streets commission. today is none day and it is 1003 the roll. good morning. please respond with, esent. commissioner anderson is present.eusope is present. vice harrison is present. chair hartwig-schulman is present and christopher simi has a planned absence. quorum for sanitation and streets commission. public for all informational and action items today's ajepdaism to comment in person please line

futhest from the door. members wishing to coon a item outside the hearing room so by joining the webinar on page 2 of the agenda.select the raise your hand icon in the webinar.ent outside the chamber by dialing 1-415-655-0001 and id, 26625457850 # # ag to raise your hand to speak, press and the telephone log in information is also available on of today's agenda. commenters may speak three minutes per item and you will receive a g time is about to expire. in the event we an item, the chair may reduce the publicless then 3 minutes per person. unless speaking public comment, please note you must limit comments to the tthe item discussed. if commenters do not topic the chair may interrupt and ask to limit we ask public comment be made in a refrain from the use of profanity.

abusive or hate speech will not be tolerated. please addr commission as a whole, not individual commissioners or staff.is always welcome to submit comments mail addreof sas.commission@sfgov.org. or by 49 south van francisco california, behalf of the commission, i like to extened our thanks to the sfgovtv media serving for helping staff this meet chair hartwig-schulman. >> alright. we have our first reading of land acknowledgment. quite excited for this. it has been a while putting it together. so, the san francisco sanitation and streets commission we acknow homeland of the ramaytush ohlone who are the original inhabitants of the san francisco peninsula. as the indigenous th their traditions, the ramaytush ohlone have never ceded, lost nor forgotten their responsibilities as the caretakers o in their traditional territory. as guests, we recognize that we benefit from living and working on their by acknowledging the ancestors and relatives of the ramaytush community and by affirming their

sovere the san francisco sanitation and streets commission acknowledges that we are onramaytush ohlone, the original inhabitants of what is now the san francisco peninsula. we recognize that the ramaytush of all things and have maintained harmony with nature for millennia. we honor the ramaytoples for their enduring commitment to mother earth. and as part of san francisco public works, we affirm our responsibility in as stewards of the public right of way by cleaning and greening throughout the city in collaboration with our we now reside. indigenous peoples from many nations make their home in this region today. rams to equitably benefit marginalized members of the community, including american indians, while also so, i guess we have an announcement. we have a new commissioner, shawn

anderson. welcomted to be here at the first meeting. >> awesome. and that concludes my announcements. llerx do you have any announcements? >> i have one very brief announcement, one is there are a number of operations workforce development agreements that are planned for next week's public works commissionwill be posted later this week and available to this age any questions you all may hacan relay those chair post. i want to extend congratulation to new commissioner anderson as well-on joining the commission as commissioner simi for the birth of a new child and as as commissioner eusope for her with a michelin star this past week. [applause] the only other announcement i have our 2025 calendar will begin drafting in the please look out for e-mails or your availability for next year as weour meeting schedule for 2025.concludes my reports.

>> awesome. first item. [gavel] >> item 1 is get, which is for topics under the commissi related to a specific item on todaypublic who wish to make three minutes of geneup against the wall furthest from the door and if outside the chamber, please press the raise your hand in the webinar or press star 3 on your phone to be recognized. and it appears we do not have inperson me know we do not interested in speaking for general public comment ther. so that concludes ent. >> that lic comment. please call the next item. >> item ations and the director's report. director and this is an item.

>> morning commissioners. welcome commissioner anderson. carla short, director public works. much happened since our last meeting. we had city celebration, annual ocean beach sand removal, our monthod beautification day and we have a moment. so, pride recap, we had wonderful and hugely successful pride month and the operation division as well as engineers. our key in making this theme wa r after work mixer and an queer work besty. s engaging events and projects for staff during june. many to great lgbtq ia plus committee for spearheading all the month festivities culminating in weekend long pride celebration including a parade down market that featured our public

contingent we showed up in bigger numbers then ever befo happy to be part of it. afterward our street cleaning team, more then 50 strong for the ork. we also had staff attendeding to erations center or doc, making sure the eventa hitch and many thanks to city emergency n cent last month kicked off the sand rolocation activity at ocean beach. over the course of a few weeks the crews redistributed approximately 30 thousand cubic yards that is enough to fill more 9 olympic size swimming pools thmpt reduce sand build up on the great hiay during windy weather. we started june 17 and wrap said the end of the month. the operation staff used end loaders back hos and heavy equipment to reduce the of sand dunes and move sand away from the road an efforts shown in past years to delay the natural progression great highway.

spthe build up of wind blown sand on the ery year during wintser and however in recent years sand build up worsened due to climatr8ought and sustained high winds. sand accumulation on the makes dif cut and hazardous for vehicles and bicyclwe have a small window to perform this work, make sure crews do not disturb the western snowy-a small bird spreckted under the u.s. endangered specious act.ne in coordination the golden gate. so i want to ve you to everyone involved in this case you missed this important data in the st recentnies letter, i want to highlight some of the amazing work we have done over half of 2024. and i'll take a moment before i plug our monthly news letter which is available on our website an beautiful digital journal that highlights the work we acco through a de effort over the last

