>> i call the san francisco public works commission. today is monday, july 22, 2024. it is 903 a.m. secretary fuller, please call the roll. >> good morning. please respond with, here, or present. warren post. , here. chair post is present. gerald turner, present. commissioner turner is present. paul woolford is absent. fady zoubi, present. vice chair zoubi is present. with three members present we have quorum. public comment is taken for informational and action items. to comment in person please line up against the wall, near the screen, the audience left. for members of the public wishing to comment on an item outside the hearing room, you may do so by joining

webinar through the link shown on page 2 of today's agenda and to be recognized please select the raise your hand icon in the webinar. you may also comment from outside the chamber by dialing 415-655-0001 and use the meeting id, 26617685476 #, # again and to raise your hand to speak press star 3. the telephone log in information is also available on pages 1 and 2 of today's agenda. commenters may speak for up to three minutes per item and you will receive a 30 second notice when your speaking time is about to expire. in the event we have many commenters on an item, the chair may reduce the public comment time to less then three minutes per person. unless you are speaking under general public comment, please note you

must limit your comments to the topic of the agenda item discussed. if commenters do not stay on topic the chair may interrupt and ask to limit comments to the item at hand. we ask public comment made in a civil respectful manner and refrain from profanly. abusive or hate speech will not be tolerated. please direct your remarks to commission as a whole not individual commissioners or staff. the public is always well come to submit comment in writing to publicworks.commission@sfdpw.org or by mail to 49 south van ness avenue, suite 1600, san francisco california 94103. on behalf of the commission, we extend thanks to sfgovtv building management and media service staff helping make this meeting possible. chair post. >> thank you.

before calling the next item, i like to amend today's agenda. i like to change two items on consent calendar. staff requested item 4b, the sidewalk inspection postpone to the next regular meeting september 9. further, i like to move item 4h, the architectural engineering team for new--excuse me. not 4h. pardon me. i beg your pardon. 4n, the zuckerberg san francisco general department relocation phase 3 contract modification to the regular calendar right after the other item about zuckerberg on the regular calendar, item 6.

i like to suggest we hear the regular item and afterwards take up 4n. do colleagues have any questions or objections to that move? great. thank you very much. alrighty. hearing nothing else, we will move to my announcements as well as yours and secretary fuller's. i have two announcements. first, i live in the east cut neighborhood south of market street between embarcadero and second street. last month i received a news letter aprizing of the folsom street project along folsom between [indiscernible] combine would road paving and pedestrian and bike safetym provements. this commission briefed on this major capital project and approved the contract for it. i like to commend public works public information officer for

excellent news letter to residents businesses non profits and other property owners and occupants effected by this large important project over the next two plus years. there will be many inconveniences and hassles but pleased to receive this thorough description of the project, including the helpful information what i should expect in the months to come and who to contact with a concern. director short, was this news letter dated june 25 typical of the notification public works sends to effected properties in the vicinity of infrastructure projects or was this a special case? >> good morning. carly short. director. thank you for the question, chair post. glad you were pleased with the news letter. that is typical for the outreach performed for significant capital projects and particularly if there are changes to the schedule or

scope or unexpected items we definitely try to follow up even more proactively, but i would describe that as typical, yes. >> great. thank you. and thank you again to the communication department and--my other announcement is to call out june nees letter in the works. a interesting document. it started with deep dive to annual sand removal at ocean beach briefed on by director short. featured video footage of the machinery and work required in the short window of time. public works universal operating engineer shifted the sand away from the great highway to be added back to the beach. in the works also showed the public works department in june annual pride parade and color float department staff

built along with massive cleaning crew that cleaned up at the parade late into the night. the news letter featured the launch of computer game for children to teach and give appreciation for diverse works of public works to maintain public spaces. the minnesota street scape improvement project the public works commission wreefd on in the summer upgrading access to the lush and beautiful knhunty created and maintained public amenity featureed. also featured public works employees and [indiscernible] to restore and paint 32 historic landposts sprucing up this important boulevard and making more welcoming and finally, june love our city neighborhood and clean up work was profiled in district 11. that concludes announcements. do my colleagues have questions or announcements of their own? secretary fuller do uhave

announcements today? >> i have one brief announcement and that is my report on sanitation and streets commission, who they held their most recent meeting on july 15 and that meeting including a report from the bureau urban forestry on performance measures for the fiscal year 2023 through 2024. as well as a update about the racial equity action plan and that commission next meeting will be is scheduled for september 16 and will include a report from the bureau building and street repair on their performance measure and that is my only announcement this morning. >> thank you. if no further announcements, please open public comment on this item. >> members of the public who wish to comment on item 1, announcements by the chair, commissioners and secretary may line up against the wall

furthest from the door. if you're commenting from outside the chamber, press the raise your hand button in the webinar, or star 3 on your phone to be recognized. and we do have one member of the public who has come forward to speak on this item, and do you have something that you need to project? okay. sfgovtv, if we can have the projector shown. if you can introduce yourself and organizational affiliation and you have three minutes to speak and i'll provide a 30 second notice. >> hello commissioners, director. you mentioned something i think i can respond to here. my name is adam, do advocacy for skateboards and small wheel device, things that effect canes,

crutches, walkers, wheelchairs, strolers and the like. you mentioned large infrastructure project so that is worth noting. earlier this month the [indiscernible] dolores street. unsanctioned event no permit holder. i will speak this more during public comment. it is notable the city coordinated cross departmental fortunate to shut down dolores street and gave no notice to the public. the entire street was blocked 21 to 18 using more then 400 barricades provided by dpw. here is a image what hay like. they are blocking the entire sidewalk. you can see it again-this is looking southbound. this is copy of the letter that was sent and included dpw notifying everybody of the order of very large order barricades. there is a screen shot of the

invoice, 401 barricades totaling $6 thousand. here is the very expensive instillation. can't count the number of police officers here. setting them up and guarding all day and breaking them down. here is a person with a cane trying to navigate those barricades. walking down from 20th street all the way down to 18th. you can see they have to go around the barricades in order to get access to public right of way. so, i'm not sure any communication justified the blockage or make people reasonably safe, fwut it is important to note there was absolutely no communication to the public and this infrastructure project no matter how temporary definitely cost the city at least a hundred thousand dollars. thank you.

>> thank you for your comments. that is the only in-person commenter and we do not have anyone who called in so that concludes public comment. >> thank you. please call the next item. >> item 2 is the director's report and communication. public works director carla short is here to present and this is a informational item. >> good morning commissioners. carla short, director. we have a full agenda today, but i have a few items i wanted to bring to your attention. first up, recap of pride. also responding to commissioner zoubi request for information. sunday june 30 concluded a month of pride activities with the internationally famous san francisco pride parade. i believe public works is very much the backbone of this incredible

event. staff for many bureaus and divisions are focused on the downtown and civic center areas before, during and after the parade to insure that the public right of way is clean, safe and accessible for the 10s of thousands of participants and viewers. beginning weeks before the parade, the crews are filling potholes and construction management team in contact with contractors to insure construction sites in the area are clean and the public right of way is safe. our bureau street use and mapping inspector walk the whole parade route and visitor areas to insure there are no obinstructions debris. draw up hour by hour plan and launch the doc during the event itself. we also participate in city wide pride planning meetings to insure the event goes smoothly. during the event, our doc is in contact with the city wide emergency operation

center, or eoc, which allows us to be in close collaboration with the police, fire and emergency management departments. the doc and eoc are staffed with public works employees and allow to insure coordination throughout the event and practice emergency response systems. as the last float headed down market street, our well corio graphed street cleaning team began their work. by the enof the day, it is difficult to see evidence of thes maive event. the downtown area was sparkling. this year was particularly exciting as the parade ended with what we believe is our largest ever public works float. many thanks to great lgbtq qia committee for spearheading the float and in-house pride programming. as you may know, over the course of the last 15 years, our paving score went from 63 to 76.

75 is considered good and san francisco rate sg the best among large bay area cities and exceed the regional score of 67 considered fair. the high score is result of concirted effort and dedicated funding. fiscal 23, 24 we resurfaced 506 blocks exceeding our goal of 500. on the website there is in depth information about the pavement preservation program and a map where the public can access timing and location of street paving block by block. i wanted to highlight a little good news in terms of the budget. we successfully advocated for some staffing for our street use and mapping street inspectors, and we gained funding for eight positions to support that enforcement work. so, these positions are critical to supporting our additional hours

and allowing our enforcement to perform more evenening and weekend work and taking some of the pressure off our existing team. we will be able to fill five street inspector position, two senior street inspector positions and one street inspector supervisor. this is a great addition to our illegal vened ing enforcement efforts. if you haven't seen it yet, our annual report for fiscal year 22, 23 is out and it is beautiful in print and online. the report spotlights the core subs and out of the ordinary work from the response of dedicated and determined front line crews during the historic winter storms to the two new health centers we designed and management and give thaj p thanks for the communication team putting it together so beautifully t. is a

beautiful document. we had a successful neighborhood beautiful kay day saturday, cleaning and greening in the marina, pacific heights, cal hollow and presidio heights. thanks to our staff and super star volunteers. as you noted chair post, we have a new game launched on our website called, neat street. i just wanted to share a little more about it. it spearheaded by our communication team and i feel like we have one of the more creative communication teams in the city. i think moving beyond traditional government communications. this video game is really designed to capture the spirit maintaining cleaning and greening san francisco streets and sidewalks, so it is on our website and really units civic pride with arcade style gaming to promote the value caring for our neighborhoods

while having fun. with that-one other update. chair post, you asked for a follow up update to the transit shelter permitting and so i wanted to just give you an update. all submitted transit shelter applications have been reviewed by our bureau of street use and mapping team. there are seven that are inactive or on hold but those holds were placed by mta or clear channel. not public works. six permits are in applicant status so need updated plans orresubmittal. there was clarification requested. there are 10 permits for site planning and scheduled for hearing this wednesday so that essentially means we don't have anything in a back-log currently, and there is no overlap with these ten locations and the 13

previous locations and as of right now, there were three that had been put on hold pending outreach . of the three mta is performing outreach for two locations and one is withdrawn, so i wanted to close on that request. with that, i'm happy to take any questions. >> thank you very much director short and thank you for getting back to me on the transit shelter issues given we had members of the public here who had some good information about that. thank you. i have no other questions or comments. do colleagues have question or comment for director short on her report? commissioner zoubi. >> good morning. thank you director short for the report and i really wanted to hear how-what is the work of public works during this huge parade that millions of people show up and thank you for that.

