of the san francisco public works commission. today is monday, december 9. it is 9 o'clock a.m. secretary if you meaner, we will be assisted by mr. clinton otwell, call the roll. good morning.

blume. >> [inaudible]. >> lauren post. >> here. >> turner. >> present. why paul woolford. >> present. and fady zoubi. >> present with three commissioners here we have quorum. public comment is taken for all informational and action items today. lineup against the wall near the screen the audience left when public comment is called. for members of public wish to comment on items outside the hearing room you may by joining the webinar through the link on page two of the agenda. to be recognized select raised hand icon. you may comment from outside the chamber. and the meeting id on the general to which raise your hand press star 3. the phone log in information is

available on pages one of 2 of today's agenda. >> commenters speak up to 3 minutes. you will receive a 30 second notice when your time is about to expire. in the event we have many commenters on an item the chair may reduce the public comment time to less than 3 minutes per person. >> unless you are urn general public comment note you must limit your comment to the topic of the item discussed. if commenters don't stay on topic the chair may interrupt and ask to you limit comment to the item at hand. we ask that comment made in a respectful manner and refingerprint from profanity. a biasive or hate speeching not be tolerated. address your remarks to the commission not individuals. the public is welcome to submit comment in writing publicworks.

commission or mail 49 south van ness avenue. suite 1600 on behalf of the commission thanks to sfgovtv, media services staff for meching special meeting possible. >> thank you observe the next item there are requests to change the order of today's agenda? >> hearing none we'll move on to the first item announcements by chair, commissioners and secretary. i have several announcements. i have been pleased to see several newspaper articles which include communication director gordon describing actions to deliver department services to san franciscans. i hope media will consult gordon and the public work's staff when seeking accurate information about the department and broodvator of work. this is important for educating

san francisco about public works service. i was pleased read a press report on the multipronged effort to crack down on illegal dumping throughout san francisco. deputy director [inaudible] for those who did in the see this article can you out line the problem and sum rise public work's actions. results and plans to e eliminate this blight citywide? >> yes. il invite my colleague rachel gordon to provide comments on that. good morning, commissioners. city attorney tom. my clothes for managing the commission i'm director of communication and policy for public works. so, chair post that article this you mentioned, we have our out roach enforcement team by ramsey

alvarez they have i group of people who are assigned to go and do out reach in the city around the illegal dumping. that team has been really great in terms of than i are garbage sleuths they go through bags that i see and do see i than i find identifying informing so we can go out and find the people charge them. for illegally dumping and they go to different businesses and residents to see if than i have adequate garbage service. that is a thing we don't want homes and businesses to bring garage to the right of way they should get recology service or taking it to the dump. that is one thing happening. we have a proactive illegal dumping run we do in the bayview 5 days a week monday-friday with recology. 2-3 crewmembers every day with the recology driver to the known

hot spots and pick up garbage in the areas. a lot is construction debris this people leave out. so that is not what we want to have happen. we'll go and be made service for this. but on top of that, we are starting to put out surveillance cameras in the bayview in the hot spots to deter dumping and catch culprits. we have 8 cameras installed. there, we are still training staff on how to use and focus this. we hope to get run way with that in terms of raising public, wearness and catching people illegally dumping watch the mode why part, if you have a garbage sleuth that is i great story. we had a lot of positive stories. 3-4 with tv, radio and news print around that. the latest chronicle story was base from the data reporter that

showed decrease in illegal dumping 311 requests. it is the out roach and enforcement team of getting the word out and the team had been decimated during the covid epidemic they were staffed, staffing can up. this and the proactive dumping helped. satisfy that. >> great. thank you. i know we talked about this before you spoke about it before i'm i don't mean to ask you to repeat i hope when we hear today is had you said there is progress. the cameras are starting to go up. the team is fully staff said >> down a person went it graduate school we are beefing the staff up >> we are seeing results >> absolutely. >> great. thank you very much. >> i also read there was a press report about a sxhaul cafe on knob hill cited by public works

for pot the cactus near entrance for sidewalks tables and chairs describes a cookie cut are approach by public works insighting the business for sidewalk obstruction and presented pleasants. deputy direct i have questions about this topic. does public works not work with small businessos individual situations when questions or violations arise? has this issue resolved and is the owner getting assistance public work pledge in the the article. will the department's permitsing reorganization result in what i call a can do attitude to bring small businesses in compliance without creating bad feelings and hardships? >> chair post i will -- i will address it briefly and pass it back to my colleague of this

case we did work as extensive low with the and the business owner and property owner making sure and the right of way was maintain in the i way this did not bring unnecessary harm or danger to the -- community more broodly. i know my clothe rachel worked with the quarter chronicle when they were drafting the articles. pass over to rachel. >> thank you >> rachel gordon direct of policy and communications. i want to talk about this story. chair post you mentioned a cookie cutter approach? it was not a cookie cut are approach other then and there we were asking the business owner to comply with the codes. i doll backgrounds. it is important. i think the story put public w in an unfair light. about we are going after small

businesses. so this complaint came in in the fall of 2023, it was a complaint from i 311 system where constate web complained than i were unable to go down the sidewalk safely because of table and chairs she and other pedestrians walked into traffic to get down the sidewalk. we dispatched an inspector well who did see that there was a walk blockage and saw there was large cactus with long thorns on the sidewalk. against our regulations for pretty obvious reasons. we had a case several years go a by grabbed a cactus it was traumatic for everyone especially the by who's parents anyone there. what we did was offered issued a notice of correction. to the property owner. there was no find that was issued. we said, here are rules can you

comply with the rules. if you have questions please let us know we are happy to work with you on that. we did not hear back from the business owner about this we were out there again a year later, same complaint. we issued another notice saying can you comply with this. at this point, the chronicle contact said us and said why are you going after a prospect owner i can defend that and down won'tment the public right-of-way safe. we were enforcing our codes. we did offer to reach out again to the property owner the business owner working this time with the office small business. i think that was a key partnership what are we doing going forward? i will fast forward the good news is had a meeting with office of small business the owner and our top commercial permits manager last week to walk through how see can comply to get a permit. she has the ability to put up

more tables and chairs than we thought. working with her on how to do a site plan. and she brought her cactus in shortly after the chronicle story she found a place one was sent to she said a ranch. i don't know if there is a cactus ranch. and also brought a cactus inside. here is our lesson on this. we like to work closely with the office of small business. when we do any enforcement actions especially with restaurants and calfys they can work hand in hand with them on how they comply with the codes and have staff on hand to work over technical aspects of it. is there a cookie cutter approach. i will listen to that. upon there could be in terms of where you put tables and chairs and where you can't. one thing we want to make sure of i will not go in detail we don't want tables and chairs blocking for people to get in and out of cars people using

walkers and wheel chairs, we have to make sure tell not block a fire escape or a bus stop. that's when we are looking for. we are in support of businesses being able to put out tables and chairs. we think it activates neighborhoods we want to make sure it is done safely. there were conversations e mails and texts with the reporter and before and after the story came out. she thinks we should not do enforcement actions against small businesses and focus on only encampments i said it is not either or we do both and we do. it is conversations. but it it is will it is hard to get away from a head line that says we will close down a business over cactus that was never the case. and we tried to make that clear. >> thank you. help background. and while i did use cookie kirt actually a cookie cut are

