>> sanitation and streets commission. today is none 15, 2024 and it is please call the roll. morning. please respond with, here, or present. commissioner anderson is present. commissioner eusope is present.chair harrison is present. chair hartwig-schulman is present christopher simi has a planned absence. with four membersprint we have quorum for sanitation and streets commission. taken for all informational and action today's ajepdaism to comment in person against the wall futhest from the door. members wishing to on a item outside the hearing roby joing the webinar on page 2 of the

to be recognized, select the raise your hand icon in the webinar.u may also comment outside the chamber by dialing 1-415-655-0001 and id, 26625457850 raise your hand to speak, and the telephone log in information is also and 2 of today's agenda.up to three minutes per item and you will rewhen your speaking time is about to expire. commenters on an item, the chair may reduce then 3 minutes per person. r general public comment, please note you must limit comments to of the item discussed. if commenters on topic the chair may interrupt and ask to em at hand. we ask public comment be made manner and refrain from the use of profani abusive or hate speech will not be tolerated. your remarks to the commission as a whole, not individual commissioners and the public is always

welcome to submitwriting via e-mail of sas.commission@sfgov.org. or to 49 south san francisco of the commission, i like to extened our thanks to sfgovtv media serving for helping staff chair hartwig-schulman. >> alright. we the land acknowledgment. quite excited for this. it together. so, the san francisco and streets commission we we are on the unceded ancestral homeland of the ramaytush ohlone who are the original inhabitants of the san francisco peninsula. as thin accordance with their traditions, the ramaytush ohlone have never ceded, lost nor forgotten their responsibili as for all peoples who reside in their traditional territory. as guests, we recognize that we benefit from living we wish to pay our respects by acknowledging the ancestors and relatives of the ramaytush community and by

the san francisco sanitation and streets commission acknowledgl homeland of the ramaytush ohlone, the original inhabitants of what is now the san francisco peninsula. we interconnectedness of all things and have maintained harmony with nature for millennia. we ring commitment to mother earth. and as part of san francisco public works, we affirm our resmaintaining our public spaces as stewards of the public right of way by cleaning and greening throughout the city in as to respect the land on which we now reside. indigenous peoples from many nations make their home in this reprioritizing policies and programs to equitably benefit marginalized members of the community, including american i sustainability. so, i guess we have an announcement. we have a new commissioner, shawn anderson.much. excited to be here at the first meeting. >> awesome. and that concludes my uncements? >> i have one very brief announcement, one is there are a number of related workforce development agreements that are planned for next week's public works those will be posted later this

week and available to and i encourage any questions you all we can air post. i want to extend congratulation to new commissioner anderson as well-on joining the commission ll as commissioner simi for the birth of a new child and well as commissioner eusope for her being recognized with a michelin star this past week. huge news. d then, the only other announcement i our 2025 calendar will begin drafting in the uple weeks, so please look out for looking for your availability for next our meeting schedule foconcludes my reports. >> awe please call the first item. [gavel] >> item 1 is public comment, which is for topics under not related to a specific item on

members of the public who wish to make in person may line up against the wall furthest from commenting from outside the chamber, please press the rathe webinar or press star 3 on your phone to be recognized. we do not have letting me know we do not have callers interested in speaking for general public so that concludes >> that general pub lic comment. please call the next item. 2 is communications and the director's report.to present and this is an informational item. welcome commissioner anderson. carla short, director public works. much happened since our last meeting. we had city pride celebration, annual ocean beach sand removal, our neighborhood

beautification day and we announcement i'll share in a moment. so, pride recap, a wonderful and hug operation division as well as engineers. our key in making this happen. this seats of love.lebration and after work mixer and my queer work besty.ts and projects for staff during june. to great lgbtq ia plus committ of it. the month festivities culminating in huge weekend long pride celebration including a parade down market that featured our public aworks contingent we showed up in bigger numbers then personally happy to be part of it.street cleaning team, more then 50 strong for ecialized operation got to work. we also had staff attendeding to department operations center or doc, making sure without a hitch and many thanks e

city emergency last month kicked off nd rolocation activity at ocean beach. over the course of a few the crews redistributed approximately 30 thousand sand. that is enough to more 9 olympic size swimming pools thmpt is reduce sand build up on t during windy weather. we started june 17 and h. the operation staff loaders back hos and heavy equipment to and width of sand dunes and move sand away from the road the ocean. efforts shown in past years to delay the natural progressio incursion on the great highway.t highway due to the build up of wind blown sand every year during wintser in recent years sand build up worsened change drought and sustained high winds. sand accumulation ongreat highway makes dif cut and hazardous for vehicles and every year we have a small

window to timed to make sure crews do not disturb the western snowy-a d spreckted under the u.s. endangered done in coordination with the golden gate. so i want big thank you to everyone involved in and just in case you missed this important data in i want to highlight some of the amazing work we have done of 2024. and i'll take a moment before do to plug our monthly news letter which is available on our a beautiful digital journal that highlights the work we the month. through a ted department wide effort over the last 6 filled 6100 potholes rks trees, constructed 98 new curbramps applied surface sealing streets to 160 roadway and picked up 9494 tons of debris from city streets. something we can all be proud of and are

the result of a lo planning and determination. i can't wait to report on what we acthis year. i'm not american government agencies can say they have their own video game, but count officially among them. with help from our communication team, we very own internet based video game to capture the cleaning and greening san francisco streets and sidewalks. neat street and lives on our website.pride and arcade style gaming to promote the value caring for neighborhoods while hablic works are always on the look-out for new creative ways to the community and teach about the mission to take care of san francisco.potholes and removing graffiti to building benches kids and kids at heart learn about some of the crucrks does 24/7 to maintain, clean and beautiancisco. i want to give a special shout out to jefam from communication team who partners with san francisco case productions to bring the game to life. it is really f at it,