i want the public to know how public works and what their position is during the celebration. congratulations on the score, keeping that score up. i would like to ask, what is our goal for that score? what are we going for? >> well, our goal is to maintain a score of 75 and we currently exceeded it, so now our goal is to maintain a score of 76, we dont want to drop. that was what we were trying to maintain. >> thank you for that. i would like to make a request--future time to discuss the impact of the supreme court decision about how we handle encampments and so forth. thank you. >> great. thank you. >> thank you. secretary fuller, before we open to public comment, if you can please for the next regular meeting attach a etmooing to the fiscal year

22-23 annual report. never hurts to have another outlet to distribute to the public. we will look forward for the briefing on the supreme court commission as commissioner zoubi requested. please open this item to public comment. >> members of the public who wish to make three minutes of comment in person on item 2, the director's report may line up against the wall furthest from the door. from the door. if you are commenting from outside the chamber, press the raise your hand button or star 3 on your phone to be recognized. it appears we do have one member of the public in person to speak on this item. you want to come forward? are you projecting again? yes, okay. again, you have three minutes to speak and i'll provide with a 30 second notice when your time is about

to expire. >> thank you advocate for things with small wheels. i like to commend you guys on improvements and street quality. particularly sensitive to improvements. i live in the mission district and have seen quite a bit of new pavement going down and it is all really great, however, i do want to raise a question. something i brought up before about the type of resurfacing that gets done that has a particular impact on things with small wheels. this pictured is shotwell streets. a slow street. this is 14th street next to the super market. if you can tell, and perhaps easier to see here, the new pavement is quite a bit rougher then the old pavement there before. there is great new pavement on bryant street going north/south in the mission, however some of the other streets that go nouth/south more residential feature some of the rougher

texture. it slows down things with small wheels and much more likely to injure small children who fall or elderly who fall because it is sharpermentf they don't understand the nature of the metric these pavements are judged. if it is just about pothole jz has to do with the smoothness and newness of the surface, how [indiscernible] but i think as always there is a opportunity for san francisco to lead the way and have more rigorous standards then applied more regionally to make things more accessible to people. this is particular concern to me because i think at the end the day we spend a lot of money to do this and i understand how this type of pavement will be a cost saving measure, but it doesn't provide equitable travel through different regions and concerned people in the mission are not receiving notice of the type of pavement they are receiving and their streets may be less passable for the modes they use.

[indiscernible] thank you. >> thank you. we have no more in-person commenters and there are no callers who expressed interest in speaking on this item. >> thank you. please call the next item, the consent calendar. >> item 3 is general public comment. >> i beg your pardon. thank you. >> item 3 is general public comment, which is for topics under the commission mandate but not related to a specific item on today's agenda. members of the public who wish to make three minutes of general public comment in person may line up against the wall from the door and commenting outside the chamber, press the raise your hand button in the webinar or star 3 on your phone to be recognized.

mr. [indiscernible] you are in person commenter. you have three minutes to speak and you'll get a 30 second chime. >> to the thing i came to speak about. i live in mission at 15th and natoma. this is a image at 15 and mission. this particular building a block away from myself placed public works barricades on the sidewalk for a year. the barricades are there all most every day. i reported them to 311 at least 5 times because they are not ada compliant. yesterday i saw they have been put not only between the traffic and sidewalk and also between the sidewalk and building front, so this is aimage yesterday. you can see here the building

front has been blocked and access from curb to sidewalk has been blocked. here is a woman who is wager at least 70 years old getting out of a vehicle. she had to walk an additional 50 feet to get around the barricades. they go around the bike locks provided for the people who live in the building. this is a year ago, similar problem. again, a year ago on a different date, somebody with a stroller blocked from the sidewalk. i are return to the video to make my point. it is clear the department of public works is willing to lend city infrastructure to private citizens or for the protection of private property in a way that compromise people. people who use canes or rely

vending in the street, people using canes or strollers and i like to offer there seems to be a significant difference between the proposed priorities of the organization and actual actions of the organization. i don't understand why infrastructure is made available to building owners to block the right of way. i don't believe it is legal and ada compliant so i have a ton of questions about this and like to raise the efficacy of 311 because it doesn't seem to matter how many times i report this, building owners are not held account. people seem to pay fines if they receive any and persist putting this infrastructure in the street. it isn't equitable or just and don't understand why it is happening and love someone to look into that. thank you. >> have a couple follow-up questions for the speaker, please, if you can return to the podium. you said you filed reports with

311 about the issue? >> numerous times overthe last year. >> thank you. have you attempted to reach out to public works staff directly, called anybody? >> i followed with 311 if that has put me with public works i'm not sure, but i had people say-one people i talked to said they showed up and saw nothing. they looked at the wrong intersection, despite the fact i tagged it in the 311 report using the app. >> thank you very much. >> yep. >> commissioner turner. >> director short, i have been on a little vacation, but one thing i came back to was the summer is getter warmer, kids are out, skateboarding down hills. we are trying many different things to help protect the right of way, protect the public.

some of these pictures seemingly are in some of those places where we in collaborative way with the city are trying to mitigate multiple hazards happening at one time. can you speak quickly to-we will see this occurrence coming more and more. how do we judge and more importantly balance really enforcement with again, right of way access, but also what people have commandeered as a place of entertainment that is about the right of way? >> thank you commissioner turner. carla short, director. yeah, it is a tricky balancing act and i do just want to note that we do respond to 311 requests and there are inspectors i think we see this in other places as well. we may go out and we engage with the responsible party and they may make a correction and may return to the previous condition after we have left. we see that routinely with the

illegal vending when we try to enforce around that. also, many of the requests for barricades are at the request of another city department, soewe don't generally provide barricades-we don't provide barricades to private entities. let me not say generally but be specific. the intersection an 15 and mission is a challenging intersection on the weekends with a lot of people gathering and illegal vending and so i'm without being familiar with who requested my guess would be the police may have requested those barricades and they were provided for that purpose. certainly i am will follow up about the access from the curb to the sidewalk, but the sidewalk did meet ada from what i could see in the photos, so we are always looking to have-to insure there

is ada access for the public right of way, but as you note, a huge crowd of people also is a blockage and so we have to try to manage those two different things. thank you. >> and we do not have other inperson or commenters over the phone. >> thank you, please call the next item. >> item 4 is the consent calendar including the draft minutes from june 24, 2024 meeting of the public works commission, and also includes four contract awards and nine contract modifications, but now excludes item 4b, which was postponed until the next-until the september 9 meeting and 4n, which will be heard following item 6. note corrections for clarity have been made in the draft minutes and these corrections are reflected in the documents posted on the

commission's website. consent calendar items can be heard individually upon request by a commissioner, staff or the public and adoption of the consent calendar and all resolutions contained in it is an action item. before motion is made, i'm happy to take corrections to the minutes or any questions. >> thank you. i have a couple of questions before we entertain a motion to adopt the consent calendar. director short, this regards item h, the new fire training facility contract modification. i want to know why the additive alternate cost to provide full mep design was not included as part of the initial contract scope of work. it seems that would have avoided the requirement for this modification. >> carla short, director.

i don't know if project manager ryer might be able to answer that question. i'm not sure why we were not able to include that previously. could you repeat your question? >> yes, certainly. it was regarding fire training facility mep design. why the capital additive capital alternate cost to provide the full mep designs was not included as part of the initial contract scope of work. we are modifying to allow it today. if it was there to begin with, we wouldn't need to modify it today. that is all i was asking. >> i will have to get back to you with that. apology we don't have that answer. >> thank you. i will not-- >> okay.

it seems that our director project management may be available. >> great. thank you. >> [unable to hear speaker]

>> i think it is good enough. i'm not hold up voting for it. maybe more info at the sep meeting. >> we can do a follow-up. >> i'm not sure it answered my question, but it sounds like-that's okay. it could be a funding thing. more funds were available or something. okay. >> it sound to me like the-we did include this alternate proposal at the same time, but we were presuming we were going with design build model and then realized it was more prudent to go with this additive alternate proposal, so that is why-it was initially included, but we didn't go down that path initially, but i'll get more information why we felt it was more prudent to switch. >> if i might just add, taylor,

deputy city attorney, in public procurements, it is quite common that you have when you put out initial solicitation, you put a base scope of work that you ask all proposers to bid or propose on. there might be other scopes that at the time of procurement you may be contemplating, but might not have enough funding at the time to fund the full amount. there might be items you are contemplating putting in the project in the future so you add them in what is called, additive alternates. sometimes they might be--let's say a certain type of tile and in the base scope you would have the basic run of the mill tile. your alternate might be something fancier and more expensive and

you are not quite sure whatfunding might. add alternate can be additional scope or sloitly different scope so they are put in to allow proposers to give information, sometimes pricing on those alternates so that once the project is awarded and you start the project maybe more funding comes in and you can use a alternate, or also if it is something you might add later, by including at the time of procurement you get a public pricing and public proposal on if it is design it might be the approach for that thing might be. it sounds like sometimes they mentioned mep, that is mechanical and plumbing scope. that is done as design build. much of the design is done later. it sound here they might have

decided not to push that scope of work into design build, but full design where you produce full architectural documents. >> thank you very much. that was a helpful clarification. thank you very much. i also then had questions for open to my colleagues on i-m and o. these were some of the workforce development grant extensions. my question really is just one, is if the two pit stop contracts, the trashcon steaming contract and street cleaning contract be in effect through july 31, 2025 so we don't have to amend them next year for june, the month of june? hello deputy director robertson.

