■g the sf ethics.org and information on reporting retaliation that when fraud is loudly to continue it jeopardizes the level of service that city government can provide in you hear or see any dishelicopter behavior boy an employee please report it to say whistle blower program more information and the whistle blower protections please seek www.

>> good morning. our commission secretary, mr. bob fuller, please rault:. >> good morning, please respond with here or present. eleanor blum. >> here. >> lauren, chair post. >> here. >> turner. >> present. >> paul woodford. woodford is not present. and fady zoubi. >> present. >> with four members, present, we do have quorum for the public works. public comment is taken on all action items on today's agenda. to comment on public, please line up along the wall. for members from the public wishing to comment from outside of the room, you may do so via webinar. to be recognized, select the raise your hand icon in the

webinar, you may also comment from outside of the chamber by dialing 1415-655-0001 and the meeting id 26651565700. to raise your hand to speak, press star-3. commenters may speak for up to three minutes per item. you will receive a 30-second warning when your time is almost over. when there isa lot of spaengers, the chair may lessen the amount of time. you must limit the comment to the topic of the agenda item. if commenters do not stay on topic, the chair may interrupt and ask to you limit your comments to the agenda item at hand. we ask that public comment be

made from civil from respectful manner and. please address your remarks to the commission as a whole and not to individual commissioners or staff. the public is always welcomed to submit comments via email address public works. on behalf of the commission, we extend thanks to the sf gov. tv media services staff for helping make this special meeting possible. and it waokz like we have no public comment. chair post. >> thank you. before calling the next item, is there any request to amend the order of agenda? all right, hearing no requests. we'll move on.

which announcements, which i have none today. but i was hoping that director short could note or describe the department's response to last week's deluge, i'm sure it was robust and i'm looking forward to hearing details. are there any announcements to any of the comments today? do you have any announcemented today, mr. secretary. >> so, bob fuller, commissioner affairs manager. so i have two announcements. one is that the commissioners have very vital training that needs to be completed by the end of the calendar year. you should have each commission have received an update from me on any trainings that are outstanding and i'll continue to provide reminders of those until the end of the calendar year when we'll have all of our training completed and then we

can get started in the new year on our form 7700th and ethics training as well. so kind of never ending but it's important training. all of the trainings that are due by the end of year will be available tlut employee portal. you need to log in through that and i can proside assistance for getting to those. the second announcement, in all likelihood, the december 20th meeting will likely be canceled and we will be moving up a number of contract items from december 20th as well as the officer election to the december 9th meeting so mark that on your calendar and vice

chairs, can be elected in epstentia, as well as the chair. that concludes my report, if there is any other questions. thank you. >> thank you, secretary fuller. i know i'm on the record that i will not waste public time complaining about what i feel is excessive training but i will complete the training but with new mayor, hopefully there will be some changes. please proceed to public comment. >> all right, i would like to remind the public commenters that comment must relate to the agenda. >> members of the public who wish to make a three-minute

commission. the secretary may line up against the wall to the audience left if commenting from outside the chamber, press the raise your hand button or 3 on your phone to be recognized. and we have no callers. that concludes public comment. >> thank you, please call the next item. >> the next item would be the director's report. >> good morning, commissioners, carla shorts, public works director. happy monday. i did want to start off with a storm report as i know you're all aware, we're experiencing our first major storm of the new rainy season with nearly 3

inches of rain falling in san francisco with the heaviest rainfall on friday and as always, public works crews are in the thick of the city's response. our manual street sweepers have been on the grounds helping to keep leaves and litter away from catch basin and when they do clog, helping to flow. there has been a lot of localized flooding and manhole covers popping up in locations when underground storm water systems is running beyond capacity. thankfully we have not suffered a significant amount of damage to our street trees as we've seen in past forms. but we have had a number of branch trees. we've had three extra crews on stand by for needed tree response. our sandbag operation was full swing. we gave out 2469 sandbags with nearly 1,000 just on friday. we kept the giveaway open an extra four hours to 6:00 p.m., we normally handout sandbags

friday to saturday, 8:00 am to 2 p.m. but we'll extend hours and run sundays if need to. our crews pivoted loading up sandbags and cars for san francisco residents. people can get up to ten free sandbags. watching them work is like a well choreographed dance. we still have many sandbags available. and we had our go tech hydraulic engineers to respond to storm related problems such as landslides. thankfully we had a mudslide in glen park. the mudslide came from undeveloped parcel that is below independent state 280 an excessive amount of water flowed on to the freeway and on to the open space below. as always we closely coordinate with our sister agencies through the department of

