>> today is none day july 15, 2024 it is 1003 a.m. secretary fuller,the roll. >> good morning. please respond with, here, or present. mmissioner anderson is present. is present. vice chair is present.schulman is present and ned absence. with four membersprint we have quor commission. public comment is taken all informational and action items on today's ajepdaism to comment in person please line up ag from the door. members wishing to comment item outside the hearing room you may do so by joof the agenda.

to be recognized, select nar. you may also the chamber and s id, 26625457850 # # again. to raise hand to speak, press star 3 and the is also available on pages 1 and 2 of today's agenda. commenters may speak for up to per item and you will receive a 30 second notice when your to expire. in the event we have many chair may reduce the public comment time to less then unless speaking under general public comment, pleasto the topic of th if commenters do not stay on chair may interrupt and ask to limit comments to the item at hand. we ask public comment be made in a civil respectful use of profanity. be tolerated. please address your remarks to the commission as individual commissioners or staff. and the public is submit comments in writing via

e-mail address of sas.commission@sfgov.org. or by mail 49 south van ness suite 1600, cisco california, 94103. behalf of the co extened our thanks to the sfgovtv media serving for helping staff this meeting. chair hartwig-schulman. >> alright. we have our first reading of acknowledgment. quite excited for this. it has been a while putting so, the san francisco sanitation and streets commission we acknowledge that we are on the unceded ancestral homeland of the ramaytush francisco peninsula. as the indigenous stewards of this land and in accordance with their traditions, t forgotten their responsibilities as the caretakers of this place, as well as for all peoples who reside in nal territory. as guests, we recognize that we benefit from living and working on their traditional homeland. we wish to pay our and relatives of the ramaytush community and by affirming their sovereign rights as first peoples.

the san francisco sanitation and streets commission acknowledges that we are on the unceded ancestral homeland of inhabitants of what is now the san francisco peninsula. we recognize that the ramaytush ohlone understand the ntained harmony with nature for millennia. we honor the ramaytush ohlone peoples for their enduring commitment to n francisco public works, we affirm our responsibility in maintaining our public spaces as stewards of the public greening throughout the city in collaboration with our communities, so as to respect the land on which we now s make their home in this region today. we commit to prioritizing policies and prograinalized members of the community, including american indians, while also striving for environmental sustainability. cement. we have a new commissioner, shawn anderson. welcome to the team. >> thank you so much. t meeting. >> awesome. and that concludes my announcements. mr. fullerx do you have any announceme one is there are a number of operations related woare planned for commission meeting.

those will belater this week and available to this commission for review and i any questions you all may have that we n relay those chair poextend congratulation to new commissioner anderson mmission as well as commissioner simi for thnew child and as well commissioner eusope for her restaurant being recognized michelin star this past week. congratulations. [applause] and then, only other announcement i have is ou begin drafting in the next couple weeks, so please out for e-mails from me looking for your year as we draft meeting schedule for 2025. and that eports. >> awesome. thank you mr. fuller. [gavel] 1 is general public comment, which under the commission mandate but not related today's agenda. members of the public who wish

to make three minutes of general public comment in person maagainst the wall furthest from the door and if you are the chamber, please press the raise your hand button in on your phone to and it appears do not have inperson commenters and sfgovtv is lettin me know we do not speaking for general public comment either. public comment. that concludes general pub xt item. >> item 2 is communications director carla short is here to presenis an >> good morning commissioners. welcome commissioner anderson. carla much happened since we had city wide pride celebratio removal, our monthly neighborhood beautification day and we have a exciting

announcement i'll share so, pride recap, we had a and hugely successful pride month and the operation diwell as engineers. our key in making this happen.theme was sowing the seats of love. from the pride celebration and r and an amazing my queer work besty. it was engaging events and june. many thanks plus committee for spearheading all of it. stivities culminating in a huge weekend long parade down market street featured our public aworks in bigger numbers then ever before and person afterward our street strong for the specialized operation got to work. to our department operations , making sure the event went off without a tch and many thanks to

staff at the operation center. last month kicked off the sand over the course of a few weeks the imately 30 thousand cubic yards of sand. that to fill more olympic size swimming pools thmpt aim is sand build up on the great highway dur we started june 17 and wrap said up by the end of the month. the operation staff used frunlt end equipment to reduce the height and width of sand the road and towards the ocean. effort the natural progression of sand incursion on the great highway. sporadic closures of the great highway up of wind blown sand on the roadway normally occur during wintser and spring, however in build up worsened due to climate change drought and sand accumulation on the great highway makes dif cut vehicles and bicycles to navigate. every year we small window to perform this work, it must be

timed to do not disturb the western snowy-a small shower bird u.s. endangered specious act. done in with so i want to give a big thank you to volved in this operation. and just in missed this important data in the most recentnies letter, i want to highlight the amazing work we have done over the first half and i'll take a moment before i do to plug our our website and a beautiful digital journal lights the work we accomplished over the month.strong concerted department wide effover the last 6 months we potholes rkss pruned 3600 trees, consnew ada compliant streets to 160 blocks of roadway and picked up 9494 tons of debris streets. these staggering numbers are something we can all be d are the result of a lot of teamwork,

planning i can't wait to report on what we accomplish in the second half of this year. alright, the big ruveal. i'm not sure how american government agencies can say they have count us officially among them. with helmmunication team, we created our very own video game to capture the spirit of maintaining cleaning and francisco streets and sidewalks. it is called, neat on our website. neat street units civic pride and arcade style gaming to promote neighborhoods while having fun. public works are always on the ways to engage the community and teach about from filling potholes and graffiti to building benches and pinstalling trash cans, kids n about some of the crucial work public works does maintain, clean and beautify san francisco. out to jewelman fam from communication team francisco based lower case productions to bring the it is really fun, i am terrible it, but encourage you to try.