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>> thank you very much. it sound it is overall a budget problem we have a fiscal year that starts july 1 but don't get a budget until mid-august and that is a topic for another day why that is a problem. commissioner turner. >> i just want to-more of a general comment around those samitems and think we had a lot of discussion and also want to commend staff a lot of progress and i want to make sure as we continue to really push forward our workforce development training and programming, i see mr. hill in the background. he has done a tremendous job, particularly with deputy

director durden to make sure we are clear of our goals with workforce development and how impactful they are and how those investments are important. who are stewards of the funds. i want to emphasize our fiduciary responsibility and the city fiduciary responsibility to be good stewards, so this is a understanding, a budgetary kind of quag myer we have the best team every year, so i thank you. but i do want to be mindful that these are significant increases and changes for these non profits that they also need to be accountable for and that is what i'll look for. i'm proud of the work we do every day, but being dependent upon others we need to make sure that we are very clear about our expectations, outcomes and goals and i'm grateful, particularly since it has been about 9 months since we really engaged and started working, i have seen nothing but improvement and think the efficiency with the

small amount of money that goes to small non profits. >> agree wholeheartedly. my other comments, as we ask-as the commission asked for earlier, we look forward at the end of the 18 month contract period for a full report next june on these six contracts and the success, both from the department point of view and grantees point of view. we invited them to come back so look forward to the end of the contract for a full report how everybody thinks they are going or changed or not changed. >> thank you for that. commissioner turner and commissioner post. we have director durden team and my team and have cadence and looking at the data and approved the analysis. i know friends of the urban forest is here. we meet with [indiscernible] cyc and hunter point family, so i look forward

producing that report and think it will be thorough and robust. >> thank you very much. commissioner zoubi. >> one question. those increases, they were all included in the budget presented? >> correct. >> these increases are included in the 10 percent plus the 5 percent cuts that we presented? >> correct. that was a bit of the delay. as we are working with the mayor's office to submit her budget june 1, and then work wg the board of supervisors as their review happened in june. a hold up is we were not sure until june 22 what the final number would be. all the reductions that were submitted and approved and accepted by the board of supervisors are included in these amounts and we have sufficient budget to fully fund the items before you today. >> are we going to have a update of the final final?

>> yes. budget staff are working on that report. last year we issued shortly after the mayor signed in mid-august. we should be on a similar timeline this go-round as welt. i have seen preliminary draft. we are working on it and making sure no numbers change. >> thank you. >> thank you. commissioner turner reminded me racuchal non profit partners are here today. since they took the time and trouble to come to the meeting, did anyone want to come to the podium and say hello or speak? you dont have to, but i like to acknowledge when people make the effort. >> good morning chair post and commissioners, brian friends of the urban forest. my only comment is that, we are looking forward to continuing to partner with public works to meet the goals of our grant which include not only workforce development, training folks in green collar jobs, getting placed in permanent full time employment and planting watering and caring

for thousands of trees across our city, so i do want to also commend public works staff. the last time i was up here we talked about delays in invoicing and are payment and i want to note for the record we have seen improvement in that from our end over the last month and hope to continue that positive relationship, particularly with the public works accounting team. thank you. thank you for your support. >> did anybody else want to come to the podium or will that do it? i just want to be sure. thank you all for coming. with that, with the changes we mention one item will be postponed to september and another heard on the regular calendar, i move to adopt the consent calendar. is there a second? thaichck. thank you. secretary fuller, please open the motion to public comment. >> members of the public who wish to make three minutes of comment in person on the motion to approve item

4, the consent calendar and all resolutions contained in it, excluding 4b and 4n may line up against the wall furthest from the door. commenting outside the chamber, press raise your hand button in the webinar or star 3 on your phone to be recognized. okay, mr.--we need you to use the wireless microphone that is right in the middle there. sorry, it is confusing with so many microphones and you have three minutes to speak and you get a 30 second warning. >> thanks very much. just want to make sure i understand. the sidewalk inspection repair program is being discussed at a separate meeting? >> postponed to our next regular meeting september 9, exactly. >> got you. okay.

not appropriate then to make comments on the details of it? given the documents are made available on the-- >> [indiscernible] >> it is up to you if you like to make them in september. >> there is enough members of the organization here i think it makes sense to say something. [indiscernible] helpful support in this. i want to note that the description of the program mentions ada compliance and the need to update streets and sidewalks to be that. my understanding, there is a sole bidder for this. i should say, disappointed there isn't more outreach to find more bidders fwr this in the event there is a sole bidder. there is discussion of curb ramp instillation, street resurfacing. street resealing. grinding and paving and there is a bit in there about making sure that sidewalks are good and curb ramps and everything else are to speck.

the reason i bring this up is because, i mentioned before and thank you director short set up meetings with me with city engineers. the current design of the city driveways does not meet ada standard and so despite the fact engineers told me drive ways for cars and not anything else and heard here the design of the lip is for drainage and not anything else, the fact remains they are not ada compliant and do not meet the standard set forth. i'm concerned that we are going to be throwing millions dollars after a single bid and looking at the documents the scope does not include adjusting driveways to be ada compliant. it seems a gross oversight to me. mentioned again and again, riding down the street with things of small wheels one has to be constantly vigilant of the quality of the driveway lip, because not only are they regular impassable with the current

design and beyond the scope of what is acceptable and so it makes it very dangerous to be riding thin street which we are legally allowed to do and dangerous to transition to the sidewalk, we are legally allowed to do because the current definition set fort by the city do not cover our use of the street, despite being a legally recognized vehicle class in san francisco. i understand this is moved to later date, but i like to see the scope of the project revised to include the grinding down of driveway lips to be beveled as specified by the ada in section 303.1, such that we can actually see those areas made more accessible. >> your time is up. thank you. and we do not have other in person commenters and there are-no one raised their hand to speak over the phone as well, so that concludes public comment.

>> thank you. if there are no more questions, all in favor of approving the consent calendar say aye, or yes. passes unanimously. it is adopted and the resolutions will be posted to the commission's website. secretary fuller, please call the next item. >> turning to the regular calendar, item 5 is the joint development technical advisory services for sfmta potrero yard modernization project. bureau of project management manager and the earthquake safety and emergency response manager is here to present the contract modification. if we can continue using that wireless remote. it will help you a lot better. >> thank you. chair post, commissioners. i am here to introduce one [indiscernible] my colleague from mta

will walk through the presentation about the project in request by chair post. she was curious about the project. it is a high profile project and since this is managed by san francisco mta we thought it was more appropriate for the drether of the program to introduce you to the project. my part here is to recommend approval of modification number five. [unable to hear speaker] this is--under contract with public works and we provide consulting service management consulting service

to sfmta, and this is request for approval of $578 thousand to their existing contract, which would make the entire contract amount 4 million, 771 thousand dollars and we'll extend the services, which include financial, commercial and technical advisory service through 2026, which is june 30, 2026. this is-qul think that concludes my introduction of and request for your approval. with that, i am turning it to over to [indiscernible] >> good morning commission.

my name is chris, project director for potrero yard. just to pgive back ground, this is the first public private partnership that is part of a larger multi-billion dollar program that we are referring to as the building progress program, and this is the first of what we hope are several projects to modernize our facilities, improving our transit access to san franciscans across the city, as well as allowing us to better meet our mandate to electify our fleet by 2040. talk about what that means. this improves efficiency. i guess i should back up. potrero is a 109 year old bus facility.

it is our electric trolley coach facility. it was originally built over a hundred years ago and was originally built for street cars, so it is highly inefficient because we are in a different age of vehicles and maintenance required for the vehicles. this project envisions not only to consolidate all our electric trolley bus fleet into this one facility, but also improve conditions for our operations and maintenance staff and then set the standard for doing these types of improvements at presidio yard and other yards in the future. of course, sustainability is also a key component, as i mentioned. achieving fully electric fleet by 2040 is our mandate, and so this helps us kind of start moving the dominos into achieving that.