but encourage you and, a couple of particularly for our operation staff. we had the opportunity to wi-time staff members fair well as they head to retirement. chris mack the super intendant of bureau long career with public works and public utility commission happy to report assistent super-intendant jonathan vang additionally, matt--former superintendant of bureau street and sewer repair and later bureau and building repair retired after a successful career at wayne, is a deep bench of leadership and so with the strong leaders our operation bureaus as and responsive as ever. our annual report, if you haven't seen it it yet it is beautiful our annual report for the fiscal year

dedicatecrews during the historic winter filling and repaving and many thanks to from communication team putting it together when i compare the annual report to some of the i see, it is really elevated, beautiful workproud that. and lastly, our our last month neighborhood focusbe on the neighborhoods of district 11, the excelsior, ingl amzane and ocean view among others.volunteers to join us. our next we will clean and green in the pacific heights, [indiscernible] presidio heights and other district 2 neig us. and with that, that's my report. thank you. >> alright. well, thank you. it is amazing to see how et gets back to normal after the parade. job with that, so yeah, thank you all that.

does anyone have any questions the director? i think we are groo hearing no further questions, mr. fuller recollect please opethis item. >> members of the public who wish to make three minutes of on item 2, may line up against the wall furthest from the door. if you're commenting outside raise your hand button in the webinar or star 3 on your phone be recognized. and we do not have any person commenters, and we do ve callers own the phone either. >> please call is the minutes from the may 20, and this is an action item. motion is made, i'm happy to take questions or corrections to

>> e there any questions to the minutethe commission? do i have a motion to adopt the minutes . can i hear a second? we will-given that motion, we secretary fuller, pleaof the public who wish to make three minutes of comment in persone motion to adopt the minutes from meeting may line up against the wall furthest from the chamber, press the raise your hand button in the on your phone to we do not have in sfgovtv let me know there are no callers on the line interested in speaking on this, so that >> alright. all in favor of adopting the minutes from >> yes. anyone opposed, no. motion passes. secretary fuller, will po minutes from may 20, 2024 to e

commission website. please call the next item. bureau of urban forestry perfor report and acting nicolas crawford is here to present the report. this l item. >> good morning. nicolas crawford, acting superintendant bureau urban forestry. we are a operation group our crews are at the cesar chavez yard share updates on how we are doing by to interrupt if you have questions as we so, this first slide is something we have been trof our program, so street tis voter funded and approved pays for street tree maintenance and it started 1, 2017 graph morphed over the years. it went from entirely gray to our goal is to complete pruning of all francisco and then be able to ue to improve our process and service

frequency. to give a sense where we are at completed over 90 thousand trees which puts over 72 percentthat leaves us 27.6 percent to go. i will comment that, there is normally a wedge here. blue active wedge and we don't have that now, because we our contract with our contractors. our last contract ended in early march one is going out to bid. we expect in the couple weeks folks will be able to bid on that.new contracts rolling in and think the timeline is about 4 this has been difficult for us a lot to get work done. we have crews-i will share in the next slides. are in betweeb those contracts and could really benefit at support. lessen learned for us to see just how long it takes to get that going and started really early, it has to be evening around. so, through-i think i should

explain what this-what is happeninlide. left to right is over the years by year and then going top top row shows our pruning work, shows trees removed and the i'll start with the top one.ng in fiscal year 2020, we did 11.464 trees. that was a that green sliver of internal work and then chunk of contractor work and over the years you can covid especially we took a hit. a lot of crew during the pandemic and we recovered more and more, but our maintenance work during the s effected, especially with the tree pruning. weemergency maintenance removals for safety reasons, can see we have been able to pick up speed again once things stabilized.ong year with internal work and in contractor work and this year we suffered

because we months of contractor work since march.our internal crew to talk through that, we've made within the bureau to start ouich happened last year and this year we arborist highering. we have e starting-one more coming this saturday or next and there to fill and we'll be in good shape with our been a long time coming. i expect to see the on-boarding paying off in this next fiscal year. tline to our removals, you can see early had tons of tree removals that we we avoid removing trees whenever possible. it sets back thin goal of the tree canopy but if there is a safety issue or the trees died, it we have to take, and there is quite a bit of diff work stacking up when we took over i understand if you had a tree that was dyhouse and it would have cost you thousands

of dollars, wait till the city takes over as part of the program.see we had a lot on our plate with dropped over the years. i will say, it spiked with a 100 crew and that is driven by the march storms of last year. march 2023. the numbers, got me thinking because day during that march storm where we hauled 125 tons of green waste and trying to wrap that is and that is all most nas of green waste hauled in a single d i don't think we hauled bananas, but leaand branches.m6 a long time to recover from that and effected the mainteyear and a half, 2 years we have been doing a lot of work. it was distracted by a lot of storm work and we don't mind. do that, but if we had a choice we would

be doing pruning work and moving forward on that the trees. if it is the storm, we'll do it. and then you can see the last fiscal year, all most nunthing from there isn't a number there by our for removals, and thatthe tree removals with contractors are more complicated, takes longer. it is easier to do that with our ral, but we just gave them huge batches ofacts and found that was a more effective way to do it. contractors remove trees, they are also required p, stump as part that, unless it is orm response, but as a we've been able to keep up with as they go along, but internal work and -you just go from one tree to the next and keep there is quite a few stumps along the sidewalk and in the last fiscal a package contractors to deal with and

the crew made a point to focus on that so see stump griding over the years is quite and spiking this past yefeel we had the breathing room toon that. okay, to talk about tree planting. very proud of 2017 to this past year. tree planting work, and is a combination of what we've internal crews and grant partner, friends forest -there is more are also issuing permits for tree planting and i think that is we put that in our annual reports, but i would like to display that but, you can see that over years we are really capped around a thousand trees is past year and in our talks with friends of urban ey thing that they could to grow beyond that, they reached capacity

