be surrounded by our future this is our youth. i was surpriseed be surrounded by architects and other this is is we should not forget about the power that our staff delivers to the staechl i was blown away and i pull today at paul. are there's completing the internship work and all the things that help them be

certified to builted great cities he said, yea. i don't want us to forget our how far. all of the things we are doing but to think that our department is shaping the architects and engineers building the civic buildings i take my hat off to the staff. i also saw carla and others not easy wrangling 50 folks with the work and things we do every day. i want to take my hat off and comment folks great for mow to be around the folks to seat energy and an amazing space. 49 vaness people are inspireed work and why we deliver projects because we other public ws department in this country and i'm grateful to be a part of it. >> thank you, commissioner turnerch >> secretary fuller. >> your announce ams.

i have broef announcements. the update on sanitation and streets they -- their meeting was scheduled for this monday the 21st in has been cancelled and the items that were scheduled vanish moves to the september or later in fall and their next meeting on monday september 18. i have updates on the calendar chash post you commented some things that were published had changes that is tht central prescription's over view the racial action plan update and the commission review that were schedule for september moved to october 20 and streets review

has been reschedule for november third. that conch clouds my announcements. thank you. open this item to public comment. >> members who wish to ment on item one the announcements by the chair, commissioners and contact lineup if you are present in the chamber you are call nothing dial 415-655-00010001. use the access code: 2660 447 8091 ## code look next the chamber no one has come forward to speak in person. sfgovtv do we have callers who are have expressed interest in speaking and than i are show

thanksgiving we have one caller. go ahead and unmute that caller. >> and caller you will have 3 minutes to peek and i will provide you with a 30 second notice when your time is about to expire. great. can you hear me. it is david pilpel. i want to appreciate chair post's solid reach out of what is going of i think i got more useful local information from chair post in the left few minutes than reading the chronicle in the last week since rachael goreden and david left the nows are and more news here. thank you, chair post am i know i owe a conversation it chair post and have not connected yet we shall. on the advanced calendar i appreciate the update that the racial equity action plan was

postponed. i think that was also going to occur with a hiring update. the commission requested afternoon update on hiring staffing and that would happen at the same time and hoping the calendar we will see at the next meeting or the second mote nothing september will be more comprehensive and provide this year rerue and items and look like the puc advanced calendar that is helpful for planning purposes exit thank you is all i have for item one. thanks for listening. >> thank you, caller. and this is our last final public comment on this item >> thank you. call the next item >> item 2 the director's report and communications. and inter~um director carla short is here to give her report this is an informational item.

good morning xhrngs san francisco public works i have topics to share with you today. and for the first one i wanted to put up i brief slide deck, this is our love our neighborhoods permit update. and i am happy to report this we have been making good progress on the development of when we hope is a game changing lovell our neighborhood's permit. i want to reiterate the details of the permit have not been finalized we hope to have it ready the end of the year if not sooner. >> and in the meantime. we directed our street inspectors not to site anyone

for benches and little libraries and the like as they are install instead public right of way. without a permit unless a pose a safety hazzard on the path of travel. so i will direct your attention to this brief slide deck. permit will be community support community upon driven benefit projects enhandles the public right of way andup holding public works responsibility maintaining safety and accessibility for all. goals of the permit to create a process that is user friendly and better coordinated with other city departments and stream lining approvals. i wanteded to mote that our out reach team has done a lot of the out reach during the development phase. i have been talking with public works staff. the executive team and budget team and the bureau of street

use and map and community engage am teams involved with the issuance of the permits. and then also our construction management team usa. in addition. we have had numerous conversations with city government, boards of supervisors. district office for 1, 2, 3, 7, 8 and 9 expressed an interest. the mayor's office and city opportunity and community challenge grants other financing mechanism for community benefits we wanted to roach out to them and the office of workforce development and we partner with the san francisco arts commission involving public art and talked with the community organizations like the san francisco parks alliance. the city and executive director is here today as well as our community benefit partners the council district merchants and the green benefit district.

so --mented give examples of projects that this new permit could now cover. so everybody heard about the libraries. these00 eye 99 my neighborhood i have 5 used to be one they pop up all overnight place. it is a great neighborhood amenity. we have walk benches had the fronting property ordinance might install and muralos retaining walls or bridges. sidewalk murals the beautiful tiled stair case. there are sidewalk politicals installed. this could include street banners. garden sculptors, fog catchers. interesting. lighting, irrigation system. string light and commercial districts and multiamenity projects. i did want to give more about the time line. we have been doing community out reach from february to april. and in june there was advocacy

with the board of supervisors for budget we needed to staff this permit. if the staffing costs are covered we can keep the permit fees low. if otherwise we have to recover our staff costs through the permit fees. we were successful in getting staff positions we need. on june 27 the draft legislation was introduced by melgar and cosponsored by supervisors stefani, mandelman, ronen and engardio. of course, on july 27 the budget was signd that includes 2 years of funding for position in support of the permit n. august we have been in discussions with our city attorney and supervisors office. society next steps are we need to development internal regulations to support the issuance of the permits and working on a communication and out reach campaign. there will be substitutions in the legislation. as we worked through the details

of the regulations. we participate in late september. supervisor melgar will introduce that legislation and again we anticipate a number of cosponsors and then in october the legislation will be heard at the board of supervisors land use committee. and we would then expect to roll it outasm the permit is finalize and go with our having hired the staff. so they am be t will be have regulations ready to go and the staffing in place by time the permit is official low legislated. all right. i have already addressed the third street bridge. i will move on and soil cells. i will move on to bench marking. i wanted to let you then and there this month we hosted a bench mark session from dig big cities around the state. san francisco, oak land, san jose, los angeles and san diego.

we had 2 dozen join us for the meeting. took accomplice in offices at 49 south vaness, this was august fourth. these are quarter low get togethers that allow city engineers and architects to discuss common challenge and demandses. share best practice and look for potential collaborations the focus this month was on street resurfacing and curb ramps idc was lead agency in public works the discussion around new materials. methods and tools am quality control and, surance. project deliver. electronic, financing. the whole gammet. we get a lot of great feedback from the sessions and we got great feedback from attendees of the sessions we hosted. i want to thank the city engineer for making surety meeting was a success the group

will head to l.a. for the next one. >> next up, is a bit about and hydrogen fuel cells. odd topic. left friday the team took a field trip it ac maintenance yard to check out the hydrogen fuel fleet and fuelling station. it was informative and quite inspiring we don't operate bus we operate hundreds of trucks and fuel cells may be our 40 as we move away from fuels to meet the climate goals to combat global warning. produce zero e missions at the tail pai pipe. the energy source has been applied bus and still in the relative infancy stave. . research and prototyping is under way. we should dive in the potential now for the vehicles and the infrastructure needed to support

it. we came away from the transit tour asking whether public works could being the molthsdz for nontransit city departments that use trucks. as we over all prescription's yard we talk the possibility of take the yard off the power grid and producing our own energy or a portion with winds and solar as a start. >> bring us up to you today not with a mapped out plan i want you to know if someone able to explore. i want to thank sauliam us the transit coo who talked us through his agency process for incorporating hydrogen fuel cells and the lessons on this technology and more automation to the topic. our city architect ron worked with saul on the transbay project and connected us to talk about hydrogen fuel cells. thank you to ron for suggesting this trip it was interesting and we all came away foaling

inspired. >> and i did want to note as promised bruce robertson and his team have provide a memo to the department's final budget for the new fiscal year. this should be in your packet and -- we are happy to answer questions you might have about that. and with that, that is the end of my report for today. >> thank you very much a couple of follow up questions. delight body love our neighborhood's permit and thank the department for moving that along. seem this is is where the rubber hits the road in the thick of your time line of stake regulations. i am grateful you did reach out to stake holders early in the process to the people who may pull this permit. would it be a time now it seems to go back to the stake holders

now you are developing it and say this is you in when we will be doing check this does respond to your needs. i would like to ask you to be sure include the key people who be use thanksgiving permit. when you develop all the regulations and as supervisor melgar introduces new legislation. please, continue that. >> okay. >> we can do that. >> thank you >> and also delighted about the hydrogen fuel cell investigation and the department's efforts to be a leader in the city on clean energy. thank you very much. very interesting presentation. >> thank you, chair post am are there other comment s and questions if the commission. >> secretary fuller open this to public comment. >> if members who wish to make 3 minutes of comment on item twot

director's report. may lineup against the wall. if you are with us in the chamber. if you are call nothing, dial 415-655-0001, access code: 2660 447 8091 ##. and then press star 3 to raise your hand to speak. and it appear we have speaker public commenter here in person. please, come forward and state your name and any organizational affiliation and you have 3 minutes and there will be i chime when you have 30 seconds remaining >> thank you. i'm tom with liveable city. i like to use the over head as well. >> any how, so thank you director short for your presentation i did not know i was going to speak on general

public comment this was what i was going to speak about. thank you to staff for talking to liveable. city and director post for lighting a fire under staff. i have been thinking about the better streets plan, you should be familiar. luof the land about over 13 years ago now it was adopted these are standards for the staechl we worked heard on these and we you know thought, we passed the better streets plan example won awards and passed an ordinance the complete streets ordinance in the code hutake up a sdproet do works you put it back according to the standards and the better streets plan. better streets, didn't but if influential forward or a decade later t is in the our streets are not getting better i watched the same streets getting rebuilt in the same way over and over. and people who tried to dot stuff in the better streets plan. i will pass this.

is this working. i am pass at this time storndz for residential streets goes from grill to green. wonderful environmental infrastructure to which do this it is an incredible hassle. make them grown are never made it no to dpw standards or dpw practice. i like to talk about liability. i worked with frensd of urban forest. we wish to support the items later on the calendar to grown our neighborhood and sidewalk gardens at the end of the

process. they make all of the ordinance accept liability for a garden. how dangerous are sidewalk gardens what is the body count? the answer is, than i are not dangerous. you require them liability insurance. they are standard. look at plan they are standard. so, why would the city self insure everything else in the public right-of-way but not insure things that are in aline with its standard and which support all of the greening and our other activities you think about as you look at the permit reform. liability there is no rep with hat city will accept liability and the danger to the public theynies to be better alined and thing this is green and improve the city need to be things that home ordinance don't need to accept liability for. thank you.