additionally, by improving this facility, replacing it with a new state of the art facility, we are able to increase the number of buses that operate out of this fuisility by roughly 80 percent. this says 54 but we are looking to increase that further and looking at joint development as a way of also serving the community beyond just improving transit operations. here you can see a rendering of the potrero yard and you notice there is not just a bus facility here, but we are also looking to include up to 465 units of affordable and workforce housing on site. in fact, a portion of the workforce housing that is slated for construction atop the podium, we are looking to also have some preference for mta

staff, including those operations and maintenance staff that work at potrero yard, which again increases efficiency, instead of many staff having to commute from long distances at hours where bart and other partner transit agencies are not running. you will see in the foreground is along bryant street, there is the first phase of affordable housing is planned there. roughly a hundred units give or take of affordable housing planned family housing at that site that would take up the point 4 acres. we are on the edge of districts 9 and 10. there are currently 6 transit routes that operate out of potrero yard and i believe i covered most of this

already, but again, this is about 109 year old facility. it is also not-has not been seismically retrofited, so this is also a way to insure that the building is also safe, both for our staff as well as the community. showing on the slide, briefly again about 246 electric trolley buses are slated for storage and operation at the site. that means we'll have roughly i believe over 800 staff that will be working on different shifts in the building, so may not all necessarily be in the building at the same time, but providing ample facilities for them to be able to use and also this will house our future training facility. so, again, as i alluded to, climate action is a important part of

this project. not just for electrifying our fleet and improving efficiency of the building itself. this does also meet our equity goals by improving transit to those that need it the most in the community. this serves communities throughout the city, including the adjacent potrero hill neighborhood. and then as i mentioned, the affordable housing will actually be not just the bryant street phase, but there will be two additional phases on top of the bus yard, including both affordable and workforce housing. we are looking at 465 total units with bedroom count of 776. there have been fluctuations in the unit count throughout the process of going through the environmental

review, and part of the reason for that is, initially the bryant street housing was seen as a senior housing development, which would have included more units, but with the decision to transition that to a family housing building, the number of units did have to reduce to accommodate larger units, but the overall bedroom count continues to be consistent. a couple other things that are worth pointing out. one of the amenities planned for the new potrero yard facility is much requested public restrooms for the adjacent franklin square park, as well as several commercial spaces for locally serving retail. and then in addition, several improve ment to the street scape surrounding

this block. in terms of the scale of our outreach, i think it is important to note that part of why we started this project with outreach in late 2017 and in 2018, throughout the process, we have insured that public engagement and public comment has informed this project throughout the process. in fact, we have a neighborhood working group that meets monthly brought up to speed on everything going on with the project and their input is again, incorporated throughout. we have a developer that is present. the developer team both for the bus yard and the housing are also present in those meetings so we had over 150 public meetings and opportunities for the public to be engaged in the project and provide their feedback.

so, just showing where we are. again, we started the public feedback process back in 2017 and 2018. we first did an rfq for our actual public private partner s in the project and then we ultimately did bring on potrero neighborhood collective which is spearheaded by [indiscernible] their office is based in la, but part of the development team includes several local partners, including those eve enin the mission district who are supporting this effort, both in terms of housing as well as public outreach. our entitlements and environmental review were approved by the board of supervisors and mta bord earlier this yoor, so we are preparing to release the rfp for design build

contractor who will ultimately actually build the bus yard and so we anticipate currently being on schedule to bring that again to the board for approval of the project agreement in november, fallowed by approval of the design build contractor early 2025 and within 90 days we expect the developer to mobilize to begin decommissioning the site, demolishing the existing structure and beginning construction and so we do anticipate roughly a four year process from beginning to end where potrero yard would be back online early 2029. i apparently didn't catch up with the slides there.

where -with that , thank you for your time and i'm available along with mag dulina for questions. >> thank you very much mr. lazaro. good to see you again. i do have questions. which should i do? i will start at the top. the covid pandemic changed transit ridership in the city. this project was started before the pandemic no one could have predicted. how is post covid ridership effected use of the system and how has that changed planning and design fwr the project if it has? >> thank you for that question. my understanding from our director jeff tumlin, transit ridership especially on many bus routes rebounded nicely. i don't know we fully achieved pre-pandemic ridership accept a

few key rounts. one example we exsided is south van ness brt line. i think part of our strategy for improving ridership and achieving that pre-covid ridership and exceeding it is by making these kinds of improvements so we fully believe by improving efficiency and getting the vehicles on the streets for needed maintenance and repairs, this will definitely support that. again, i think we have been on the trajectory of continuing to see ridership increase, especially including these bus routes that operate out of potrero. >> great. thank you. that is good news. this project takes 12 years to deliver, which i find excessive. we always want to commend the city on public outreach, what you described is what is excessive amount of

meeting. this is a neighborhood activist who appreciates and think it is very important the public participate in city government and give feedback, so -qul i don't know if that is what they are demand, but sounds excessive public engagement and could be effecting the timing of this project. i also wondered if back in the day your commission, your board ever considered bringing-delivering the project in the reverse, where a housing expert runs the show. that one of the city's housing delivery departments runs this as a housing project where sfmta has the bus yard, but it is more a partnership between an entity that knows how to build i deliver housing and your expertise how-what is needed in a

transit facility. that train i'm sure left the station many years ago. 12 years i have been hearing about this project a long time and showed it has been discussed a long time and will go on another 5 years. again, was this discussed being primarily a housing project rather then transit project? >> great questions. couple clarifications. the developer team was brought on november 2022, so that really is what kicked off the design process. much of what has preceded that is again, related to actually determining what are the needs of the bus yard itself, what is the community looking for in terms of what kind of building would they be willing to accept in terms of height and how many units is considered acceptable to the community, and so, couple things--so,

again with the pre-development phase begin in late 2022, we are really in the thick that and so from 2022 through 2029 for the size and scope of this project i think we are quite on track actually to stick with the schedule we have originally set out for back in 2017 when the facility framework was first developed. as far as the neighborhood working group, i think one thing that i didn't cover in the presentation, there are many pieces of the project beyond the bus yard and the housing. there is also public art, there is many other things that are kind of tied into this project that we want to insure the public is in the driver seat with us every step of the way, and then as far as the question around which direction to start the project from. this had always been envisioned as a

bus yard project first with any supporting development being second, because this bus yard is really the key not only to improving mta operation across the board, but it does again start a domino future projects that we intend to deliver and this is on a current property that the mta does own and operate and so, the housing was seen as something that the community wanted and we of course are supportive that and i very much look forward seeing housing built there as well, but it very much has to be the bus yard first fallowed by the housing. >> i'm not questioning the need for the bus yard. >> sure. >> speaking of housing, you addressed the conversion from senior to families, but given the dire situation of housing in san francisco, particularly the past couple years and few months it ramped up and can't seem to build too

much housing, is the project looking building more housing in the 465 units? it seems to me we need more and this might be a place to put something since the project hasn't been built yet? >> the project is entitled to 465 housing units and based on the ongoing outreach, as well as the work that the developer team has been doing over the past couple years to figure what is feasible financially, the 465 is really pretty much at the cap of what can be accommodated here. that being said, again, we have future sites that also we are looking at joint development opportunities there to incorporate housing on future sites, but that is what can be accommodated there today. >> i realize the decision is made and late to the party and fully aware that, but i'm a taxpayer and citizen of the

city. i'm still unclear, but think you tried to address why it took 5 year tuesday to get to 2022. public engagement, maybe covid, all of the above. i would like to ask, how have expectations on this project gone positively or neg tavly, what is learned along the way and what are you pleased about and particularly dismayed about and have any of those effected the project? >> i'll just mention, i think again the fact we have involved the community throughout this process has really shown through in the fact that when we went to both the mta board and the board of supervisors earlier this year with entitlements and our environmental review, that that was done unanimously without any opposition. there was no appeal to the environmental review and we believe that was due to the fact that

we have kept the community and the public at large involved at every step of the way. we continue to post all the updates on our website. we have a e-mail list that goes out every a new document is out there and drafted and try to stay in front of the communication through every step and we believe that is paying off in terms of the support we are seeing for the project. >> anything that hasn't gone well we are benefit from? we are looking for lessens learned that could be applied to city projeblths. >> i think i have to get back to you. the fact we are fairly close to the schedule we set out for i think is a good sign. >> great. thank you very much. this is a very high profile project. a very needed project and really good project. i'm excited to see it completed so thank you for coming and speaking with us. commissioner turner. >> i like to pick up where

commissioner post left, which is, i'm amazed. i have been on vacation in the middle of the country and was so eager to get back because of all the amazing things we do and this is one of the projects. i'm not sure many other yards outside hudson yard in new york where people are from how do we take advantage of tight communities, transform the communities through projects, but unlike new york, we are delivering as affordable and workforce housing reflective of the community and need. not high end resort. i'm proud to see how the mta took advantage of valuable land and throughout how to take advant age of density. i have a couple things. as we get moving through this.