limits, which i respect and as a result for us past this and planting more trees,at growing internal capacity and work with contractors for ich is something we pilot and it was very successful and we like to do more that. >> yes. >> does this include trees are replacements? >> yes. >> okay. >> good question. >> not all just fresh, they and new locations? >> that's right. >> okay making sure. >> it could be planting a vacant site years and might not know what site is vacant, or could have been vanda had a chance to establish and gets replaced right away, or it could be a totally new or shifted basin where there is a conflict and we moved it over.all included in here. i think this a challenging thing to figure out what we show up it is just a branches and unless

someone comes out and says there is car accident or i saw what happen ed here, it is hard to make sense of what happened, but we would like to gather more that and to report. even on a >> i mean, it is great. esome. whether they are replacements or not. kind of curious if we knew at the break-down was. >> that is one of our big questions we moving the needle. how does do we have more trees in the year then when started it and without doing is pretty expensive, how can daily data to tell >> yeah. thank you. >> so, again, this is our just focused on this slide and it has been very stable in can do. i'm proud of their ability to stay on quickly back on track after storms, but they g a lot done staffing

limitations which i think this coming year is the big question for them. we hired more arborists, do we show that we are get more work done with that and certainly the bu on us to demonstrate that.for tree inspections. another group ur we got arborists we the tree inspectors. this team is-they have multiple duties. one of the roles is to go out in the field and inspect trees. we do that proactour maintenance work. we respond where someone might ask us to , or address some kind of issue and we go out and take a and provide feed back.could just be sorted out on a phone call where we take tons calls and e-mails and try to call back same day next day. that has been a great resfor the public, but inspection is still a part that.

as the nature of shifted doing more permit and inspthe time is getting balanced across a number different demands and we still want to keep up with that inspection level and we are at ways to speed that up. there is help us with a check-list type inspection user frndly for our team, so we are exploring that.really to me represents an incrediblework getting done, thousands also something how can we make our team able to th the gy. this gives a sense of fire hose coming at us in terms of in-bound ou can see how a lot is by storms, where last year the arborist part of

spikes and that is something that is welcome for reports of trees down and damage so mobilize and respond to it. ole mix of things. it could be trash it could be tall at somebody is pointing out they want us to with, and we as the in-bound request in a might not mobilize a crew immediately for each requeswe can see there is a it takes a while to to close traffic lanes but eyes and ears throughout the city and make aware of the eswe can respond to. this is a in-bound request on th slide you see by comparison what we completed. so, we mark d request as duplicates and might merge them to the appropriate agency.

sometime s looks like our responsibility, but really someone else's jurisdiction we will forward it to them. get a tremendous amount done and the life line partf the crew, so that's a lot of space type of requests. it can be mowing or median maintenance.we get frequently. we'll respto that, close those out. i think a lot of credit going leadership over the last couple years to amplify ththe light blue has grown all most by per year, so the team is really stepped the serv our arborist too, is a function of storm work for that. we want to stay on task with plan maintenance work, but ve to 311 request too. >> question for that as well.it show which-how many or divertedbecause

it was theirs?e ones you received, it doesn't mean they are for you, correct? >> right. or might not be we want to take action on immediately. it could be a prune a tree and when we go out there and look it it's-the tree is 99 percent your point is taken and understand this, but we really got to >> only the worse things that require to do it, otherwise we want to stay on the planned discussion with the person and wreel polk bet that is annoying and see how the window and seeing that every day, but the way it, i would hate to drive get to a smaller hazard. we really have to focus the stuff that's the high safety . >> makes sense. >> okay, and another group of bureau

is the cemeeir work is a mix of client work we do have a crew dedicated to water boxes, like the meter boxes, installing and repairing the si and the christy box that those, and then what's illustrated here is sidewalk repair work, so we have a crew that is dedicated this funded through tree tenance, and they've done an incredible amount to fix the damage caused by our own street trees.es and drops off and goesthe tree related service orders we did them in a batch and unfortunately they reflect when we we did the work so there is a huge spike in 2020 when we were open service orders that had been completed already, thousand square feet

had been done over as just clustered there. an unfortunate art iificate of the data. ollowing years you see the last 2 years it has been climbing so this re crew, getting more done last year and this year but being more consistent with how they track and clthe service orders, so if they do it in real-time it shoen it should be and we are capturing the work and telling fuller story. it is incredible. it is 2 sidewalk in the last fiscal yeit is technical, around a tree with bit of intervention to get this credit to them. the other sidewalk repair-sorry, cement shop crew does curb repair.

2020, huge spike from closing out old serto do it but it over the last several years it has been very stable. the same supervisor who has the is tracking that very well. similar here. a ton of-[indiscernible] 3 year so that tells our curb repair story. before i stop talking there is of stuff here. our leadership is here, so is really not one person at all, about 120 people working every day and talk about it and take we could share what we are doing and answer any questions. >> hi. thank you so much for ion. i have several questions. questions last time.