approach is what we want we want a simple, clear way for small businesses to get permits i'm grateful for the department going to the trouble for this one small business owner would not be feasible to have these group meetings with every small business owner. thank you. i hope with stream line the department is look to do that again, permitting can be med simpler for everybody for the department, business owners so this one on one meetings like this are not required in the future. and you know what i'm saying cookie cutter approach is what we want that is clear and people who need language assistance. i than the city set up for this but thank you. >> mr. otwell. thank you chair post that's when we want with small businesses. if you have i site that meets this criteria here is how you set the tables and chair ups. it is there in san francisco we

have such a mishmash of what the streets look like with different slopes and different width of sidewalk. weep the to be clear had we are looking for, accessible path of travel is the main thing we want and to makure that the fire department has access to the buildings quickly that nothing will get in their way those are when we are looking for. under the new tax measure prop m, i think in a year from now there will in the be permit fees for tables and chairs that is good for mall businesses. to go forward. we want it make sure they have an opportunity to grow and expand and thrive in the city as well as longs we can keep the sidewalks safe. thank you. >> thank you very much. >> and then one last press report public works was not mentioned. i had i question. it was an article this morning

that described the annual audit by san francisco rec and park staff of the condition of the city's public parks. i was worning, deputy director. does public works maintain the city's park sns i wonder if the condition had anything to do with us or solely reshg and park staff or do we maintain the sidewalks around them? do we do that or do than i dot sidewalks? i wanted clarification if we have a role in the ps in san francisco that would affect the audit each year >> yes. >> yes, we domain tain the sidewalks around the parks however, in public works does not have responsibility for the maintenance of parks themselves. we play i big role in the over all design and the construction of parks often times but don't do any of the maintenance of parks themselves for our assets one thing we will do i think at

last meeting and director short mentioned we have a new asset management program we'll be launching part of our new and strategic plans that will encompass everything we maintain that will not include the ps, though. >> thank you very much. for this clarification. >> my last is i wanted take note of the november issue. in works the news letter. reason vafgz japanese peace plaza in japantown including a seismic retrofit of the peace pagoada. the public works response tolet november's storms we had mentioned in the last meeting. profile public work pit stop public toilet program. we look at grants each year. setting the market street back

to pacific standard time and of course, this year's last love our city neighborhood volunteer day in the portal of bernal and mission areas that concludes my announcements. does anyone with announcements today? [no mic] i have a reminder for the commission. first off all commissioner trinninging is due the end of december. at least the trainings in your queue that have deadlines for 2024. and so, any commissioners have trouble accessing those trainings do let mow know exit will assist you with them. and then a reminder that in

january on the 23rd we are scheduled to have a joint commission meeting with the sanitation and streets commission to hear the current 2 year budget for the department. so we will explore this meeting different since we can't fit two commissions on this dias. but knowing that meeting will be different and not contain contract items can be a budgetary meeting. and then also remindstory externals this this is in all likely hood or december 20th meeting william be kaenlsed with this meeting our kayedance will change in 2025. moving to the second and fourth thursdays of month. starting at 11 a.m. so later start in the day. and during the week and so just to remind commissioners and the

public we will be shifting to this space during the week measured to hopeful low make it easy for commissioners to attends. and also so that it is accessible to the public as well. this concludes my report. thank you. >> open this up to public comment. if commenting from outside the chamber please, use the raise your hand buttson military webinar or press star 3 to be recognized. there are no public commenter. go ahead. >> thank you. call the next item.

>> the next is director's report. >> good morning, commissioners. i'm fill nothing for and direct short meeting with as mayor this morning. i wanted say i hope that everyone had a good thanksgiving and wish you all a happy holidays. i have a few items this and director shortmented me and share with you all this morning. first of all, wanted provide you with a high level over view of budget. last week in the mayor's office

and the budget as instructions for coming fiscal year will start july first 2025. the news as expected and i wish i had better news, is that it will be a very tough budget season. at this time, and the city faces 876 million dollars short fall over the next 2 years. 253 million year one and 623 million every year, too, and not to deliver more bad news but the numbers and can be even worse in depending on what happens with the in coming trump

administration, if a decision is made to pull back and the federal funding the city is expecting for fema. reimbursements. 244 million dollars. now, as a revenue wise, we are seeing a slight upward trepdz in revenues before the city. however, the spending is far out pacing and the revenue growth. the bulk of the expenses this we are seeing related -- to labor costs which are projected to increase over 900 million over the next 5 years.

and begin this dire economic projections and the mayor's budget instructions have and directed the city departments to submit a balance of a budget proposals with 15% cuts and to the general fund. and for public work this is would amount to april 14 million dollars. this is a big number for us and also told that we cannot balance the budget and with new revenue or -- one time fixes. so, to summarize being asked to look for things that will

address structural deficits we are facing. and with the budget numbers as a background mir breed wants to focus the resources on and -- maintenance of the core services and called out specific low public safety and clean streets. and unfortunately, public works the areas that would, chief the biggest and dollar for dollar in savings in the general fund would be in two areas. street cleaning and street inspections. which are both high need service this is we need to provide to make sure that san franciscans -- and the city is kept clone and safe.

as we have done in the left budget cycle when faced with looming damage short fall, and deputy director robinson and his staff have taken as a surgical approach in balancing the budget and do the same with this process. and the top -- priorities of preserving our core services and avoiding layoffs if possible even before and the budget instructions and were released our budget team had been hard at work in developing our budget plan. and while it is too early to offer detail proposals and for carla has asked mow to provide

you with provide you with as a snapshot, what's happening. and will make our first and formal budget presentation to you all on january the 23rd and will be back in february with for as approval of that budget. and while and the budget instructions therapy working off of right now. we are issued from mayor breed as mayor elect lorel be taking over on january 8 there is as a possibility that we may be asked it pivot based on his priorities

and his instructions. and the public works and budget and must be submitted to mayor on february and 21st and the mir must present a citywide balanced budget to the board of supervisors on june first. the board will then consider and the mayor's plan. next topic i wanted provide you all with an update the department's reorganization. commissioners, and the left time you met carla briefed out department's reorganization. and just to provide you with as a quick update on things that have been going on the last few weeks. the new structure official low became effective this past saturday with the on set of the

new pay period. in recent weeks and the leader ship team has a meeting with individuals and large fwroups to answer questions and hear ideas and ensure alignment with the new and strategic plan. we have been in the very pleased see the cross and collaboration between as a new working groups -- and already beginning to take route. i want to give a thanks to both our payroll and the budget team this have been putting in a -- as incredible amount of work on the back end to ensure things like and the payroll approvals -- and the budget codes fixed on the back end everything will work for us

beginning today, actually. over all, and the change -- and it hen smooth. and i'm can have the and we will see and the fruits of our work and paying off in the week and months and the years to come and i'm also very confident this we are going to be able to maintain to provide the as incredible core services we have been to the people in the businesses of for san francisco. and interestingingly the one thing we saw and noted in mayor's budget instructions and departments to consider -- and restructures and to optimize effectiveness and -- as

efficiency. i like to think of this is just in public work once again taking the lead on this, we had already had in place. the third thing i wanted talk about was and the city architect's position. as part of the reorganization and retirement of deputy director ron -- almeida last month and director short had an opportunity to appoint as a new city architect for in the city of san francisco. and i'm very pleased let you know that juliallowary is the new san francisco architect. and julia and hen with and the department for near low -- for 12 years serving as a principle architect and manager for the

bureau of architecture. and where she sees a staff of approximately 65 people. and prior to joining public works and julia work in the the private sector with several design firms and working on such impactful projects. as bay street in emoriville. santana row in san jose and the ritz carlton resort in -- -- on the west side of maui. service on the board of directors as american institute of architects and this spring -- and was elevated to american institute of architects and -- college -- fellow.