>> thank you. commenter. and it apores we don't have other in person commenters. sfgovtv indicating we have one caller. unmute that call and you will have 3 minutes and a 30 second notice. >> great. can you hear me. >> we can. >> david pilpel. happy to follow my friend tom. speaking to item 2 and the bruce robert sons memo on the budget. i appreciate that for the numbers and the narrative. of -- what happened around building relative to budget approval. i wanted to request or suggest that the -- refuse rate afford is condition to meet and is

intending to have its final meeting to 2 weeks from yesterday on august 31st to finalize refuse rates for the next period of time example this may involve some reallocation of -- public works funding for trash receptacles, prescriptions and other things i wanted to suggest this one that process wraps up there be i supplemental memo to the commission. explaining what those changes are. as they impact public works. i think this would be helpful to the commission and the public. and -- that's all on this item. thank you for listening >> thank you, caller. >> this is our last call or this item. i have a question.

i do have a question for director short. relates to the question of liable and public right of way. we don't put anything in without an easement for a host of reasons. i understand the love our neighborhood permit will ease the process of creating the easements to allow the libraries and others in the public right-of-way and the way we will work around the liability question. >> thank you. commissioner turner. interim director, we are looking at questions of liability with the permit and -- trying to assess you know what is the risk, the goal for the permit is we are reducing the challenges when there is little risk or liability. and there will be cases with more complicated projects there may be increased risk or liability and need to assess

that risk the cost benefit around that risk that is something we are take nothing consideration with the permit. and if there is low risk then the city could potential low absorb those liabilities. where thank you, commissioner turner. commissioner woolford. >> yes. i wanted follow up on the topic and conversation we are having, thank you. director short. you know this is an important topic for our community. i think especially during covid we all lived in the public realm and saw neighbors and friends the public realm important to all of us and our community. the ability to foster and encourage programs such as the better neighborhood's program. and also even the greening of the streets without liability or without the risk of it. because the risk of it is the perfect standing in the way of

the good we are all interested in the good i encourage the department work width city not ourous on individuals or groups seek to improve our public realm. >> thank you, commissioner woolford. i think we are unanimous on that sentiment. thank you. >> i continuing it is time to move on to the next item. item 4. call that item. why we are on item 3 general public comment. why thank you. >> item 3 is general public comment which is for topics under the mandate not related an itemom today's agenda. >> members who wish to make 3 minutes line up further from the door. if you are calling dial 415-655-0001, access code: 2660 447 8091 ##.

and press star 3. we have public commenter again and come on and up we will have 3 minutes to speak and you don't need to fill out another card. we have your name. >> that's work tom with limp okay city. i wanted talk about sidewalk gardens. commissioner, you mentioned we have done 2 rounds of sidewalk gardens i live near delores park. a great place to green we are up stroll from the your that floods and the mission creek watershed.

i don't had the fun butt bonding and the connections we mid as a neighborhood served us well during the pandemic. ended up with families with kids knew each other and kids up and down the sidewalk during the pandemic had a neighborhood cohesion and the projects if you make them easy to do can create that community. i organized the second round last year. with friends of the urban forest. there is money for a third round boy supervisor mandelman he funded the two rounds. in last year's budget june of

22. the the rfp has not been issued. over a year no rfp we missed a planting season last year and may miss another one unless the department issues that for the sidewalk gardens in d8. asking you as a residents. please, light a fire under focus get this done we like that see more sidewalk gardens like delores street. great accomplice to green. and to absorb this storm water and create an amazing environment. thinking about the delores street median a weed garden, lot of fixture tails could we pleasant had all with native plants. these are great drolls we don't know where to go to talk about this. a problem you had with better for 20 years is there is little machine in your budget for

project development has to be a capitol project to get funded. we realize we need to have a part of our design and engineering paid for out of the operating budget. before it is a capitol project you need some seed money to develop and turn them to good projects better than shovel red and get capitol money without community cannot plan we don't know where to go. there is not good front door the public works website we notoriety process it see shalling have a radical greening idea. look into this, thank you. >> thank you. >> and sfgovtv is indicating we don't have any callers for the general public comment. this concludes yes or no public comment. >> thank you. i confess i'm not familiar with

sidewalk gardens other than walking by them on occasion. can we put a place hold or our calendar and i will work with them to see when that will be fit in on this issue. and on information presentation from the department. addressing the speakers. comments i thought were interesting about how the department can be helpful to citizen throughout the city not in d8. on how it get neighborhood beautification measures in the door. developing a public works portal if there is not one now. what we will follow up and i thank the speaker for his comments. >> all right. on to the consent calendar? secretary fuller? >> yes. item 4 is the consentical dar of routine matters. includes the minutes from the july 21, 2023 meeting this

commission. as well as 7 contract modification and one award all modifications and contract awards are eli didn't believe for consentical dar in accordance with the contract delegation policy by this commission. as a reminder item 4j was requested by chair post. to be moved removed from the consent calendar and heard individual low following item 5. additional low, item 4g staff requested to be held as there have been late developments with the skeptical of this that they need additional time to be able to consider this so than i anticipate bringing this become in a future meeting. i think we will need a motion to hold that. item. >> thank you very much.

we will do this. but before we do this. i did have a question about the consent calendar items before i entertain a motion and a second on that. and on approving the consent calendar. mr. director short. a number of items on consent b-f, are job order contract extensions. and given how this commission approved these 5joc's. can you explain again why these modifications contracts can't be approved for higher amount and long are durations so staff does in the have to return so soon since this is a waste of staff time and commissioner and public time thank you. carla short interim director the

guide liengs around the max amount initial amount and duration are laid out in chapter 6 of the code. because we then and there we use these job order contracts which are convenient because they can be issued on an as needed basis. frequently. as soon as we have in the code we are allowed to increase the value of the contract. by 50%. and so we typically doll this at the out set we have the max contracting capacity available. we than they are used contracts. so -- it is an administrative hurdle we go through. it it is as i said required in the code chapter 6. >> thank you. perhaps we need to change the code. city attorney, we will talk about that another day. >> all right. thank you. is there a motion and second to

postpone consideration of item g per staff's request. why so moved. >> i will second this. >> please thome to public comment. >> since it is procedural matter we don't need to have public comment for it. >> thank you. >> great. is all in favor of posting? >> yes >> unanimous tell be postponed. is there a motion to approve the remaining items on consent including the resolutions as part of this item? >> so moved. >> second. >> thank you very much. given the motion we'll turn to public comment. >> members of public who wish to make comment on item 4 the adoption of the consent calendar. excludeing yments 4g and and --

4j. and all contained in it lineup against the wall further from the door if present if you are cull nothing use the number 415-655-0001, access code: 2660 447 8091 ##. look negligent chamber does not appear woo we have the public speak. sfgovtv is indicating we have one caller. on for this item. unmute that caller and caller have you 3 minutes to speak and i will provide you a 30 second notice. can you hear me okay? >> we can. >> great. david pilpel. 3 brief things and i will keep it within 3 minutes i don't have

to sever any items on the issue you discussed 4g. i believe there was not an opportunity for public comment prior to your vote. i believe there should have been. and i would stroong strongly encourage to you rescind your vote. reopen for public comment i don't have comment there men and to vote again to continue 4g to a future meeting. there was no opportunity for public comment prior to your vote and i disagree respectful low with secretary fuller it did in the require public comment. on the minutes there were a few instance i wanted call to your attention at the top of page 1 says issue san francisco city hall room 408 add 1 dr. carlton b. goodlett place, san francisco, 94102 the reference

to the commissioners on roll call includes last names and the first full nime should be included. and will references to the just the persony title and left name is sufficient. bottom of page one acting manager of the project idc bureau of project management. i would spell out idc in the first instance. on page 2 and i think other instance there is a vote member present and voting i would indicate in favor the prior sentence refers. i think it should be explicit there is a vote who voted in favor and against who who was absent. that's it on the minutes. and on contract modifications there are several on the consent calendar. i appreciate the location was added. i think that is helpful. for any contract modification it

is useful in the summary paragraph indicate whether the modification is as to money, scope or time. or which of those elements and if as to scope, that the updated environmental determination is -- and -- et cetera. i'm happy to follow up with staff on clarifying and clarifying how the contracts are presented as agenda items. i appreciate it you arrange for the minuteses to be corrected. thank you for listening. >> thank you, caller. this concludes public upon comment on the consent calendar. >> thank you. deputy city attorney tom. are we square with item 4g the way it was handled or follow the

caller's suggestion? chair post deputy city attorney tom i believe there was public meant on the item. >> not on the item. >> not in the motion to. >> on the item. item 4. in general. >> yes. >> i thank you it is sufficient. >> thank you. >> all right if there is in further discussion or debate on consent calendar. all in favor doopth consent agendas we amend today today say, yes. >> yes. >> i believe it is unanimous. and the motion passes and secretary fuller will publish the adopted minutes with corrections and alternate

resolutions to the commission website. >> we'll move on to the. next item. >> secretary fuller? >> we turn to the regular calendar and given all item on the regular calendar are workforce development grant agreements awards or modifications bruce robertson the cfo for d. public works will provide an over view of grant agreements to provide context. we will prosecute seed with the hearing of item 5 after that. thank you for this and mii add i had a question and may be you will address it. i will 3 it out.

many grant applicants score so closely can you define and describe each evidence category issue project approach, organizational capacity and fiscal capacity and give examples of how the qualities may differ with nun profits general low? chair post. deputy director financial administration and management. i have an entire slide on that >> thank you. >> good morning, commissioners bruce robertson cfo for public works provide an over view with me other subject matter experts. our contract manager and robin our grant's manager. so detailed questions i will turn it over to them they other [inaudible]. >> i wanted to take a minute to provide an over view on grants we talked about contracts we have not done a deer dive on guarantees we have with construction contracts and

professional service contracts i wanted take advantage to do that. grants are unique because up until assessment of 21 grant contracting was not codified. based on what was a 4 point consensus memo developed by city attorney in collaboration with office of contract administration. human resource department and the controller's office. that started lit gagsdz around 19 eighty-four and the city attorney provided pregnancy. it was update in the then 97. and updated again in 2018. and the 4 key points were all around -- enis a nonprofit. ensuring have you a form of competitive process. must not be for the goods and services boy city staff and must be for not contract out. the rules were not codified. it was all based on this and

when public works and others did grant prior to the implementation of code 21g we wrote a memo how we complied. to ensure we were adhere to the consensus memo. i don't want to say law of the land there was no law of the land. all that changed in 2021ful chapter 21 was implemented by the board of supervisors signed by the mayor and i date of september 2021. it was introduced boy supervisor stefani and had 10 cosponsor the entire board. passed with amendments along the way work with the granting agencies and also contract administration as well as the city attorney and controller's office. and in the bullet point i want to make sure that second point is highlighted the goal of the legislation was to codify a fair, transparent and open

proisz for awording public purpose grants. that was a shift t. codified and mirrored chapter 21 of the administrative code, a contracting provisions for professional service. director short talked about chapter 6 this is the construction chapter for contracts and construction projects. the key of code 21g are on the slide. you see it was for competitive solicitation we will talk about what that means that is going out awarding to not just a preferred vender there are prosecute visions for seoul source contract it out lines how you should do a competitive process and the advertising solicitation the invitations for grant proposals and the grant agreement and codifies the terms of the grant agreement and the requirements for canceling or

readvertising or rejecting. >> upon so. i know we had questions on -- am review process and payments. so -- one of the thing this is -- the contract administration team and does a very good job is advertising and out roach we post far and wednessday to as many entity and organizations as possible. so we do this through we have our grant web page can nonprofit organizations sign up. weave do this through looking through the people will simples the official were city. we make them aware of grant opportunities. we reach out to fellow departments the controller's department through the monitoring and capacity building program or oewd or public health

or department of children, youth and families learning and more broad granting operation than we do. i think we do a very goodion and post on linked in and make it as far as as possible. i think we are in compliance with 21g there. i think the other thing this is different about our grant agreements every groement we get is reimbursement base. we don't give grants money and they provide the services and we reimburse them based on service. one key component of this -- is all of the services provide must comply with the terms and conscience of the grant agreement and city law. and to ensure this, it is i 2 step process. one is the program manager revows and the managers reviewing in one. other service provided. the pit stop program, are they at the location where than i

should be. so this happens. program manager has to have the in avenue and outs and understanding of the contract. when other terms and conscience. what is allowable and ineligible expense? had the invoices come in than i get this review this is consistent with construction contracts and professional service and guarantee this is process the entire the same. and it goes to our accounting office and the accountants look at the contract and dot same level of review and analysis temperature is a 2 step project to ensure we're not making payment. i have been in the stele for 20 plus years it happens we flag inelable items for guarantee and construction contracts.