and, a announcement of retirements, particularly for we had the opportunity to wish two long-time staff they head to retirement.k daniels the super of bureau street service and long career with public and public utility commission retired a weeks ago. happy to our assistent vang is acting. additionally, matt--former superintendant of buand later bureau street and building repair retired at public works. mora wayne, is acting superintendant. we have a deep bench leadership and so with the loss of two strong bureaus as robust and responsive as ever. next up our annual report, if you is beautiful in print and online. our annual rep fiscal year 22-23 is out.report spotlights our core services and our out of the ordinary work from of dedicated and

determined front line crews historic winter stores to pothole filling and thanks to theresa fong from communication team putting it together so beautiful. when i compare the the more monday annual reports i see, it is really elevated, beautiful work. very proud that. and lastly, our neighborhood beautification day.neighborhood beautification day event was focused orhoods of district 11, excelsior, ingle side, crocker amzane and we had volunteers join us. our next event is july 20. in the marina, pacific presidio heights and other district 2 neighborhoods and we hope you can join us.with that, that's my report. well, thank you. how quickly market street gets back to normal you guys do such a great job so yeah, thank you for all that. does anyone have any questions

for i think we are grood. hearing no further questions, mr. fuller reopen public comment on >> members of who wish to make three minutes of comment in person on communications and director's report, may line the wall furthest from the door. if you're commenting outside the chamber, please press the raise your hand button in e to not have any in and we do not have callers own >> please call the next item. >> item 3 is the minutes from 2024 meeting and this is action item. before any i'm happy to take questions or those minutes. >> are

the minutes from the commission? don't look like it. do i minutes from may 20, 2024. >> second. >> alright. we will-given that motion, we will now hear public comment. secretary fuller, please open public comment. >> members of the public ee minutes of comment in person on the motion to adopt the may 20, 2024 meeting may line om the door and commenting outside the chamber, the webinar or star 3 on your phone be recognized. we do not have in person commenters and sfgovtv let e are no callers on the line interethat concludes public comment. >> alright. all in favor of may 20, 2024 say yes. >> secretary fuller, will post the adopted minutes from 2024 to the commission website. please call the ne

>> item 4 is the bureau of y performance measure report and acting super intendant nicolas crawford is to present the report. this is a informational item. good morning. nicocrawford, acting superintendant bureau urban forestry.ation group so our crews are yard and happy to share updates on how the numbers and feel free to if you have questions as we go along. is something we have been tracking over the years since the creation of our so street tree sf is voter and approved program that pays for street started july and this pie graph morphed over the yeely gray to more and more blue and our goal complete pruning of all street trees in san francisco and then to restart that cycle and continue to process and our where we are at

now, we completed over 90 thover 72 percent and that to go. i will comment that, there normally a wedge here. our light blue active wen't have that now, because we are in between our contract with our contractors. early march and our next one is going out to bid.next couple weeks folks will be able we'll get new contracts rollin think the timeline is about 4 months from now.difficult for us because we lean on our contractors a lot we have crews-i will share in but, we are in betweeb thosbenefit from that support. see just how takes to get that going and when we started really it has to be evening earlier the next time around.so, this walks through-i think i should this-what is happening on this slide. left to right is over

by fiscal year top down, the top row shows work, the middle row removed and the bottom row is stump griding. i'll for our pruning in we did 11.464 trees. that a combination that green then that larger chunk of contractor work see during covid especially we took a hit. a lot of crew were reassigned doing other things to help during the and we recovered over time doing more more, but our maintenance work during the pandemic was effected, especially with the we continued with emergency reasons, but you can see we have beto pick up speed again once things stabilized. last year was a strong year and in contractor work and suffered because we lost several months of

so, our internal crew to we've made priority of hiring within the bureau to out with gardener hiring which happened last year we focused on arborist higheri we have one starting-one more coming this saturday or next there is another vacancy to fill and we'll be in with our arborists, but that's been a long time coming. the benefits that on-boarding paying off to go down the line removals, you can see early in our program, we had tons tree removals that we had to do. removing trees whenever possible. of growing the tree canopy but if there e trees died, it is a action we have to take, and thdiffered tree removal work stacking up we took over tree maintenance responsibility. i understand if that was dying in front of your house ñ@ would have cost you thousands of dollars, wait and does it as part of

at the beginning you can see we had a lot on with removals, but that's dropped over the years. say, it spiked last year with a 1004 removed by our internal crew and driven by the march storms of last year. march 2023.thinking because we had one day during that marcwe hauled 125 tons wrap my head around how much that is and all most a million bananas of hauled in a single day. i don't think bananas, but leaves and branches. it took a long time to recover maintenance work. in the last year and a haof work. it was distracted lot of storm work and don't mind. we respond to that and here to do that, choice we would rather be doing pruning work and forward on that, pruning all

the trees. if it is the st and then you can see in the last fiscal yefrom our contractors. there isn't a by our contractors for removals, and that's because we found the tree ractors are more complicated, takes longer. it is easier to do our crew in general, but we just gave batches of prune ronl contracts and found that was a more effectiv so, when our contractors remove trees, also required to grind the stump as it is a storm response, but as function that, we've been able to with stump grinding as they go along, but intestorm work has--you just go from one tree keep moving during a storm, so stumps you will see along the sidewalk and the last fiscal year we put together package for contractors to deal with and the cron that so you see stump griding over the years is

d spiking this past year. we feel we room to focus on that., shifting gears to talk out tree planting. very proud of our progress from 2017 to we definitely have grown our and this is a combination of what done with internal crews nds of urban forest especially, but theis more to the story too. we are also for tree planting and i think that is a good thing to include in here. we put that our annual reports, but i would like to di going forward. but, you the last several years we are ousand trees and broke through that this past year and in our forest, they thing that they could repeat another banner year, but to beyond that, they reached capacity limits, whica result for us to get past this and anting