there is i think a really important point chair post is making which is, scale replication and also the uniqueness of some of the projects coming to us and we are happy to play a supportive role and want to make sure our role is really clear, and so one thing that often happens is people lose sight 06 who is who. i thank outreach and trying to make sure folks know what the project is important and encourage our team to make sure it is clear what this means and the role we are playing, because again, as we are challenged with many multiple projects, i think about the civil grand jury report and how those projects are so unique and how challenging sometimes one off and are delivered every last one of them so proud to be partnered with you and will be good stewards and very

accountable and have to point out challenges as chair post pointed out and also where we can scale and replicate. i got my eye on a couple police stations, a fire station and others i love to see housing, particularly workforce housing to bring police officers and fire officers, bring emergency officers all back to the city the place they serve every day, so i thank you and look forward learning more and how to make sure this is a scapeable and replicable project for public works. >> thank you. >> commissioner zoubi. >> thank you for the presentation. pretty big project and it hits two birds with one stone. my question is, is there a place where i can go maybe online or just to read the community input, rather then just outreach? i can see there is outreach. mt a talks to the neighborhood,

you have these meetings every month, but is there a place-like any resident of san francisco can go and look at the input of the community? like what are they afraid of if they don't like it and what do they like, is there a place can y can read these comments? >> thank you. we have a dedicated site for the potrero yard project where we continue to post everything, historically from the project and all of our meeting minutes from all the neighborhood working group meetings, as well as all the documents again related to ceqa and entitlements are all there. in addition, we also proactively go out to events throughout the year. in fact, we will be doing more this fall and always making sure

that we give people in the public an opportunity to share if there are things they have questions about or concerns about, that we address those either there in person or on the website in some way. >> for example, every neighborhood--majority of the neighborhoods they have neighborhood associations. are there letters from these associations approving or not approving or giving input and feedback or just minutes of the meeting? >> many letters were submitted in support of entitlements and environmental review, but also we applied for grant funding earlier this spring and received letters of support for that application from members of the community, friends of franklin square being one example among others, so yes, absolutely. >> thank you. my last question is, there were

four modifications in the past five years. should we anticipate one coming up soon or next year? how do you see the project and do you think there will be a need for more modification for this? >> this should be the last modification for this contract, because we will be moving into the project agreement next year and so there will be a separate agreement with for advisory services tied to that agreement so this will be the last for that. >> thank you. >> you said sfmta is the project manager of this project? >> we have a-this is a p3, so we have a-the potrero neighborhood collective will be more or less overseeing design build contractor, but that will be in partnership with sfmta, yes. >> potrero neighborhood

collective. what is that? >> that is the grouping of all of the developer team, so [indiscernible] lead developer and so they will actually be issuing the design build contractor rfp and then working with that contractor directly for delivery of the bus yard, but of course, because that will be our bus yard, we will be involved ever step of the way. >> sorry, not familiar with plannery maerb. maerb. america. >> they are large company. a local office in la who is the team on the project. >> thank you very much. director short, what will public work role be in this project? >> we will also have project management responsibility as well so in partnership with the mta to deliver the project and we helped lead the

pre-development phase. f >> great. i don't think i knew that, so thank you very much. that's great news. if there are no further questions or comments on this--i'll second to --no, tg it is contract modification, so i'll second that motion. we do have a motion to modify the contract. thank you very much mr. lazaro and open public comment. >> members of the public who wish to make three minutes of comment in person on the motion to approve item 5, the joint development technical advisory services for sfmta potrero yard modernization, may line up against the wall furthest from the door. if you are commenting outside the chamber, press the raise your hand button in the webinar or star 3 on your phone to be recognized.

you will have three minutes to speak. please use the middle wireless microphone that might be easier for you to use. you will get a 30 notice with your time is about to expire. >> great. look frgward to this. thank you for your questions. really lovely. commissioner turner mentioned new york city where public works and municipal transit authority are one agency. something i continue to come back to here is the fact that there is so much extra work being done, so many tax dollars spent and siloed conversation because you have two different commissioners and two if you consider the split here and so much work ends up getting replicateed and opportunities are missed as a result of the split. showing on the screen, if we can is a group of me and my friends in

the back of a bus with skateboards. you can 4 bikes on a bus but you can fit as many skateboards as you can people. something not clear in the discussion is the sidewalks and space around the area and whether or not there is opportunities for invasion there. i appreciate all the questions around housing. i think that is really great. questions around access between the bus and sidewalk and everything else are addressed in the documents on the website just mentioned. i took a look at it. just want to note there are opportunities for public works to engage as far as curb design goes here, especially considering accessible of low income people and people in wheelchairs and if we continue with [indiscernible] continue to limit access given how long the timeline, given insistence on climate mitigation, gichben the interaction with [indiscernible] a feature focused organization and interested reducing carbon intensity. as i said, designing things with small wheelicize a way to encourage

multi-modal a ses and reduce carbon emission and give younger and older people access to transit. seattle is working on this. working on beveled edges with access to loading zones in and out of the mobility lane. i argue that a softer bevel is more important. noted in the design, we dont have significant space beyond any sort of tree basin such it could be used as a passing lane outside the main thoroughfare of the sidewalk. again, this area here could be widened such like this to be more accessible. just noting here, what is in the design right now, linear protected bike lanes. love to see that adjusted, love to see more accessibility brought into the conversation. with regard to the mta public outreach, i ocontinue to show up to

conversations like this and i see distinct difference between the mta stated intent with outreach and actual ability to be responsive for people who show up in the middle of their day to make contribution. thank you. >> thank you for your comments. we do not have any further in person commenter jz do not have any callers who expressed inest interest in this item so that concludes public comment. >> thank you. no further questions on the motion, all in favor of the contract modification for the potrero yard modernization project say aye or yes. the motion carries and the contract modification resolution will be posted to the commission website. it is now 1027. we will have to take a break at 1040 to 11 o'clock, maybe earlier. i anticipate the zuckerberg item taking more then 10 or 15 minutes, yet

i don't want to delay. with apology to mr. chen and his colleagues, let's get started on item 6 now please and sorry you will have to be interrupted along the way, but i like to keep moving. >> item 6 is zuckerberg san francisco general building 5 seismic up grade and renovation and project manager joe chen will present this contract modification. it is an action item. >> testing. good morning chair post, vice chair zoubi, commissioner turner.

my name is joe chen, public works program manager for 2016 health and safety bond program joined by [indiscernible] department of public health. we have [indiscernible] jackson, interim deputy chief operation officer, capital project oversight advisor and jason capital planning director. here toprint on the zuckerberg san francisco general building 5 seismic up grade and renovation contract. sorry. public works is requesting commission consideration and approval to

approve increase to the contract cost and duration contingency and authorize public works to approve future modification for this contract. the revised contract amount is at 94 million, 662 thousand, 958 dollars and 9 cents which includes all approved change orders to date. public works is requesting commission approval to increase the construction cost contingency by 25 million 923 thousand 76 dollars. the duration by 572 consecutive days. public works requesting approval to increase the contract contingency to allow the completion of the bidding and buy out and execution of change orders to complete the projects. all project included is in building 5 located on the campus at 1001

potrero avenue district 10. the project clients for this projethis department of public health. funding for the project is provided by the 2016 public health and safety bond program. dph levereraged funding from the 2020 health recovery bond program general funds as well as sfgh foundation gift donation funds. the architect of record is bureau architecture with public works and [indiscernible] in lbe architectural firm. public works targeting to achieve final completion for all projects by second quarter 2026. all projects included are part of the 2016 building 5 component. the scope of work is part of dph long-term plan to convert building 5 into new outpatient care

center, consolidated specialty clinics on or off campus to building 5. unlike more typical public works contracts, the contract is asked to deliver 6 permitted [indiscernible] one of the typical project delivery method. allows public works to select a general contractor not based on lowest price but finding the right partner most qualified based on project experience and approach to be in the position to be most successful. the six projects are seismic up grade, relocation, public health laboratory, it infrastructure, psychiatric emergency service and clinical laboratory. selected because of the complexity of hospital construction. the need to have a contractor on bord prior to construction start for

complicated phasing logistics and inspection control plans performed reviews and investigation as well as develop construction schedule. the seismic upgrade includes column enlargement and work scope coordinated and completed with ongoing construction activities for lab, pes and public health lab. by utilizing the method, we are working with one general contractor able to plan construction activities for all projects which avoids the blame game when you are working with multiple general contractors that need to share a common project site. all the tasks are performed by the cmgc as part of pre-construction prior to construction start. the next two slides provide a status update of all six projects. i wont go through each project,

but let me mention a few keylights. you get a sense of different level. lab is target completion by third quarter 2024. seismic, it infrastructure and pes, seismic ap grade is most complete at 52 percent based on location completed. more then happy to complete seismic, remaining locations are the most challenging, because the team will be focused building out the new two foot [indiscernible] pes main renovation is the latest project public works issued construction on may 13, 2024. this slide provides a summary of the construction cost and contract duration and improve change orders to date as remaining cost and duration contingency based on change orders. the contract amount is 86

million, 410 thousand, 253 dollars. approved change orders total 8 million, 252 thousand, 705 dollars and 9 cents which leaves 388 thousand, 319 thousand and 91 cents remaining cost contingency reserves. the remaining reserves are not adequate to complete the project. the original construction duration is 1429 calendar days which equates to final completion date of october 7, 2024. even though public works has not approved time extension to date, does not expect to complete the last project until second quarter 2026. public works is requesting approval to increase the duration contingency of 572 calendar days which result in duration of 2144 calendar days and allow future change orders to

extend through september 31, 2026. public works request approval to increase cost conaingeancy by 25 million, 923 thousand, 76 dollars which result in authorized contract cost limit of 120 million, 974 thousand, 334 dollars. the next slide provides a summary- >> sorry, i know your colleague has a hard stop at 11. i wanted to know if he had anything to say to the commission before we take our break? >> sure. mr. primo, you want to come up? >> sorry to cut you off. madam chair, commissioners, mack primo, a oversight advisor for director of health commission. i want to give insight how we make decisions within public health.