6 months filled 6100 potholes rkss 98 new ada compliant curbramps applied surface sealing streets to 160 blocks and picked up 9494 debris from city streets. be proud of and are the result of a lot of and determination. i can't wait to report on what we accomplish in the second this year. alrighruveal. i'm not sure how agencies can say they have their own video game, but count us with help from our communication team, we created internet based video game to capture the spirit of greening san francisco streets and sidewalks. it mois called, neat street and lives on our website.neat street units civic pride and arcade style promote the value caring for neighborhoods while having fun. on the look-out for new creative ways to engage and

teach about the mission to take care of san francisco. removing graffiti to building benches and and kids at heart learn about some of the crucial work public 24/7 to maintain, clean and beautify san francisco. i want to give a special shout out to jewelman team who partners with san francisco based the game to life. it is really fun, i am at it, but encourage you to try.couple of announcement our operation staff. we had the opportunity to wish two long-time staff members fair well as chris mack super intendant of bureau street with public works and public utility commission retired a report super-tendant jonathan vang is acting.--former superintendant of bureau street and sewer repair and later bureau street repair retired after a successful career at public works.qúis acting

of leadership and so with the loss two strong leaders our operation bureaus as robust responsive as ever. next up if you haven't seen it it yet it is beautiful in print and our annual report for the fiscal year 22-23 the report spotlights our core services and our out the response of dedicated and ed front line crews during the historic winter stores ole filling and repaving and many thanks to theresa foeam putting it together so beautiful.compare the annual report to some of the more monday it is really elevated, beautiful work. and lastly, our our last month neighborhood beautification day event was focused on the neighborhoods of district the excelsior, ingle side, and ocean view among others.

we had volunteers to join us. our next event we will clean and green in the ts, [indiscernible] presidio heights and other district 2 neighborhoods and we hope can join us. and with that, that's my report. thank you. >> alright. it is amazing to see how normal after the parade. you guys do such a that, so yeah, thank you does anyone have any questions for the director? i think we are grood. mr. fuller recollect please open public cothis item. of the public who wish to make three minutes of comment item 2, communications an against the wall furthest from the door.if you're commenting outside the chamber, plea hand button in the webinar or star 3 on your phone to be recognized.

and we do not have any son commenters, and we do not own the phone either. >> please call the next item. from the may 20, 2024 is an action item. before any tion is made, i'm happy to to e >> are there any questions to the minutes from the commission? don'tdo i have a motion to adopt the minutes from can i hear a second? >> second. we will-given that motion, we will now hea secretary fuller, please open public wish to make three minutes of comment in person on the adopt the minutes from may 20, 20may line up against the wall furthest from the door chamber, press the raise your hand button in the webinar or to be

we do not have in person commentand sfgovtv let me know there are the line interested in speaking on this, so that concludes public comment. all in favor of adopting the minutes from may 20, >> yes. >> opposed, no. motion passes. secretary fuller, will post the adnutes from may 20, 2024 to the e. please call the next item. >> item 4 of urban forestry performance measure and acting super is here to present the report. this is a >> good morning.crawford, acting bureau urban forestry. we are a operation group crews are at the cesar chavez yard and >updates on how we are doing by the numbers and feel to interrupt if you have questions as we so,

this first slide is something we have been tracking over the yeprogram, so street tree sf is funded and approved program that for street tree maintenance and it started july 1, 2017 and this the years. it went from entirely gray to more anis to complete pruning of all street trees in be able to restart d continue to improve our process and our service frequency. to give a sense where we are at now, weer 90 thousand trees which puts over 72 percent and leaves us 27.6 percent to go.there is normally a wedge here. and we don't have that now, because we are with our contractors. our last contract ended in early march and our nextg out to bid. we expect in the folks will be able to bid on that. we'll get s rolling

in and think the timeline is about 4 months this has been difficult for us because we le to get work done. i will share in the next slides. but, betweeb those contracts and could really benefit from lessen learned for us to see just how long it takes to get that going and when early, it has to be evening earlier the so, this walks through-i i should explain what this-what is happening on this slideright is over the years by and then going top down, shows our pruning work, the shows trees removed and the bottom row start with the top one. fopruning in fiscal year 2020, we rees. that was a combination green sliver of internal work and then that larger ractor work and over the years you can see took a

hit. a lot of crew were reassigned pandemic and we recovered over time é7and more, but maintenance work during the pandemic the tree pruning. we continued with emergency maintenance removals for safety reasons, but been able to pick up again once things stabilized. with internal work and in contractor work and this year we suffered because we lost several months of contractor work since march. internal crew to talk through that, we've made priority of start out with year and this year we we have one star coming this saturday or next and there is another vacancy to we'll be in good shape with our arborists, but en. i expect to see the benefits off in

this next fiscal year. to go down the to our removals, you can see early in our of tree removals that we had to do. avoid removing trees whenever possible. it sets back thin goal of growing tree canopy but if there is a safety issue or the trees died, it is a acand there is quite a bit of differed tree acking up when we took over tree maintenance responsibilu had a tree that was dying in front and it would have cost you thousands of dollars, wait till the city takes over and does it asof the program. at the beginning you se lot on our plate with removals, i will say, it spiked last year with a 1004 removed by driven by the march storms of laear. the numbers, got me thinking because we had onthat march storm where 125 tons of

green waste and trying to wrap my head athat is all most a green waste hauled in a single day. i we hauled bananas, but leaves and branches. it time to recover from that and effected the maintenance work. in tha half, 2 years we have been doing a lot of work.s distracted by a lot of we don't mind. we respond to that and here but if we had a choice we would rather doing pruning work and moving forward on that, pruning all it is the storm, we'll do it. and then you can see in last fiscal year, all most nunthing from our contractors.ere isn't a number there by our contractors and that's because removals with contractors are more complicated, take it is easier to do that with our crew in generaljust gave them huge batches of prune at was a more effective

way to do it. so, when trees, they are also required to grind part that, unless it is a function that, we've been to keep up with stump grinding as along, but internal work and storm work from one tree to the next and keep moving during a storm, so there is quite a few stumps you will lk and in the last fiscal year we put together a package for contractors to deal ew made a point to focus on that so you the years is quite and spiking this past year. we had the breathing room to focus on that. okay, shifting talk about tree planting. very proud of our this past year. we definitely planting work, and this is combination of what we've done with and grant partner, friends of urbforest

especially, but the-there is more to the story so issuing permits for tree planting and i think that is a good inin our annual ports, but i would like to display that going forward.u can see that over the last vewe are really capped around a thousand trees and broke our talks with friends of urban forest, they could repeat another ba grow beyond that, they reached h i respect and as a result for us to get past and planting more trees, we have to look growing internal capacity and work with contractors for something we pilot and it ul and we like to do more that. >> question. this include trees that >> yes. >> okay. >> good question. >> not all just fresh, they are replacements