more trees, we have to look at gr contractors for planting, which is something we it was very successful and we likedo more that. >> question. >> yes. >> does include trees that like are replacements? >> okay. >> good question. >>they are replacements and new locations? >> that's right.cool just making sure. >> it could vacant site where it has been years and might not know what happened years ago or why that site is vacant, or have been vandalized and then hadn't had a chan establish and gets replaced right away, or it co new site or shifted basin where there d it over. that is all included i think that tracking that is a challenginout what went wrong. sometimes when we show just a pile of branches and out and says there is a car accident or i saw what happen edmake sense of

what happened more that and be able to report.a limited basis. >> i mean, it is great. 1700 trees, like, that's awesome. whether placements or not. i was just kind s if we knew what the break-down was. big questions too, are we moving how does this all net out? do we have more trees when we started a complete census, which pretty expensive, how can we use our aily data to tell we are moving. >> yeah.you. >> so, again, our internal crew just focused on this slide been very stable in terms of what we can do. on track or get quickly back ter storms, but they are getting a ot done with staffing limitations which is the big question for them. we h

show that we are able to get more ly the burden is on us to alright, shifting gears for p in urban forestry. we got arborists we talked about and talk about the tree inspectors this team is-they have multiple duties. one of the roles is to field and inspect trees. proactively for our ma we respond to service requests where someone mighask us to prune a tree, or address and we go out and take a look at it and provide feback. sometimes could just be sorted out on a phone call take tons of calls and e-mails ck same day or the next day.great resource for the a core part that. as the nature of the work shifted doing permit and inspection review, the time is balanced across

a number diff still want to keep up evel and we are looking at ways to there is tools that could help uswith a check-list type inspection that would be a lot more user frndly for our team, so we this graph really to me an incredible volume of work getting done, of inspections and something for us to reflect on.how can we skill up further and make our team able to work with the best technology. gives a sense of the fire hose coming at us in in-bound requests over the years and you is driven by storms, where the graph spikes and is something that is welcome for us. we want to get those reports of down and damage so we can

mobilize and there is also a whole mix of things. h in the median, grass or weeds that somebody is pointing out thdeal with, and we as the in-bound request in a lot of ways. we might not crew immediately for each request, but we can see there is proponderance of 311 calls. it takes to mobilize on medians to close traf311 is the eyes and ears thand make aware of the issues we can respond to. a in-bound request on the next slide you see by comparison ed.those in-bound request as or redirect them to the appropriate agency.s if we get something that looks like our , but really someone else's jurisdiction we will forward it within our team we get a

tredone and thertf the graph is landscape crew, so that's a median open space felt it can be momedian maintenance. green waste pickups which we get we'll respond to that, close those out. of credit going to our team and leadership over the lato amplify that to the light blue by a thousand per year, so the ed up with the service request closures and landscape. our arborist too, it is a function of storm work for that. task with our plan maintenance work, but responsive to 311 request too. >> ques does it show diverted for other departments because the last slide showalize the ones you ived, it doesn't mean they necessarily are for you, correct? >> right. or might be something that

we want to take action on immediabe a request to prune a tree and when we go out there and at it it's-the tree perfect shape.understand it is nice to do this, but we regot to focus on- >> priorities. >> only things that require pulling a crew to do it, otherwise we want on the planned maintenance t. is discussion with the person and polk explain to them, i betsee how you are looking out the window and seeing t the way i see it, past a worse hazard to get to a we really have to focus on the e high safety priority. >> makes sense. thank you. >> okay, and anothe our bureau cement shop and their work is a mix for mca or other departments. we do have a crew dedicated water

boxes, like the meter boxes, and repairing the sidewalk area and the christy that incapsulates those, and then tree related sidewalk repair work, so we that is dedicated to this funded through tree maintenance, and they've done amount of work to fix the damage caused by our the data is spikes and drops goes up again. when we close out the tree e orders we did them in a bareflect when we close them and not when we did the work so there is a huge we were catching up on open service orders that had already, so that 99 thousand square feet r previous years as well as just clustered there.

an un the data. the fall ollowing years it falled up. you see the last 2 years has been reflects our crew, getting more done last yeespecially but being more th how they track and close the service orders, so if th it in real-time it shows up when it should be and we are and telling the fuller story. it is incredible.acres of sidewalk in fiscal year, and all of it complicated around a root pruning and quite a bit of intervention to get this work done. credit to them. and then, the sidewalk repair-sorry, cement shop crew similar problem in 2020, huge service orders which is good we needed to do skews the data. you can see over the last severahas been very stable.

the same supervisor who has same methodology and is tracking that similar here. a of linear feet of-[indiscernible] 3 average here, so that tells repair story. ng there is a bunch of stuff here. our leadershihere, so it is really on at all, it is day and i'm happy to represent us and talk about it and ke questions, but glad we could share what happy to answer any questions. >> hi. sharing the information. i >> you had great questions last time. always want to understand. you choose your subcontractors? is there do you usually wait for the bids and then go for one you have

familiarity working withare with us? >> sure.ate a pool of contractors and a bit of selection to make sure they are qualified in the pool, dispatch the work, we create a order, cso and then the in this pre-selected pool submit thfor that cso and the allows them other and we select out that lowest bid, so that gives a balance of the knowledge the qualified companies we ar getting a competitive price for of the cso. there is of contracts that could be a line that line item price then it is just about issuing the work to those folks and they charge based many they complete.f it's the tree planting