>> i'm always to understand. first of all, how do subcontractors? is there a specific criteria?for the bids and then go for the one you familiarity working with? can you share with us? >> sure. so, we create a of contractors and there is quite a bike sure they are qualified to be able to be in the pool, but when we we create a contract service cso and then the companies in this pre-selected pool submit their pricing for ]the allows them to compete against each t out that pool the a balance of both s we are working with, but we are getting a competitive price for each one of there is other ones-different types of contracts thatline item only, and that price gets set earlier in the process and then about

issuing the work charge based on how if it's tree planting and establishment it is a line item price, is something they would bid on compe and then i think director short may additional information. >> yeah.job summarizing nicolas. for most of our contracts, we have to h competitive bid process and so for example, if it is line item bid, then we do the competitive bid of the contract, so we say, here's the work line items, give us your best price and all and we have to go with the lowest bid.the pools of contractors, are pre-qualified so have to meet certain criteria. we do for the pre-qualified contractors.

have done a number of micro racts so that is where we limit the pool to part of what we committed when we took street trees, we didn't want the smaller tree compan to compete so they compete against each other, not the bigger trway we insure we are try ing to support the local business enterprises. >> how do you supervise th list to see if the results are there? >> i think we have a sometimes thousands of eyes and ears watching is getting done, so very quick if folks call and alert if y in the morning or if they appear to have safe work site set up, so we get that instant feedback, meone on our team isn't present. ined in advance of it, we organize our we give them a key map of

trees, which grid that might be 400 trees, and we give them the nq trees to be pruned and then they go out anand we verify that work ha we want to make sure that when we markthem for the work that we it has been done. them to have leverage and you missed this set of trees over here. sorry, there were cars parked there and we'll go back and do that.found that a year or und issues down the road, because we have these pools and long-running they are incentivized to make it right. it isn't like they are just these are companies that have a local pres to make sure that they are rly. even in some the bigger contracts they have a requirement to work it has been interesting r and they

will say, it is a really big trees in tight spaces and you got a small crew that can through that over a couple weeks. we'll assign that to you and then the ews will tackle some of the bigger right it has been good. >> yeah. >> in general relationship and when we find good support hait should look like and we'll make right, so that has been our experience. >> it should blike this collective working together. is about the roots maintenance of the i have gone on a little tour show some of the streets that have is a bit dangerous and i to understand, do you work with the pavement pothole team together to maintain this this, so the street is safe to drivjust the sidewalk, but the roadway.

the and still there and nothing has been done and i have a tour several months ago and everything is stili wanted to understand you all the same agency. are you working together?i personally had sent a report about itthe outcome. how do you because that was part of the presentation, so i just -- >> for other decisions i want to differ ctor, but i can--yeah. if there is anything else i'm jump on >> sure. so, the way generally the way that we work with the paving crews, if to be related to trees, they wil to come and take a look to make sure we can the damage without either needing to remove the tree or the tree to decline. if we have to go through a process basically planning for the tree removal before they do work, but typically it is brought to our ator the paving

contractors who are going to be doing we can do another presentation on how we pavement repairs around the city, because we have a pretty robust system for making the priorities but we try to make sure they so we don't end come through and pave a tree falls on the newly paved road because they cut the in terms of--we have a back-log of sidewalk repairs. we tosibility for all the street trees in one day, 1, 2017 they suddenly all we 30 thousand locations of damaged which were property owner responsibility but the city to we developed i think a really process for prioritizing those repairs, which includes looking at hospitals, senior centers, bus stops, neighborhood commercial districts and then overlaying where we with those areas. really to try to have

proxy for vulnerable populationlots of pedestrians. what happens is what we call a heat map that said, these parts have the highest number of one or more of those factors.a very good job addressing the redd what that wont capture though sidewalk on a frequently used street, so those are always goto be lower--if only one or two sites, the heat map, but we basically completed all the high and now working our way through all those and so, there are sites that are going to sit of time, particularly if they have less pedestrian traffic. if we get a call and it is badly e alerts us for example, well, it isn't a hospital, but you know, there are seniors in this building, then we will try to prioritize that and to recognize salina here with us today who s to juggle dozens of requests that come in

evout how can we be the and eliminate trip hazards and she has job with her team on that. it is more then we have the every year. so, the sidewalk roots also depending heat map? >> yeah. one thing why the cement shop exists within the we are not damaging our trees when we fix the so, they do a lot of work not as nicolas said they install curb ramps with sfmta with public utility commission so we are the city's cement shop but it's housed within the want to make sure when we fix sidewalks around have the arborists available to advice on which roots we we are expanding the basins around the trees to make the trees stay healthy and create it. >> has been a very long time, so curious been the same condition, because it is just going to get worse.why i feel like

part is it isn't a pavement, safe pavement us to walk. that was the other aspect, so i want to understand why it bit of time. >> happy to check out the street and location. there could be unaccepted there could be weird stuff we end do case who is responsible for it and follow up accordingly. >> forgot what--how often inspect the areas that need root and all these things, how often do you >> yes. well you are asking a good question, is something we are trying to get a handle on, whare we capable of doing in terms of inspection and the frequency. over the course of ou we've been learning a lot in the first cycle we've initiated a process for ourselves to figure each part

of the bureau. some questions of how many trees can we prunhow many locations can we visit, those are easier us to quantify, but the inspection number rder one. what's a good number whsafe level that, and for us i be both responsive to reports thatin of hazards. we should be out there same day to inspect our crew will roll up with a truck within a half the call coming the other question of if it is a standing tree and how much resources do we need to devote to inspecting that and what's the frequency that we should be there. are trying to define. i think that even where we are at today, we good data on where we are know about a lot of these locations.

t not so much reinspecting, it is still damaged so got get there, but on the action side of it and getting the crew out there fix it or send the contractor. we have th make safe. we go out and put asphalt t. it is just temporary, but it can go g the risk of more trips way that we hacontractor for slicing sidewalks. if it is uplift, they can slice and smooth and down.ars out of the sidewalk and much less expensive then and replacing it. inspecting we are considering is, the our contractors who are another extension of our bureau, but when the slicing out, they give great photos and notes saying this is what we big, can't fix this, you need to send someone to or schedule for full repair and same with they are doing maintenance l the trees in the key map and dont worry about re

they still send photos, saying are you the trees and think it needs to be removed.e ears. these are experts in the not all that is captured in terms of inspections performed, so i think that's part of the telling and how to quantify that and share that with you. >> i think it is important to share information because itybody to understand the details work behind my last question, do report of data that the can see which area of the city or less of these maintenance? e we can see, 7 by 7 mile square foot, which area we effort, which less, because i just want to all areas or not. >> yes. here giving updates and urban forestry council, i'm on that council and each year