>> that's right. >> okay cool >> it could be planting a vacant site where it has might not know what happened years ago or could have been vandalized to establish and gets be a totally new site there is a conflict and we moved it over. that is included in here. i think that tracking that challenging thing to figure out what went wrong. ow up it is just a pile ss someone comes out and says there is a car re, it is hard to make sense of what happened, but we would like to gather more that and be able even on a limited basis. is great. 1700 trees, like, whether they are replacements or not. i was of curious if we knew what >> that is one of our big questions too, are we moving the needle. how does this all net out?have more

trees in the year then when we started it and without doing a completeis pretty expensive, how can we daily data to tell we are moving. thank you. this is our internal crew ust focused on this slide and it has been very stable in terms of what we i'm proud of their ability to stay on track or get q on track after storms, but they ard lot done ink this coming year is the big question for them.more arborists, do we show that we are able to more work done with that and certainly the burden is on demonstrate that. alright, shr tree inspections. another group in urban forestry. we got arborists we talked about and talk -they have multip. one of the roles is to go out in the

field we do that proactively for maintenance work. we respond to service someone might ask us to prune a ess some kind of issue and we go out and take a look at back. sometimes could just be sort out on a phone call where we take tons of and e-mails and try to call back same day or the next day. that has been a great resource public, but inspection is still a core as the nature of the work more permit and inspection review, the getting balanced across a number different demands and we stup with that inspection level and we are looking ways to speed that up. there is tools that could us with a check-list type inspection that would be a frndly for ouexploring that.

this graph really to me represents an incredible volume of work thousands of inspections and also something for us to refl how can we skill up further and nse of the fire coming at us in terms of in-bound requests over the years and can see how a lot is driven where last year the arborist part of the graph that is something that is welcome for us. we want to ge trees down and damage so we can mobilize anspond to it. there is also a whole things. it could be trash in the median, it could be tall grass or weeds is pointing out they want us to deal as the in-bound request in a lot of ways. mobilize a crew immediately for each request, but we is a

proponderance of 311 calls.takes a while to mobilize on mediclose traffic lanes but 311 throughout the city and make aware of the issues we can this is a in-bound request on the next slide you what we completed. so, we mark those in-bound request as duplicates and might merge them or redirect them appropriate agency. sometime s if we get someresponsibility, but really someone else's to them. within our team we get s amount done life line partf the graph is landscape crew, that's a lot of mediantype of requests. felt mowing or median maintenance. green waste pickups wht frequently.

we'll respond to that, i think a lot of credit going to our team and leadership over couple years to amplify that to the light blue has grown all most by a thousand the team is really stepped up service request closures and landscape. our arborist too, it is a we want to stay on task with our plan maintebut responsive to quest too. >> question for that as well. does it show which-how many or diverted for other depart it was theirs? the last slide received, it doesn't mean they necessarily are for you, correct? not be something that it could be a request to prune and when we go out there and look at it it's-the tree is 99 percent perfect shape. your point is taken and understand it is nice to really got to focus on-

>> prioritiethe worse things that require pulling a crew to to stay on the planned maintenance t. is discussion l polk explain to them, i bet that is annoying and see how you are looking eing that every day, but the way i see i would hate to drive past a worse hazard to a smaller hazard. we really have to focus on stuff that's the high safety priority. thank you. >> okay, and another group of our is the cement shop and mix of client work for mca or other we do have a crew to water boxes, like the sidewalk area christy box that incapsulates then what's illustrated here is tree relate

we have a crew that is dedicated to this funded tree maintenance, an incredible amount of work to fix own street trees. the data is spd ps off and goes up again. when wecl related service orders we did them in a and unfortunately they reflect when we close them and not when we did spike in 2020 when we were catching up on open orders that had been completed already, so that 99 feet had been done over previous years as well as just unfortunate art iificate of the data. the fall ollowing years it falled up. you see the last 2 years it has been climbing so this reflects our ng more done last year and

this year especially re consistent with how they track and close they do it in real-time it shows up when it shuring the work and telling the fuller story. it is 2 acres of sidewalk in the last fiscal year, and all ofit is technical, complicated tree with root pruning and quite a on to get this work done. and then, the other sidewal repair-sorry, cement shop crew does curb repair. similar problem in huge spike from closing out old service orders which is good we needed to do it but it skews the data. you can several years it has been very stable. the same supervisor the same methodology and is tracking very well. e. a ton of linear feet

3 year average here, tells our curb before i stop talking there is a bunch of stuff here.is here, so it not one person at all, it is about 120 people working every day and i'm happy to represent it and take questions, but what we are doing and happy to answer >> hi. thank you so much for sharing the information. several questions. >> you had great last time. >> i'm always want understand. first of all, how do you choose is there a specific criteria? do yo then go for the one you have familiarity can you share with us? so, we create a pool of contractors and there is quite a bit of selection to are qualified to

be able to be the pool, but when we dispatch the work, a contract service order, cso companies in this pre-selected po pricing for that cso and the compete against each other and we select that pool the lowest bid, so that gibalance of both the knowledge the qualified are working with, but we are getting for each one of the cso. there ones-different types of contracts that could be a only, and that line item price gets set earlier in the process and then it is just work to those folks and based on how many they complete. if it's the tree planting a line item price, but the tree pruning is sometbid on competitively. and then i think director short may have some .