and establishment it is price, but the tree pruning is something they would on competitively. and then i have some additional information. so, good job summarizing nicolas.of our contracts, we go through competitive bid process and so for example, if it a line item bid, then we e bid process at the front end of the contract, so we say, work scope, here are the different line items, give us your the contractors who want to bid do that and we have to go with for the pools they are pre-qualified so have to meet we do a essentially a mini-competitive bid for the pre-qualified contractors. i also want to note we have done a number lbe set aside contracts so that is where local business enterprises. part of whitted when we took over the street trees, we didn't companies to

struggle to compete so they compete bigger tree companies and that way we insure we are try the local business enterprises. >> do do you check on the check list to see if the results are therees. i think we have benefit of sometimes thousands of watching out the window as work is getting 311 is very quick if folks call somebody is working too early in the t appear to have safe wo so we get that instafeedback, even if someone on our team ined in nize our work into key maps. we give them a which is a grid that might be to 900 trees, and we give them t of trees to be pruned and they go out and do it and we verify that has

been completed. we want to make sure we mark that complete and we pay them for can verify it that's our chance before we pay them to have say, hey, you missed this set of sorry, there were cars parked go back and do that. we also found that a year more later when we found issues downthese pools unning relationships with them, they are incentivized to make it right. coming in and bouncing out of town, these are and want to make sure that are doing it properly. even of the bigger contracts they have with somebody locally, a smaller business. it has been interestin seeing how they work together and they will say, it small area with big trees in tight spaces and yowork through that over a couple weeks. ign that to you and the

larger contractor crews will tackle some of t of ways. it has been good. >> yeah.we had a good relationship and when issues we've gotten good out and saying this is what it should look right, so that has been our experience. >> it should be. i like this co my second question is about the the large trees. i have ur trying to show some of the streets roots coming surfacing and it is a bit wanted to understand, do you work with street pavement pothole team together to or to eliminate this, so the to drive on? >> not just the >> the roadway. the sidewalk is damaged and still there and nothing hane on a tour several months and everything is still the same, so i understand you all are in the

same agency. i personally had sent a out it , what has been the outcome. how do you work together about this, because that was part of the hch- -- >> for other decisions i to the director, but i can--yeah. if there is i'm jump on after. >> sure. so, the way generally we work with if they see damage that seems to be related to will typically ask to come and take a look to make sure safely remove the damage without either causing the tree to decline. if we can't do that, then we have to go through a of basically planning for do the necessary roadway work, but typically it is attention from the paving crews or the paving contractors that pavement repair. we can do another presentation ontize pavement repairs around the city, because we have a for making the priorities but we sure they are working with buff so we

don't enpave the road and a tree falls on the newlthe roots. in terms of--we have very significant back-log of sidewalk repairs. responsibility for all the street trees 1, 2017 they all became ours so are inherited over 30 thousand locations maged sidewalk, many of which were property took over and got that responsibility. we developed i think process for prioritizing those repairs,includes looking at hospitals, senior cent stops, schools and neighborhood commercial districts and e we know there is damage with those areas.have those be our proxy and pedestrian volume, just lots of pedestrians. created what we call a heat that said, these parts of the city have the highest number damaged locations and overlay with one or more of

and we have done a very good the reddest areas in the heat map. what that wont is even badly damaged sidewalk on a frequently used street, so those to be lower--if only one it is lower on the heat map, but we basically completed highest priority for sidewalk repairs and now working our way through other sites. and so, thert for a longer period of time, particularly if they less pedestrian traffic. if we get a call and and someone alerts us for example, well, it isn't a but you know, there are a lot of seniors in this building, then we will prioritize that and i want to recognize salina here with us to has to juggle dozens of re every day to try to figure out how can efficient with resources and eliminategreat job with her team on that. it is more then we have the resources for >> so, the sidewalk roon the heat

map? >> yeah.the primary reason why the cement shop exists bureau urban forestry is to make sure we are not damaging our trees when lk. so, they do a lot of work related. as nicolas said curb ramps and have contracts sfmta and work order with public utility commission so we in a way, but it's housed within bureau urban forestry because we want to make sure when we have the arborists available to advice on cut that we are expanding the basins around the trees to make sure the trees stay create the safe sidewalk around it. >> has been a very long why it is still has been the same condition, because it is just the reason why i feel like part heavily pedestrian walked because it isn't a any of us to walk. that was the other aspect, so i understand why it is taking a bit of time. >> street and location. there could

streets or there could beproperty lines, so a lot of stuff case to figure out who is responsible for it up accordingly. >> often do you inspect the areas that maintenance or tree maintenance and all these things, how do that? >> yes. well you are asking a go because this is something we are trying to get are we capable of doing in terms of inspection the frequency. over the course of our program, we've been learning a lot in the and we've initiated a goal-setting process for ourselves out what's a reasonable goal for each part some questions of how many trees can how many locations can we visit, those are easierfor us to quantify, number has been a harder one. what's a good of inspections? what's a safe level

that, to be both in of hazards. we should be day to hazards and often our crew will roll up with half hour of the call in, but then the other question of if it in pretty good shape, how much resources do we to devote to inspecting that and what's the frequency that we there. that is still something we are i think that even where we are at have good data on wh with sidewalk damage. we know about a lot of these about not so much reinspecting, get there, but on the action side of it and getting the out there to fix it or send the contractor.been quick with make safe. we go out to correct the sidewalk uplift.