give a update to them about our program. one is about pruning and once tree planting priorities, and they are t conversations, because with maintenance we are talking about the areas that d that changes what we have to do there. it is all about we address these existing trees planting i am talking about the rest of the city that needs trees and we have been focusin on planting and low canopy areas with high ice burdens. there could be a lot of pothrough the same neighborhoods, so we are trying to look e most value for planting a we try to determine the most tree to prune next. where is the traffic, high location? both doing it to be responsive from liability standpoint, but also equity of doing it in a prioritization that to tree equity, those areas we have a

lot more trees to plant in to bring that city wide up and those presentations we hat we are also interacting with our sf environment cobio diversity working groups, but your public find out about this? >> is >> it is through the an a lot of questions, but we have ally about how if we can have more information on our website for fo questions on their own require 20 minute phone call, you yourself at 2 a.m. and be able what you need. that is what we want to more of and it has been a effort now that we public information-running out of water. [laughter] i should keep this briefer in the future. but, our information

officer is funded through street tree program and that's been incredibly for us, but our recent conversation putting out fires and getting the word out about what and more shifting into how we more information and people can answer those type we put up a planting strategy document see where we are prioritizing our goals tree planting couple years ago and want to keep updating that. i think that that's a smlike to go and lable publicly like that. >> i think everybody that in the community in that neighborhood can also just help hborhoods, right? equitably and fairly. if that would be amazing. that >> i can't resist adding 2 points. i want to make a highlight we received a few grants recently, team who applied

for these grants, but re focused on increases tree canopy in communities so those grant dollars will be uity of tree canopy coverage in the city. a lot of is, goes the request of any community group or ct supervisor, we will always happily have attend and done a lot of great partnership with neighborhood in trees and tree planting and we have gone to the community meetings and replacement trees versus new trees and how that works and in fact we a meeting next monday at our street the east cut community about ho maximize tree planting in their district. so, we e definitely working improving our public facing information on the websitthat is very active live attending community groups and sharing the word that way i just want to commend you and your on ellis and hyde. i saw damage sidewalk on a monday, but wednesday it that is amazing.

so ank you. >> greetings commissionered to put a little information out there for you.op when they receive a got hurt or something that nature the analyze the entire block, so if it is trip and fall, they will look both sides of the street and immediately call inspectodo the repair for the entire block. we try to bee when incidents like that happen.proactive, but again, we have so many sidewalk repairs not able to react immediately. i know it is unin request, i hear you, but there are so ests across the city and since we are doing based phically and the communities, it is hard for us, but when we receive a request and it is high priority we will inspect and make a decision on thined effort. it isn't like cement receive a request, it and then they go to the site and evaluate the

site and evaluate the site, then the cement shop gets a service request to come out so,ic it is kind of multiple ways it is >> i understand the steps and stuff, pretty heavily damaged. as a active sidewalk or street ngerous it is. for me--itwo flat tires on that street. so, if i ing it, i'm assuming-just assuming as well, and we can about this. >> just want to let you know we haot high, so a tire is minimal.is not traveled and throughout the city. that's why we se it geographically and we will go out and make it safe. that's why expressed to nicolas to make sure you know we go out and make it eliminate the tripping hazard until we can get a inspector out th >> happy to go back again. >> a you should come ride with the tree and cement crews. >> i love riding with the crews.

>> thank you. >> thank you. >> did you have a question? you are good? >> i think on the line of questioning it is t(help to have like some timeline of the ompletion. that is what we are looking to rathen these annual percentage. things are completed but within the year it is hard to see if was done 11 months later or done like days so i think for clarity, having that in f very helpful. >> i think to tackle that we ok at comparing the request receive completion date. can chat with our performance team, because i there, but it isn't something we reported. >> i have a up couple questions. more for director short.like kind of communicate to each are pruning a tree and you notice a garbaover-flowing, does that crew pick up the trash? the other department that hey,

is over-flowing, or how does that work? >> that's a thank you. so, the short answer is we they see when out in the field. are our issues to handle, but andivision of public works. theywould not be picking up litter from around a i would hope that if they were workingthey might sweep that up. i hope that is true. >> okay. pupil here. but ge them to call in issues as they and i think it could be--i had discussion with a who was like, this guy is right here and not picking up the litter like, yes, because his job is steaming, so ment or the space to pick up the litter, but he we need to make sure they are doing that and we do we look at service requests and see, so and so called in for

example, a their district street cleaner might call that in into us, so we know is happening. probably not at the scale we put the message out but we do try to do to alert if they see something hazardous. certain i will say in defense that it may not they are willfully ignoring it, but when they have an assignment,had them say, i'm looking up, not really looking if someone doesn't report it, it may not be something and ignoring it, it may be they are job at hand and not seeing it. >> that totally makes sense.just kind of wondering if there was a way to make a requirement thaway when you are done assignment look around the block and make sure there is to be addressed. >> yeah, that is suggestion. we have a new as part of , particularly with the street cleaners we are asking them to look we can highlight for them, if you see so well. great suggestion. >> i think that would be helpful to

you are a street cleaner and you see a tree needs branches are falling down or something you report addressed maybe a little bit quicker.last question is, have we planted any trees nursery yet? >>take it. so, we have stopped bringing deliveries to our yard at cesar giving more room, because that was taking up quite a bit re now taking deliveries at the nursery and the enjoying that responsibility re of them and them faithfully so they are not frying at a parking lot the weekend. if are getting planting stock out-growing the the nursery manager and workforceto larger containers, so it is turning into a active nursery which is what we are at is exciting. there is right now this is at