>> yeah. so, ing nicolas. for most of have to go through competitive bid =çis a line the competitive bid process at the front end of the racthe work scope, here are the different line us your best price and all the contractors who want to bid do that with the lowest bid. pools of contractors, they are pre-qualifie certain criteria. we do a essentially a mini-competitive bid for e pre-qualified contractors. i also want to note we number of micro lbe set aside is where we limit the pool to local business enterprises.of what we committed when we took over the street trees, we the smaller tree companies to struggle to compete soainst each other, not the bigger tree companies and that way we ing to support the local rises. >> how you supervise them?

do you check on e results are there? >> yes. i think we a benefit of sometimes thousandand ears watching out the window as work done, so 311 is very folks call and alert if somebody is working too morning or if they don't safe work site set up, so we instant feedback, even if someone on isn't present. ined it, we organize our work into key maps. we give them a key map of trees, which is might be 400 to give them the list of trees to and then they go out and do it an work has been completed. we want to when we mark that complete and we pay for the work that we can verify it has

been done. that's our chance before we pay have leverage and say, this set of trees over here. there and we'll go back and do that. we also found that a or more later when we found road, because we have these pools and long-running relationships with them, to make it right. it isn't like they are just coming in and bouncing out of are companies that have a local presence and want to re that they are doing it properly.in some of the bigger s ement to work with somebody locally, a smaller business. has been interesting seeing how they work togewill say, it is a really small area with spaces and you got a small crew that can work through that over we'll assign that to the larger contractor crews will tackle me right of ways. >> in general we had a good relationwe find

issues we've gotten support hauling out and saying this is whlook like and we'll make it right, ience. >> it should be. i like ing together. my second question ots maintenance of the large trees. i have gone on a little tour trying to of the streets that have roots coming surfacing and it a bit dangerous and i wanted to understand, the street pavement maintain this or to eliminate this, so street is safe to drive on? >> not the sidewalk, but the roadway. >> the roadway. the sidewalk is and nothing has been done and i have gone on a tour ths ago and everything is still the same, so i wanted to understand you all are in the same ayou working together? i personally had sent report about it , what has been how do you work together about

the presentation, so i just want hch- --other decisions i want to differ to the director, buanything else i'm jump on after. >> sure.way that we paving crews, if they see damage that seems related to trees, they will typically ask e a look to make sure we can safely remot either needing to remove the tree or causing the tree we can't do that, then we have to process of basically planning removal before they do the necessary roadway work, typically it is brought to our attention from the paving crews the paving contractors who are going to be doing that pavement reother presentation on how we prioritize pavement repairs around pretty robust system for y to make sure they are working with buff so come through and pave the road and a f road because they cut the roots. have a very

significant epairs. we took over responsibility for alin one day, july ey suddenly all became ours so are inherited over of damaged sidewalk, many of property owner responsibility but the city took over and got that responsibility.we developed i think a really defensible process for those repairs, which bus stops, schools and neighborhood en overlaying where we know there is damage with those areas. really to try to have those be our for vulnerable populations and pedestrian volume, just what happens is, we created what we map that said, these parts of the city have the hiof damaged locations and overlay with one in the heat map.that wont capture though

is even badly damaged a less frequently used strethose are always going to be lower--if or two sites, it is lower on the heat map, all the highest priority for sidewalk repairs and now all those other sites. and so, there are sites that are going to sit for a longer period rticularly if they have less pedestrian traffic.call and it is badly damaged and someone alerts us a hospital, but you know, there are a lot of seniors in try to prioritize that and i want who has to dozens of requests that come in every day to try to fig how can we be the most efficient with resources and eliminate trip hazards and she has been doing a great job with her team is more then we have the resources for every year. >> so, depending on the heat map? >> yeah. one thing the primary reason

cement shop exists within the bureau urban forestry is to make sure our trees when we fix the sidewalk. so, they of work not tree related. they install curb ramps and have contracts with sfmta and work order with public utilitthe city's cement shop in a way, bu within the bureau urban forestry because we wasure when we fix sidewalks around trees we have the ar advice on which roots we can safely cut that we are the trees to make sure the healthy and create the safe sidewalk around it. >> so curious why it is still has been the n, because it is just going to get worse. the reason like part is not heavily pedestrian walked because ita pavement, safe pavement for if any of us to walk. want to understand why it is taking a bit of check out the street and location unaccepted streets or weird property lines, so a lot of stuff we end do case

by case to figure out sponsible for it and follow forgot what--how often do you inspect the need root maintenance or tree maintenance and all these things, how often do you do that? >> ywell you are asking a good question, because this ise trying to get a handle on, what are we cainspection and the of our program, we've been learning a lot first cycle and goal-setting process for selves to figure out what's a reasonable goal for of the bureau. trees can we prune or how many locations e easier for us but the inspection number has been a harder one.number of inspections? what's a safe and

for us i want us to both responsive to reports that come in of hazards.ould be out there same day inspect hazards and often our crew willtruck within a half hour of the callin, but then other question of if it is a standing tree and in pretty good shape, sources do we need to and what's thewe should be there. that is still something we ying to define. i think that even today, we have good data on where we are at with sidewalk damage. we know of these locations. it is about not reinspecting, it is still damaged so got to get there, but on the getting the crew out there to fix we have been quick with make safe.put asphalt to correct the sidewalk uplift.but it can go a long way to reducing risk

of more trips and falls in the same have a contractor fo if it is a small uplift, they can and smooth and down. we can buy years out of much less expensive then demo and ing it. the other component of inspecting are considering is, the dialogue withwho are another extension of our bureau, buthe slicing contractor goes out, they give this is what we fixed, this is too big, can't send someone to put a asphalt patch down orsame with the tree contractors. they are doing maintenance work, we say prune all in the key map and dont worry about removals and they still photos, saying are you sure about the trees and th it amplifies the ears. the field giving feedback. not all that is captured in terms of