-- which recognizes architects for their exceptional work. i think you got a phone call to tell me with this important note that our own commissioner woolford was named as a fellow. and for julia, and our mission and elevate the importance of civic architecture and the role and the public architecture play in improving the way people experience government service. a lot of thought and guess in to the design of library, rec center or park. -- and for health care clinics. this thought as it matters with this said i want to give a big

congratulationses to julia as i'm looking forward to with carla and the rest of the staff at public works and to working with her in the new role and as we are proud to have her as a city architect. the last thing i have for you all is i wanted reminds you all we are now we have now started the city's construction -- moratorium. this is a period that happens between thanksgiving and new years and it is the intent of the city's construction moratorium and limit the impacts of the on businesses in the downtown areas so -- holiday shoppers get out and do the

themmings they need to dove the balance for the moratorium are pine, tailor, market, eighth and folsom streets and front streets which are defined as the union square area and the south of market. and -- sxf -- and the east cut neighborhoods. and the projects that will being impacted by this year are and the better market street project. and the east soma brick and sewer rehab project. and the folsom street scape project and the safe taylor and the 6th street, transit u improvement project and finally and the -- and the [inaudible] project and i want to emphasize that even though this is a time

we pause and the construction of projects, these projects have this built in their construction schedule in advance. this will not cause any unplanned and delay. and so with this said i will conclude the director's report and open to answering questions, thank you. >> thank you very much. deputy director reid for pitch hit for example director short today. we all worried about the budget challenges and look forward to seeing what in jigz robertson and his team can come up with in january i wish them the best. and the great news things are happening. i confidence we'll see results from that and it will be really interesting and excite to hear how that affects public works 'work and service in 2025.

big congratulationses for the promotion to clarify in addition to being city architect and lead this entire division the 3 organizations showed used to be the head of. it has been shuffled is this true? >> well, she will continue to over seat bureau of architecture and not be responsible at least for through and a disappointment, for the bureau and project deliver that he is a poigz po position we just posted within the last several weeks we begin to receive as applicants for that. >> she would be the city

architect and more influence in this division. >> yes. >> great. good, thank you very much. >> and holiday construction moratorium that was help hear burglar that. i had a question, it is built in the schedule and the budget. the city projects. >> yes. >> okay. >> good. >> do other cities and commissioner woolford you may know. do holiday construction moratoriumums. >> depends. >> thank you very much. commissioner woolford? >> i wanted follow up and thank you for your report and congratulate jewel ja and san francisco she is the first woman city architect in the history of san francisco had the department for over a hundred years i know here and i think the world of her we are in great hands andmented congratulate her again and thifrng her for her public service and this acknowledgment.

>> thank you. open this up to public comment. >> members of public, who wish to make 3 minutes of comment in person on item two of the director's report. may line up against the wall. press star 3 to be recognized. sfgovtv we don't have callers. there is a caller. we have a caller. >> beg your pardon. >> can you hear me now? >> great. that's david pilpel it hen awhile i'm here for a later item but it comments on the

director's report. so first welcome back to [inaudible] we have not spoken, it is great to see you back at public works. on the budget i understand this the budget will be extremely difficult in the next year cycle. sort of run out of the easy things can be somewhat difficult things now on to the very difficult things. i understand no. i urge the staff to propose somewhat aggressive moves to address citywide issues. including centralizing and consol dating and engineering functions from other city departments. you had a discussion a few minutes ago about whether public works provides the maintenance service to rec and park.

that general low does not happen now. perhaps it could. maintenance for example. whether or not those efforts succeed this coming year, i think such ideas need exploring in the context of the budget challenges and prop e which will look atrousing city agencies, boards, commissions and department. on the strategic plan, i saw an explanation of organization changes that was presented at the left commission meeting. will not guilty works had no discussion of reorganization and the website at sfpossibling works has the old org chart i hope the structure will be tweaked. i don't think that there is a perfect answer about organizations structure. and the budget may drive further

changes. combashg thanks for listening. i look forward to the rest of the meeting. >> that concludes public comment. >> thank you. call the next item. >> item low is general public comment which is for topics under the man date not related item on today's agenda. members who wish to make general public comment in person lineup against the wall. if from outside the chamber tresz raise your hand or star 3. it is limited to 3 minutes.

>> that concludes public comment >> thank you. call the next item. >> item 4 is consent calendar. >> thank you very much, i have no comments or questions on consent today do my colleagues have a comment or question? move for approval. >> i will second. >> open the motion for public comment. >> members of public who wish to make 3 minutes of comment in person on the motion to approve 4 the consent calendar and all resolution in it. may lineup against the wall if outside the chamber press raise

your hand orb press star 3 on your phone. well is in public comment. >> thank you. on favorite motion say, aye or yes. >> aye. >> and motion passes unanimously. the resolution per innocent to the 9 contract awards and 3 modifications posted the website. call the next item. >> the next is the capital project coordination. turn to the regular calendar item 5 a report on project manager lee is here this is an informational item.

>> good morning chair post. commissioners, deputy city attorney tom. project manager for public works street resurfacing program. i'm here to present our department's efforts for capital right of way projects. >> one thing to mention is our department will have a variety of projects so not every single task i will present here may be applicable t all but you know through our very a lot of similarities in the way we coordinate our projects and the level of effort we put in. >> i want to note that mr. lee it is nice to see you at here at the request of the commission we had commissioners ask how the department coordinates with

other city departments and private utilities and business owners and the like. this presentation is for specific request of the commission. please, continue. >> cordination starts with planning and continues throughout the life of the projects through all the different phases, planning, design, advertise am and award and construction. i'm going to say street resurfacing projects as an example. in this presentation for these projects i have durations of each phase. plan suggest around three years. our design phase is two. advertisement and award is 9 months and construction for projects for two years. so, on here, i know everything looks small. can't read it.

that is intent. theed show and highlight all the varying tasks and meetings and efforts related cordination that the department put in to our projects. you may see some recurring throughout different phases. there are a couple here highlight in the purple you requested to identify which tasks are responsibility of sfmta. so. we will go through these in each phase here. i wanted mention all the groups president staff part of project teams we have project manager and designers and engineers contract preparation and administration. construction managers. residence denial engineers public information officers and other support staff.