training requirement bunkham work force development components in this case well say lengthy time period that is spent going through terms and conscience of the guarantee in terms of reimbursement payment. we have questions i want to highlight standard operating procedures. there are things we do and can't do and don't do in terms of the requirements under chapter 21g. when we draft an rfp and get responses, wovnt first things we do is make sure the respondent complies with the requirements and meet with minimum qualifications. there will be instance an organization may or may not meet the minimum that required in the rfp or than i do. and this is the first things we dom upon we don't want to let an organization know this, they are

parking lot of the process if than i did not get minimum qualification and consistent with professional service contracts and construction agreement this is is standard in the contracting realm. and then for the review. we develop panels. based on subject matter expert and people have a skill set or knowing of this program. and experience with nonprofit organization or experienced similar types of programs throughout the city. we try to get bheem have similar works i will going to 21g, fair, open and trans parent process and adhere to that. so. when we develop i panel of subject matter expert in this your they are only evaluating the organization. based on the response to the rfp. one of the key things this can help than i can't tuck to the organizations. than i don't review external documentation per the

organizations. they are just reviewing the response. and we make sure if a candidate is close to an organization we'll remove and replace that panelist this . is manage we do terms and conscience to be a panelist can't select panelists we make sure there are no conflict and documents this are signed and required that is the key things for the panelist. we never have the program manager on the opinion we don't thpt to be a conflict of interest. it is people with expertise in that area. and there were questions about documents and when we do with an organization. and you will see the level we do on the next slide i talk about the criteria of the responses. we rely on the citywide nonprofit capacity building program. we talked about it here in the chambers before it is irrelevant that's the organization of nun profit contract expert theorys

revowing the 990 forms they are revowing the audits statements and reviewing the meeting minutes and the board. all of the item this is we need to as a city ensure we are monitor and trying to have a healthy, robust compliant nonprofit pool. if you are an organization this is -- highlighted potential low concern. you will do what is elevated concern status or on red flag studies if you orred flag status there are 2 nun profitos red flag status. now there is none. i think there are 2 in eli haved concern may be none. you can still contract with the city. it does in the precloud a department from review thanksgiving. butt things we do we review the documents as an exauditor, i'm a

proponent of the audit financial statements that is done boy an external entity and have to sign their reviewed the statement. the financial asset and revenues and the depreciation of costs. than i are doing all of that this is manage we rely on and questions about the irs 990 form and this is an option that committee looks at. >> chair post here is the slide you were ask b. woeful have evaluation criteria it is modeled after our professional service contracts. and this is -- an example and they sometimes vary a bit this is consistent in terms of when we are looking for and it following the 3 components program approach. organizational capacity. and then fiscal capacity. i think organizational capacity and fiscal capacity are 2 of the items this i know come up in

front of the commission before. and yours where the commissioners had concern. so you know i will not go through all of those in detail. there is far more robust documentation we can provide and have examples of rfpy this go through the questions. naask the highest it is 45%. are they tracking flushes. are they tracking use. do they see spikes in certain

times of day and week. they may come to us and we may collaborate and say may be we need to address hours or need a different location. the organizational capacity is do they have the staff? the capability? what is their history of providing similar services? what is the organizational structure? what are management structures and supervisor level look like? do than i have the ability to deliver the service and j.w. descriptions. we want to see and get details who will be on the program. have than i had a lot of staff turn over or staff that are experience in the this your. and the fiscal capacity. ule of our rfp's have a temp lest that they fill out in terms of the program budget will look like. we do want consistency tow make sure that when we think should be included is included. men instance an organization misay we need added abc. these items we think are should

be included and this will guest [inaudible] and the organization financial structures did than i have fiscal tool in accomplice in do they have acountering procedure sns have there been audit findings? some of this in the response. these other key point this is make up most of our grant rfp's. men minor tweaking but by and large what you see here in scoring when you will get. i want to out line with professional managers. contracts. and then questions about workforce development. have minimum service unit the rfp will out line the requirements of the workforce development come ponent and the sentence are used as a base line and incourt reportererate in the the agreement we have with the nonprofits and i thought i show

examples here . ed to give you an idea of the items. you know can the number of targeted out reach events to identify participation in the program. the initial unduplicated workforce development compoenltss staff to are served. we don't want the same staff going throughout process. and the training to be provided. i know we have a couple presentations coming specific low around some of the work pores programos pit stop. we have had multiple prosecute vice presidenters for pit stop in the past. before we get to specific guarantee discussions can -- will you entertain general questions on the prior slide. >> absolutely. if you don't mind flashing slide

3. >> ran in a tech issue. >> thank you. i wanted be clear then. that the department relies on the last bout this page the city nonprofit building program. and can you say when that is? and when runs it? >> controller's office run that. and this is there is dedicated staff in the controller's office that over see that program and the -- team and the monitors they are monitors is made up of subject matter experts. from the grant team department. of the diameters went city that issued the most guarantees. public work system include. public health. housing and homelessness and

supportive housing. dcyf. learninger granting agencies. and the way it work system all of the nonprofit organizations have active guarantee with the city currently or reasonable. are then put in a list to determine who should review and monitor activities. and then the staff from the diameters over seen by the controller's office then go through a compliance check list and monitor the financial status. the organizational structure. some of the other items and the a few things happen on elevated concern or red energy status or the key component of the last per of the group capacity building than i receive training. and so than i may receive trinning from external consultants the controller's office staff or various staff in the city to help them and, cyst

them. than i are a nonprofit they work with nun profits men not robust and an effort to help them and find a path way for success from the organizations. and it is an on going process that happens annually. so our guarantee's manager represents public works. there is probably when i was i member may be 3-5 years ago a couple dozen monitors. on site visits, prepandemic and on sight attending board meetings. it is making sure they are in a sound financial organizational state. >> great. thank you. and so just then it repeat. since this is i operate effort on going looks at the nonprofits and as you said in your remarks. when the department receiveings grant applicants it is judgeod response this rfp and the other

items we will rely on the program examine their annual vigilence. so we don't look at the other things is this correct. because you irrelevant just comparing rfp response to this and why would be requested. why primarily, yes. when we are talking about the panelists they are absolutely only looking at the response to the rfp. you in the program manager and the contract administration team not on the panel will do in high level review. than i may look at the financial statements or confirm this organization had no issues. and gallon and look at the report there is is an annual report or letter written on each organization. we do this. tell is in the a deep dive audit >> it is yea. again i want to separate the

panelists and the staff that are really developing the rfp and ensure compliance >> thank you, on slide 4 i had a question on this. thank you. why are you saying the template include know opportunity for people to address all of the items? >> it is i requirement they have to respond to each of the items otherwise they get a score of wherevero out of 25. 8 total and are part of a template or whatever that everybody supporteds it. why correct and total to 1 huh community may get a hundred out of a hundreds or zero. every guarantee. >> correct. and commissioner you had questions. i can't say i will start worry

the -- slide 3. a company things one clarify bruce you are correct there are several oceans on elevated status. i then and there to be a fact. i would also likes to say having gone throughout press i don't feel like it moved for when we are attempt to do and important low many of the questions i have about the per inships the way we are providing funding i like to more importantly learn more about your staff. there is chapter 21g. i want to understand how we are on board and working with contractors to understand 21g and all the city's contracting

requirements. outside of when than i may or may not be learning through the nonprofit monitor capacity building. i want to understand who. do you have i director work negligent monitoring. what is their role? are they going out to departments or are they representatives us in that body when is our role within this organization? >> sure. to answer your first question the on boarding process, one, a process to become a registered compliant vendor with the city. this is at times ounous for organizations to do so this is a process done boy my contract administration staff. controller's office and office of contract administration play

a flow this to assist and guide organizations on this initial registration. are you an eligible vender. this is the first point. if than i got to the point where weer going to consider aworrieding the contract they have done all this t. is the next step. when we do is -- well are on boarding meetings and it is partly my staff. and the grant manager will be in the meetings to make sure they understand the financial compoenlts the reimbursement process. what are the supporting documentation we need. if you say you are playing employee of 100 dollars or dollar an hour. we need to see the payroll data and the documentation. this is per of the requirements in terms of contract and city. there is a component on the program side the program managerville meetings and not as

close to this process i don't know if. but i know there are men and than i go through the requirements of the programs. set expectations. they out line when a success looks like and a lot of those meetings are happening to ensure that any organization grant with or we contract with nonprofit or for profit we want success and the vender to succeed. we want the vendorments to succeed we want them to we don't want to bring someone on board them not live up to goals we have. there is a bifurcated process and work heard with this provide training. i money it guess as far as health and safety pran make sure organizations we partner with have a background of the requirements the ppe requirements. you know bend your knees if you pick up something we go above and talk about the workforce development components and in terms of public works on this

task force? i was on that task force. 5-6 years ago. i will let her respond and talk about when show. i was on in the days of covid. it was different before covid and after. she can oust line how this process changed in a post covid pandemic world. >> thank you >> good morning. robin, grant's administrator. i do serve on the steering committee of the nonprofit compliance monitoring program. the steering committee takes a leadership role with the program which is over seen by controller's office. and so we do a couple of things we take the feedback from the monitor and we refine the standards that are reviewed annually and during the inthat i can process we look at all of the departmenting participates in the program. all of their grantees. we like look at that together

and assign a risk assessment. we determine who is going to get a pass. who is going to have and there are 2 levels of review there is an extended and i forgot the other title. we view and there is a path. the steering committee does that evaluation of all of the agencies that are in the program. to determine when the review for each will look like. so. those standards as deputy director robot said are based on financial review as well as compliance review and board over site. >> to be clear our role within this noncitywide nun profit monitor building is we sit on the steering committee. >> and the monitor. >> that's my question when does it take to be a monitor and

your role is. >> sure. the standards that are set out in there are about 20-30 standards we look at we share those with the nonprofits they know when we will look at. and we set up a date where all the city funders for this organization. part of the reason for the program is so grantees are not hit throughout the year for review. so, so, will have a lead who will organize the team that will set up the monitoring review. and we go through assign it out to the different department monitors of when will electric at what. and divide up this work. we do our assessment and the lead writes the report. input any finding in the data base and we did i general assessment of the top. that letter general low a meeting of findings to go over when they are as a courtesy and

sends them the letter. than i have one month to responded to that letter exterior make corrections to provide evidence. or to say this is how we will work on addressing this throughout the year. then once the lead receive this is a final letter is issued with remaining findings. going become to earlier comment its does not in gift it one from getting i contract if they are red you can be in any status how do we apply this to our standard given the size of our contracts they are not 500,000 they are 5 million. how do you apply what is a loose data on the city's monitor side to the work and expectation of our nonprofits to memory really prescriptional work. >> i understand your question because i came from arts

commission a 20 thousand grant was i big deal and i come here and a million dollars is on the consent. the monitor program helps to have the expert ease of the monitoring team usa. so the part with the monitoring once the findings are done there is an assessment of out of all the review hos should be put on elevated concern. eli haved concern can be treated boy a next of different ways met low an elevated concern is these are organization this is we had offer support to. and than i must participate in this support. soo >> red energy status organizations are moveed red energy if we are not finding that the organizations are cooperating. than i are resistant top this support. and than i are in the making an sort address these findings that have been med inform term it is of our review.