the moment and will be for a while where a lot getting planted is still coming from the and then planted that pathway, but we have this small that have gotten sized up to 15 gawe will see those root fill in and be able to get planted, so sort of in the spirit of question, we have more and more collaboration together. thto see us plant this specing more and we can order then our inspectors when are suggesting planting site, they have to include the they send that service order in, and we are now say, what do we have? what is a good one and would that be it flow and i definitely excited to see may are been the question previously? last time you asked to know what trees the nursery? that is something i suggested

tothey were like, already thinking that. weould be a field we track so we can measure. alright. so, none have ese are still like too small? d we are planting out of the nursery, so i can ask about specific trees, but i think would be fun to celebrate is when the 5 gallon trees are be planted as 15 and that is a fun to plant. >> alright. thank you.any other questions? alright. >> thank you very much. i love [laugh so, hearing no further questions, mr. open public comment on this item. >> members of the public who of comment on item 4, the bureau performance measure report, you may line up against wall from the door. commenting outside the chamber, your hand but in the webinar or star 3 on the phone be recognized.

of the public who have come forward on any callers who expressed interest on that concludes public comment. secretary fuller, please call the next item. >> item 5, the ra equity action beth rubinstein is here to present the reportis informational item. . great to be here again. be policy and communication and part of our equity team. good morning to our new commissioner. it was exciting to be here when you did time. i had no idea and congratulations on that.personally really moving because weare the stewards of the public i feel it has particular meaning to us. the land acknowledgment is for us. it is for us to sort of ourselves in our values so i

appreciated the starting g that way. >> thank you for your help with it. just to remind you sort of where the in the organization, we are under the policy n team. what is really important about our work is that it is department wide, is operations and half at 49 south van ness, but deep collaboration with our deputy durden behind me as well as the performance bruce robertson as the deputy director of finance and administration and we are staffing and lifting up their work and br lens to it. we don't work in isolation by any means.actually work with opration on her initiative and how the racial equity plan. thisuity working group and actually you can see me on a number other members. half here today. alexander on the head of

performance team. nicky jushe was here. she is bureau urban forestry racial equity specialists that they are on the top. the ofrom our operation guillermo, top left and also on the operati team is john sway, bottom left and he was very much the nursery off getting the money so k collaboratively. very excitingly, as probably remember, [indiscernible] they have been on board 6 or they are full time racial equity specialist and diviand 49. the rest of us and guill time of racial equity projects. the rest us work-we have or core responsibilities. for our new commission, in 2021 we came department wide racial equity action plan based on really

the department both qualitative and quantitative and the department. the plan is internally focused about interviews and all that demographic data we came rities, which are around the phase 2, which we haven't been tasked to do yet, but are working on already and will come up in the is externally focused about service delivery commissioner, your question nicolas crawford how the public knows about this information?ase 2. how we communicate to the public and when director short talked about our community meetings that is very much part of just to remind you, we started this work because we department it was important and started 5 years and al legislation that was pased at the board and signed by the departments were responsible for doing a racial equity plan and so, this preezentat on the progress report that we

submitted in two months ago, and it is--we have a office racial equity that they are both our supporters and taccountability patners. they tell us what we need to help us get there. the way this is laid out is sort of the way they laid it out. all departments across the city are working same way. i have to say when i reach back out to wide office racial equity and say how did our progress got positive feedback, so that is testament to our team and i work with everyone. i want to say, it may seem obu are not getting this kind of work done unless collaborative, but a lot other departments it is very sorts of reasons. some of the most difficult thingto work together. office of racial equity asked ess report this year was to look at these 6 en to apply those 6 questions to our 5 and list one or two action items we were

taking. not everything ing, not giving you the whole thing, so lo these questions. and actually for our new commissioner, our and there is a paper version and i now if mr. fuller has given that to you, but 180 pages long and filled with data you can al easier in paper i think. towards you. get rid of this. go quickly through this slide, because it is just-- [indiscernible] whatever. okay. e are the 5 priorities what- again, the office of racial equity wan the disparity and why it is priority. this is just really repeating the research we did. in terms of create clear

pathways, the disparity we focused on there uneven access and information about promotional opportunities ng for career pathway. this came up a lot in our discussions with operations and i'll tell how we i say disciplinary prosnot just talking about the legal process, but how supervisors and staff deal with difficult situations and how do they hold staff accountable? we heard abouplication of disciplinary actions understanding what disciplinary processes were and also real for de-escalation technique and how do we deal with problems before come big? the need to empower front line workers because people on the ground and folks at operation, want process improvement and department direction and some cases they do and broaden diversity at all staff is really key. a racially diverse department but if you look closely, there lot of job segregation and our

management level is 50 percent white, so our management and need a better represent our demographics then finally, assisting and training our managers to suppor we know there is implicit bias we nucher inclusion and belonging where can have equal access to information and prom that's giving a sense of like, what we y. this is what we are doing. sorry about pop up. this is--these ar are addressing what are the steps we did an these are projects wree are working on. unor operation just speaking about operng we worked hard on and guillermo has focused on this is how do we be sure our fr get information about promotional opportunities and this in a multimodal way none of this is rocket science but ha do it guillermo is on

board. bulletin boards. he has been working with teams and other divisions to have morning huddles where the supervisors one thing we have done in the last year is a big n folks. we had e and time and time again they told us, we want to get information from our from our peers. we dont to get it online or get get it person to person. so, also under career pathways, we director durden and her vision of a coaching project that a lot of times inking about your career pathway. folks dont know what is possible.know where they want to go. they may come in as a general labor with high school gradua know about a arborist or her and guillermo to get information about what and ing up computer

training, how to get city job training and one one coaching. we are working on that project.of rethink disciplinary processes, this is a nut to crack to deal with it is multidirection. one is that with our new hr a year or so, we have very high level conversation about how we deal with this. they want to promote coaching managers. i think we generally agree but it is the specifics of how things are done. folks about what are disciplinathere is a problem and how to be clearer about and also working with our university who i about which is our training division so what trainings are possible?trainings on courageous conversati support managers. workers, a huge project thad on and [indiscernible] very strong working group.