emergency management which convenes all hands check in ins throughout the day. as i said at the start of the report, this is the start of the storm season and if the past years are any indication, we will have a lot more through the winter. sad and also hopeful, next bit of information this last friday said our official goodbye to our ron alaneda who has retired. he had a legacy making career having seen most impactful projects including the rebuild of zuckerberg general hospital. ron had brought his skills as project manager. also served pivotal member and will be missed. we will be hiring a new deputy director though the portfolio will be different. i will talk about that a little bit later in the meter when i

provide we posted the job announcement for the new deputy director on friday. this is a key high-level position focused on capitol delivery and to close, i want today let you know at the request of mayor breed's administration, we prepared a memo that provided an overview of our department. the transition memos were requested of every city department and you can find our on own our commission website. and with that, i'm happy to take any questions. >> thank you, director short. and i would echo your comment buzz mr. alameda, i met him when i was a tgpa committee, and it's my opinion that he delivered that project for the city of san francisco i'll always remember that. so we're sorry to see him go but i'm very excite today see

who will emerge to replace him and thank you to everybody in the department for what i call a robust storm response. i thought about you everyday of the department, everyday, walking around and seeing trees break anding what i called a deluge on friday, i had not seen anything like that for a long long time. new public works will be on the job. thank you for describing the department. commissioner blum? >> thank you chair post. two things, first. huge congratulations and kudos and thanks to you and to the public works department for the storm response. i also was thinking about you and the department as we were watching the deluge, on the

transition memo that you said posted on the website. are all member oz available to the public? >> i think they are all available through the sunshine ordinance. i'm not sure if other departments have posted them also, publicly. but ours is generally available for the public? that's fan it is tick. thank you. >> commissioner turner. >> good morning, i'm really excited. always we have a new xhap behr but i would be remiss not to mention director alameda, i think it's reflective of who and how we operate. but also, just the simplicity of being able to serve the community through general hospital yes, but there is a host of facilities from public

facilities to fire stations, i really want to make sure that that is acknowledged that that tenure, that history delivered some of ehthe most monumental projects on the globe. i always want to remind our folks when you walk the city and the streets, you're often seeing things that can only happen here and that's it's because of that department. as it relates to the memo, i'm wondering if we need to add a slide or maybe have our own. provide governance and even out in the public, making sure that our role is very clear, to the mayor elect, also as know, all commissioners are going to be under review, so i think it's a good time to make sure it's very clear and more importantly a supportive role to make sure that we deliver on our commission, support our director.

>> i know we were ntioned in the memo in correct context, but i'm sure we can always put something more together that you feel would be required. >> we've had 3 or 4 different presentations slides about the commission how set up, i was thinking really simplicity but also really clear so it's not embedded, it's the governance of the organization. >> okay, great, maybe something that you can work on. that's linked or available right near the departments transition memo. >> we can work on that yes. commissioner zoubi? >> yes, just to piggy back on commissioner turner i was going

to add that to new bid, to have commission ear dress, new mayor. --address. thank you i drove here, i saw everything for everyone that is on the streets right now, raining, and helping to make, helping the city to fight the storm. and ron, it is bittersweet. i want today congratulate him on his retirement. i could not say that last meeting, thank you. >> if there is no other comments, please open this item to public comment. >> members of the public who wish to make three minutes of public comment may line up against the wall to the

audience left. or press star-3 to be recognized. and we have no callers. >> thank you, please call the next item. >> all right, item 3 is general public comment. but not related to a specific item on today's agenda. members of the public who wish to make three minutes of general comment in the person may line up against the wall to the audience's left. if commenting from outside the chamber press the raise your hand or press star-3 on your

phone to be recognized. and it looks like we have no callers. that concludes public comment. thank you, please call the next item today. >> the next item is the consent calendar for routine matters. item 4 is consent calendar for routine matters it includes the draft minutes from the november 8th meeting of the public works commission. please note the draft minutes have been corrected for clarity and these correction right side reflected on the documents posted on the commission website. consent calendar items can be heard by commissioner staff or public, adopting the consent calendar and all resolutions contained in its action item before emotion is made. i'm happy to take corrections to the minutes and/or any questions. >> thank you, i have no