>> from the first phase of planning which is 3 years. we have a variety of different tasks over here. and one thing to mention is they don't happen in any chronological order. they happen within this phase. so, we have project minutes where weep create our projects. and for street resurfacing we select all candidates. based on number of different considerations such as the cannot streets. [inaudible] project readiness, distribution throughout the city. inquiries we receive and funding availability. once we create the project we enter this information in our 5 year plan. via the software program the city uses. maps. it is utility tool that all of our public upon agencies and

private utility companies use to input project information that impacts the right-of-way. basic information such as limits, proposed schedules. we coordinate with advocacy groups as needed. may include the san francisco bicycle coalition. sf walk. community benefit districts and mur chant associations and liaison on construction, colcop. we host and attends all other city agencies and private utility companies attends. it is a forum to inform on any upcoming projects. updates on projects that either the city may have or private companies such as pg and e. some of the projects with better

streets plan or street scape projects that consider different elements as landscape or sidewalk widening is one. that we do coordinate with planning to obtain and review public realm plans. the ports to see hat over all vision for an area is. this next one is one that is -- upon sfmta's court to provide roadway construct alignments. swashing widening, that is we design we design the everything in the right-of-way. but don't do like traffic studies. traffic lane requirements. so we lone on our sister agency at the sfmta to come up with facility rod has to be a minimum

of 50 feet that allows a sidewalk to be widened a certain amount. respond weekly on notice of intent a letter that the project owner sends out to all the user of our utility cordination tool maps. notifying them had is our project. this is the limits and over all scope. and our schedule. this gives everyone an opportunities to respond and provide any conflicts they have or provide utility information you know if it is water department what their alignment is how it may impact our project and so forth. we send our own out but we receive from other agencies and

private companies as well. >> we host an among low program cordination meeting with sfpuc and sfmta managers and decision makers. we do review over all project schedules. how they are tracking sometimes address challenges. that are occurring within each project as well. and we also coordinate with private and public and private projects. this is one you will be seeing throughout each phase of a project. you know we coordinate with public agencies sfmta, puc, rec and park and of course private utility companies, communications companies. we also adjust a project scope and schedules based on this cordination. whether another agency notes to

join a project with scope we may need to extend design or construction or shift the schedule to avoid a conflict with other projects. >> we attends and cofacilitate a quarter low meeting with large are government agencies and transit agencies cal-trans and bart. this is where we have senior management and leadership from both agencies attends. this is a forum where we each present upcoming projects we may have that -- you know are -- either -- just informative. exciting or may impact the local san francisco as a local agency or vice versa if we have local projects they impact a bart facility or cal-trans owned or off ramp.

on to the design phase. about two years. this is where we issue our notice of intent for our project. notifying all the agencies. of the project scope. and project schedule. request for the utility maps from the different agencies we are able to evaluate in the design weather they may impact our designs or not. and again here we are cordination with public and private projects. depending on response we get we may have to incorporate other work from other agenciesments to join us or may have to resunrise our schedules to avoid conflicts and so forth this . is really hopeful leave we cord nit in this manner during the planning

phase. have the plan. continue this throughout the design and construction where we execute during the implementation offer projectless. shared space we issue a couple notifications to owners. the first one is sent oat the beginning of design that is to ensure the shared space owners informed early of the project and have time to make arrange ams to move the facility prior to construction. we sends the second letter at the completion of design. that is another follow up. we have gone throughout design, which potentially schedules account change for a variety of reasons cordination is one. we completed design and ready to advertise this is a follow up and inform them, hey we will advertise the contract and construction and another reminder we need you to remove the facility to implement our

projects. >> this next item -- is also an item that sfmta the next two items the sfmta is responsible for. they dictate the traffic routing requirements. and so for our each project, we have our scope that we want to implement and deliver. we provide our project plans to the sfmta they evaluate and tomorrow the routing requirements will be based what our scope of work is. and the next item coordinate with sfmta for needs regarding the over head contact and light rail vehicle needs. you know some of our projects are under the over head contact system the over head lines and that requires either deenergization or bus substitution to safely perform our construction. so, again, we provide our project plans to the sfmta.

and they help us determine what type of shut down may be required. or bus substitutions we incorporate in our contracts. coordinate with public events. determine our project requirements based off of public events like parades or learning events. conventions or sporting events. this is through our quality assurance and control reviews. our public affair system involved and also sfmta involved and their have a calendar of public events the city hosts and they are more in tune with the functions and able to chime enemy and inform us this we may need to adjust our project requirements to coordinate with the events. sometimes if our project may

impact another jurisdiction cal-trans or if our project is going to impact an off ramp. we may need to apply for encroachment permit this . is something we do during of the design phase. we send out submit relocation adjustmenters to public and private utilities impacted due to our work. we issue final plans throughout. map system and project schedule. reminded of our project in the right-of-way. we have advertisement and award phase about 9 months. again, coordinate with public and private projects. at this point, you know if we have any new cordination that needs to happen it is likely going to be xhg something

unforeseen. a new project popped up all the sudden this we were not aware of or it was a new one and so we need to address the cordination. we have to make adjustments whether to the schedule or scope. to make sure we address the conflicts. we issue the utility award notification and coordinate can agencies to ensure the funding is transferred to the project and that the project is funded before construction can occur. >> and left low in construction, again, we done -- hopeful low most of the hard work now time top execute monitor the cordination efforts. for all projects we sends out a

30-day and 10 day notice to the property owners and residents impacted by our project. and of course, a 3 day notice which is the no park signs on the actual blocks that are impacted. we have regular updates and cordination needed with residents businesses. through a project website e mails or community meetings. shared space we issued a couple notices and now in construction we reach out to the shared space owners and keep them in the lop of where our construction is. what the schedule is. and when than i will need to move their facilities for us. >> and we have the holiday moratorium. it was touchod a bit. we do coordinate with our contractors and with our project

scope and construction. with regards to the holiday moratorium now after thanksgiving to new years. and this is in construction work this we happen with the project locations that have been businesses of 50%. and foible low we coordinate with sfmta for the final striping. once we all the under ground utility and up to the surface we have done resurfacing and sidewalk improvements ready for final striping sfmta is notifyd and furthermore this in their group. >> we don't vice president to go through every one but i wanted list out all the potential stake holders and cordinations. this any project may have. with all or some of them. a long list and on the left side you notice it is mostly the

public agencies and the transit agencies. and the right side we have a lot of the private utility companies and also residents, community groups, businesses and so forth. and before i conclude i wanted give an example of one of the projects we did perform cordination on a couple levels. sunset pavement project. our typical resuburban false project down sunset boulevard corridor. we were made aware that sfmta had i bus line project per 29 sunset line upgrading the bus stops and installing bus shelters on the bus line for 29th and so we coordinated sfmta joined our project along the sunset portion. and so we incorporated bus stop and shelters in our project.

on top of that, cal-trans has a planned paving project down highway 119th avenue corridor. between sunset and 19th they are both north/south corridors on the west side of the city. there is concern about having these two stretches construction at the same time. sunset boulevard is the ultimate routes to 19th avenue. we coordinated our schedule for sunset to go in construction and complete prior to the cal-trans repaving project. which is believe participateed start spring or summer of 2025. that were concludes the presentation. happy to take questions and -- address any of your questions, occurrence, comments. >> thank you very much. mr. lee. very helpful and one being an

overwhelming by the number of agencies and entities you coordinate with over the course of a project. thank you for spelling that out. i had a couple questions. you notice that you mentioned you noticed entities every step of the way. if you give them a chance to respond. we heard in the past sometime shared spaces get dice a business owner will say i never heard. et cetera . sort of for our earlier conversation with director about the small business owner on knob hill a balance between enforcing the cities and departments ruleos noticing and can't be expected to roach out to every single business or resident. that is affected by a project. how do you feel if works over all in terms of you noticing businesses and other entities

this will be affected giving them a reasonable amount of time to get back to you. because if it is too long that starts the clock ticking on what this will cost taxpayers. and yet how much of an individual effort to make sure that people got the notice. make sure they know the plan so we don't hear at the last minute i did not know this would put me under. how do you think that is working. has it been improving or are you have confident the department has this wired by now. >> well, in terms of shared space notification. this is relatively new. practice. in our department has been -- we have been issuing the notices. i believe in the last year and a half to two years i believe. and so -- if you look at the duration of our design they are about two years. you know we gone through a few