the inspections i think that's part of the story that is worth telling anto quantify that and share that with you. >> i think it to share information because it just allows everybody to understand details work behind the scenes.you have a report of data that the public can s area of the city that need more ss of these maintenance? is that somewhere we can because you know, 7 by 7 which area we putting more effort, which less to understand distributed equitably in all >> yes. i like coming here giving updates and also at the forestry council, i'm on that council and each year i give a them about our pruning and once about , and they are very different conversations, the areas that already have

trees, and that it is all about maintenance and how do we address these existing trees and then when we talk about out the rest of the city that have been focusing on planting and s with high environmental justice burdens.lot of pollution from freeways cutting through trying to look what the place with the value for planting a tree in the same way to determine the most important tree to prune next. where is the high high need location? boresponsive from a liability stand of getting to everybody, but doing in a prioritization that makes sense and when it comes tree planting equity, those areas we have a lot moreto plant in to bring that wide equity level up presentations we have been giving there, but we are also

interacting sf environment colleagues and part of bio working groups, but your question of how does the >> is it accessible? >> it is through annual reporting and we take a but we have been talking internally about how if on our website for folks to be able to answer questiown and not require 20 minute phone call, you get all that m. and be able to get what you need. provide more of and it ort now that we have a public information-runni [laughter] in the future. but, our public information ed through this street tree been incredibly valuable for recent conversation has been not about putting out out about what our program is shifting

into how we can have a website with moand people can answer those type of questions.a planting strategy document so people can see we are prioritizing our goals for tree to keep updating that. i a small step in a direction we like have more resources available like that. >> i think it is critical so the community in that neighborhood can just help beautify their neighborhoods, right?and fairly. if that is successful, that that was it. can't resist adding 2 points. i want to make a moment to received a few grants recently, so credit to our for these grants, but they were canopy in the disadvantage communities so will be focusing improving equity of city. the other thing that buff does a to community meetings,

so at of any community group or the will always happily have folks attend and great partnership with neighborhood groups interested in trees and the community meetings and talked about works and in fact we are hosting a meetour street tree nursery to talk with the east cut community about how they can zeplanting in their district. so, we are definitely working facing information on the website, but it is a group that is active with attendeding live that way as well. >> great. i just and your team. i was driving on ellis and hyde. i saw damage on a monday, but wednesday it was fixed. i was like, . so thank you. >> greetings commissioners. i just wanted to put a for you. the cement shop when they a request for liability someone got hur or something that nature

the cement shop will the entire block, so if you got one tree trip and fall, they will look at both sides of the immediately call inspectors to work with us and we do the repair to be proactive when incidents s! we try to be proactive, but many sidewalk repairs throughout the city, we are no able to react immediately. i know it is unfortunately when you say i put est, i hear you, but there are so many requests across the are doing based on geographically is hard for us, but when we do receive a requesis high inspect and make a decision on the moment but it combined effort. it isn't like cement receive a request, it goes to inspection itthe site and evaluate the site and once they evaluate the site, tha service request to come out and repair. ways it is coming in. uff, but this is pretty heavily

damaged. the reason people are probably not usa active sidewalk or street is because how for me--i had two flat tires so, if i am experiencing ust assuming others can just talk off-line about know we have areas a footsoa tire is minimal. this is a area is not traveled and it is extremely terrible ty. that's why we base it geographically it safe. that's why i expressed to we go out and make it safe to eliminate get a inspector out there. happy to go back again. >> absolutely.ld come ride with the tree and cement crews. >> i wi the crews. >> thank you. >> thank you. you are good? >> i have a quick question. of questioning it is helpful in the future just to the life cycle from a report to completion. that is what we are looking to

see rather then these annual percentage. it looks mostly annual completed but within the year it is hard to see if it was done er or done like within the first 30 days so clarity, having that in future reports would be very helpful. we could look the request receive date and comple d can chat with our performance team, because i think that data is n't something we reported. >> i have a up couple questions. this might be more for director short. do different departments communicate to each other, like say you are pruntree and you notice a garbage can is at crew pick up the trash? do they just report the other department that hey, this can over-flowing, or how does all >> that's a great question. thank you. rt answer is we

encourage our crews to report when out in the field. particularly if issues to handle, but another division of they don't generally-a tree crew would not from around a trash can. i would they were working next to it they might sw up. i hope that is true. >> i have done that. >> okay. our pupil here. but we do call in issues as they see them, and i think discussion with a community members recently who and not picking up the litter and i'm like, job is steaming, so he doesn't have the equipment or to pick up the litter, but he should be calling that in.re they are doing that and we do see that people do that.service requests and can see, so and for example, a damage sidewalk in their distric us, so we know it is probably not at the scale we like and need to continue to the message out but we do try to do and we want

crthey see something hazardous. certainly we have crews doing say in defense that it may not be they are willfully have an assignment, particularly tree crews, i had them not really looking down so much, so if someone , it may not be because they're seeing and ignoring it, it may be they are focused on the joseeing it. >> that totally makes sense.if there was a way to make a requirement that like, before you are done with your assignment look there is nothing that needs >> yeah, that is a a really good suggestion.of the cleanliness standards, th the street cleaners we are asking them to look at the can highlight for them, if you see something else, be sure to note great suggestion. >> i think that would all the departments, rights? a tree needs to be pruned or brancharsomething you report that and it will get addre maybe a little bit quicker. yeah.