questions or commented on consent calendar today. commissioner zoubi. >> i do have a question. i want to congratulate our team for doing the right thing, it is a competition to be part of the project and we only had one bid, we made sure that it's great. i just want to congratulate the staff, thank you. >> thank you. if there are no other comments or questions, is there a motion to approve the consent calendar? >> thank you, there is been a motion and a second. please open the motion to public comment. members of the public who wish to make a three-minute comment on motion to approve the

consent calendar and all resolutions contained in it, may line up to the audience left. if you're quomenting from outside of the kham bir press the raise your hand or press star-3 on your phone to be recognized. and we have no call sxerz that concludes public comment. >> thank you. if there is no further discussion, all in favor of adopting the consent calendar say yes, aye or yes. >> yes. >> okay, it's approved. please call the next item of business. >> the next item is public works strategic plan organizational changes. item 5. and director short. >> thank you.

can you bring up the slides, for this item, apologies. so while we get our technology moving, i will kickoff by just mentioning as you all know, because i'm sure you carry your strategic plan card around with you, our goal to is delivering impactful projects and services, and our objective 2-d is our structure to determine our most affective framework. so we have been doing that for the last several months. in response to our strategic plan, in response as well to our various reports that have been released, regarding delivery of projects and some of the some of the challenges

associated with that. and so we have thank you very much, we have created a new organizational structure that we feel very good about. we are confident it will allow us to focus in the right areas. and by creating a team to focus on project delivery we're california that we'll streamline our project delivery. so we ll briefly review your structure today. i can go detail but i'm happy to share with you more with you in the future. as i mentioned is the strategic plan and i didn't mentio budget constraint but some of what we're doing as part of that is an effort to

consolidate groups that can be working together and therefore gaining some efficiencies which will help us address this extremely tight upcoming budget. two, we had two models as we share this with staff. one is no layoff as a result of the reorganization. the second model is not on the screen. but the second model was no new silos so while we are reorganizing and really grouping, we think the best group teams to group together. we are creating, we called it enforced collaboration across the organization to insure that we're not creating new silos and while we have areas of focus that we're really working across the different divisions. and then, this takes affect on december 7th.

so at very high level, i'll go into a little bit of detail at each of the divisions, but you see the division at the top. a new division is our division of support services which is over and that will by our city engineer. this other new division called the division of project delivery, this is the job announcemented ■rwe released on friday. so we are filling old job in a slightly different way and the focus is on project delivery and policy and communications, financial management and operations, next slide.

so, in a little bit more detail our support services will include our human resources team. our workforce development which has been relocated on operations, the goal is to look at across the whole organization including our many internalship programs that we in our engineering and landscape architecture bureaus. i'm very excited about our new asset management team. the way i described this to our staff last week was we're playing the long game here. so we have lots of people looking at assets in their individual work groups. we don't have everybody looking at the whole chest board. the that we make maintenance plans for all of those assets. where we're playing the long gauge, is by ultimately, we can create programs for all the

city's assets. so, the goal for this team is first focusing internally and making sure that we're really dialed in on our own assets and we can demonstrate our ability to care for our assets and plan for their maintenance, preventive maintenance is 40 percent more cost affective than reactive maintenance. so we think in the city's best interest as well. so we're excite beside the newmanagement team. we're splitting in many in these cases we're splitting them up to focus on specific types of permitting. we're here calling it private sector permits, this is and we have our construction permits and our commercial permits and they'll be report to go deputy director. we also have somebody who is very going to be very very focused on the establishment of our new permit tracking system. and so, we've been trying to do that sort of on the margins of his regular job and we need

somebody to be more focused on that. so bernie c is going to be zeroed on our permit tracking system as well as providing technical assistance to all of our permitting groups. all right, project design and development. we're following the model of our own internal firm. we have our design and development of projects team including our architecture, bureau regulatory affairs and site remediation. and engineering and they'll all be report to go deputy director albert ko which is also the city engineer. we can go to the next slide. similarly, so if we look at the private sector model too much commissioner woolford is here to weigh in but the som, soks of the world and then our project delivery division is