one thing very important is that the department is close, operations has its own culture and own needs. why you guys exist. we build leadership around racial equityn so been working for the last 3 or ybe 3, 4 months ing front line staff, 10 or 12 people that meet 2 weeks, developing leadership and they are work wg deputy director durden in terms of the action items of want to work on at operations to make supports everyone's career all these priorities with the idea this work down. i think we all agree, to be strategic at the top, but need the [indiscernible] also of the who know what is going on. the racial equity working group is just getting stron you'll see sort of the projects coming to fruition. the is our team are

with hr to-again, always looking at communication. we hr to give a pocket guide how to deal with portal. there is a digital divide we are working reallit comes with computer it guides and better communication with hr. it is we definitely have folks lingual so we want to be sure that i think there is want be sure they ccess. i mentioned the training how to and access to promotional opportunities. in the last category train manager support all staff.a--since governor newsom was mayor newsom, there is a the city take a 24 plus class on how to be a supervisor. ho good supervisor. for the lastpublic works has done their own own supervisor academy, four eight our days piloting a racial equity model so how do ty

and come with a mindset there is awareness being anti-racist wu aggression and implicit bias and favoritism and how to work against that. at this point we probably trained maybin the mixed operationsness classes. what are the outcomes? obvious, but this is the template from office racial equity.want more staff to apply for promotional opportunities. one thing that sting is we begin to get promotional-who gets promotions and te by race. one thing we came up in the ke, can we figure out, is it a problem that people are not making it or not making past interviews? maybe they are not and really excited to share that in talking to the of racial equity about 2 weeks ago wenew hr analytics that dhr has that all the different steps during

the hiring process and it can be disaggregated by race so about to get the formally request, so look at the data and there is a couple people per depait and we will be able to see why aren'tthe ladder? where are they getting stuck, because that is what we targeted in our approach. people are not--there are not enough onal opportunity. may be a exam situation and may prepared for the testing so how to make them the other thing i want toxz--we have gotten the folks who have been attending racial equity working participants have given us about that space to be able to talk to sort of strategies how to enact change. we just recently brought on a new consultant called liberation consulting working with our team

racial equity working group and they are really coming i say ainers. they are our capacity of staff to do even what we are looking forward? this is office of racial equity asked about. what are we the next year? obviousl deputy director durden and one on one coaches can help folks with contrary? had could be group training and one on one we'll role those programs out. the other program the piloting and ram starting a month or so ago we mentoring program at 49 south van ness with people, about 18 pairs of meantees and liberation consulting is helping us and going really well. and so we are planning on doing ons hopefully in the fall or early winter. something like that.is a lot of great data around mentoring mber of things.

it helps build relar culture of inclusion and belonging. we opportunity that all the mentors and meantees g equity training so they all get in the racial equity module atis a lot of data that shows mentoring programs helpthe career ladder. really excited about that. disciplinary process we hope high level conversation to mid-level let's implement projects. the operation working group will have their own projects that at all different kinds of levels.the dhr analytics for continue that racial supervisor academy.ating that. last slide, other really ant projects for got small but one project that is very important is the wodoing with performance team. mentioned at the begiwork closely

with deputy director durden and d the work they are doing is strategic and action items. that is very related to what our ops working group are doing. they are looking at action groups and bringing racial equity lens to that and working on that. isolation and then the like, process improvement work that performance tea in terms of the strategic plan, the brought our team in severe the strategic plan is beingdo a analysis of the plan and to also sort talk about how a strategic plan will be implemented. a racial equity tool and of questions and here are some basic questionkind of obvious, but when you start to unpack the answers, you really what are we not thinking about, what are we and under-emphasizing. the other program is language

by legislation the city has language access ordinance that both is terms of how we work with th all documents need to be in chin did i say spanish? the language-so looking in the language access been doing it i say the last several years been doing itmake it much more robust. coming vid and into 49 south van ness. the phase 2. the -piece. come up when director short talked about upbuff contractors and local business enterprise. that is huge piece of phase 2 supporting local businesses, are often local business owners of and so in may-like as part of this pro we called

contractor connections, which of about 90 people we hosted at it center that helped connect local city departments. sort of, what are projects, so our public works team--we had a table had tables and we representatives from local businesses enterprises that are contractors of there could have been tree contractors, a really good response. the seen and supportive and i am working widirector [indiscernible] to think about the next program which is probably in october. 2 or 3 a year. how do we best support the lbe with the ntractors? that's it. >> you guys have any questions? i just have a question. i'm just going to ask. you don't have to answer. still, i just want context and information. >> so, with this all the raci

things, is union involved with a lot of this decisi kind of? get suggestions ble? >> that's a really great quest don't have a very good answer, but i will tell you--so, there is city wide work and work, and the office of racial equity is forward with city wide work while al departments, so city wide office racial equity works with dhr, human resources and they are that work with the unions and have negotiations with the new union contracts, so in a big way, is the office of racial equity. in a smaller way really important around unions is our apprenticeship don't know if you want to speak tothe unions for public works, it has to do with apprenticeship programs which are really important in r our values about how important workknow we work closely with the unions for that, but i can't to

it. >> we do work with unions workforce development as far as racial equity and get their buy in on a lot of well, so as far as the workforce has a say what is going on and fair with the unions. we listen. we agree to disagree.by the union as well, but i think more so we are working ally as far as racial equity. we need to work 1,m the top down to really understand we do have need to address.ram beth has been working on has been doing and think she has still have some work. we do have more work do, but i hope that helps answer your question. now we are working with 261 and the plumbe >> local 261 is labor international. 261 is general labors.