part of 21g the fair, open and transparent process is in the preliminary who is able to apply. and so -- following 21g. we used the elevated concern red energy status as a head's up. but it would but we have not won with seen applicants on those lists and 2, we have not had to prevent any applicants from moving forward. on to panel evaluation and scoring. >> great. >> i don't know if my --id hear the explanations but i'm not sure and may be director short. where i'm struggling is it is am the size and scope of the contracts. and i don't know if historically or the other department its is just i one side i hear we gotta work with folk and no other

world or realm of business we give millions to organization that we know have concerns. what is it this make its unique we get comfortable with those type of things. >> thank you, commissioner. woeful have not begin millions to any organizations that are in those statuses. >> we could. >> based on this process. >> we could based on the press but in ways we have been fortunate we as our grants administrator mentioned those status are ment to inform the departments. we have not had anyone come to us applying for our grant in thes status. we have not had that discussion whether or not there are legal way this is we might not award to those organizations. so i would not say we are comfortable award to organizations in either of those status.

we have in the had this tough discussion and decision to make. and -- this would be if this come we need to talk with our clothe s and our advice attorneys about when are the options you know begin this someone is in this status. and whether we might decide if it it is legal, i don't know tochlt precloud that person tr organization from being awarded i guarantee >>ed it be easy to get ahead television 've of it by not aluing it. the press would allow for this to happen you would number a place of doing this work. it teams given the size and scope and prescriptional needs of the department should not have a threshold this aluthis is to happen. why i like to comment before i turn it over to our cfo.

i do think we can look if we want a standards. when you have someone in eli haved status this men an organization this needs support the intention. i think we want to develop our partner this is is a commitment of the city. i would be reluctant to say we will never award anything to someone in eli haved status than i are getting the support and training from the stele that the city feels they need. red flag status is a different situation. so, certainly i think when we dmoit is look at and have the discussions about whether we want to adopt a policy. i think -- i officialed reluckance we will not work with nonprofit when is might me support of the i think as a stele we have a committee to support those agencies and those groups. why yes.

as a department where would we have resources to do this? and again, we are not talking about a 50 thousand dollars grant we are talking 2-4 million dollars. once you received hired staff there is so much with the size and the scopeful i guess i'm not at comfort to understand when do we do when it does in to our door. >> one left time and i will turn it over. you are considering learning grant this is morning we do have smaller grants. right. i think we need to be looking at the full scope of our guarantees we issue and i don't think this one size fits all in this. i appreciate your point about not witting until we are faced with this to figure it out. and if i may invite roberton to comment y. a few points.

we have not face third degree. i would add that and emphasize this. a couple things. each and every single contract and any issue this is brought up we go through each line by line with the city attorney. the key contract attorney and talk about the issues before. punishes where may be have to review an rfp. i would have paused as the cfo and the watchdog of the department issuing a grant agreement for a nonprofit or any entity this is of concern i explore the legal options. because i don't want to have, make sure the use of public fends is spent effectively. i want to reiterate, the review

by the program managers is robust and does get to a lot of concerns. and it is a catch 22. the city has requirements open, competitive fair process through the code and chapter 21g. and who i we are a large nonprofit guaranteeing entity we are mall paired homelessness and supportive housing doing hundreds of millions. it it is i believe a billion dollars is guaranteed out. annual tow nonprofits. i think we would may be not possible low commissioner turner giving you the frns but we would seek add sunrise from council and he will not putting the funding at risk or importantly the prescriptional and dollars hat. we would cover all avenues this

were legal low available. if you are on red energy status you can contract with them testimony does give you the opportunity to not. and i think those other avenues we would explore if we get to this point. deputy director du want to add. imented reassure you. commissioner turner we scrutinize the invoices. and it is i big amount millions of dollars we month low scrutinize the bill fist than i don't fulfill the need they will not get a payment exactly consult the city attorney and cfo to ensure this is the right process this is our money and expect you to fulfill the contract and some case we will term nit it if you don't follow the guidelines.

or early in the contract. due to great documentation and reaches and invoice. so, weave can look into when you are saying we scrutinizing everything this come through. operations. because we over seat contract the work in the field. when than i are doing and then invoice come in and different then and there when we see we execute noise it if you don't full fit need we doll when we need do to move forward with the next person this mroin. we have and catches where we catch the shortcomings. but we are working on it to make it a better press but we work together with the attorneys to make sure nothing falls through the cracks. thank you. i appreciate that. and it does in the get me close it my concern. >> and what everyone is tuck

burglar after the fact i'm talking about the front end press i don't get a sense the front send as robust and i think leading to the out come i expects we get bigger and do more work, so from my perspective i appreciate what is available to hold people accountability my concern is still the organizations getting contracts. >> okay. >> thank you. >> may be that is a discussion for the meetings and program office. >> might be. sure. >> and every condition transact after the fact does condition tain a term nigz for convenience cluz. we can term nit any contract direction. >> commissioner woolford >> this has been helpful conversation around procedure. can you define red energy.

i cannot. but if she cannot we can provide you this. i provide a detailed definition of what puts contractor on red energy status later. from when i remember off the top of my head, organizations this have been put on eli haved concern, have a work plan to improve on the findings and are not participating. in the process. >> i kwmg think tell help it understand we used the term about. and another question to confirm the department does not have to award correct? rfp goes out and the department does in the feel the appropriate response from the applicant. we don't have to award? correct? with draw the rfp? >> there are some avenues to do

this. it is not the preferred path way. you can with draw. commissioner turner's question, concern the city does in the have to award a contract to someone than i don't believe or trust. >> yes. >> alex burns. if the department upon does in the want to move forward with the process, the department can cancel the press and reissue an rfp. why that's what i thought. i sat through many situations before and unless there is something i missed you don't have to award. >> the reason why i hesitate third degree is public work and through a bruising and previous 2 years. we would need a strong reason for doing this. we would not want to be seen as in the nonprofit world again the code 21g competitive fair process we would not be accused of doing something this would

violate adherence to chapter 21g is of pair mount performance. if only is a red energy the city does not have to award? >> that is correct. >> and the left question i had your handled point scoring the 3 groups added up to 95. where is the 5 points? show the screen organizational should be 30. i think you may have got a draft. >> the organizational is 30. >> i heard the same. >> [laughter]. the slide added to 95. >> 45, 30 and 25 >> there was a draft clear should not -- [laughter]. we did correct it on the version on the monitor and it is 30. >> we don't want the missing 5 pointing to be in the standards.

capacity total 30. showing the importance of the weight of the organization itself. >> appreciate it. >> thank you. if there are no other questions please continue. >> thank you. pitcher move to the pit stop program and true water program. the staff members will provide presentations i wanted provide over view a bit. so on the pit stop program. we had for years multiple nonprofits to this program this . is 2 reasons one the size of the program. during the pandemic increaseed over 60 locations. we are down to the 42 range. and this gives us the opportunity gives them the

opportunity to have other organizations on board. and again, i want to highway light again the pit stop program is one of the energiship program its is popular by everyone in the city of importance for us prescriptionally. so we go above in terms of on boarding and talking to contract provisions and requirements and the program requirements around what expectations of staff are. the expects are. and they did meet the qualifications you see what experience in the workforce development realm. experience wing on finding long-term employment and

delivering programming of similar scope. i don't know when the similar scope was i'm not on the panel and tried to be removed. and again. if you are transparent and open process. i being it is good to have the organization and idea and fresh prop x. on contract negotiation it is very preferable. to have a contract start and stop date. a lines with the fiscal year and the funding. we are noi don'ts have this june 30 to july 1 and the city may extend up to 24 months at

discretion. if than i are in the perform and don't want to maintain we have in in our tool box it is for 2 years we do a year. the tree waters rfp a conversation core. out lined the requirements in the rfp all of the applicant this is, plied met the mq and i scoring press i know in the staff report for tht scores in detail busy this. i will not go in detail. but again the rfp like we tuck body on the slide the 3 key components when was used and again. the highest scores as we go with and i think it shows the impact of chapter 21g. we have a new provider and the

transition plan. it is an open and fir and competitive press. so in ways i don't want to speak for the program michelle easier to go the nun profit firm instead through the press. got a new provide or board. shows how the goals and intention of chapter 21g by the board and the mayor is working. with this, thank you. for the time and the chance top do this. i hope it was helpful. it was i nice review for uss well to make sure. i can provide you previous documentation. i think looking at 4 point memo is interesting to see where we were with the 80s through 2021 to where we are now. i have my team operation staff are here to answer additional questions you may have. of thank you very much.

i will ask for public comment on this now. and then i we are going to do item 5 and we are taking a break and we will all of the bureau of forestry grants. mii ask for public commentom this. or with respect in the item five thises not this is f. a supplement to item 5. so i don't think we are required to. i would like to ask for public comment on this and then we'll do item 5 with pit stop and take a break and do your urbeen forest program >> >> okay. member of public when wish to make 3 minutes of comment on the public works grants over view. may line up at the door. if you are call nothing dial

415-655-0001, access code: 2660 447 8091 ##. we don't have members here in person. sfgovtv is indicating we don't have callers who want to speak on this item. >> thank you. >> and police call the regular items for consideration. we will return to the action items on the regular agenda. 5 the award of the pit stop workforce development agreement with mission hiring.