tion is, have we planted any trees from the nursery yet? >> happy to take it.stopped bringing tree at cesar chavez, which is more breathing room, at was taking up quite a bit of space. wedeliveries at the nursery and the nursery manager enjoying that responsibility and lovingly them and watering them faithfully so a parking lot over if we getting planting stock out-growing the container, nursery manager and workforce development staff have been sizing larger containers, so it is active nursery which is what we are working towards so that is exciting.right now this is the case at the moment and will ere a lot of our stuff getting plfrom the outside and then getting pathway, but we have this small

cohort of little baby gotten sized up to 15 gallons and we ot fill in and be able sort of in the spirit of your first question, more collaboration between teams coming together. there were-someone might say i see us plant this specing more and we can order more that our inspectors when they planting site, they have to include the specious when they rvice order in, and we are now checking to say, what do we one and would that be suitable for this site? it getting integrated into our and i definitely excited to see that. are been the question previously? d to know what trees got planted from that is something i suggested to the team and they were we think that should a field we track so we can measure. >> yeah. a so, none have been planted yet, too

small? still growing. >> of the nursery, so i can ask but i think what would be 5 gallon trees are big enough they could be planted fun little celebration t. >> alright. thank you. do you guys other questions? alright. >> thank you. very much. i love hearing about trees, s [laughter] alright. further questions, mr. fuller please open ic >> members of the public who wish to make three minutes of on item 4, the bureau of urban report, you may line up against door. commenting outside the chamber, press the raise in the webinar or star 3 on the phone to be recognized. and we do not have any members come forward on this item and we do not have callers who expressed interest on it either, public comment. ight.ll

the next item. item 5, the racial action plan update and in is here to present the report and it is informational item. >> good here again. beth rubinstein, the deputy director of part of our racial equity team.new commissioner. happy to meet you.here when you did the land acknowledgment for the first time. idea and congratulations on that. i find it personally really moving because we are-the public the stewards of the public right it has particular meaning to us. the land acknowledgment for us to sort of ground ourselves in appreciated the starting the meeting that way. >> thank you for your help with it. >> sure. you sort of where the racial equity initiative sits we are under the

policy and coatteam. what is really important about is department wide, so half our time is operations an south van ness, but we work in our deputy director durden behil as the performance team under br as the deputy director of financng and lifting up their work and bringing racial equity lens to it. by any means. we actually with the deputy director of opration her initiative and how it can move forward equity plan. this is our racial group and actually you can see me on the top left and also have mber other members. half here today. alexander on the left . nicky just left but she was here. she is part of au urban forestry

team, racial equity specialists that are behind mare on the top. the other key person from our ation team is guillermo, top leon the operations racial equity team and he was very much part of getting the nursery off and writing the grants getting the money so we or very excitingly, as you probably remember, [ind6 or 7 months and they specialist and divide time between ops and 49.of us and guillermo is full of racial equity projects. the rest of have or commission, in 2021 we came out with department wide based on really deep research in the department qualitative and quantitative and interviewed a quarter of the plan is internally focused

about work place. from all thos demographic data we came up with 5 around the hammer graphic.haven't been tasked to do yet, but we are working on er, your question crawford how the public knows about this information? it is very much part of how we communicate to the public and when director about our community meetings that is very phase 2. started this work because we believe the it was important and started 5 years and also started because there was was pased at the board and signed by the mayor that saide for doing a racial equity plan and also reporting on it annually. so, this preezentation is based on the that we submitted in may 2024. it is--we have a city wide cial equity that sets the template. are both our supporters

and they are our they tell us what we need to do anlp the way this is laid out is sort of the all departments across the city are working in the same way.reach back out to the city wide office racial equ say how did our progress go we so that is testament to our team and i think how closely we i want to say, it may seem obvious are, you are not done unless it is collaborative, nts it is very siloed for all sorts the most difficult things we do is figure how to work together. the way theof racial equity asked us to structure our look at these 6 questions and 6 questions to our 5 priorities and list one taking. not everything we are doing, not you the whole thing, so looking at these questions.

for our new commissioner, our racial equity action plan is onliversion and i dont fuller has given to that to you, filled with data you can also access online.. that's coming towards you. get rid so, i will go quickly througbecause it is ju thank you. so, those the 5 priorities and so, again, the office of racial equity wants us to ground in the disparity and why it is priority. this is just really search we did. in terms of create cl disparity we focused on is information about promotional opportunities and planning y. this came up a lot in our

with operations and i'll tell how we are doing it. rethinking disciplinary processes-wy prosnot just talking about the but how to superviso difficult situations and how do they stccountable? we heard about uneven applic disciplinary actions and uneven disciplinary processes were and also real need de-escalation technique and how do we deal with problems before they come big? thneed to empower front because people on the ground and folks at operation, they want improvement and department direction and some cases they do and some cases they don' broaden diversity at all staff is really key. ly diverse department but if you look closely, there is a lot management level is about 50 percent management and professional classes need demographics and then assisting and

training our managers to support all staff. there is implicit bias and micro aggressions, how do nucher inclusion and belonging where all staff to information and promotional opportunities? that's sense of like, what we are looking at and why. sorry about that pop up. this is--these are the two questions we what are the steps we did and what did we learn? wree are working on. under create career pathways just speaking about operations, one thing we worked and guillermo has been focused on be sure our front line staff get rmation about promotional opportunities and we-he's been doing in a multimodal way having better bulletin boards. is rocket science but having capacity, staff capacity it so grateful board. bulletin boards .with teams at scs and other huddles ; where the supervisors