it is just a long way to reducing the risk of more and falls in the same way that we contractor for slicing sidewalks. small uplift, they can slice we can buy years out of the sidewalk and then demo and the other component of inspecting we dialogue with our contractors who are of our bureau, but when the goes out, they give great photos and notes saying we fixed, this is too big, can't fix this, you need to put a asphalt patch down or schedule for full repair the tree contractors. they are work, we say prune all the trees in the key and they still send photos, saying sure about the trees and think it needs to be removed. it amplifies the ears. these arfield giving feedback. not all that is captured in

the inspections performed, so i y that is worth telling and how to quanti >> i think it is important to allows everybody to understand the behind the scenes. my lastyou have a report of data that public can see which area of need more or less of these maintanmewhere we can see, you know, 7 by 7 mile square foot, we putting more effort, which less, because i just want understand distributed equitably in all areas or not. i like coming here also at the urban forestry council, i'm give a update to our program. one is about and once about tree plathey are very different conversations, because with maintenance we are talking already have trees, and that changes what we have to do maintenance and how do

we address then when we talk about planting i am talking about the rest of that needs trees and we ha on planting and low canopy high environmental justice burdens. there could be a pollution from freeways cutting through the same neighborho look what the place with the most value for tree in the same way we try t tree to prune next.high traffic, need location? both doing it to be a liability standpoint, but also getting to everybody, but doing it in a makes sense and when it comes to equity, those areas we have a lot more trees to plto bring that city equity level up and have been giving there, but interacting with our colleagues and part of bio diversity working

groups of how does the public find out about this? >> it is through the ing and we take a lot of questions, have been talking internally about how if we can have more information bsite for folks to be able to answer questions on their n and not require 20 minute get all that yourself at 2 a.m. and o get what you need. that is what we want to more of and it has been a effort now have a public information-running out of water. [laughter] i should keep this briefer in but,blic information officer is funded this street tree program and that's valuable for us, but our conversation has been not about putting out fires and getting the our program is and more we can have a website with more information and people of questions.

we put up people can see where we prioritizing our goals for tree planting couple years ago and want keep updating that. i think that that's small step in a direction we like to go have more resources available publicly like that. it is critical so everybody that in the commun neighborhood can also just neighborhoods, right? equitably an if that is successful, that would be that was it. >> can't resmoment to highlight we received a credit to our team who applied for they were focused on increases tree canopy in the disadvantage communities so those grant dollars be focusing improving equity of tree canopy coverage the other thing that buff does a lot of is, to community meetings, so at the request of any community

the district supervisor, we folks attend and done a lot of great with neighborhood groups interested in trees and tree planting and we have gone meetings and talked about replacement trees versus new trees and we are hosting a meeting next monday street tree nursery to talk with the east cut co they can maximize tree planting in are definitely working improving our public facing information a group that is very active with attendeding live attending community groups and sharing the wordas well. >> great. i just want to commend you ur team. i was driving on ellis and hyde. on a sidewalk on a xed. i was like, that is amazing. thank you. >> greetings commissioners. i just wanted to put a little information out there the cement shop when they receive request for liability someone got hurt or something th cement shop will analyze the entire you got one tree where it is

trip at both sides of the street and immediately inspectors to work with us and we do the repair for the entire block. weto be proactive when incidents like we try to be proactive, but again, we have throughout the city, we are not able to react immediatelunfortunately when you say i put in request, i hear requests across the city and since we are geographically and the communities, it but when we do receive a request and it priority we n on the moment but it combined effort. it isn'ta request, to inspection it and then they go to the site once they evaluate the site, then the cement shop gets a set to come out and repair. so,ic it is kind of multipis coming in. >> i understand the steps a but this is the reason people are probably not using that as a active sidewalk is because how dangerous it is.had two flat tires on

that street. so, if am experiencing it, i'm others as well, and just talk off-line about this. >> just want to let have areas a foot high, so a this is a area that it is extremely terrible throughout the city.base it geographically and we will go out and make that's why i expressed to nicolas to make sure and make it safe to eliminate the tripping hazard unti out there. >> happy to go >> absolutely. you should come cement crews. >> i love riding with the crews. thank you. >> did you have a question? >> i have a quick question. i is helpful in the future just to have like some life cycle from a report to completion. that is what we ar see rather then these annual it looks mostly annual basis things are completed but within the it was done

11 months later or ne like within the first 30 days so i think that in future reports would be very helpful. >> i think to tackle could look at comparing date and completion date. can chat think that data is there, but it isn't >> i have a this might be more for director do different departments like kind of ch other, like say you are pruning a tree and you garbage can is over-flowing, does that crew pick do they just report it to the is can is how does all that at's a great question. so, the short answer encourage our crews to report issues they see when particularly if they are our issudivision of public

works. they don't generally-a tree crew would not be picking up litter nd a trash can. i would hope that if working next to it they might sweep that up. i hope >> i have done that. our star we do encourage them to them, and i think it could be--i had a community members recently who was like, this guy is right here the litter and i'm like, yes, because his ming, so he doesn't have the equipment or the space to pick up should be calling that in. we need to make sure they are e that people do that. we look at service can see, so and so called in for example, a damage sidewalk in their district street cleaner might call that in know it is happening. like and need to continue to put the message out butand we want crews to alert if they see inly we have crews doing that. i will say in de they are willfully ignoring it, but when they an assignment,

particularly tree crews, i had them say, i'm looking up, looking down so much, so if someone doesn't rebe because they're seeing something and ignoring are focused on the job at hand and not seeing it. just kind of wondering if there wa like, before you drive away when you with your assignment look around the block and make sure eafthere is nothing that needs to be a yeah, that is a a really good suggestion. we have a new as the cleanliness standards, particularly with the street cleaners at the block so we can highlight for ing else, be sure to note that as well. great suggestion. that would be helpful to all the departments, rights? you are a street cleaner and yoeds to be pruned or branches are falling report that and it will get addressed maybe a yeah. my last question is, harom the nursery yet? py to take it. so, we have ped bringing