so, we developed as part of retreat we go on frequently with dph leadership and about 50 to 60 capital managers from both campuses as well as ambulatory care. we develop something we call, safe building program that strategically aligns us with the city cpc capital plan, and so we do a really granular 10 year capital plan specifically on buildings, upcoming bond issues, what's in the bond ish sueess, the capacity has and how we fit into that competing with the all the other departments in the city. on the 2016 bond that joe was referring to, just a little background on that. that was proposed in 2015 and the ask at the time was $535 million so

the bond was 350 but shared by three departments so the zuckerberg piece got 222 million even though the estimate was 330. this is whey we are catching up and thank god we have the san francisco general foundation who is embarking on $220 million capital campaign, specifically for building 5 and those buildings that support building 5. also, we have done grant work. jason is here the executive project manager and can talk about a huge grant we got from the state. we are piecing together all these things and we do meet department wide to make decisions specifically on building 5. we did an analysis. madam chair, i can't remember when. we used outside resources and compared renovating the building to

achieve what we needed to do versus tearing it down and rebuilding. the 330 to renovate or $1.3 billion to do a new one. that is just one issue. the others if we took it down we would have about a 3 month ceqa process and so by keeping it there doing a voluntary structural upgrade, we are able to get a categorical exemption, so that is paperwork and we are able to speed up the schedule. the other operational issues that are critical to keep four things functioning at the same time. that is psych emergency service, the cafeteria that is connected to the new building but not in the new building that supplies food, the pharmacy and then-joe, what is the other function? the clinical lab. so, they all support each other even

though they are two structures. the new building we built and finished in 2015 and the older building we are renovatingism there is bridge that connects them and if you haven't been out there it is insightful to go through and see the flow of the physicians and nurses and lab work and radiology and everything else that has to take place between those two buildings, so the decision was to keep it, because we don't have any real estate available at this point on the 24 acre campus, especially after the ucsf transactional research building was built on that parking lot. we have very little space to do anything, so if we were to take it down, build new, we have to do temporary pharmacy, temporary kitchen and temporary facilities that would just go away when the building was built so we are throwing the money away so we made a decision to keep it.

we were locked in on so many fronts so that is a example how we look at each decision. we currently have been working with the mayor office and controller and bruce on composition of 2024 bond that is being proposed by the mayor and supervisor peskin for november, so with the same strategic alignment put into each of these things. if there-i know you have a-i have a hard stop. you have a hard stop. any questions? >> thank you. that was very helpful and thank you for asking the question why they didn't tear it down. any questions for mr. primo before we take our break? thank you so much. very useful and helpful. thank you. we will now break until-let's plan for 11. let's plan for 11 o'clock. thank you. [recess until 11 a.m.]

[meeting reconvened] >> we are back in session. thank you for the wait and thank you mr. chen for your patience and courtesy. we appreciate it. please continue with your presentation. >> thank you. thank you commissioners. as i mentioned earlier, the next slide

is a graphical summary of the contract duration coningeancy calculation. the approved contingency of 143 and [indiscernible] in this contract, it was planned to have 6 projects stagger because . [indiscernible] received plan approval whether the construction contract awarded and start pending completion [indiscernible] the bottom 6 bars show the duration in yellow and blue bar the time extension needed to complete the project. there are two yellow bars because the project separated to two separately permitted projects. the first started november 2021 and include the hazardous material abatement [indiscernible] the second is

main renovation and build back. the project team decided to utilize the strategy result of lessens learned from past projects. that complete the demolition scope first. eleminate concerns regarding unforeseen conditions and [indiscernible] we have seen in other projects. for example, after the completion of demolition, proceeding with early scopes to complete the floor floating scanning and new wall layout. completed the floor scanning early, the team was able to identify conflects with existing rebar prior to construction start and start developing drawing revisions needed to avoid the conflicts. this was a huge schedule impact where over 60 percent of the new walls in conflict with existing floor conditions. the main renovation project was also always planned to start construction much later then the other

project because was still in design and review. the project did not receive plan approval until july 2023. the early demolition project completed october 2023. [indiscernible] also delayed because the rehab department relocation project which was outside the scope of work for this contract. this project managed by public works and awarded to bill group as the general contractor. the delays to rehab project were driven by combination of unforeseen conditions, existing conditions that were identified as non code compliant and [indiscernible] damaged by a contractor. correction of these issued impacted project completion. public works is requesting for increase to the cost and duration contingency because of cost and time true

up reconciliation, higher bid prices and change orders. [indiscernible] cost and contract structure is based on cost estimate provided by public works during the request for proposal phase. once the cmgc is unboarded and task completed and trade packages bid out to the trade contractors, the actual cost of the project are finalized. there is inherent process to true up and reconcile the differences between the cost estimate and bid prices. the higher bid prices public work received for all the projects necessitated the need for dph to make difficult decisions regarding the project that were part of the contract. [indiscernible] removed from the cmcg contract and delivered by a contractor selected in the future. because the funding limitations, the health center is phased to

proceed with demolition first. the project is in the bidding phase and targeting to award the bid build contract the third quarter of 2024. [indiscernible] also placed on hold during design until new funding source can be identified. public works is working with dph to complete design of the project and targeting to proceed to construction by 2026, 2027. another cost reduction measure was reduction of the scope for the it infrastructure. the original scope for is infrastructure including the build ouf out new electrical low voltage infrastructure for the building and [indiscernible] for existing and new teledata rooms. the scope for the project was determined to be higher priority as needed to support the functionality of existing and new teledata rooms. dph is identifying strategy to implement the electrical and low voltage scopes in the phased manner and possibly incorporate into future

project scopes. of the 25 million increase to cost contingency, approximately $9 million is needed to complete the bidding for pts and it infrastructure. the remaining 16 million is needed for public received and not approved of future change order ringe to project completion. the 572 calendar day increase to duration contingency is needed to allow completion of seismic upgrade and pes targeted to achieve final completion second quarter of 2026. project team is always trying to better calibrate our cost estimate to be able to more accurately forecast construction budgets for the brilding projects. working with operational [indiscernible] unforeseen conditions, [indiscernible] existing code issues make it challenges.

these are factors contractors increase pricing for perceived risk to protect themselves. the project team is trying to minimize--for example, working existing buildings one of the greatest concern is whether design is constructable based on constraints above ceiling. designers typically use as built drawing to map possible routes for piping and duct work in the overhead space which is not always acaret. accurate. not all changes are documents and not does show the space in three dimension. public works is working with cmcg partner for field investigation to the extent possible to better map out the existing above ceiling conditions as well as using laser scanning to provide as built computer model tuesday share with trade contractor which reduce the fear factor cost that trade contractors include in the bid price to

account for uncertainties. another strategy is team embraced is complete demolition as a separately permitted project as a way to minimize risk. [indiscernible] tends to help reduce bid pricing. there is limited number of trade contractors willing to work in hospital construction, we have [indiscernible] to outreach to trade contractors to talk to them and garner interest in bidding on our projects. more trade contractors willing to submit bids means more competitive prices. depending on the scope of work, public works is work wg cmgc to better control cost and manage these perceive risks embedded in the bid price. public works and dph understand more operational constraints will increase the bid pricing, so to the extent possible, public works is working with dph to identify opportunities to complete enabling projects that relocate staff prior to

construction start to minimize increase cost associated with phasing and reduce labor productivity. at this point, i know mr. primo had responded to the question regarding whether rebuild building 5 versus replacement. i went go into more detail and happy to answer any other questions you have regarding that topic. the last slide is just reminder of why public works is here today. public work requesting consideration and approval to approve increase to contract contingency and approve future modifications and that concludes my presentation for today and available to answer questions you may have. thank you. >> thank you very much mr. chen. for your presentation and we also wanted to thank you all three of us for last week's tour of the construction site and all the multiple

projects you described today. the difficulty of performing this construction work safely and efficiently in a active hospital setting and extensive site mitigation it requires was eye opening to put it mildly. no punt intended, but the surgical precision public works and contractors have to work to keep the hospital safe and clean was again, it was a shock. a pleasant shock, but a shock. i also want to thank you and complement you on the excellent staff memo that you prepared describing this exceedingly complex construction project, the staff memo in our materials to prepare for the meeting. it was excellent. and again, thank you forer answering the questions i sent ahead of time. you alluded to a number of

processes that you have been learning along the way that can be carried forward and i want to put a fine point on it because i know i have known you before and you managed non-hospital projects as well. what lessens learned are there some that you just want to point out that you have been learning through the zuckerberg project that could be applied to other public works projects overall for any city client? >> thank you for the question chair post. that's a excellent question. i say, we have the magic bullet and all issues will be resolved, but i think when it comes to managing renovation projects in general it comes with uncertainty and concern and i think a lot of time designers and the team tends to rush into design and going immediately to construction.

i think what we learned just sometimes it makes more sense in the long run to take the effort to do the field investigation. extent possible. the reason i say to extent possible, because a lot of spaces in the hospital are occupied so it is very difficult to go and open ceiling, cut openings and do investigation while the space is still being operationally in use by staff and patients. so, it is delicate plans to work with the client department and do research and we do our best to look at drawings that changed, go out to the field. i think it does make in the long run to spend effort to do additional field investigation where we can so you can avoid these surprises is typically what delays project. >> thank you. it reminds me of the 911 project, we

couldn't move everybody out there. they had to answer emergency calls. there are a lot of senior staff in the room and nice to hear what can be transferred to other clients project. i want to thank you. this is a 27 percent increase to project cost and contingency from the original contract award, which is considerable but you have given a thorough description why the projected cost turned out to be such odds with the original estimate, so i thank you for that. i am satisfied with that so thank you. commissioner turner. >> director short, i believe there is ongoing plan for $300 million bond issuance, would that impact this project and if so, i imagine it expands the scope of project meaning more then likely come back to us assuming bond issuance is successful? >> um, i think-yes, there is

still a plan to issue the bond. as i understand it, i think the details of how some of the resources would be spent is still being finalized, so i'm not sure--as mark primo mentioned, there is a capital campaign underway by the friends of-don't know if that is the right term. zuckerberg. i don't know the answer at this time. i don't know if joe knows whether that bond is directly infusing resources into this project. i know-okay, project manager is saying no. there are different buildings that that bond would support. >> commissioner zoubi. >> i do want to piggy back and thank you for the great tour of the

hospital building 5, and just showed me exact example of changing engines mid-flight, but i saw everything was organized and again, i love the partnership with public health and how you are working together with them. i know i ask a break-down of $25 million and the other night i was like, what did i ask just ask? so thank you for that. i just want to ask the same question as commissioner turner. we already started those six projects, right? we already hit the ground, start working. should we expect another either extension or increase in the next 6 to