projects now that had the shared space. and i believe from what i heard the major of them successful. somewhere smoother. in terms of notifications, we are able to address most of the shared space owners in my experience in what i heard from other project managers also. have been cases where -- i believe the shared space policy has changed a bit in the past year or so limp is like a transition period also. our project engineers are good about check the data bases and performing walk throughs the beginning of projects. they also performed the end of the design phase to ensure the once i saw in the beginning are there or if we missed a couple this popped up after you know the start of our project that we can still identify them and

sends them a notice. i would say over tall has been successful not perfect. the on the permit when is you get them says you may have to

move the project for construction or an emergency that warning is there that is not enough. we have for the rifle way construction public works manages an out reach team with special attention given to the shared space. that is a proposition to have to either move it, dismantle it or opportunity to lift it up for a period. we worked with business owners sometimes more then and there a year out and going all the way until the first jackhammer goes in the ground. of course, businesses will say, like it is in the enough notice we don't have time we understand that. we had an example on 24th street where we with the urging of a supervisor's office delay paving work on this stretch of 24th because of parklets there. we are doing it when they asked us starting i know in this

coming january. had interesting 1 in haze valley worked with an owner to move the parklet around the corner and offering that option. so the business ordinance are not always going to be happy with the outcome but try hard to work with them and work our public information officer was first do a google map view and look at the data base and do a walk through. and do in person oust reach with the parklet owners when feasible to see how we can accommodate their schedule. we try to work with them we want to support the businesses in the area. >> thank you and other businesses, too. not those with shared. again, will be affect the you know you never heard from to be sure they know >> we do this we have opt in e mails and our website. we do door to door out reach. often times i had an experience myself when we had a paving project in front of my house i

never knew. and when i heard the jack hammer it is like i started to pay attention it is not to blame anyone everyone has lives and don't pay attention to notices i use an example folsom will street we are doing the construction emppact out reach the partners at the municipal transportation agency have done a lot of out reach on the folsom project prior to construction starting trying to coordinate schedules. of course there will be disruptions s under ground weep might have to pivot and try to let people know. we understand construction is very impactful for people. we try to let them know. we do again proactive out roach to them. and make sure we have staff available to answer questions concerns, in real time. thank you. >> thank you. >> we have a couple more

questions for you. please. >> yes. >> we heard a lot about pg and e involvement. on your list of cordination. any improve am in the past year or so of in terms of -- no affect on schedule or ill affect? >> i personal low have not had projects that have had that large impact. you know in dealing with them. i could not speak to the any recent projects. but i don't know if anybody else has anything to add.

>> and i can tell that you director short -- and -- deputy and direct and the city architect meet monthly with pg & e to talk about projects not just all us asking for things. it is to a partnership we try to get in front of these things. once the teams and others on the ground work we hopefully deposit the big things resolved. >> great news i remember before i think we met when we took tours of capital project in summer of 22 and spoke to the work staff it was the part of harrison that and could not be completed when the department was ready to.

we had to put our capos pg and e poles. defense in the public works fault. made them look bad the project is delayed. thank you. >> and then i was hoping we heard a lot there will be a road project and a sidewalk basement discovery no one knew about when we complete projects are new maps file with the city that are new and improved current, when we find them the official maps of the project areas get filed? >> we have 99 for projects any changes that court reporter during construction they are updated and logged in regards to subsidewalk basements, i than those plans are with dbi the

building plans. i can look into this. i'm not sure if. >> when we learn these it would be nice the knowledge is put somewhere. that's all i'm getting at. did you have a comment on this? >> okay. i can find out and report back. great pump know we are learning the map was inadequate you were begin and discovered after the fact do it going forward. i wonder if we. possible to pull up slide 7. let them all kick in. thanks.

i really want to thank you mr. lee for presentation. the one thing i was surprised by and i asked as a go forward is seems like there is still more cordination, some consolidation that could happen. right off the bat. first 3 departments all dot same thing. i hope and one thing a part of our strategic plan and reorganization and other departments and city family takes stop if we want to be stream line thered is that many departments and redundzancey how to get notice? you know we gotta do people this a hundreds raiseius. buffer continue we answered the same question 15 times and had 30 people answer that same question. what i hope is while it is very

important for you to understand where we are today. there is a lot of space for you to continue to consolidate and hope that the board drives that and cordination. so much so are there recommendations you would make in after puting together where else can we stream line?

i think push other forward the city wiedz as a goal really success have gonely deliver our projects with the least amount of impact to the public and really -- put that effort into utilizing the tool. put nothing good information. put nothing information, period. i think this is a really big 30 can be worked on.

any reason why people would not want to use that tool given every justification you say why we have the tool? i couldn't speak to -- everyone. but i think some things i noticed sometimes changing. staff. may be the new staff was not set up. and -- did not have an account or was not being routed. you know. correctly that could be one piece. could be like a resource or lack of time that people don't have the time to go on and check. consistent low or frequently enough and respond. a couple reasons i think potential low might be contributing to it. >> the reason i wanted to

highlight this and i continuing is the role of a commission one it hear. the processes and where can we have good stream lined policy. and i think that i'm always impressed by the noticing. it is hard if we will do a big project not to -- there are all the things that are happening and are great. however, it is hard to get through a process if you gotta get through almost two dozen different agencies many are doing and asking the same thing. i realliment to immroer things we can do including working with our other cyst are agencies using a system that is in the cheap, to utilize and track the projects but also i think we got a time and space can the city also needs to question not how many commissions we have and departments do we have? where are the opportunity for leadership.

i want to thank the public works department for being a stellar example of how can you do this. and how we lead forward. >> thank you. i have a comment, just you know not all of our staff is able to attends the commission meetings or able to watch. i think i appreciate you know your comments and the commission's wellingness to support us. and you know in these topics and challenges we have. so, you know, not only myself and obviously deputy director and also director short take back toor department and spread the message. i will and again i appreciate the support the commission as. has. >> i couple more questions. you mentioned cal-trans repaving 19th. do we actively lobbical transto pave their streets they have

jurisdiction for in the city? of course, san franciscans will not know when than i are complaining about potholes and bouncing on the rod they will say why is in the public works paving this. they will not know it is cal-trans. do we part of making us look better and the city citizens do we push cal-trans hard to pave their streets they are responsible for. great question, chair post. yes, we do. we receive inquiries from variety of people and you are right. they don't always know 19th avenue is not city and county of san francisco is cal-trans jurisdiction. than i are not aware of rod in golden gate park are a part of rec and park opposed public works. and so we receive all the dprnt roadway inquiries for all of the roads and outside jurisdiction and so, we do notify them this

is the responsibility of each agency. whether cal-trans, rec park or the port. hey we are getting inquiries about the stretch on 19th avenue. the past month or year or whatever we got x aim do you have in the plans to resurface. this is -- this stretch 19th we have been in conversation with cal-trans for years. and of course, each agency they have their own priorities of funding situations. but cal-trans did partner with us and able to do some temporary paves left year on the worst areas on 19th where they did resurface stretches of each lane and everything. hold off the condition until they come in next we're and dot full curb to curb repaving.