tree deliveries to our yard cesar chavez, which is breathing room, because that was taking up bit of space. we are now taking deliveries at nursery manager is enjoying that lovingly taking care of watering them faithfully so they are not frying at over the weekend.we are getting planthe container, the nurserkforce development staff have been sizing up to largeturning into a acti towards so that is exciting. there is right this is the case at the moment and will be for a while lot of our stuff getting planted is still coming outside and getting planted that pathway, but cohort of little baby trees that have gotten and we will see those root fill be able

to get planted, spirit of your first question, we have more and llaboration between teams coming together. there were-someone might say i like to see us plantr more that and then are suggesting planting site, the specious when they send that serare now checking to say, what do we have? what is a that be suitable for this site?getting integrated into our work flow and see that. i think that may are been last time you asked to anted from the nursery? hing i suggested to the team and they were like, already thinking t we think that should be a field we track so we >> yeah. alright.been planted yet, these are still like still growing. >> it is mixed and we are planting out of can ask about specific trees, but think what would

be fun to celebrate is when the e big enough they could be planted as 15 and that is a fun little celebration to plant. do you guys have any other questions? >> thank you. >> thank you. >> thank you very mhearing about trees, so-- alright. so, hearing no s, mr. fuller please open public comment on this iwho wish to make three minutes of comment on item 4, the of urban forestry performance measure report, you wall from the door.press the raise your hand but in the to gnized. and we do not have any members of the public who on this item and we do not have any callers wh it either, so that concludes >> alright. secretary fuller, please call the >> item the racial equity

plan update and beth ent the report and it is informationa >> good morning commissioners. great to be here again.ein, the deputy director of policy and communication and part of racial equity team. good morning to our . happy to meet you. it was exciting to the land acknowledgment for the first time. i had no idea that. i find it personally really we are-the public are the stewards of the public right of way so i feel it the land acknowledgment is for us. it is for to sort of ground ourselves in our values so the meeting that way. >> thank you fo >> sure. just to remind you sort racial equity initiative sits in the organization, we are under the and communication what is really important about our work is that it is wide, so half our time is operations and half

at 49 ness, but we work in deep collaboration with deputy director durden behind me as well as performance team under bruce robertson as the finance and administration and we are staffing and li racial equity lens to it. we don't work in isolation by we actually work with the deputy director of opration on her initiative how it can move forward the racial equity plan.is is our racial equity working group and actually the top left and also have a number half here today. alexthe left head of performance team. nicky just left but she was here. she is part of bureau urban forestry team, two raciare behind me. they are person from our operation team is guillermo, top left and

also the operations racial equity team is john sway, bottom left ans very much part of getting the off and writing the grants and we work collaboratively. probably remember, [indiscernible] they have been on board 6 7 months and they are full time racial equity and divide time between ops and 49. the rest and guillermo is full time of racial equity projects.of us work-we have or core responsibilities. for our new commissionwith department wide racial equity action plan really deep research in the department both qualitative and and interviewed a quarter of the department. the plan work place. from all those interviews and all that up with 5 priorities, which are around graphic. phase 2, which we have tasked to do yet, but we are working

on already and will come up in the end is externally focused about and community collaboration. commissiquestion to nicolas crawford how the public it is very much part of phase 2. how we public and when director short talked aboutis very much part of phase 2. just to remind you, we work because we believe the department it was important an and also started because there was legislation that was pased e mayor that said the departments were responsible for doing reporting on it annually. sed on the progress report that submitted in may 2024. two months ago, have a city wide office racial equity sets the template. they are they are our accountability patners.do and help us get there. the sort of the way they laid it out. e city are working in the same way.

i have to say when i out to the city wide equity and say how did our ss go we got positive feedback, so that is testament think how closely we work with everyone. i want you are not getting this kind of work done unless it is collaborative, but a lot other departments very siloed for all sorts of reasons. some of the difficult things we do is figure how to work together. the way the office us to structure our progress report this year was to look at questions and then to apply those 6 priorities and list one or two action items we were not everything we are doing, not giving thing, so looking at and actually for our our racial equity action plan is online and there is a paper version and dont know if mr. fuller has that to you, but 180 pages long and data you can also access online.

easier in paper i think. that's coming towards you.of this. will go quickly through this slide, it is just-- [indiscernible] whatever. okay. thank you. so, those are the 5 s and so, what- again, the office us to ground in the this is just really repeating the research we did.create clear pathways, the on is there uneven access and inforities and planning for career pathway. this came up a discussions with operations and i are doing it. rethinking disciplinary processes-when i say disciplinary prosnot just about the legal process, how to

supervisors and staff deal with do they hold staff accountable?about uneven application of and uneven understanding what disciplinary processes were need for de-escalation techni come big? the to empower front line workers beca and folks at they want process improvement and department direction cad some cases they don't. broaden di we have a racially diverse depart a lot of job segregation and our management level is about 50 percent white, so our management and professional classes need a better represent our and then finally, assisting and training our support all staff. we know and micro aggressions, how do we nucher inclusion all staff can have equal access to portunities? that's giving a sense what we

are looking at and why. this is what we are doing. sorry about that pop up.is--these are the two questions we are addressing did and what did we learn? these are projects wree are working on.create career pathways for operation one thing we worked hard on and guhas been focused on this is how do we sure our front line staff get information about promotional and we-he's been doing this in a having better bulletin boards. none of this is rocket sc capacity, staff capacity to do it grateful guillermo is on board. bulletin boards . he has been working witeams at scs and other divisions to have morning where the supervisors --there is information. one thing we have done in the last year cation survey for operation folks. robust response and time and time again they told us, we

want information from our supervisor and from our peers. we dont to get get in the text, we want to get it person to person. so, those morning huddles are important. also are working with deputy director one on one coaching project that a thinking about your career pathway. folks dont ible. they dont know where they want to go.me in public works as a general labor graduation and may not know or civil engineer. we are working with her and gui people need setting up computer training, how to get city and one on one coaching. we are working on that project. in terms of rethink is a big nut to and it is multidirection. team, which is around for about a year or to have very high level conversation about how we