good morning commissioners ask the public. al fea operations supervisor. i stands beforeow today to present on behalf of the pit stop work force development program. >> recommend to, ward pit stop workforce contract and the amount of 3, 225, 834. grant duration 10 months grantsee is mission hiring call nonprofit. since 1971, mission hiring call served san francisco providing a full range of job trin and place am programs with services this are culturaly sensitive and refined. reason to provide clone special safe public toilets as well as used needle receptacles and dog

waste stations. san francisco's impacted neighborhood. the help ensure the restrooms are maintained and used for their intended purposes. grant over vow and scope of w. the become ground support w force payments and developing careers beyond program by connecting them to employment and opportunity at public works. [inaudible] the project provides clone and safe public toilets. used needle receptacles and dog waste stations and san francisco's most impacted neighborhoods. all are pit stop if sillities are staffed by paid attendants

when ensure the brooms are well maintain exclude used for purposes. machine tor11 or more permanent and temp refer public toilets and the city it ensure they are kept clean and safe. directors recommendation. award the pit stop w force development contract to mission hiring call. and will the amount of 3, 225, 834. to provide clean and safe public toilets used neetsz receptacles, dog waste stations and san francisco's most impacted neighborhoods. as you can see here, we have a total of therein locations around san francisco. you see the colors there is no significance. those other locations of of the

various pit stops throughout the city of san francisco. >> and here are simultaneous data for our 2022 public pit stop uses. so, left year we had over 600,000 use. that equals to about 12,000 per week. on average, each unit has 387 use. needles collected were over 7,000 within the year theory is 593 per month. doggie bags collected over the year were over 33,000 equalling 2700 per month. trash bags collected over the year were over 10,000 and this

equals to about 896 per month. once again. we are recommending, ward pit stop workforce development contract in the amount of 3, 225, 834. the duration would be for 10 months. the grantee is mission hiring call. the reason again is to provide clean, safe public toilet and used needle receptacles, dog waste station in san francisco's most impacted neighborhoods by staffing pit stop facilities the attendsants ensure the restrooms are maintain period used for intended purposes. thank you. questions?

thank you for your presentation. i have a question about the w force development goals. i understand this contract is for 10 months. and this may be extended another 24 if mission hiring call performs newscast first 10 months. it seems 10 months is in the time. how will we measure the success of mission hiring call fulfilling goals of w force development. i will say the end of the 34 months mission hiring will be retained another 24. how will we know photocopy than i as well successful low met the goals for workforce development? >> chair post. carla short. if i could chime in. as part of the scope of work in

each of the grant rfp's we out line the minimum requirements for the workforce development component of the grant. so i was hoping i had it in front i can pull it up but we will measure the grantees report upon against those measures. and it is the number of people hired new employees hired. sometimes an opportunity for advancement within the organization we want to see how they advance within the organization. we have those metrics identified in the scope of the grant and measure against them. to be more specific and elaborate. there is data they track employment exits e elimination of employment barriers. homelessness, ged or high school

difloema the number of community out reach and recruitment efforts. mandatory exists within a certain time frip. and yes. so that e will beerates on what she said. >> thank you. >> and since you will ask this on all of today's guarantees, i'd like to request a reporting template to report to the commission the end of the duration of each contract. how it met the goals including people who star in the program the contract and completed. not just this men started and this many completed and interesting to know if there is 100% turn over or zero. so i would like to request on the mission we will pick on

them. the mission hiring hall and all our grantee contracts we hear the end of the period again. how they met the department's goals for work accomplice development if than i met and if we can help them in the future. i would like to understand this. i also before we turn to others. similar to the capitol projects this we approve here by the commission it is nice to hear from the people that will the department works with. i don't know if there is anyone from mission to say hello if not this is find if there were a would like to say hello to this person. in the future make large grants be terrific at the out set and conclusion to meet the grantee and have this person talk to us about the gratitude receiving

the grant. >> thank you. do commissioners have questions. commissioner turner. >> piggyback. i'm surprised mission had i evering is not here. as a new grantee and this is a new line of business for them. i would be very interested in hearing from them and perspective on how they tonight take this on. my broader question. this is 3.2 million dollars. we approved hunter point at 8.4. about 12 mission to operate our pit stop programs. huntery point family i like to say gave 8 million dollars to an theergz has no leadership the the time we made the awarted and another 3 million dollars to an organization never done this work. 12 million dollars to dotted thing this people see and feel every day to 2 organizations

that i just don't understand why than i are in front of me. i really do struggle with how we are approaching the procurement press and the standards we set. i. to be transparent presentation is grit. pit top is a part how our city prits i'm struggling to understand the organizations. commissioner turner did robertson comments the department help support nonprofits who may be have not performed the same time work the department want its, ward but has am performs in other types of work the same staffing. budget and scope upon did no this not give you comfort. i do believe i did present the questions to staff what is our process when we had leadership

turn over exit have not had a response yet. i said earlier the topical responses are okay than i are in the giving the grant lawyer comforts to understand we have our hands around this. regarding hunter's point fell. i believe upon when we award third degree had the new computive director. and accomplice. >> 2 weeks. they have gone years without in in place. years without financials things the nun profit capacity monitoring should have picked up. i just i understand expect i got around and i think i was i abstain friday this vote. but i. ed be clear the same place as i was with that and this trans

action. >> understood. thank you. no other questions we will open to public comment. we will need a motion first. i beg your pardon. thank you. is there i motion and i second to award the w force development grant to mission hiring call for the pit stop program? >> so moved. gi will second we will thome to public comment. why members of public make 3 minutes of comment on item 5 the pit stop guarantee agreement line up if here. if you are call nothing dial 415-655-0001, access code: 2660 447 8091 ##. .

and want chamber no one propped to speak. sfgovtv is indicating that we don't have callers who have expressed interest in speak. this concludes public comment. next. are there further comments or discussion on this? for secretary full are cull the roll. >> on the roll call vote, of members present. paul woolford? >> yes. >> darryl turner. no. >> warren post. >> yes. >> the motion fails with only 2

in favor. >> there was majority the motion does in the pass? >> the in order to pass 3 votes are need in the favor. due to our 5 member commission. why this morning. thank you very much. all right. commissioner turn are thank you. i know the staff will address them. we will now tick a break it is 11. . therein we tournament item for you j. pull friday the condition cent it be heard individual low. superintendent of the bowero of forest row is her to present this item. had is know action item. >> all right.

so. nikolas crawford. i don't have i presentation for this because it was per of the consent it give you i quick intro. this is for the stroll tree nursery at fifth street between hilariouson and bryant. we are in the middle of construction now. on tuesday the office locked at deliver exclude set up excited. if you go boy on tuesday would be perfect and our plan is for completion you can first and foible come plosion november first. so the approval of this w force development grant per in to work it was time low for us and we are excited about this. it is one thing from cal fire guarantee to help pay per this

nursery than i are excited. and their program can fund w force development guarantee we are using the fund and have a time listen to use thattony. hence the 30 month term reflect this is. we accepted know agreement with this to receive this money. now electric for example approval to distribute it to a partner. >> thank you. nice to see you again. i was appreciated the way you your business atoire for our commission hearing. why >> thank you. i have one question when i asked about on the previous item. again. over all if we can start since we are asking our guarantees to track the w force data, this at the end of this contract we can get a short report if you on if

the workforce development goals were met. including the same program comment complete the program. why thank you. >> understood. upon commissioner woolford. i ask the future the grantee teams are here to speak to us and if not a leader ship tome this is a signal. chair. the selected grandee is friends of urbeen forest their executive director is here. spoke to question us have. yes. we hear you. and john sway our contract grant manager would liked to have been here but had a conflict. did appropriate to be here with our present anticipation.

>> quick question before you go to public meant. i had superintendent crawford. i guess i'm trying to get my hands around our procurement press. one thing that jumps out the me is the project prop. how people score. you get everyone in the same area. and often you get down to fiscal capacity. this is no we will not get to this i want to tuck about project prop inform this case, when you look at the project approach the high low qualified why is it i understand the weight of this category. it seem in this case and many case the person presenting the better prop is the bottom. is this a reflection of our press. i reflection how you arestering.

it is a consistent thing tht person when has the better approach is never able to get to the top. >> for this question i would defer to the contract and guarantee's team because i was by design removed from this process. i will hand it off to well. i was not on the opinion i did in the review this. i will shirr that with -- >> can you repeat the question. about additional in scoring you look at the additionals with the project prop typeset is tht prop is in the weighted enough and that is really the fiscal capacity this sways the decision. given the capacity you will 1 completing the temp let and no issues the person with the better project approach would the highway are prescriptional

value for us. >> i guess i could address this in 2 ways am one the program manager out lines for the rfp what the scope of work is. what the scoring criteria is and the allocation. the questions where you get to the criteria. prosecute this is established ahead of time. and you saw an example whf this looks like. then than i are per of this is removed and the scoring is based on the panelist. . now your upon asbestos is providing information but we have to go based on had the opinionists the expert panelists determine the score is. we have locked at different models throughout the city family. and for example oewd their prop

is weighted at 40%. we went to 45. so -- you know that is something we consider moving forward like that the weight of the sections are. but for this specific one you aran likewising. we can't which i am in on this we were not the panelist. not this one everyone pisay issue and concern and when i other than everthink i heard we do have an opportunity to review our process. thank you. no questions or comments. i apologize a motion and second >> we might not. we didn't.

. good morning and commissioners i'm brian. executive director of friends of urban forest and i did not have i presentation i want to say how thrilled we are to per in with the department partnership we enjoyed helping fwroe and care for san francisco urban forest the program on fifth street i was sharing with folks just got press third degree morning. governor mention in the in i national article and politico a highlighting what the state is going in investment. this will be an energy shep frequent for the city and us. calling new rot s and looking at 6 month cohorts. 4 payments 18-24 looking at wonderful staff who have done a great job with curriculum with experience doing this work. but in how this work fittings in the context of the city.

civic education and teaching job skills growing trees from seed and when it takes to run the nursery will supply us can street trees for the native speesh ease that are harder to find. we will be tracking out come after this sick month engagement. precome post engagement surveys. where folks are and the educational career opportunity they are going on to yea. we are excited for this and can't wit to have you tour the nursery. it thank you and we look forward to this information and a tour at the ribbon cutting. commissioner. this was your comment. >> all right. do we have a motion and second. >> so moved. >> i will second. >> you in we will open to public comment.

>> members who wish it make 3 minutes of comment on item 4j the nursery w fers development grant agreement line up against the wall. if you are call nothing dial 415-655-0001, access code: 2660 447 8091 ##. we do not have in person commenters on the item. do we have callers on this item? than i have let me know there are no callers in the queue for this this concludes public comment. >> thank you very much. is there further discussion. on the commission? jury room secretary full are

call the roll. >> >> on the role on the motion to award the nursery work fers development grant agreement. commissioner woolford. >> yes. >> commissioner turner. >> yes. >> chair post. >> yes. >> and chair post voted yes. with 3 votes in favor this motion passes. >> thank you very much. thank you for the presentation. we will move on to item 6 on the agenda. call this item. >> item 6 is the tree pleasanting grant agreement bureau of urban forestry nic list crawl forward is here to present this agreement this .

is an action item. >> hello. nikolas crawford acting superintendent. we are shifting gears to talk about tree pleasants w norse development grant program. this is a program we are proud of. we had for a long time and has evolved over the years. it has new requirements around. have a let strategy are program controls around how we administer and, ward this. i'm happy top go in as much or little detail i have a few slides. >> so -- our desire here is for your approval to award the grant to our partner friends of urbeen forest. the highest scoring grantee. and the amount is 2.65 million

dollars. a 12 month agreement can be extended for an additional 2 years. beyond this. so -- the scope of it is -- multifold. so -- we work with their teams to do out reach and build the rep with mount partners can neighborhoods. as we pleasanted the easy cites already and you in move to neighborhoods who are we need to dot ground work with that community out reach. they do a lot naturally and great partner come moves to the pleasanting sting they do combination of replacement tree pleasanting. citywide. than i select an event usually saturday and get the community

together. leadership and the neighbors themselves. you feel invested in the planting efforts. than i do a tree care visit. of at various intervilles return to make sure the trees are spaced properly. the young tree pruning happens in a critical period the tree structure improved as it grows. a great opportunity for that -- training of the green teams program they go and see how to provide this tree care and also they do a limited amount of watering for 400 trees using their workforce development program as well. so they have been a strong partner and seek to continue this grant relationship with.