the plumbers, can't say the number. >> [indiscer as we gradually open back up thith each of the unions directly and we to face and work through these opment issues and our apprenticeship program is stepping so soon to have other apprentices coming our programs. collaboration between us and the unions. they can'do it without them. next question is, strategic plan and where is the budget coming fromvarious project? is it through still fund type of stuff or allocation-sof implementing the strate >> yeah. >> you will hear from alexandria when she presents. my experience is the is threaded through all core responsibilities.

defining street paving and there is has to do-that imp lming that so it is part of the core so doesn't need extra budget. i to add to that. >> supervisor academy. part university--the university has staff and our internally we and the folks that attended, it head hours so each of us have at least 10 to do for performance pldo you have at least 10 hours you can coach through professional development. or then the 10, but you code that . i believe, director short? the training hours generally built into our existing operating we do occasionally ask l resources if we wanted to for example get a specific-in the past request for certain types of computer classes and we been

allocated a budget to pay for those that are externally provided. we do working our university, they beginning every fiscal year their request for their budget and if there is additional we will see if we can accommodate or but we do support staff when we can to training in-house or if there are external trainings they attend and sometimes it is over-head and sometimes general. >> these thingare bringing in consult ing firm? >> this include bringing in consulting firm sph >> the consulting firm would have been a line item. specific requests to hire our two new dediand to support that consulting. >> that wanew budget and just to be put in context, we started the initiative 5 years ago and it was a group 12 of us doing it on the edges of our we all had other work, and starting about 4 and years ago

started advocating consultant and staffing. in the city there is impok a while to do the convincithe budget and go through the hiring and rfp, so kind of ul embarrassment of riching and really good timing we got months ago and the consiltant which ask the-the idea with the in and leave, they set up for long-term success and additional budget request that has been developed over several years. >> >> anyone else have any questions?just like to say thank you, because i know san francisco is such a melting pot of different people and everything trying to make everyone feel ted is not an easy feat, so good job for like, yeah. thank you. this isn't easy. yeah.

ink everybody feels included and belongs, but i think- >> i feel what we are proud of having conversations out-loud and naming things in thway that were not named 4 years ago and i at we come to the strategic plwe say like, are we thinking of the bayview enoughfrom the bayview, are we talking to folks in ch don't get push-back. it isn't like no one says why tions, it is like it is becoming normalized to about race and to talk about the issues, so in that way i feel gotten far, we have a lot of work to do. continue the great work, because it it will just boost t. is really important what you guys are doing, so thank >> thank you for >> okay. there is no further discussion--do we to ask-- for public comment? comment, yes.

>> so, can you please open up >> members of the public who wish to make three on on item 5, the racial equity action plan update, may line up against e door and outside the chamber, press raise your hand button your phone to be recognized. we do not have any members the public in person govtv indicated we do not have callers who want to so that is all our public comment. so, there is no further secretary fuller, please call the next item. 6, new business initiated by commissioners. issioners to make announcements and raise topics to be commission agendas and informational item. any new business? alright. hearing no further fuller, please open public comment on this item. who wish to ness

may line up against the wall. if you chamber, please press the raise your hand buttthe webinar or star 3 on your phone to be recognized. and both in person annot have any members of ent at this time. >> alright. so, hearing no call the next item. >> okay. item is sanitation street performance this is information item and no action will be taken.osed session, the commission will need a motion to then motion and then to vote on it. this commission to enter closed session regarding the secretary performance? >> so move. >> do i hear a sed. >> secretary fuller, please open public comment on >> who thank you. member to comment on the motion to enter closed session may line up shthe wall furthest from the door and

commenting from outside you press raise your hand button webinar or star 3 on your phone to we do not have any rs and we do not have anyone in the queue for that concludes public comment. >> alright.further debate or anything, all in favor ofs. >> yes. opposed say no. and s. time entering closed session is a.m. >> okay. commissioners, we'll jusminutes of transition while i take us out of up the front doors. might be a anyone needs to run to the wash room or [meeting reconvened] >> we have no announcement. secretary fuller, please open t on this item. >> wish to comment on closed session may line up against the wall futhest from the door.from outside

the chamnd button in the webinar or star 3 on your phone to be recognized. we do not on or over the phone public commenters. do i hear a motion to during closed session? >> so moved. >> do i hear a second? > second. >> secretary fuller, please public comment. >> members of the comment on the motion not to disclose discussion during against the wall and if you are commenting from the chamber, press raise your hand on your phone to we have no in-person and have no callers wishing to speak on this ite >> alright. is there any debate on nope. hearing no further debate, all say aye. >> aye. >> all opno noes. secretary fuller, please call the next item. 10, general public comment

continued from1 if necessary and it is not necessary since we minutes of general >> alright. is there furter business? >>no further business on the agenda. commission will meet-hearing no objection, and adjourn this you know when our next meeting is? i dont remember. september 15 i believe. >> september 15 is our so, alright. hearing no objections, this meeting. september 16. at 1219 p.m. [gav [meeting adjourned]

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>> it is i great neighborhood the because we have the contemp refer musef sf. yerba buena for arts all of the operators and businesses we get together and xhoukt and support each is a very cool neighborhood to be a part of. [music] paint on canvas is primary low whed this is guilty pleasures an all artist show. it is going to be great. we have interactive elements. this gem. you know people come in and to feel at home. this is >> never be afraid it anybodying on our door. [laughter]. if the hours are post and you seat art we are here 9 o'clock to 5 most days.[music]

>> i call the san francisco public today is monday, july 22, 2024. 903 a.m. secretary fuller, please call the ro >> good morning. please respond with, warren post. , here. chair post gerald turner, present. commissioner turner is present. paul woolford is absent. fady zoubi, present. vice chair zoubi is present. with three members present we have public comment is taken for informational to comment in person please line up against screen, the audience left.