calling the ae come jacobs models of the world. really focused on oj delivery so. we have our project management team we're consolidating what was idc each had project teams. so we're divining them. this is where we gain the efficiently sees. this also allows us to be nor nimble. sol rather than having a vacancy and a project that needs a project manager and a manager who may be wrapping up a project, now there will be one team and they can remraoe as needed. sim we're son consolidating those teams. but again, it allows us to be more strategic in the deployment of staff more strategic in our hiring of staff. we have our task force, part of this group. they focus this is probably the most direct ways that we

interact with housing delivery. they are responsible for all the infrastructure plans and approval shoeshld with large development project. so this is where we're creating a targeted permitting section. so the task force has done a lot of reviews but they have not done the permitting. they will focus on project project permitting. and then, we have our survey and mapping group, also a critical component for these large development projects so we're moving them into project deliverly and lastly, this is the specification for contracts that is moving into the project delivery team as well. policy and communications, you're all very familiar with the deputy does, rachel gordon.

our community engagement team will now be reporting to th policy and communication director. this we think, there is always been a lot of good connection between the group but their focus is so much on out reach and communication that it made sense to move them under their shop and we have government affairs that remains with nem. finance and admin, the couple of changes here are moving the as-needed and job order contracting under finance and admin. they used to be separate. we focused on the contracting part coming over to praousz team, deputy director robertson and the technical remains with project delivery. additionally, we have the reporting and financial support. so previously, each of the idc and b had analyst embedded that

focused reporting for specific projects. they will still be dedicated to those projects and supporting them but this allows us to ensure that we have consistency in reporting cthe most accurate information. so just really ensuring that we're giving accurate and consist reports to all our clients and information technology remains with finance and administration. and lastly our operations team, you are familiar with urban forestry, our street cleaning team, building and street repair, we're creating a new code enforcement team that will report to the deputy director of op ratings. this combinesed our all our street inspect or into one team so. rather than having graffiti unit who does inspections for private gra tee --graffi now

they can be reemployed to assist with. so this will combine street inspection teams into one code enforcement team. ths where we get economies of scale and also, cross opport actually increases the opportunities for growth wnt department. so that's another area. ouone goal as you know, is valuing our people so the opportunity for cross train anding potential grow within the deparenthink this reorganization will also suppt.4( and then, under director duden's add nistrative support we have the fleet as well our store room and radio om and that's a brief overview of our structure, i'm happy to answer any questions. >> thank you ry much, sit you'll short. i was delight today see this

and study it. just -so much prons. feels like a. movini$forward. sol congratulations to you and all of the staff who are invovein putting this together. it was clearly a huge effort and a lot of careful thought and it looks like, you came wup a wonderful plan. i have a number of questions if i may. >> sure. >> were any outside consultant product?put together >> we helped us with our so we ■had a retreat with that team of consultants. am and met th

discussions.help us with the ■y we had many many robust discussions about what made the most sense for this reorganization.■m and they would endent viewed ev and to it to months and built the hundds of thousands of dollars up.÷ and that's why i was question, is it i'm delighd that you were able to do this on your own, fit it in when everybody is working full-time on their jobs to come up with again, what a company would pay hundres of thousands or millios for i just think it'sew

so congralations on that. >> thank you. >> other take a look do we añneed e reorg? is it time see our silo a lem or function spread around couple of missions. dyou v,■u % departs ■t this or as far as you ■know, if they do how don't know often structure that division. know that, heorynize. and i are some ■m other departments ho we've been in touch with recently who looking orif they're looking at maor reorganiti >> that's great.part getting th

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slk■m■h i always at our number was director short, i remember when was it, november 9th that you actually said? even though you've had all of these ideas but taking a year to think about it and get everyone involved, again i tip my hat and congratulate to get to go this point. this is pretty complex. and it looks like, and it is

going through with our vision and the strategy and mission of public works. i have to say, good luck, change is difficult. you know, you just need, we just all need to be proactive on telling everyone to embrace change 'cause, just like, been, ben franklin said, when you finish changing you're finished. thank you. >> thank you, please open this item to public comment, if there are no other commissioner comments. >> anyone wish to go make any comments may line up to the audience left against the wall f.commenting from outside the chamber, press the raise your

hand on thed webinar or star 3 to be recognized. you'll hear a chime when the 30 seconds ends. we don't have anyone in the chamber. that concludes public comment. >> thank you. and again, we could not grad late you and the staff for this. and i think it will just, be so interesting to go into the budget season, with those conversations take place and then we look at the budget and performance metrics, it's going to affect everything in a big way. and i look forward to see how it inter acts with those important initiatives and requirements. all right, please call the next item on today's agenda. >> the next agenda is public works commission annual report with bob fuller. >> good morning, and if you can have sf gov. tv display the pc.