12 months? >> commission zoubi, thank you for the question. based on what we know today, we don't anticipate coming back to commission for additional approval. this approval if approved by the commission does include contingency for future change orders built based what we know based on the current projects. we have a few projects all most complete so minimum riskism clean lab we will be finishing up in a couple months so we already have a smaller change order contingency built into it. the one project that just startsing which is pes psychiatric emergency service, so we carried a larger contingency, so our plan based on what we know all the cards on the table, this contingency should be sufficient to allow us to finish the prongect. thongect.

prongect. project. >> thank you very mitch. much. before we take a motion-did anyone want to knh to the podium and add a word to what mr. chen said today, since you have taken the time and trouble to come to the meeting. you dont have to. you can handle it? okay. great. i move that we approve this contract modification. great. thank you there is a motion to approve and second. please open the motion to public comment. >> members of the public who wish to make three minutes of comment in person on the motion to approve item 6, the zuckerberg san francisco general hospital building 5 seismic upgrade renovation contract modification may line up against the wall. if commenting outside the chamber, press the raise your hand button in the webinar or star 3 on your phone to be

recognized. it does not appear we have commenters in person on this item, and sfgovtv is indicating we do not have callers either so that conclude public comment. >> thank you. if no other questions, all in favor of the motion please say aye or yes. aye. the motion carries and the contract modification resolution will be posted to the commission's website. thank you very much again mr. chen. we will now take the item from the consent calendar postponed for another zuckerberg hospital item, 4h. >> the next item is the zuckerberg different general hospital building 5 rehab department relocation phase 3 contract modification and this

item was originally on the consent calendar, but pulled to be heard individually. project manager lindsey who is here toprint print present the report. 4n. >> good morning everyone. good morning chair post. vice chair zoubi, commissioner turner, director short and city attorney. my name is lindsey who, project manager with san francisco public works. today i'm here to present the zsfg building 5 rehab department relocation and the phase 3 construction contract modification. thank you for touring with us. i had the pleasure meeting a few of you last week. this isn't a project we toured so i'll give background information. today we are seeking approval to increase the contract cost contingency as well as the duration

contingency for the rehab project. the original approved contract amount is 4 million, 103 thousand, 914 dollars and 54 cents. today we are seeking approval for 559 thousand, 624 dollars and 395 consecutive calendar days. the contractor is klw construction and the reason this will allow us fl execution of future change orders including time extensions to complete the project. as discussed, the client is the department of public health. the program is funded by the 2016 public health and safety bond. we are also receiving additional funding resources from the sfgh foundation grant and gift doimation. donation. the architect of record is bureau of

architecture:constructor is klp construction. [indiscernible] 490 calendar duration to substantial completion. the projected completion date was april 25, 2024. this fallowed a more traditional design bid build contract. the scope is in the building 5, similar to all the other projects mr. chen presented on the third floor. phase 1 and phase 2, the rehab department was completed in the plan area shown in the light blue. our current work of phase 3 is highlighted in yellow and includes the new out-patient urology clinic, waste holding area and new accessible restrooms. currently the project is about 51 percent complete with our

multiple work areas, urology area has the partition walls erected working on hvac, waste holder area is working on the partition wall instillation. the 3a accessible restroom is ongoing and have framing instillation and the 3c accessible restrooms are just starting the construction with our construction barriers. here is a summary of the contract amount. the original construction amount was 3 million, 730, 831 dollars. the approved change orders to date 1-3 totaled 258 thousand, 417 dollars for total revised contract amount of--sorry, that is a error. not $9 million. the approved contingency reserve to date are 10 percent of the original contract amount, and remaining

is 114 thousand 665. for the contract duration, the original duration of substantial completion and final completion was 550 days with approved reserves of 55 days. we have not approved any additional days to date. in summary, what we are asking for today is an additional acontingency reserve of 15 percent of 559, 624 thousand for authorized contract limit of 4 million, 663 thousand, 539 dollars. for the construction duration, we are asking for additional request of 395 days for total duration of 1,000 days. and projected final completion of may 20, 2025.

this slide helps summarize the change orders approved or executed to date. change orders 1-3 totaling 258, 417 dollars have been executed. this summary in the top right column summarizes those executed to date, with the design errors of 329 thousand. sorry, 123 thousand. 123 thousand, 358 unforeseen conditions of 250 thousand, 822. a client request deduct of 9672 and code related issue of 65 thousand. as you see on the right, we do a rigorous summary of all the change orders that go into our approval process. two design errors specifically

requested was one that was related to as this project was bid out between phase 1 and phase 2, versus phase 3, there were missing drawings from the set. they were separate contractors and so piping was missing from the original bid set and added as a cost of 83 thousand, 754. the other design error was a mising exam lights. it was found it was not additional and needed to be added to two exam rooms and totaled $39.623. one of the major additional change orders we are seeking approval for that we approved but not yet executed because it exceeds 10 percent limit is the time extension due to unforeseen conditions related to existing conditions, framing conditions, mold,

as well as hand over from dph due to occupancy that delayed the construction process. that is totaling to 211 calendar days, with 133 of those days being compensable and associated cost of $163.324. as joe highlighted before working, very complex and challenging campus. renovation projects in general are much more difficult then new construction, but when you are trying to keep a operational hospital and limit the impact to the hospital, it could be further complicated and often change orders exceed the 10 percent construction cost or construction duration contingencies. we have existing 1970 building, reinforced concreate structure that require expertise in scanning

and delays. there is many unforeseen conditions relatesed to mechanical electrical and plumb and architectural components. we have environmental health and safety procedures and infection control plans can delay the start of the work. in this case particular,b the rehab phase 3 started 190 days after due to approval that infection control work plan. and lastly, we are under the jurisdiction of [indiscernible] the healthcare organization information. this requires additional oversight through material operations. we have field walks with staff. review from the field staff officers and daily oversight from the inspector of record. approval of this contract modification will allow public works to continue to approve modifications to complete the work.

in summary, again, today we are seeking increase contract cost and duration contingency by $559.624.71 and 395 consecutive calendar days. thank you. >> thank you very much. nice to see you again and again, thank you for taking us through last week. i really appreciate how quickly you pulled together the presentation after learning late last week. you answered all my questions and thank you very much. i thought it was a very nice complement to mr. chen's presentation, so thank you. i think they went together very nicely. commissioner zoubi. >> can we go back to page 22? >> page 22. >> we don't have this presentation in

- >> it should be a continuation of joe's presentation. >> thank you. it was a clear informative presentation and the page, the break-down of the reasons why this is something i would love to see future presentation for all presentations we get. this is--so, we asked all these questions. what is going on? why is there extension of time? can we put it up, please? >> i'm showing it on my computer. >> yeah, on the right side. >> yeah. >> this is great. you even worked on the extension, how long that cost. how much that will cost the project. this is-i commend you on this. i haven't seen this before and like to

make request any extension and increase in the future to have this. that breakdown, so we-anyone now can look at this and say okay, i get it. thank you. >> no problem. our dpw public works team cm team does a good job tracking and vetting all the change orders. they go through rigorous analysis. we don't approve them easily and always have backup documentation. >> i share commissioner zoubi's good point about continuing to see this. if you can bring up one more time page 22. it just--the items listed on the left, start seeing this regularly and tracking it we can see trends in all this on how often is the client requested delays and how often

unforeseen conditions particularly since we are aware the civil grand jury criticized the department for a number of issues and we will always need to be able to respond to criticism when we can say we are tracking the reasons for things and we will always admit when it is public works mistake or reason, but we also need to always understand when it is out of anyone's control, such as unforeseen condition and the like. when it is client request. i are agree, this is a great table to see in reports going forward. commissioner turner. >> just be clear, is that table produced as project management software? >> it is from the construction management group. they tabulate every request and are ahn before we have final numbers have a projection. it goes through a review process.

if it is above a threshold we have a third party estimator to eare view it and once it approved each change order is tagged with a type ranging from design omission or design error, client requested change, unforeseen condition is the most common, code changes, we also have categories that are a result of in the panko contract of cmgc or preconstruction, a item missed maybe used for contiancy, so typically maybe not exactly the same way, but the teams are tracking it through an excel log. >> great. i just want to echo my colleagues, because i think if we think performance and performance metric you can use these points commissioner zoubi and don't know if you [indiscernible] but i do think these are those areas and you would see fluctuations given they are utilizing the software

that can help us consolidate the information in a meaningful way so commend you and think that is a great idea. >> thank you. if there are no more comments, i will move to approve this contract modification. is is there a second? great. please open this item to public comment, secretary fuller. >> members of the public who wish to make three minutes of comment in person on the motion to approve item 4n, originally on the consent calendar, the zuckerberg san francisco building 5 rehab department relocation phase 3 contract modification, may line up against the wall. if commenting outside the chamber, press raise your hand or star 3 on your phone to be recognized.