>> thank you very much. >> i beg your pardon. i didn't know it was the end. >> i like talking about trees. so -- i amming the the workforce development component is the critical piece of this. if we wanted pleasant trees we can work with a contractor to pleasant and water but it is straightforward we issue cfo's to do this. but this is really about more then and there this. and creating the job skills opportunity for disadvantaged individual who is can participate in this program and gain skills qualityifiy. can be as simple as you know understanding when it means to wir a uniform and report to work each day building the --

expectation and becoming a good city employee potential lowdown the road or in the private sector temperature is about the hundred's on thing you can't learn in the classroom. care and watering is a thing that you need to learn in the field. that is per of this program. so, to summarize, we are seeking approval to award this contract for 12 months with the extension. will if you have questions, happy to answer them. >> thank you is this new card interim director short? >> i will go first. i always do. >> there were no other bidders?

that's correct. is? because they other only in san francisco qualified? >> why issue i don't know that i would say it is the only -- qualified service i think that others are qualified. but to decided against bidding on it. i think this being a grant partner with the city entails a lot of requirements to meet and high bar >> i think looking at each one of the requirements individually we would say, yes, we should include that yes, yes. and like they are there for a reason. and yet. takens a whole can be intimidating for folks to commit to this. and -- i think that -- for us it is important to canvas it and get the word out for many folk who is might be interested. in apply and being clear about

the scope of work. and being good partners so we don't burnt bridges with the per ins we do have. but ultimate low, if only one person, ploys and meet the criteria, then, i want it move forward with, warding it to. i understand. >> >> any thoughts on this? >> you know i can't irrelevant peek to why other nun profits have in the applied in the past. we have as acting superintendent crawford noted done a lot of out reach and others expressed interest. i can't oshg pine sometimes if they received other grants. they may have gotten another guarantee and focusing efforts on commolesting this.

we do the previous item you heard of funded boy cal fire. cal fire grants funding to cities and nun profit agency tos do tree planting. a number of the local nonprofits seek funding and men using those rather then and there applying with the city. i did opine. >> yea. i understand. >> thank you. how many participates will this grant fund. >> did you say this and i miss today >> i don't think this is -- 10. why thank you.

and is 12 months of the condition transact is this duration along enough it train these grantee and expect them to be appropriated for employment? in this area? certainly 12 minutes would give the exposure on all aspects of the work being performed. i think this am it could be shorter or longer in the programs can adopt but -- 12 months for us is a compromise between in the limiting the number of participates and in the being so expectancyive this -- it is not -- to language or short it is a good balance to have folks coming in. but enough time to really understand every aspect of it. >> thank you.

>> and again look forward to some information the end of the grant program on the what happens to this. commissioner turner? >> pigy becoming on the question relating to the pips. of the 10 hum do we expect to actually pass the city test and potential low policed at public ws or a sister agency? >> so. this -- path way has been powerful for us. specific low coming out of this grant program moving into our tree inspector role. it is like an inc. baiter we hair inspectors after inspector through this grant program. i think this can be good and bad for both sides because we gain a great staff and friends loses

their best as they have been with the -- organization for awhile and than i gain enough year's experience to meet our qualifications. and that pipeline has been also good for the grantee for recruitment they can -- go out and say. come work for us and work with our grant program and after you will gain the experience and electric at the other folks hired by the city. that is something this i'm really proud of a number? there is prebl one every couple years who come in our tree inspector cohort and they -- there is only 4-5 of them. there is in the turn over on our side. in terms of parliamenting tounlt you can go on to qualify for

other entry level person manage out of this move nothing those. so those would be good pregnant way its pursue. a lot go in private sector work or might work for another city and come to the us later in their career. >> can i ask, i want to know that number. can i get the friends of urbeen foretoast come up, please? >> yes, commissioner turner. why when is your place am has been through your workforce programs places folk in 73 jobs in the left 5 years. >> left 5 years? may be not i can tuck about the term of our left last grant. i'm interested in the effectiveness of workforce

programs. [inaudible] this is 2 quarter of a million dollars it is a lot of money. trying to understand when your out come have been. why yes. i want it clarify before i answer the question commissioner turner the 2.65 million is in the focussed on workforce development it silent primary focus and funds tree watering, care and planting this is comp hencive stele wide work result in pleasanting over a thousand trees stele wide. i locked at numbers from the last grant. friends is the primary placement site for workforce development. than i will stay 6 months to a year and hireod 5 of the folks full time previously. and as nick said they go on to other jobs. we are looking at relationships as mentioned not just with public works. but with rec and park and trying to get more folks placed. there are challenges.

i want to be honest we could have better cordination from the workforcs creating a path way from starting and from when we intake folk andure proirm referral partner for w force development participates now is wrap around social services at sf generaling. come victims of crimes and than i come to us sometimes from hospital referrals. from the community we serve well over 80% of our participates identify bipoc. sudden front residents and in the neighborhoods we pleasant. i can get you direct accomplice am numbers and say with confident policed five with our own teams and have one person when went on to higher educational opportunity this past year. we do this same follow up

surveys. with our nursery workforce development program. >> >> just on this. to clarify the workforce development programs are not intended to create city opportunity for city jobs. certainly, we love it when we have someone when participates in the workforce development guarantees and does come in the city. we are strengthening that braided river. between the workforce development payments in the nonprofit and our aprenticeship programs this . is in the it is a general citywide workforce. fro vieding opportunities for residents to gain job skills. i want today clarify that is not a goal they get hired by the city. joy want to be clear. of this isiel. got this. we got a 40% vaccance and he

talk about workforce development as a path and does in the yield results yet. i will ask again what is our placement. do we have any. >> i heard. >> through the urban forest sector position. we keep hiring staff there are pos in this [inaudible] you have to go from the workforce development program with from hired as a staff member for [inaudible]. like 5 did and gain the necessary experience with the minimum qualifications to become an inspector. this will is a common path way but a mall pool. it is not a highville um kind of

path way. then as director short was mentioning that the -- the if apprenticeship program has more capacity to bring pep in not restricted public works you could go to a program for labor gardeners in rec park or puc. and then you could come to us flew hopefully. but i think your question as much good to ask about more the real numbers. and i did confirm our expectation of the guaranteee is to place 35%. this is in any employment. that's our expectation in the grant.

>> thank you very much. any further no further discussion. or comment? is there a motion to approve this grant award? >> so moved. >> i will second. >> secretary fuller open to public comment. >> members of public when wish to make comment on item 6 the tree pleasanting workforce development grant agreement award line up further from the door if here. if you are call nothing dial 415-655-0001, access code: 2660 447 8091 ##. would you like to make flow minutes of comment on this. why thank you.

just to supplement with i brief public comment information commissioner turner in the left 5 years the forestry hired 4 inspectors from staff this is 4 for the left five years and did in the mention the youth workforce a per of this grant. if the program has higher number of participates that are with us for sessions alining with the educational years per smeft and over the sum and out come with that program job accomplicement and career readiness and sxejz civic opportunities we are appropriating those participates for higher education. careers and study not guilty environmental sector. i wanted add those and answer more of your question, commissioner turner. >> thank you. >> thank you. this is the only in person speaker. sfgovtv is indicating we don't have callers about this item.

them concludes public comment. >> thank you. i would like to address commissioner turnery questions. and perhaps we have presentations coming up to the commission in the next couple of know months this may be in october from our aaron everkaren hill and her hr team and workforce development presentation in general and may be if we include those questions and data in those presentations on -- accomplice am of grant recipients in the department and citywide on the higher education the categories that -- all right. no further questions. commissioner turner. >> director short. a question. men i need -- why are those called tree planting grants why

add the workforce component. seems that over arching we want top but why so explicit. we want performance and measure it and we want a good investment this . could just be we will hire folks to do impactful work. we are pleasanting trees yet emphasis on the workforce given it seems to add a level of complexity but getting the same result. which is good we are getting trees pleasant exclude watered. >> why? >> i think 2 foeldz. answer. one is it has been the city's goal that grants should be invested in workforce development. we want to be alined with the stele's goal in making sure that our grants are investing in workforce development. butt second gets to your earlier

question. which is this -- you know there are many opportunity green jobs are -- the -- the future in many ways. and we do have a need. i'm relieved to say our vacancy rate is in the 40% we get to this. we do have a need to increase the pipeline of skilled and qualified candidates to take on those green jobs. we have been we -- have been trying to hire now gardeners for the better part of the last year. on board i think 13. 10. but we have 8. -- permanent gardener positions we are trying to fill. there is a list we are going through this process. there is a need. these i want to emphasize these grants are low barrier toent row as executive director mentioned.

you know some of the participates are coming from traumatic you opinion wrap around services and so -- well is not 100% success rate. and i think people and the workforce development industry say that is to be expected. if we need to ensure 100% success rate we will not be a low barrier toent row. i think beg your pardon and the high school i went to kicked kids out if they will not graduate. i think this is a component of it. but creating these job opportunity for individuals in san francisco when may otherwise not be able to access job system the city's emphasis. i thank you is i part of why it is our grant focus, otherwise, you know the guarantees are not just pezed replace city work. . and if we wanted pleasant trees

we dodds this and contract that out. this is a way it build that capacity and future. whether it is w with us or with other accomplice. ure know again, we are happy to try to strengthen the pipe line and get more inform i note the friends bunkham the forest a smaller organization. and so it is numbers will not be huge. we do have you know payments in the other workforce development guarantee who is have gone on to become our preaprentices then on. there is we want this to be an actual pipeline and it is --et numbers may be smaller but this does in the mean this it is in the a valuable investment in those -- job opportunity. they are designed intentionel to be low bear dwroers. am to get people not able to go take a city test the

opportunities to get the skills. >> considering you look at our universe of opportunity. how many people are getting policed outside of this guarantee are getting policed when is this number 10 or % against the millions of dollars therapy investing in the nonprofits to do this work. am 5 folks for 12 million dollars seems absurd. i'm trying to understand is this what i'm taking in front of mow or to your point we are developing this. this is growing and i get around that i think we need to be clear when we are doing. i think that how we define workforce and how we define our expectations warrant us understanding we are unique. we are not giving 500,000 we are giving 500 million dollars grants there is the staff capacity and the out put i'm

struggling with the workforce program and around the out come based on investments we are making. >> to emphasize with this the expected outcome is 35% accomplice am not guilty 100%. it is in the five it is 35. we hold the grantee taupe that and see how they perform against that. thank you. >> one other thinga came up in discussion is this is an opportunity for us to leverage additional fund this is come elsewhere like private donations. there are large organizations to support tree plant and multiploy when we are doing and also the cal fire grant program gives machine tow nonprofits and we can support them in application and also partners with them and our team to find planting cites and followllow temperature is a

way for us to stretch our dollars. as expensive as this grant is. planting tree system more expensive than i need more funds to make that happen. this is an opportunity for us to pull this together. thank you. if there are no other further comments or discussion. i forget do we have public comment. >> we did. i believe. >> right >> thank you. great. secretary fuller call the roll. >> on the motion approve thanksgiving guarantee and say aye or no. commissioner woolford. >> yes. >> commissioner turner. >> yes. why chair post. >> yes. >> the motion passes.