>> thank you. i encourage you to keep after other agencies. i'm sure will take them years >> we receive all that. >> correct. >> city citizen don't know >> and lastly thank you for this presentation for answering questionsil goet commissioner woolford what are challenges going forward you are stale facing you hope to resolve over time. >> well, regards to cordination. ratify of way is occupied by different agencies and infrastructure. right. and so -- whether under ground or on the surface level. i think my colleague paul presented an update to the street resaur false xrm provided a graphic the different utilities under ground. and this really put in perspective all the players that have a stake in the public

right-of-way. we is try and kord nay best we can the reality is there are a lot of different types of infrastructure. and each agency has their own maintenance plan or budget. and strategy for maintaining. so, things don't always aline. that's the challenge this we have which is the reason why we not only put a large effort in cordination and necessary, right. in order to do our best to deliver successfully all the project it is. and so i don't have to answer. i'm not sure what would be the best approach to address it. that is our biggest challenge. at least in my opinion. >> commissioner woolford. >> firstly and thanks for presentation. thoughtful. you know i wanted to follow up

on a couple things one is this -- briefed us we will be faced with cuts this means we doll more with less resources. commissioner turner and you back and forth about the protocols for cordination there are tools and softed wears but in the always aveiled of. a question if we do more with less, we'll have to be more efficient, would we look for those protocols cordination to be protocol opposed optional. i appreciate when you can come become and walk us through how it can be protocol opposed to choice by an individual team member, it should in the be a choice should be part of the way we work.

one thing i will mention commissioner woolford is a lot of these efforts that i presented here today with mightings that helped those are by choice. butt use of our cordination tools maps inputting projects sending in analyze those are supposed to be part of the procedures. so, want to make that distinction. >> great. thank you. no further comments open this item up to public comment. >> members of public who wish to make 3 minutes of comment on item 5 the capital project cordination lineup against the wall. if from outside the chamber

press raise hand or star 3. >> sfgovtv do we have callers in the queue? >> can you hear me now. >> one caller. >> great. david pilpel again. i appreciate the discussion very much. i did not see reference to the capital planning committee the citizen's bond oversight committee. but chair post can tell us about that at some point any point. or this commission nor updates to the department website or in the works. for over head lines that was in know earlier slide butt stake holder cordination slide does in the list the mt a transit division. i know that this cordination happens and i think it should be reflected. there certainly over limited

partner between cord nigz and reporting. and i think public works deputy a good job of project cordination. better then and there mt a. but there can be improve ams. i support the direction this member turner and the rest you were suggest in terms of better cordination. citywide. finally although there was discussion of the operating the city's operating budget earlier. i'm not sure that the operating budget is going to deteriorate impact the capital budget and so i'm just not sure that that will be as constrained. there are bond project and other projects this are already in the works that will condition and efforts to improve cordination and as you suggest the

standardized practices. are all to the good. thanks to the staff for their continuing efforts above and below the grounds. on all of the various projects. >> sfgovtv we have no other callers that concludes public comment. the next item. >> ment to thank mr. lee for his presentation and we look forward to see you go, very helpful. thank you very much. >> thank you. happy holidays. >> call the next item >> public record and sunshine ordinance records david stein burg is here to present. >> um good morning chair post and commissioners public record for public works i was asked to present how the public responds

to public record's requests, here is an over view of the process. i asked for this because i remember earlier in the commission's tenure we heard if mention this requirements can be onerous for the department. my ears prick said up and that's the today's request was to learn about how the department meets the requirements of sunshine ordinance and provides public records to those who ask. if you will have the end gives read how you think things are going areas for improve am or challenges you face. >> sure. >> feel free to interrupt if you have questions or the end. so, looking the first thing to remember is this everything

produced by the department is considered a public record. it does not matter the format memos, e mails. texts if related city buildings. voice mails andent row in data base. does not mean we have to release everything we redact or with hold for many reasons will common to shield identifiable information such as personal e mail addresses or phone numbers. many communications with the city attorney are privileged and not subjektd to release or hold that pose a security risk physical the president's coming to town and barricades requested for this street or computered related such as ip addresses. so, about a dozen and a half city department use next request

you see in the slide. respond it record's requests to make a request individual goes to the website. specifies the documents they want. if than i don't want to use next request than i can cented an e mail or letter and put the information in the system. next request make its easy to respond and track requests and public works tries to be transparent by make all visible to anyone. not just the person making the request. we make public all communications and document this is we release unless presented by law. as the slide indicates about 70% asks are straightforward. and easy to fulfill. >> um other types of requests can be complicated. i may require you to review and redact thousands of documents. some examples here.

media requests. requests from law firms. upon whether related a pending or potential suit against the city. and some and homeless issues are big deal we get requests from advocates and attorneys thisment the bag and tag records and want to know when the encamp am clearings were happening. and we do a good job. of requests. am which average about 1100 a year. this i don't remember it takes

us 5 opinion 9 days and meeting of 3 days to close requests. you see -- okay. yea, then i dole with records. and sometimes its a matter of determining whether the request is a request for records or information. so, if it for material we distribute to the public the agenda for today's meetingly staff sends its out. if they are asking for information about a project and it is not for a document and a question we refer them to staff that are authorizeed speak whether it is out reach or rachel's team or someone like that. and here is an example of where it can be we have to determine

whether it is record's request. staff got a letter said, notice went out to people and you see in the first highlighted area. can you furnish a copy of the request. ding, ding it is record's request that asked for something we have to give it to them and staff are told to refer them to me. the second item, which says they want to schedule for construction project for the project if there is a document this has a schedule project we have to give it to them. if not they want someone to talk to construction out reach or someone in rachel's team. the reason it is so important to identify something as a record's request is the sunshine ordinance has strict dead lines for responding to request. generally it is 10 days. if an immediate disclosure

request something this is ordinary simple routine or otherwise readily available. answerable, then we have to give it to them in a day giving your 2022, 23 reports. on a shelf we give it to them no problem and invoke one time extension for both types of question 14 days. now if the volume response do you remember system so large it is impossible to meet the dead lines vote a ruling and extend the dead line to work on the request for an amount of time each week before it completed we work with the requestor to narrow the folk you to make it easy to get them timely. most people don't want to cyst through thousands or wait months get their what they requested. if they insist city attorney is

advise us that we obligated to provide the document its may take awhile. i am working on a request from early 2022, and i hope it finish it before i retire. okay. this is how we responded. we get a q. hoist where the records are. work to pull them. confirm with city attorney as needed. and we literally review every document to determine if something needs to be redacted or with held. so, what if we missed a dead line? then someone can file a complaint with the sunshine ordinance task force. the task force rules against the department orders us to produce the documents.

we have done a good job of going back the last few years in 2021, had 7 appearances before the full task force regarding -- [no audio] worth noting we followed the advice but staff disagreed with the city attorney. not much you can do. 2022, we have one complaint. no violation. that year i did not have a dedicated staff aseverant worth noting the following year 2023, had can one complaint. and i got a new star and closed out a number of cases you can see come from 21 and 22 which have been -- spent time. so. that was useful and so for this year two complaints heard. and we were found not in violation for eithered.

it is very good. >> so. >> how do we work with the task force and this is the reasons that you uponmented us to talk. responding to a complaint is not painful as it used to be. as david pilpel note in his letter in your packet. the task force stream lined the process benefits people seek document and wills departments who no longer require staff 3 hearings to answer a complaint. we don't want to be called before the task force even if the process is stream lined we work to ensure we compliant with the sunshine ordinance and i listed ways of us doing best practice here. you know, we pido training with individual groups.