--there is information.the last year is a big communication survey for we had a robust response and time and want to get information from our supervisor and from our peers.ñt it online or get in the text, we want to get itn to person. so, those morning huddles are important. also under career pathways, we are working with deputy durden and her vision of a one on a lot of times thinking about lks dont know what is possible. they dont know where they they may come in public works as a general labor with high school graduation and may not know about a arborist or civil engineer. we are working withand guillermo to get information about what people need and setting up computer city job training and one on one coaching. that project. in terms of rethink

disciplinary processes, this is a big nut to crack to deal with and idirection. one is that with our new hr team, which is around for abouor so, we begun to have very high deal with they want to promote coaching with managers. i think we generally agree but it is working out like the f how things are done. also how we get information to what are disciplinary processes? what do you problem and how to be clearer about processes.with our university who i sure you know about which so what trainings are possible? we had trainings ageous conversations like how we support managers. under empower front line a huge project that taking the and [indiscernible] very strong second, operation racial one thing very department is very close,

operatioand own needs. that is why you guys exist. we really wanted to leadership around racial equity and taking action at operatworking for the last 3 or 4 4 months gathering front line staff, 10 meet every 2 weeks, developing leadership and they are brt to start work terms of the action items of what they want on at operations to make it a culture thsupports everyone's career path and s with the idea this work isn't just top i think we all agree, it is good to be but also of the folks front line who know is going on. the racial equity working group is just getting strong and in the next year the projects coming to fruition. the other thing are working with looking at

communication. we worked with hr to with the employee portal. is a digital divide we are working really hard to solve and comes with computer classes and the tr communication with hr. it is also a multiple languages. we definitely have folks mono lingual so we want to be there is 9916, we want be sure have access. i mentioned the training how to gret a city job and access to promotional opportunities. in the last category to assist and all staff. there is newsom was mayor newsom, there is a requirement that all supervisor take a 24 hour plus class on how a supervisor. how to be a the last 10 years public has done their own and device their supervisor academy, four eight our days and in the last year racial equity model so how do you supervisor for with a mindset

awareness being anti-racist and micro favoritism and how to work against that.probably trained maybe a over hundred people in the mixed operations, 49 south van ness classes. the outcomes? obvious, but just again this isrom office racial equity. we want more staff promotional opportunities. one thing that is really interesting is get data on who gets promotions and we can disaggre one thing we came up in the executive team was we figure out, is it are not making it past exams or not interviews? maybe they are not applying that in talking to the office racial equity about 2 weeks ago we heard about a new analytics that dhr has that actually breaks that down.during the hiring process and it ated by race so about

to get the formally request, so look a couple people per department that can look at it and we see why aren't people moving up the ladder? where are they getting stuck, because that is what we want to be targetein our approach. my guess is are not--there are not enough people applying for be a exam situation and may not be prepared for th them more prepared. the oti want to--we havbeen attending operations racial equity working group, the people participants have given us rave reviews be able to talk about issues and noof ge. another thing really exciting a new racial equity called liberation consulting working directly our team on the group and they are really coming i say a train

to they are building our capacity of staf better. what we oking forward? this is the office of racial equity asked about. what are we planning doing in ? obviously we'll continue working with durden and one on one coaches and what are all the w can help folks with contrary pathways? haand one on one coaching so we'll role piloting and mentoring program starting a nxjth or so ago we started a mentoring program at 49 south van ness with about 36 18 pairs of mentors and liberation consulting is helping us there with content as wereally well. it is a pilot and so e planning on doing that at operations hopefully in something like that. the mentoring program, there is a logreat data around mentoring programs about how it does a number it helps build relationships between staff and build a of

inclusion and belonging. we are also using thismentors and meantees get racial equity training so they all get -kind of in the racial equity module at supervisor academy and there is a of data that shows mentoring programs help folks of color move up er ladder. really excited disciplinary process we hope to go from conversation to mid-level the operation racial equity working group willthat will be implemented kinds of levels. i mentioned hr analytics for broadening diversity and then we'll that racial equity module at supervisor academy. further di last slide, other really important r 24/25, the text got small very important is the work we are doing with performance team. mentioned at the beginning where we sit, we with deputy director durden and with the

performance t they are doing that we keyed in is strategic plan, employee survey and actito what they are looking at action groups out of employee plan and bringing racial equity lens to that and working on that. nobody is working in and then the third thing is process improvement work that performance team heads up.the strategic plan, the performance team brought our several months ago before the plan is being rolled out to doand to also sort of talk how a strategic plan will be implemented. we brought a racial equity tool and the racial equity tool is a series here are some basic questions which seem kind of obvious, unpack the answers, you really get at so, what are are we over-emphasizing and izing. the other program is language access program.

by legislation the city has a access ordinance that both is internal and external work with the public. in english, chinese, spanish, tagalog-spanish. did i say spanish? and so, thlooking in the language access project, we are-we have say the last several years been doing it but at the moment wemore robust. coming out of covid and moving into 49 the other piece is part of phase 2. the outwardly working police. -piece. the last item has up when director short talked about contractors and local business enterprise. that is supporting local businesses, which are owners of color, as part of this project is in may we had what called

contractor connections, which was a event t 90 people we hosted at it southeast community that helped connect local business enterprises sort of, what are upcoming projects, so sworks team--we had a table all the departments had es had about 40-50 representatives rom local businesses enterprises that are contractors of some sort. there could have been tree contractors, street cleaning or whatever and we dpot ly good response. the lbe fe supportive and i am working with deputy director [indiscernible] to think m which is probably in october. there are probably 2 or 3 a yesupport the lbe and how to connect them with general contractors? that's it. questions? any questions? >> i just have a question. i you don't have to answer. still,ext and information. >> okay. >> so, racial equity

thingwith a lot of this decision making or helpin kind of? get suggestions to >> that's a really great question and i don't have a i is city wide work and there is department work, and equity is definitely-they are moving forward with city wide work while also helping so city wide office racial s with dhr, human resources and they are the the unions and have gone through negotiations with the contracts, so in a big way,b it is the in a smaller way which is really important around unions is our apprenticeship programs which i don't know if you want to speak to. wofor public works, it has to do which are really important in terms of our work for our ant workforce development is, so i know we unns for that, but i can't

speak to it. >> we do work with unions on workforce development as farget their buy in on a lot of things as well, so as far development, definitely union has a say with the unions. we agree to disagree. weas well, but i think more so we are working on our as racial equity. we need to work from the top down to really understand we do have issues we to address. that's what this program beth think she has done a phenomenal job. stil we do have more work to i hope that helps answer now we are working the plumbers. is labor international. >> correct. 261 general labors.