no one approached to speak in person and there are not any callers who expressed interest either, so that concludes public comment on item 4 and the motion to approve it. >> thank you. there is no further discussion or questions. all in favor of the motion please say aye or yes? aye. the motion passes and the contract modification is approved. thank you for coming today and the resolution will be posted to our website. alrighty. secretary fuller, please call our next item of business. >> item 7 is the motion to designate authorize the commissioner to respond to the civil grand jury report from june 20, 2024. chair post has volunteered to draft the response and will discuss this action and this is an action item. >> thank you.

secretary fuller noted as you all know, the commission has been requested to respond to findings and recommendations in the civil grand jury report. we are not required to do so, but it is just request, but of course we will do so. what i was going to propose is that i draft up a proposed response from the commission for your consideration at our retreat next monday the 29 and we will discuss the grand jury report among ourselves and with staff, and then we can discuss our response to this request and so, i can clean it up with secretary fuller and we can return it to the judge by the august 19 deadline since we won't be meeting again between july 29 and the august 19 deadline. we could call a special meeting but we are not planning to meet again between then. that is my goal. it is an ambitious goal for

myself, but i intend to meet it. that is what is going on here and why we thought this would be nice to officially designate me to draft response subject to your approval at our next meeting. commissioner turner. >> chair post, i don't know if there is different then the process we throw to develop a letter around street conditions and we are grateful that you got our consensus and developed a letter and believe it was issued so that is the same process we are following here and that should be the process we follow here, given it is your job [indiscernible] on behalf of the commission, so i just move that chair post, we approve you drafting and providing response as necessary and applicable to the civil grand jury.

>> i second that motion. >> thank you. we'll take public comment on the motion, please. >> members of the public who wish to make three minutes of comment in person on the motion to designate authorize chair post to respond to civil grand jury report may line up. press raise your han or star 3 on your phone to be recognized. no one approached to speak and we do not have callers who expressed interest in speaking either. >> thank you. all in favor of the motion please say aye or yes. it carries. thank you very murch. much. good.

next is new business. secretary fuller, if quou can call that item. >> item 8 is new business initiated by commissioners and this is a opportunity for commissioners to suggest business for a future agenda and it is a informational item. >> thank you. i do not have new business. any of my colleagues have new business to initiate? hearing none, please open this item to public comment. >> members of the public who wish to make three minutes of comment on item 8, new business initiated by commissioners may line up against the wall furthest from the door. if commenting from outside the chamber, press raise your hand button in the webinar or star 3 on your phone to be recognized. we do have one commenter in person. you have three minutes to speak.

do you have anything to present? your time begins now. >> i like to offer that the biking and rolling plan by the mta has not been presented to this commission. i love to be proven wrong, but at this point my understanding is after a year of community outreach, if not more, they yet to discuss what that really looks like. i argue new business should include a call by public works to request presentation from the people who are putting that program together to discuss it, especially given the fact it is a currently curb to curb program and does not include any new designs for sidewalks. to that same end, i offer this commission should have some sensitivity to small wheel access. i'm excited to see there is a vacancy and look forward putting in a application for it, because i think

that perspective is missing from this space. thank you very much. >> thank you for your comments. it does not appear we have any other inperson commenters and there are no further callers who have requested to speak on this item either. >> thank you. alrighty. we'll goes into closed session and do not anticipate further commission business conducted out of closed session so staff doesn't have to hang around if they dont want to. i will note, as i mentioned we will be having a special meeting a week from today, monday the 29 off-site. it is more a informal retreat rather then a meeting and it the purpose is to discuss the public works commission response to the civil grand jury report of june on public infrastructure delivery. our next regular meeting where our normal business will take place will be at the end of summer monday

september 9. i wish everybody a pleasant summer until then. alrighty. yes, do i hear a motion and second to enter closed session? >> so moved. >> alright. and then given the motion we will turn to public comment. >> members of the public who wish to comment on the motion to enter closed session to discuss the director's evaluation may line up against the wall furthest from the door and if you are commenting from outside the chamber, press raise your hand or star 3 on your phone to be recognized. and no one approached to speak on this item and we do not have any callers at this time, so that concludes public comment. >> alright.

hearing no further questions or comments, all in favor of entering closed session say yes or aye. alrighty. we will move to closed session and all members of the public and staff not part of the discussion are asked to leave the hearing room and we'll take a few minutes for people to exit [meeting reconvened] >> we have entered-exted closed session. please call the next item on the agenda. >> item 10 is announcement following closed session. >> thank you. there are no announcements following the closed session. secretary fuller, please open this item to public comment. >> members of the pub lic who wish to comment on item 10, announcement following closed session may line up against the wall furthest from the door. commenting outside the chamber press raise your hand in the webinar or star

3 on your phone to be recognized. no one approached and no one is waiting on the line to speak on it either, so that concludes public comment. >> thank you. please call the next item on the agenda. >> item 11 is the motion regarding whether to disclose discussion during closed session. >> thank you. i move that we not disclose the discussion heard during closed session. is there a second to my motion? >> second. >> thank you. please open the motion to public comment. >> members of the public who wish to comment on there motion to not disclose discussion during closed session may line up against the wall and commenting outside the chamber, press the raise your hand button in the webinar or star 3 on your phone to be recognized. we have no one in person to speak on this item, and no one is on the phone waiting to speak either, so

that concludes public comment. >> thank you. all in favor of the motion to not disclose discussion of closed session say aye or yes. the motion passes unanimously. and i believe secretary fuller we do not need the next item, item 12, the general public comment, correct? >> that's correct. item 12 is not necessary. >> great. we are now adjourned. thank you all very much. thank you for helping out today. sorry it took so long. thank you very much. [meeting adjourned]

>> manufacturing in cities creates this perfect platform for people to earn livelihoods and for people to create more economic prosperity. i'm kate sosa. i'm cofounder and ceo of sf made. sf made is a public private partnership in the city of san francisco to help manufacturers start, grow, and stay right here in san francisco. sf made really provides wraparound resources for

manufacturers that sets us apart from other small business support organizations who provide more generalized support. everything we do has really been developed over time by listening and thinking about what manufacturer needs grow. for example, it would be traditional things like helping them find capital, provide assistance loans, help to provide small business owners with education. we have had some great experience doing what you might call pop ups or temporary selling events, and maybe the most recent example was one that we did as part of sf made week in partnership with the city seas partnership with small business, creating a 100 company selling day right here at city hall, in partnership with mayor lee and the board of supervisors, and it was just a

wonderful opportunity for many of our smaller manufacturers who may be one or two-person shop, and who don't have the wherewithal to have their own dedicated retail store to show their products and it comes back to how do we help companies set more money into arthur businesses and develop more customers and their relationships, so that they can continue to grow and continue to stay here in san francisco. i'm amy kascel, and i'm the owner of amy kaschel san francisco. we started our line with wedding gowns, and about a year ago, we launched a ready to wear collection. san francisco's a great place to do business in terms of clientele. we have wonderful brides from all walks of life and doing really interesting

things: architects, doctors, lawyers, teachers, artists, other like minded entrepreneurs, so really fantastic women to work with. i think it's important for them to know where their clothes are made and how they're made. >> my name is jefferson mccarly, and i'm the general manager of the mission bicycle company. we sell bikes made here for people that ride here. essentially, we sell city bikes made for riding in urban environments. our core business really is to build bikes specifically for each individual. we care a lot about craftsmanship, we care a lot about quality, we care about good design, and people like that. when people come in, we spend a lot of time going to the design wall, and we can talk about handle bars, we can see the

riding position, and we take notes all over the wall. it's a pretty fun shopping experience. paragraph. >> for me as a designer, i love the control. i can see what's going on, talk to my cutter, my pattern maker, looking at the designs. going through the suing room, i'm looking at it, everyone on the team is kind of getting involved, is this what that drape look? is this what she's expecting, maybe if we've made a customization to a dress, which we can do because we're making everything here locally. over the last few years, we've been more technical. it's a great place to be, but you know, you have to concentrate and focus on where things are

going and what the right decisions are as a small business owner. >> sometimes it's appropriate to bring in an expert to offer suggestions and guidance in coaching and counseling, and other times, we just need to talk to each other. we need to talk to other manufacturers that are facing similar problems, other people that are in the trenches, just like us, so that i can share with them a solution that we came up with to manage our inventory, and they can share with me an idea that they had about how to overcome another problem. >> moving forward, where we see ourselves down the road, maybe five and ten years, is really looking at a business from a little bit more of a ready to wear perspective and making things that are really thoughtful and mindful, mindful of the end user, how they're going to use it, whether it's the end piece or a wedding

gown, are they going to use it again, and incorporating that into the end collection, and so that's the direction i hear at this point. >> the reason we are so enamored with the work we do is we really do see it as a platform for changing and making the city something that it has always been and making sure that we're sharing the opportunities that we've been blessed with economically and socially as possible, broadening that

families. thank you. >> i'm is he good morning thanks for joining us the public library ribbon cutting of this beautiful building thank you, mayor london breed and wiener and crocker adams for joining us with others and the city attorney david chiu and we have getting started calling up my favorite colleagues to talk about what we're working on over the years an educator. >> (clapping) so good afternoon, everyone and thanks for coming out on the san francisco summer day on the day i'm really, really excited to be here and have verde now open about 4ld