at here is here is how you respond to a request. here is the difference between a request and a documents request information what earlier slide came from i used that. i sent out an faq to the entire department. and i also worked to organize a citywide group from all across departments the city and we meet every other month to discuss best practices. you know pending issues. common complaints and requests we get so coordinating is really helpful. and am initiated conversations with the pacific torse past the rep this many thought existed you in the time now the only time we are talking to members

of task force is in the just when we are accused of violating the law that has been useful. and i will point out that public approximately noted in a nationwide survey report that public works is one of the exetch lars with best practices and coordinateingly among >> so -- best practice for staff and commissioners. um -- e maims and texts rolled city business. are all public documents. public records. does not merit on your personal phone or e mail whatever. same guess for chats, teams

anything like that. sthing on remember is texts are almost never considered a record falls under referred retention policy. if chair post sends a text to director short saying,ment it grab lunch next week i hear it is your birthday, that is not a public record i would not turn it over. if she sends i text saying there is a sink hole on market that is related city business that would be sunshinable. but again most texts are fall under record row tension it is okay to delete them. carl says yep. got it we are on it. delete it not a problem. the thing is if we did a record's request and have the document or the text we have to

turn it over if you delete today you don't have to create a new it is all good. not saying you delete everything but you also don't need to keep everything -- either. have to follow the record's retention policy. that's it. happy to answer questions. you may have. thank you very much. i found it interesting and reading materials ahead of time was really educational and like to thank mr. pilpel for his background memo that was helpful. for the record i would never text director short with a sink hole i would use 311. [laughter] i want if congratulate you to the national recognition for your practices. i'm really hartened to here things have been getting better and i give you a congratulations for this. and also your cordination with

other departments great work. that was his initiative to do this. that again another public works cap thank you. >> thank you. >> commissioner turner? >> i just want to acknowledge this is like a weird presentation and my comments weird i liked it, too, 20 years ago i learned a lot about document retention and document and arkansas baptist cheej which was the central housing place for hbcu documents it is important when you do how do you it and most importantly i'm glad to hear seemingly it is more stream listened. i remember making document requests and how on you are be for everyone involved. we were trying to dot same thing the good work of the people i'm glad to see this it misee

mundane but i love that not only the sunshinellow and how it applies and how we are leading again and really trying to be transparents- giving it people information. >> thank you. one thing is that -- the department is going to be degree a test of document management system we can't afford the whole system yet but using me as a guinea pig to help identify records that are in our system already. so that now for something i look and find i get i have to go to the bureaus and say. give me the records about this specific tree. and any complaints you got and letter busy t. and things like that or about this permit and well. so we doll a little test to see if we can plug this system in the various repoz torres so tell

our to identify them catalog them so this will be easier. tell save staff time and money on the bureau level. will be more work for us. bull have access and that will am speedup the process. we try to be transparent and make a point of someone asks for something and thousands i will work with them. how many time to the spokened crank requests. ? when it is reasonable it say, no. weer side of giving information

to citizens but we all have again there will be cranks that ask for things is this a problem for you. perhaps it it is not what would happen if you said it is not reasonable this is gone long enough it is someone you know asking for things. is that a problem or. >> it can be and has been periodically. again i try to work with people to narrow the focus. but the way this the san francisco is a strong sunshine ordinance. which is good. but if the request is specific enough that it meets criteria we can't say, no. hence the request that am i have been working on since 2022. you can't say i want every e mail carla sent left yeek that is in the reasonable you are not identifying the subject if you say i want every e mail to or

from carla short with the word u homeless or homelessnesser tent in if you will get thousands of documents. but valid request and if the person insistos it we have to do it. oui the tell them i will spend certain amount of time every week and if you need that narrow by and offer suggestions. the one since 2022 the guy said knoche i don't care i want everything. all right. there are 90 thousand documents and to look at each one. i'm hope to finish it before i retire. >> okay. thank you. >> commissioner, >> wait >> ask for a brief recess before public comment fistep out we lose quorum.

>> okay. thank you mr. stein burg and we'll now recess and q and back for public comment and thank mr. stein burg about 10 minutes until 11 o'clock a brief recess until 11 o'clock. thank you.

do we have callers. >> go ahead. caller. >> >> can you hear me now. >> go ahead. david pilpel. i'm sorry i submitted my memo late on friday but i hope you have read temperature i can answer questions you have. the sunshine ordinance task force start meet nothing april of 1994, 30 years ago and i served on and off for 14 of the

past 28 years. i of agree this things are trending well at this time. without regard to a specific complaint, i think public works does a good job in this area and as a leader citywide i note there was a previous citywide public recordace group that met under the puc's efforts. that ended and there was president of time when there was not one and david steinberg did we start this, that has been helpful. i note this public works has a prom nanlt website page rarting public records requests. at public works. org. and it is referenced under about us and services. it is -- pretty easy to finds and have a lot of good information for anyone seek a

public record from public works. i will mention one other thing, i had information about background and troefrns meetings. a lot of focus was on records. but as an example of another group and tieing together there was a reference in the previous presentation to mittee on community liaison and construction and other projects. i believe this is entity tha was create in the the administrative code or public works code and staff boyd public works. this is another example in addition to the two commissions of policy body this exists this is staffed by the department. pursuant to the sunshine ordinance. that's all i had and as i say sfru further questions from me or things i can help, help to do

this. thanks for listening. appreciate your interest in the your >> that concludes public comment. secretary fuller will administer the next item. >> one i like to thank task force member pilpel for leader ship and making improve ams that has, let to do with why things got better. thank you for your leadership at public works and citywide i thought your presentation was excellent and appreciate you coming today. >> next item. >> thank you. next item is an action item by secretary fuller item 70 public work's ligz election of officers for 2025. >> bob full are commission affair's manager. per the commission's rules of order we hold an annual election of officers for commission chair and vice chair.

and our normal method is to take nominations for each role start width chair if there are multiple nominations for one we will then hear public comment, debate and vote for each role separately and any nominee to be elected must receive 3 vote in favor. if there is one nominee for each role we consider the two as a slate and hear public comment debate and vote once on both together. those are our options there. and before we hear notchinations i'm happy to take questions on the process. commissioner turner? >> i'd like to nominate chair post to take another term and i think she has done a stellar job over the last several meetings i

think we have been from our strategic plan to highlighting and amazing work of the department. clearly you helmed this department. more important low something that was new and i think you done it with grace and a poise i think we are deserving of, i hope you will be interested in repeating and like to nominate vice chair zoubi not here today has been truly i think a force to make sure we stay groundd and focusd and new commission needs a perspective i'm glad to have his nominate chair post for chair and vice chair zoubi for vice chair. >> thank you. i second both. >> thank you. >> i would -- add that i note everyone is aware you asked about term limits. and was requested to stay on and

i'm happy to do that. i have spoken with both commissioners zoubi and blume to ensure they were comfortable with my continuing as chair and commissioner zoubi as vice chair they assured me they were. i wanted pass that on. so i shall accept and commissioner zoubi will accept his nomination. open will motion to public comment. nomination it is chair and zoubi as vice chair line up to the audience lest if are commenting from outside please, press the raise your handled button on the web near or star 3 on your phone. to be in order to be recognized.