thank you very much. and secretary fuller will post the resolution to our website. and thank you very much for attending today's meeting. >> yes. i would ask i would want that report back on the live place and want like a quarter low update where we are i think it is commendable working with tai the challenges but i echo chair post concern 12 months do life changing work interested to see how it turns out i like a report quarter low on the 35. >> all right. good. thank you. secretary if you meaner call the next item. item 7 the tree watering workforce development grant agreement award. acting superintendent of the bureau of urban forestry is here to present. 7 and 8 are linked mr. crawford

will present both together. the mission will take separate motion comment and votes on each item. this is an action item. >> all right. i can say good afternoon. to introduce this item as the commission secretary explained 2 parts. i'm look to engage with you on a thought press and our problem solving to -- to navigate this. and feel free to ask questions as i go. so. this represents a request to awardoir watering workforce development guarantee in the amount of 2.226 million dollars over 12 months. with 24 month extensions. the grantee is selected by the

panel. the san francisco conversation corps. and they motivate and connects youth with work, quality education and a better 40. and we have a representative from the corps and excited to answer questions or spoke to their program the mission is to carry out the city's goal of increasing the tree population watering trees and developing careers for those facing barriers. to thrill out. i think this is the big change. our existing grantee is san francisco clone city coalition. represents a change in grantee. this is -- manage this a product panel. like the grants administrator shared. we were involved in creating the

criteria for the panel and then put it in their hands to make that selection. and it was a close rating between those 2. and happy to answer questions regarding the work side of things but regarding the selection and i defer to robin this guarantee watering of street trees week low. it is critical if we don't water week low they will not sur5 in our climate. there is not natural rainfall or ground water or something this will. allow trees to survive without that. and the oop00 current grant come end this month thereinst of august the and grant are ends and, lot of riding on being able

to move to this new board and make sure we don't drop balls and sustain this watering long the way. because, to find someone or figure out how to water 2,000 trees a week would be intimidating. on short notice. we have figure something out long-term. the benefits obviously growing urban forecest per of our goal. we want 155,000 street trees. we need to be planting 5,000 trees a year to middle east that goal by 2040 and wore under funded. under resourced. we are not on electronic to meet that goal. so we really need to maintain the progress we have made keep the trees alive this we already plant exclude build on this.

the grant includes 2,000 trees this is a moving number. as we pleasant every week we affidavit more. as they steb we take them off the list. we expect to water tree says for 3 years this is a lot of watering vs. within 50 plus. the xr inspection make sure the tree as established before we take it off the list we don't want to water for 3 scombroers drop it without physically inspect and making sure it is doing well. that would be a tremendous investment lost if it needs more time leave it on the list if fast stake we have west weather than i may establish faster this will not happen. our desire is for your approval to award the this tree watering

w force development grant contract to san francisco conversation corps in the amount of 2, 226,000. i will continue on to the second part. >> okay. tell make sense in total. we have our existing grantee san francisco clean city who is already warting weekly. has been for years. we are really proud of our relationship with them. than i have done an excellent job in my minds when i hear clean city watering that tree i'm like, they are doing a great job we can go by and see they are doing very well and when they don't survive it is because of factors outside of their

krell like vandalism. they have been successful establishing trees and we will expect the same of your new grantee. in this transition period we reached out to remember conversation corps and asked how quickly can you start. water 2,000 trees starting september first. than i were frank and shared they would have to hire additional staff. and we expect this would be the same for them. especially with the purpose built truck or a modified vehicle or -- just to get when they need could take time.

and -- we i rescue noise they are nonprofit and not flushed with capitol. so they are going to need time and funding from us to able it go out and get that. there are construction rentals than i have water trucks can you rent this. that could be a solution. we are willing to explore the options to fast track this. even if it is happens quickly. we were looking at 4 months for them to be in position with staff and equipment to water. and then i have reached out to clean city and asked would you be interested? extension? and if we carried out the month low billings of 135 thousand dollars a month.

over a sick month we aprivate ratified at 810 thousand dollars extension. for 6 months. why 6 months? because i think 4 is fast. to buy and hire even in the nonprofit world without the city requirements. but 6 months is half of the grant period already. i don't want to extend too long. but not come back after a couple months. we need more timism want to factor this in up front and give us this flexibility. we are motivated work with clone city. the [inaudible] motivated work with the conversation corps and up and running as the new partner with this and move in pretty big chunks we might move

an entire group of watering routes and say this month you are taking a couple and the next month a couple more. and third truck gets delivers take these. do it in blocks however organized about it. >> that in a nut shell is our game plan and seek approval for the extension of this existing grant the reason why we did not do this in our power is because we this goes beyond the max amount and also would have an over lap with this new grant. we wanted do this trans parent with you and -- incorporate feedback that you would expect for your approval. >> thank you very much. i have some specific questions about this item and global

questions. i will do one specific and go to global and become to specific. it said on the selection panel, you ucsf was scombn this was not obvious why a fret they would be questions of law foiled evaluate the proposal. the individual from ucsf is urban forest council with me and i recognize that they have a lot of the same challenges we worked out an agreement for the new project. where they plant and water a ton of street trees that importance is similar so that understand the nature upon our work. and when it would take to manage a grant per in like this. i thank you this would be a great experience suggested them as a panelist.

>> thank you. it sounds has a number of its own tree its maintains on private property. >> and hill side there. >> and a department. okay. and street trees. >> and also street trees. >> you want it add. gi was going to clarify the representative is an arborist who worked managing the tree its is someone who is familiar woman this work. >> my global question, about scoring and evaluation of proposals and upon begina these 2 grantee applicants scored so closely, and begin when you described to us am, mr. crawford; about the w tell take the department side to prepare to bring conversation corps up to speed. and look hearing from the

gentlemen from there in a mobile home. you saw the sxoers how close they were and said to yourself a new provider what a hassle this will be is there do you go become to the scoring panel so you can understand? what the difference was. punish back in general for when you get the results from the opinion is there a press addressing the result of the rfp.

neigh can't mote the grant

expectations we are begin them. time to -- to reach all of our expectations. and it is in the working i would go to rob and i know say this we got to consider another application. . but -- we are in the reach third degree point we just start in the this and the same way with hiring. if hire happening panel were to say this is our top person. if i start -- going over them and pick somebody else further down in the ranking i think this under minds the value of this panel. >> i know i get and appreciate your comment and understand the number of levels. i was in the imploying but stating if there is a cost whether time, money, both it should be considered. buzz we you in have 2 resolutions that require staff

time to prepare. that.

>> thank you. my other question. regarding -- the conversation general low i see my colleagues have questions. i like to call on commissioner woolford. i want to affirm i believe the policy and protocol are correct. should be i blind process the

highest scorer should win. >> thank you. commissioner turner. >> yea. i want to make sure we are all clear. i think this the process is standard. we work arnold this but this is weird. i want to make sure i got the facts right. you did try we or whatever we call it. let me make sure. the current provider who did respond to the station did in the the winning organization does not have the capacity to dot j.w. we will do a contract bridge with the current provider until the new one is red? yes, on this. i'm asking for your approval on that. but i'm very open to feedback if

there is a better way to approach this. you are highlighting should we award to someone not ready on day one. did than i meet the threshold to be considered? i think in fairness to any applicant. given the time line with going here and present. it is does create this quick turn around. even after your approval a few days to get it out and then -- it could any nonprofit be ready to start on day one. upon even if we intended awart and an among goes bay and they don't have this in hand. i worry if we don't do this. to dpet it, warded over and over

again. no english i want to talk specific low in this case you had 2 people this did, ploy, 2 sponse. one of them can't dottion on day one. how are they qualified? i think that for us we are seeing with additional time they will be qualified and red to go.

should we put out the guarantee to say that and other partners had this same opportunity to get both investment and the time to build this program? i did in the see that as a part of the criteria. or to build in in the language of it? where like we are, warding it and the start of it would begin at a time period. this is difficult for us is this there is in over lap now. and the new one starts the next day. perhaps a way for us to have over all built in this. this is now for us and have more support with the contracts and grants side. it is a new process for us, too

i think the process is fine, how conversation corps was selected. how the opinion did in the say this response is not does in the meet criteria. this is when -- 100%. i will be simple. if i apply exclude you, ploy exclude you, ployd and said i got water and people with driver license this drive the trucks. and i said, i need to buy the truck and give you the machine and he 6 months to get my business plan how do than i score the same? i think the key point here is the way we set it up. we are awarding to the highest commissioner. your point is well taken. and in some of the future rfp's the way in one was set up.

we are awarding to the highest to base on the panel review. and that's the plan i think the timing issue is a good point and something we can incorporate in the future. you like to to be clear gwen not about the press i'm not sure if the organization met the threshold requirement at the on set. this is the point i'm making i don't see in the rfp this you can get access to the investment capitol. time to build. i don't see.

i think you managed the process quite well. >> actually. >> all right. well, the gentlemen patient low waiting. over 3 hours if you don't mind coming up and saying hello and giving comfort you can do this. i'm director of planning we combine team work and experience and ejszal attain am for youth 18-26, let like the population that the friends of urban forcest about 90% of our core members are below the prefer guide lines.

the workforce development goal is 60% of the graduates we said we would employ 16 core members.