with this. to promote coaching with managers. i think we generally agree but is working out like the specifics of how th also how we get information to folks about what nary processes? what do you do when there is a problem and ses. and also working with ouyou know about which is our training division trainings are possible? we had trainings on courageou conversations like how we support under empower front line workers, a that taking the lead on and [indiscernnd, operation racial equity working group.important is that the department is very close, operations has its own culture and needs. that is why you guys exist. we really wanted to build leadership equity and taking action at operation so been working for the 4 maybe 3, gathering front line staff, 10 or 12 people that meet every 2 weeks,

leadership and they are brt to start work wg deputy director durden in teaction items of what they want to work on at oper make it a culture that path and all these priorities with the n't just top down. i think good to be strategic at the top, but also need the [indiscernible] also of the folks front line who know what is . the racial equity working g strong and in the next year you'll see sort of the projects ther thing is our team working with hr to-again, always unication. we worked with hr to give a pocket guide how to deal with the employee portal. there is a digital divide we ing really hard to solve and it classes and the talk it guides and better also a multiple languages. lingual so we want to be sure that i think

there is 9916, we want be sure they have access. ned the training how to gret a city job and access to promotional optegory to assist and train manager support all staff. there is a--since governor newsom was requirement that all supervisors in the city take plus class on how to be supervisor. how to be a good supervisor. for the last 10 years public works has done own and device their own our days and in the last year been piloting a racial equity model you supervisor for racial equity and come with a mindset there is awareness being anti-racist and micro aggression and implicit bias and to work against that. at this point we trained maybe a over hundred people in the erations, 49 south van what are the outcomes?again this is

the template from office racial equity. we want more staff to apply for one thing that is really interesting is we begin to data on promotional-who gets promotions we can disaggregate by race. one thing we came up executive team was like, can we figure a problem that people are not past exams or not making past in maybe they are not applying and really excited to share ng to the office of racial equity about 2 ago we heard about a new hr analytics actually breaks that down. all the different steps during can be disaggregated by race so the formally request, so look at the data and there is people per department that can look at it and we will be able to why aren't people moving up the ladder? where are they geat is what we want to be targeted my guess is people are people applying for promotional opportunity. may be a not be prepared for the testing so how

to make them more prepared. the other thing i want to--we have gotten the folks who have attending operations racial equity group, the people participants rave reviews about that space to about issues and not to sort of strategies how to enact change. another thing really exciting we just recently brought on racial equity consultant called liberation directly with on the racial equity working group and theya train to trainers.building our capacity of staff to do even better. what we are looking this is the office of racial equity asked abplanning doing in the next year?obviously we'll continue working with deputy director what are all the ways we

can help pathways? had could be group training and on one coaching so we'll role those programs out. the other program the piloting and mentoring program starting a month or so ago we started a mentoring program at 49 south vanabout 36 people, about 18 pa mentors and meantees and liberation cowith content as well, and going it is a pilot and so we are on doing that at operations hopefully in the fall or early winter. the mentoring program, there is a lot of great data oring programs about how it does a number of things. it relationships between staff and build a better culture of also using this opportunity that all the racial equity training so they all get -kind of in equity module at supervisor academy and there is a lot of data that programs help folks of color move up the career ladder. about that.to go from

high level to mid-level let's implement projects. the operation racial equity working group will have their own projects that will be implemented at all different i mentioned the dhr analytics broadening diversity and then we'll continue that equity module at further disseminating that. last important projects for 24/25, the text got small but one project that is is the work we are doing with performance team. the beginning where we sit, we work closely with deputy with the performance team and the work they are we keyed in n, employee survey and action items. that is very related to t our ops working group are doing. action groups out of employee plan and bringing racial equity lens to that and nobody is working in isolation and third thing is like, process improvement work

heads up. in terms of the straterformance team brought our team in several months ago before the strategic plan is being rolled out to do a analysis of the plan also sort of talk about how a strategic we brought a the racial equity tool is a series of questions and here are kind of obvious, but when you start to unpack t at so, what are we not thinking about, what we over-emphasizing and under-emphasizing. the othe access program.a language access ordinance internal and external in terms of how we work all documents need to be in english, chinese, spanish, tagalog-spanish. did i say spanish? and so, the language-so looking in project, we are-we have been doing it i say the t at the

moment we can make it much more robust.of covid and moving into 49 south van ness. other piece is part of phase 2. the outwardly working police. the last item has come up when direthe buff contractors that is huge piece of phase 2 which are often local business owof color, and so in may-like this project is in may we had what we called contractor was a event of about 90 people we southeast community center that ness enterprises with city departments. sort of, upcoming projects, so our public works team--we had a table all the departments had tables and we had about 40-50 representatives from local businesses enterprises contractors of some sort. there could have been , street cleaning or whatever and we dpot

a really good response.lbe felt seen and supportive and deputy director [indiscernible] to think about the next program which is there are probably 2 or 3 a year. how do we best lbe and how to connect them with the general contractors? that's it. questions? >> you guys have >> i do. i just i'm just going to ask. still, i just want contex >> okay. >> so, with this all the racial equity things, is union involved with a decision making or helping s to the table? >> that's don't have a very good answer, but will tell you--so, there is work and there is department work, and the office of racial y is definitely-they are moving forward with city wide work also helping departments, so city wide equity works with dhr, ones that