the commission will be considering its annual report. as part of 4.413 and that it needs to be filed within. and following its first year being instituted so this happened in october of last year. and the surnt annual report for fiscal year 23-24 was distributed to commission members and has been posted to the public for review.

really stands out for the amount of work, it's asked to do and asked staff to do as well. and that's a lot to of course and should be commended. and as part of that, big part of the commission's job is, and you can see both the number of those and the dollar value of them. and you can also see the non

contract aspect of the commission's work having heard 19 various informational reports on different functions of the department and as well as hearing 54 public comments, about various topics. and i'm sure in 23 in the next annual report we'll actually see that as a higher number given we've had more participation.the calendar meetings that this commission approved at a previous meeting, and then ■als have three commissioners be reappointed this past year, commissioner post, commissioner turner and commissioner (zoubi

and commissioner blume ■w!recei her initial appointment fill the vacant seat that been hereafter the resignation commissioner seagal.long onthei commissioners putting in work and putting effort and outstanding grp of commissions for the city to ■do its job excellency and i'm happy al report.re is in the to forward it then to the mayor d of supervisorand po it ■won ours

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>> thank you. all in favor of adopting our fiscal year 23-24 annual report and submitting it to the mayor, please say aye or yes. >> aye. >> yes. >> the motion passes unanimously. and secretary fuller will take care of fulfilling the rest of our obligation. please call the next item. >> the next item is new business initialed by commissioners. item 7 is new business and this is an opportunity for commissioners to suggest new business for future agenda. this is an informational item. >> thank you, commissioner zoubi. >> before i make a request, a question, is it necessary to send a letter of congratulations to new board of supervisors and/or new mayor. >> i was going to ask the same

thing and get direction, how do we engage? we are a governing commission, i imagine the mayor elect is going to have some questions and definitely some prerogatives, that's a good question about how we would engage and acknowledge, i agree. and the board. >> and the board of supervisors and controllers both who point us. >> good morning, commission directer of policy with the government affairs team. so the incoming mayor will have a liason to commissions. we have not heard, we have not seen who any of the appointments are but i assume that they will be reaching out at least to manager full and her then maybe to the commission as a whole. they are start to go meet, the transition team with different members of the government. so they may be reaching out to you chair at some point.

same with the board of supervisors, we know we have four new board of supervisors we're going to have a new one coming in. already reaching out to the new supervisors and their teams to let them know that we're here for them. director short as well plans to reach out for the. so, i would say, like i don't think that's wrong, there is nothing wrong with saying congratulation to see people. there is no prohibition, it's a beautiful thing to our county but feel free to reach out and congratulate them as they come into office. but we'll keep you informed if we have any questions what the function of the commission is and through your director short is our main, liason with the mayor's office that she too will do the same thing. thank you. >> commissioner zoubi and

turner, follow-up, i'm satisfied that we don't need to do anything but i didn't make the request. so do you have more that you would like after hearing director gordon's comments? >> no, i think that's right. i think the next couple of weeks, everybody is going to learn how things shake out. but i'm cognizant of the fact of any govern's responsibility and we're getting in budget season, we're in storm season. i want to make sure that we're one, we're reporting director short but also with relative newly commission, i also want to make sure that we're setting the right tone for the department. i think again, today it demos traited, --demonstrated, we got a good plan. but if there is anymore i would encourage you to please leverage this commission as it is our responsibility. >> great, thank you. any other comments or requests

for new business? for today's meeting anyway. all right, please open this item to public comment. >> members of the public who wish to make three minutes of comment on item 6, new business initialed by commissioners may line up against the wall to the audience to the left. if comments from outside of the chamber, press the raise your hand in the webinar or star 3 on your phone to be recognized. there is no one in the chamber and we sf gov. tv says that concludes public comment. >> thank you, and i believe we do not need item 8 general public comment continued from item 3. so as secretary fuller mentioned at the outset, our next and last meet ing of the year will be on monday december 9th at 9:00 o'clock here in room 408. it will be a full meeting and then we will wish happy

holidays, but then the commission wishes everybody a happy thanksgiving holiday break. we again, we hope that it does not rain to the public works ken joy family meal with their families. thank you and we are adjourned.