the plumbers, can't say the number. >> [indiscernible] >> yes. 38. as we gradually open back up the apprenticeship, we work hand in the unions directly and we sit down face to face through these workforce development issues stepping up now, so to have other apprentices coming through our programs. >> the apprenticeship programs and the unions. they can't do it without us, we it without them. >> my next question is, the strategic plan is the budget coming from for this variou is it through still the same of stuff or allocation-separate allocation? >> in terms of implementing the strategic plan? will hear more from alexandrperience is the work is ="

core responsibilities. it isn't a add-on. defining street paving and there is a strategic goal that has to do-that touches street paving. i will be it is part of the core work so do i don't know if you want to >> supervisor academy. >> that is a part of our has staff and our internally we do the folks that attended, it is part of each of us have at least 10 hours of training that we are for performance plans, no matter what you do you have at least 10 hours you can ac supervisor academy is 24 hours so more then the 10, but you code that to overhead. i believe, director short? >> yeah. the training hours are into our existing operating budget. occasionally ask for additional

resources if we nto for example get a specific-in the past we've had a requcertain types of computer classes and we allocated a budget to pay for those computer classes are externally provided. we do working university, they beginning every fiscal year present their request for their budget there is additional resources needed, we will see if can accommodate or request from the mayor office but can to do there are external trainings they want to tend and sometimes it is and sometimes general. >> these things are bringing in consult ing firm? >> sorry? >> thisbringing in consulting firm sph >> the consulting firm we did submit specific to hire our two new dedicated racial equity staff membesupport that consulting. >> that was budget and just to be honest and put in iative 5 years ago and it was a group of 12 of

of our core responsibilities. we all and starting about 4 and a half years ago started advocating for racial equity and staffing. in the city there is important processes so do the convincing and advocating and dget and go through the hiring process d of a wonderful embarrassment of timing we got new staff 7 months ago and the consiltant which ask perfect timing because the-the idea with the consultant is that they set up for long-term success and so it request that has been developed >> thank you. >> anyone else have any questions? no. i would just like toknow this is hard work. such a melting pot of le and everything ke everyone feel included an good job for you guys.

this isn't easy. >> yeah. i-we have succeeded yet. ody feels included and belongs, but i think- >> it >> i feel what we are proud of is we have been conversations out-loud and naming things in the way tho and i think everyone agrees so that we the strategic plan, when we say like, are we thinking of the bayview enough and do we have representatives the bayview, are we talking to folks in chinatown? when we say those n't get push-back. it isn't like no one says why are you it is becoming normalized to talk about race and the issues, so in that way i feel we have gotten far, of work to do. >> yeah. continue great work, because it is needed and will just boost morale and everything really important what you guys are doing, so thank you. >> thank you so mfor your time. let's see. if the

we need ask-- for public comment? >> we will need to yes. >> so, can you please open up to publblic who wish to make three minutes of comment the racial equity action plan update, may li against the wall from the door and ss raise your hand button in the webinar or star 3 on your phone to be recognized. we do not have any members of public in person not have callers who want to speak so that is comment. >> alright. discussion from the commission. please call the next item. >> 6,business initiated by commissioners. this is a opportun to make announcements and raise topics to be added to commission agendas and it informational item. >> is there any

alright. hearing no further new business, mr. en public comment on this item. >> members of the public wish to comment on item line up against the wall. if you commenting outside jdpress the raise your hand button in the webinar or star 3 on your phone to be recognized. and both in person and over the phone t have any members of th >> alright. so, hearing no further discussion, senext item. >> okay. item 7 is ñcstreet performance evaluation in closed session. is is information item and no action will be taken. e commission will need a motion to then hear public commen to vote on it. >> alright. do i hearn commission to enter closed session regarding the >> do i hear a second? >> second. >> open public

comment on this item. >> who seconded that? thank you. members of the public who motion to enter closed session may line up against furthest from the door and commenting from outside the your hand button in the webinar or star 3 on your phone to be recognized. we do not haveany in person commenters not have anyone in the queue for the phone either. that concludes public comment. >> alright.debate or anything, all in favor of entering closed >> yes. >> all opposed the motion passes.session is 1157 a.m. >> okay. commissioners, we'll just have a couple while i take us out of the public broadcasfront doors. might be a good oppoun run to the wash room or

>> we have no announcement. secretary fuller, please open public this item. >> members omment on the announcement against the wall futhest from the door. if commentingoutside the chamber, press raise your hand button in to be recogniz we do not have any in-pe the phone public commenters. a motion to not session? >> so moved. >> do i hear a second? >> secretary fuller, please open public comment. members of the public who wish to comment on the not to disclose discussion during closed session may line st the wall and if you are commenting from outhe chamber, press raise your hand button in the biphone to be have no in-person and we have speak on this item. this motion. >> alright.

this motion? hearing no further debate, all >> aye. >> all opposed, say no. no noes. the secretary fuller, please call the next item. >> public comment continued from item 1 if necessary since we did not exceed 15 minutes of general public nt >> alright. so, mr. secretary, there furter business? >> there is siness on the agenda. >> alright. meet-hearing no objection, and adjourn this meeting. you know when r next meeting is? i dont remember. >> it will be september 15 i beve. >> september 15 is our next meeting. so, alright. hearing no objections, i adjourn meeting. september 16. i adjourn this 1219 p.m. [gavel] =% [meeting adjourned]r<

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supporti#=ve p every step and stage and brea the first encumbers and from to opening san francisco listened to our dreams and made them real. start your legacies san francisco police department i would like toriends and members of our city familyl our department members to our officer of the month award. to welcome our mayor, mayor breed and our chief scott and thank our mayor, who is award ceremony making sure we are here on the have a nice event. thank you for your support. this afternoon we'll recognize police

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