work with the unions through negotiations with the new union contractsin a big way,b it is the office of racial equity.smaller way which is really important around unions prenticeship programs which i working with the unions for publicdo with apprenticeship programs which are r work for our values about how important workforce development is, so i know we work closely with the can't speak >> we do work workforce development as far as racial equity and get their buy well, so as far as the workforce development, definitely union has a say what is going on and fair unions. we listen. we agree we run things by the union as well, but on our issues internally as far as racial from the top

down to we need ss. that's what this program beth has been working on has been doing has done a phenomenal job. still have some work. we do have more to do, but i hope thatyour question. working with 261 and >> local 261 is labor inte >> correct. 261 is labors. the plumbers, can't say indiscernible] >> yes. 38. as we gradually op apprenticeship, we work hand in hand with each of the unions face to face and work workforce development issues and our apprenticeship program is stepping up now, so soon to tices coming through our p >> the apprenticeship programs are a collaboration between us and the unions.it without us, we cant do it without next question is, the

strategic plan and where is the coming from for this various project?the same general fund type of tion-separate allocation? >> in terms of >> yeah. >> you will hear from alexandria when she presents. my experience is work is threaded through all it isn't a add-on. defining street paving and a strategic goal that has to touches street paving. i will be involved imp lming that so it work so doesn't need extra budget. want to add to that. supervisor academy. >> that is a part of our university--the university has staff and oudo the training and the is part of their over head hours so each of of training that we are required to do for you do you have

at least 10 hours you can coach through professional development. supervisor academy is 24 hours so more then the that to overhead. i believe, >> yeah. so, yes. the training are generally built into existing operating budget. we do occasionally ask additional resources if we wanted to for example gethe past we've had a request for certain types of s and we have been allocated a budget to pay ose computer classes that are externally with our university, they esent their request for their budget and if needed, we will see if we can commodate or request from the mayor office but we do support staff when we can do training in-house or if there are want to attend and sometimes it is over-head and sometimes genera >> these things are bringing in >> sorry?

>> this include bringing in ng firm sph >> the consulting firm would have been a line item. we did submit specific requests to hire ourdedicated racial equity staff members and to support was new budget and just to be honest and put in context, we started the initiative 5 years ago and12 of us doing it on the edges we all had other work, about 4 and a half years agvocating for racial equity consultant and staffing. in thimportant processes so it took a while to do and advocating and find the budget and go and rfp, so kind of wonderful embarrassment of riching and really good got new staff 7 months ago and the consiltant perfect timing because the-the idth the consultant is that they drop in and leave, they set up it was additional budget request that has developed over several years. >> >> anyone else have any

no. i would just like to say thank you, because i v5this is hard work. san francisco is such a of different people and and trying to make uded and supported is not an easy feat, so good job like, yeah. thank you. this isn't easy. >> yeah. i-we have succeeded yet. i dont think everybody feels >> it is ongoing. >> i is we have been having conversations way that were not named 4 years ago and rees so that we come to strategic plan, when we say like, are we thinking enough and do we have representatives from the bayview, are we chinatown? when we say those things we don't get push-back. are you asking these questions, it is like it about race and to talk about the issues, so gotten far, we have a lot of

>> yeah. continue the great work, is needed and it will t morale and everything t. is really important k you. >> thank you so much. >> thank you for your time. >> okay. if there is no further dineed to ask-- for >> we will need to take public comment, yes. to public comment? >> members of the public who of comment in person on item 5, the action plan update, may line up wall from the door and outside the chamber, press raise button in the webinar or star 3 on your phone to ed. mbers of the publand sfgovtv indicated we do not so that is all our public comment. so, there is no further discussion from the commission.

secretary fuller, please call the >> item 6, new business this is a opportunity for commissioners to make announcements added to future informatere any new business? alright.further new business, mr. fuller, please open public comment >> members of the public who comment on item 6, new business may line up against g outside the chamber, please press the raise in the webinar or star 3 on your phone be recognized. and over the phone we do not have an the public wishing to comment at this time. >> alright.rther discussion, secretary fuller, please call the next item. item 7 is sanitation performance evaluation in closed session. this is information item and no action

to enter closed session, the commission will hear public comment on that motion and then to vote >> alright. do i hear a motion for this commission regarding the secretary performance? >> so move. >> second. >> secretary fuller, please open public comment on this item. >> who seconded that? thank you. members of the public who wish to comment on the motion to up against the wall furthest from the door and e chamber you press raise your webinar or star 3 on your phone to we do not have in person commenters and we do not have anyone in the phone either. that concludes public comment. ight. hearing no further debate orentering closed session say yes. >> all opposed say no. and motion passes. time entering closed is 1157 a.m. >> okay.s, we'll just have a couple minutes of transition while i

take usthe public broadcast and close up the front doors.good opportunity if anyone needs to run to the wash [meeting reconvened] >> we have no announcement. public comment on this item. members of the public who wish to comment the announcement following closed session may line up against if commenting from your hand button in the webinar or star 3 on your phone be recognized. we do have any in-person or over the phone >> alright. do i hear a motion not disclose discussion during closed session? >> so >> second. >> sepublic comment. >> members wish to comment on the motion not to disclose sion during closed session may line against the wall and if outside hand button in

the webinar or star 3 on your phone be recognized. we have no have no callers wishing to speak n. >> alright. is there any debate on this motion? nope. hearing no further in favor say aye. >> ayeall opposed, say no. there is no noes. the motion passes. secretary fuller, please >> item 10, general public co1 if necessary and it is not necessary exceed 15 minutes public comment. >> alright. so, mr. secretary, is >> there is no further business on >> alright. this commission will meet-hearing no you know when our next meeting is? i dont rbe september 15 i believe. >> september 15 is our next meeting. so, alright. objections, i adjourn this meeting. i adjourn this meeting at 1219

p.m. el]

>> good afternoon and welcome mayor's disability this friday, 21, 2024. this in person and virtual meeting.

this ing is to the public