a certificate program it provide the training. our goal to complete that horticulture certificate program and our goal for them to complete their first aid cpr and orb why 10 certification we want to give them the best chance public. and brian indicated when we are working with folks with barriers, there can be challenges with this. fortunately we also had

guarantees with office w force development and the development for children, youth and fells i total of 675 thousand dollars to bisqually provide supportive services and our core member this is don't have the high school dimrema a charter school on site with john charter school for those that all right do have a dimroemasm development contrary readiness and remediation. if they had an issue with transportation. clip are cards we have a contract with hotels. we got a meeting today we ran long. bayview housing foundation about them making referrals for core members to w and anticipate and refer core members this are potential low able to participate with them. we also received a 500 thousand

dollars guarantee from the california conversation corps to create a forest corps. fuel's reduction. tree maintenance and the san francisco fire department on that and the mid peninsula open space for places witness than i learn than i will get s130 and 90 training and places to work on some of the fuel reduction skills. we are sky body this. it is i different thing then and there before. for us we are used to hiring supervisors and recruiting core members. dpw hired shalling way had i good recruitment coordinator shannon. she is your new cord narrator and tremendous. we were sad to see her go but you are getting a gem. we are used to monthly cohorts

we will ramp up on hiring the supervisors. created a job description for the dispitcherer the route to water is critical and one thing i asked nick and judge for after receiving the, worried can you give us a map where the trees are now. this way we can build that out. when we doll is set a data and build a system so we track where they are and know where than i are going. the big issue the acquisition of the vehicles looking to renting vehicles in the short term and be able to do this. i don't think tell take us the full 6 machinings to do it. i thought it was wise and truant the trees need watering if manage unforeseen we could not predict we don't want the trees to die the number one thing to make surety 2,000 trees get

watered. than i have to be watered every day. 400 trees a day. we are envision we will have 4 crews and 4 trucks with dispatcher and we are excited for the opportunity and i understand the potential residence sense we have, let of experience. we have been around since 1983 and left 40 years worked with 5,000 youth provided 5 million hours of service to the community. we are humble and honored boy this potential opportunity and i understand your concerns and will be happy to answer questions you all have. >> thank you very much. i recognize the organization is venn republic. commissioner woolford. the commission asked the question when do you believe your organization will be fully appropriated to administer service. >> assuming we rent the vehicles up and running in 60 days i

appreciate the fact than i put in time and in the acquire the vehicles. >> commissioner turner. i want to echo chair post. anyone does in the understand conversation core with w wellin, third street. pick member they would not exist if in the for you being this and providing this training. ir have 2 basic questions. one, given the focus and youth and everyone that is 18-26. one challenges this we see and incur is drivers license. and given their trucks and routine and can you speak to mow what are your system this is help the folks which is to your point than i are getting i driver's license. how will this peculiar operation and this is routine get the

trees watered begin most folks in the programs have ged, college and other priorities how will than i mote this 8 hour day. when is your vision for supporting it? >> trucks will be upon driven by supervisors. and if you know staffed positions when have to have their driver's license. one of the things we recognized with our corps member who is come in many of them don't have driver's licenses. one thing i lead development dpi said, how many ofual need a driver's license near low every handled went up and i said, new folks we are starring i driver's license class and have 12 nome if dp taking 7 on monday to get their permit. you know to get the written permit. it one of the things with this is this probably staffing with

more people. if we had 16 in the cohort the idea is may be you go out 3-for you days a week and a day a week you hang become to w on your education, training and supportive services our model is the corps members work 30 hours i week and 10 hours a week of education and development. the idea is tlldz be i aretation you would not have anyone person going out any of the corps members going out 40 hours i week. it is another hard job. per of when we think our value is we want to provide all of the additional certifications and trainings for them to be able to obtain so they get employment. the idea to recruit more corps members than we need to go identity on any given day and

builds redundancy not all show up every day this is a skill we work on with the attendance and one of the things we built in there. was providing incentives for those this have perfect attendance 80% 100 dollar bonus and give it to them in the community meeting its is per of a public recognition. up on a board and once they view it as part of the community, i can do better then and there him. and so to inspire them and you know also -- you know give them a chance to see a career path than i never thought of before. we starred a cool grant with community farm. we will work with them to grow 10 thousand pounds of food a year and distribute it. i never planted anything before.

once you open their eyes and mind to this is a potential career path for you, you really have done powerful work. this is something we are very much excited about. >> quick follow up. so -- what i'm understanding is -- we are going to partner i hear grit the trucks are driven by -- the supervisors so not necessary low participates. but i guess when i'm struggling this is the second program today. this you can do all of this. it is such an incredible burden it get people in the system when is this impedament. i ask gwen again people are in the able to get in the pipeline. it is knowledge the difficulty in achieving our goals?

>> i'm not sure i know the answers to that question i think you are raising in fundamental challenges to how people get prepares for entering the w force and how to address the difficult barriers. it is xating for mow to here this conversation corps has i driver's license component. to have a city job most require a driver's license. that being be a barrier. one of the things this for some other bureau of urban grants never had guarantees so many grants at this scale we had not had if responsibility for all of the trees. we did that with trees. and more successful getting additional funding for planting to electric to support the pipe

listens we are growing and want to have those in accomplice. it is a big wantto have thoseon. but will be i

challenge. and also i want to go to your point i agree on we work with a lot of city partners in the just the first with dpw and the puc and the sheriff's office and men places trying to get core members policed in yen its is difficult. one of the things we have been trying is we will do emplayer show case and we had sfmta come in and than i did a fashion for us 25 member come and i was, mazed. than i said than i had mine00 openings. one of the guys did i résumé workshop for our corps members we are working with per ins to do 1 show case with us so we can

reduce the barriers to get in city jobs. it is the biggest career paths the combination of pay and pension and the benefits. and the stability. and we want to create this career path for our young people. >> commissioner wool ford. if your organization is in the prepared it begin in 60 days, is the condition transact, warded in full? or awarded base of the certain up to, the [inaudible] and you are paid on service? to understand. buzz the other motion we are asked to vote on it s it allow current contract holder to condition services. it is a question are we paying twice?

>> commissioner woolford. everything is reimburse am it is any service provided we would not piduplicate conversation corps would ramp up and a lot of the on boarding and trin nothing today's meeting happening. the previous vendor would be prosecute voiding the service would be i gradual r.ing down and up. the bottom line threshold the same the allocation within the 2 providers would shift. i think you addressed my concerns. thank you. other questions? what was your anymore >> k i p. thank you is there a motion to award the 2 we will -- can we take them together. deputy city attorney or have

separate votes y. 2 separate. >> a motion for item 7 to award the first workforce development grant. >> commissioner woolford moves based on the careification we received. >> i will second this. open the motion to public comment. >> members of public when wish to comment on item 7. the tree watering workforce grant agreement a worried lineup against the wall if in the chamber. if calling in dial 415-655-0001, access code: 2660 447 8091 . press star 3 to raise where you are hundred in the chamber does

not appear anyone approached. sfgovtv indicating we don't have callers this concludes public comment. >> thank you. if there is in discussion on the commission call the roll. >> on the motion to approve item 7 grant agreement. commissioner woolford. >> aye. >> commissioner turner. >> no. chair post. >> yes. >> okay. with 2 vote in favor this motion fails. >> all right. thank you. we will now move on to the next item a motion and second to

approve the grant modification to clean city. >> so moved >> i second. >> open public ment on this item. >> members of the public when wish to make 3 minutes on item 8 the workforce development grant modification lineup against the wall. if you are calling in dial 415-655-0001, access code: 2660 447 8091 ##. and press star 3 to raise your hundred to be recognized. looking in the chamber there are are no member when is expressed interest. sfgovtv is indicating there are no callers on the line wishing it speak.

this concludes public comment. why thank you very much. no further discussion call the roll on the motion. >> on the motion to approve item 8 the tree watering workforce grant modification. respond with aye or no. commissioner woolford. >> yes. >> commissioner turner. >> yes. >> chair post. >> yes. >> with 3 in favor this motion passes. >> thank you. what i like to propose commissioner turn ternote if you are comfortable with this, since we all of course want the important w the department to continue uninterrupted i like to propose we bring back the resolutions for 5 and 7 on

today's agenda the resolution to award a grant to pit stop and i guarantee to conversation corps for the tree watering program. in which is september first meet nothing 2 weeks. commissioner turner given us notice he will not attend this meeting. when i would like and commissioner turner if you are comfortable, is for in the innervocabularying 2 weeks for you to mote with the staff to address your concerns about the 2 grants. and then to revisit the 2 items at the september first meeting. and when i would like to do is prior to voting again on the 2 grant awards if the staff like us to vote on the 2 awards this i will convey commissioner turner's views on the 2 grant awards in light of any meetings i hope we will had in the next 2

weeks with department staff. i don't know >> if this all passes muster. i presume we can revisit the guarantee award in 2 weeks as a commission and vote again? >> good afternoon. deputy city attorney, yes, as long as noticing requirements are met. >> thank you. so commissioner turner i hope that while will your views may not change i like to give the department another by to discuss your concerns and i said prior to the vote so you don't feel like you have been gone around because you will not be there at the meeting that i will reflect your vows on the votes prefer to the commission voting. >> yea. i believe secretary fuller i have submitted some questions tied to this awaiting a report

back. assume thanksgiving will happen, i think we can absolutely try to make sure this gets become on the agenda for sure. i really want to emphasize the importance of this work sdpt impact i don't want to be a road block but make sure the job we have been set it do we are doing it. i do appreciate that process. but also i am looking forward to the information from staff. >> great. thank you. >> thank you, for your presentations today. >> all right and thank you to the staff for revisiting the 2 grant awards it is more work and it will be worthwhile. >> call the next item. >> item 9 is new business by commissioners and this is know opportunity for commissioners to suggest business for i future agenda. and this is know informational item. >> thank you. why thank you. y don't have anything new but

ask commissioner turner on the prior item i think on the friends of urban forest grant you asked for quarter low reports. would you be satisfied with a report the end of the 12 months on the workforce efforts begin quarter low is rather short where there may not be much to report. why typically i would irrelevant in this case i can't i'm concerned with our measurements are we measure and out come are. this is now the fourth workforce program i got the same 7ament i'm not sure where our investments are going and return on investment. i would like quarter low reports on the 35 and how they are placed. >> thank you this was one new business item. anything else?

>> i was going it say we had the pleasure of attending the intern culmination ceremony the other day at public works. would be wonderful if we had i report out on the program. from in of the past folks in the program when work with city hall the department and hear from a couple interns at in point when appropriate. >> thank you. there are no other new business requests. open this item to public comment. member of public when wish it make 3 minutes on item 9 new business by commissioners miline up fourth from the door if present in the chamber if you are call nothing dial 415-655-0001. access code: 2660 447 8091 ##.

in the chamber we don't have anyone had approached. sfgovtv indicates to me we don't have callers who have expressed interest. that concludes public comment. >> thank you. deputy city attorney tom, since commissioner turn are asked for this item there is a vote required or not. i think you would raises a question whether a request from the commission to the director. if so this would require a vote

from the commission. >> i see. we will make it a request from the commissioner turner and in the have a vote. >> thank you. all right i think we can dispense of item 10 is this correct? this is correct. we did not exceed the felony minutes for the initial general public comment period. >> i noted our next meeting is friday september first at 9:30. thank you all for your participation we are adjourned. for force

>> hello everyone. thank you so much for being here today. welcome to the 2022-2023 san francisco youth celebration. give yourselves a round of applause. my name is emily nguyen the chair district chair on the san francisco youth commission. i feel grateful to be here today to celebrate this incredible group of youth commissioners. there is no way that i can incapsulate everything we accomplished together in a 5 minute speech, but i'll try do my best. when i first stepped into city hall for the first youth commission meeting, i knew nothing about government but now it is one of my greatest passions. little did i know how much we would accomplish as a team and how much the youth commission would mean