no one has come forward to speak on this item in person. and we don't have callers on the item that concludes public comment. >> on the motion. >> thank you. and thank you very much commissioner tunneler for your generous remarks all in mayor say, aye. >> aye. >> all right. motion carries and thank you for your confidence in me for another year i don't know what the staff's reaction is does not merit i guess, does it. out of your control. all right. call the next item. >> thank you. item 8 is new business. initiated by the commissioners. item 8 this is an opportunity for commissioners to suggest business for future agenda. this is an informational item. >> commissioner woolford >> it is not a future business i was going to share things in

terms of expanding on acknowledgments we spoke of julia earlier recognized our new city architect. i'm glad to share that i nominated julia from membership in the lands international an honorary land economic society where most of the leaders in industry construction and design engineering and architecture garth and julia is going to be initiated with carla and i as her companion this is thursday evening sdpchl i return friday chicago where my practice was acknowledged with 2 american architecture awards by the museum annually if they chose to. these were projects of master planning looking how we create viling urban spaces and one for the berkley space center a now research and development camp that yous is initiated at the movet nasa space center in

mountain view. the other for urbeen redevelopment in the downtown of redwood city. both look to create places where people can work, play, recreate, retch search and live. so i wanted share those with everybody. >> thank you. congratulations. [applause] commissioner turner. >> chair post and i may need robertson to join us we get ready for budget season a lot of discussions relate to the xrnt mayor's budget and instructions to 15% reduction. we are in the unique challenge. the same economy. and environment we got 300 million dollars of new capitol projects coming our way i'm excite thered are plenty of affordable how doing project this is is our job has not changed and needs to be growing.

believe a commission advocate and i guess my question is in a very tough budget season the grounds support more important low make sure that we are ready for season. last year we sent an all right to planning seeing and wondering other things need to do in the next 30 days not only to advocate and make sure that we are fulfilling our role to supporting staff. >> good morning, commissioners. [inaudible] commissioner turner a good question. it is a good question but i don't have a good response for i will be honest we are in early stages of developing the budget. we know 15% reduction will be

impackful for public works and city wide. especially one of the concern priorities for the current administration of is safe and upon clean streets. most of the general fund 95%. >> so the impact will unfortunately be ready be able to meet the -- include a one time subelemental for that also sun sets fiscal year. we will lose tell be in the 12-14 million dollars range.

i think where we will see would be the continuing support from the commission we are appreciative of not in terms of the capitol projects but street cleaning. and so critical component of what this department does to help support help with the vibrancy of the city and county of san francisco. that would be one and then i'm thinking on the flit. i will go back and -- continuing through and talk it my colleagues and the tome and come become with other ways. but capital planning on the street resurfacing was critical that helped. it it is irrelevant areas we come back and we neat to go through the budget developing and in the january 23rd and this

meeting we can come back with the an are bust answer at individual meetings or this meeting the budgets due february 21st we be back in february before this date and guess forward with the mayor during the mayor avenue review for submitted to the board on june 1. there is a lot of time to get involved a better sense of the numbers and deputy director degraph said we will approach a billion dollars if we lose the reimbursements i'm pessimistic i try to expect the worse and hope for the best. we are planning for i'm planning for those numbers to get worse. not the most [inaudible] answer hopeful leave i answered your quest. >> thank you, commissioner turner. i want to reminds our audience that as we learn last year

public work system one of the few departments that submits a real budget and real ask as director short explained we don't submit it and say, gee, sorry, and go back later. we meet the mayor's request. for i budget. ful unlike other departments. this play game with thes process. i'm sour we doll this again and deputy director mentioned we will have one or small group meetings we don't violate quorum rules prior to they january 23rd so we as commissioners can dig in with the staff, ask questions and brain storming with the staff. on how we can be helpful and ensure public works performs service the city demands and deputy director e louded hear complaint busy if it gets cut and we have to make cuts. >> all right. any other questions or comments

for new business? open this to public comment. >> thank you. members of public who wish to make 3 minutes of comment on item 8 new business initiated by commissioners may line up against the with you to the audience. if commenting from outside the chamber press raise your hand or press star 3. sfgovtv see if we have callers. we have one caller go ahead. >> can you hear me now? >> yes. go ahead. greatest will daveut pilpel left time today. just to follow upom the conversation, i appreciate commissioner turner's question. and deputy director robertson's answer. i understand that you are

meetoth 20th will like low get cancelled this gives you another meeting on january [inaudible]. sorry on january ninth. a month from now. before the joint budget meeting on the 23rd. perhaps in addition to the small meeting between now and then. if you could follow up at that meeting on january ninth with a better answer what the commission to do this is supportive both planning to the new mayor to the board publicly. otherwise that would be great and just sort of starting to make more clear what impact 15-20% cut in the general fund would have on the department as a whole including street cloning. likely will as a result with street clean liness and the

scores, et cetera. not this you are yes, you would advocate for maintaining that funding just making clear public low what the results of this choice would be. compared to other impactos other are departments. programs and service. anyway. i just thought this might be helpful and i mrok forward to further discussion on the budget throughout the rest of the hearing and the new year. thanks for listening and thanks forment discussion and question. >> that concludes public comment. >> thank you. and i think we don't need item 9 today is this correct? >> general public comment. continued. >> correct. >> good. as a secretary full are mentioned earlier it is likely we will not no not have i december 20 meeting the next statute new date of thursday and

january 9 and 11 o'clock. and due to commissioner constraints we will hold the meetings to 294s 2025 from 11-1 i'm confident this this thursday will allow more commissioners to participate since than i the majorities work full time and i do appreciate staff accommodateing change i thome is not invoent for staff to change in monday morning to thursday mid day. i realize 11 to one is over lunch hour. everybody please, eat a big breakfast or bring snacks and thank you to staff and the commission for meeting next year from 11-1 on thursday. second or fourth thursday. sect and fourth >> we'll see everyone on the ninth every have a nice holiday season, enjoy the lights and

decorations there are many nice activity and displays around the city from down to i hope you get out at night and enjoy. thank you very much, and we are adjourned see you in 2025. by.

>> ph.d. >> my name is i'm a leader of the town in san francisco we try to provide japanese something we make like seaweed it creates like the many flavors we try to provide like more open japanese flavor as well as the james values like people get to experience in japan like a great exexexexexexexexexexexexexexexex are you ready? all right. hi, everybody. i'm san francisco

mayor, london breed, and i am here today with the director of the department of public health, doctor grant colfax, as well as julianna. no, no, no, nuno. yes, sorry about that. and doctor hilary cummins and today we're here to make an exciting announcement about what's happening in san francisco around the number of overdose deaths. now, to be very clear, this has been a very challenging time, not just for san francisc, but from cities all over the country. fentanyl has had a devastating impact on communities and on people's lives. and the loss of one life, of course, is one too many. and so we've worked hard in san francisco to try and combat these issues by providing a variety of not just services and support, but also accountability. it's all of the above. it's not just one thing that's going to help to make

things better for the people who are struggling with addiction, it is everything, and we have been doing everything. and when i say we've been doing everything, i'm really proud and grateful to the work that our law enforcement agencies have been doing with the drug enforcement agency and the u.s. attorney's office, as well as some of our state resources and local law enforcement. as i said, to really try and focus on accountability and make arrests, to try and stop people from selling poison on the streets of san francisco. but we also know that addiction is complicated, and it's very challenging, and it is, you know, touch the lives of so many people, not just those who suffer from addiction, but those who have family members and friends who they want to get help and treatment. and what i am most proud of is the work that the city has been doing to put everything on the table to make abstinence based treatment a real option like never before. that comes with

treatment beds, including places like her house, which is for mothers who have their children, who can go through treatment and recovery and still live with their children, and programs that provide a safe, affordable place for people to call home as they go through the process and i got to say what we have done to triple the number of resources through the department of public health and our incredibly talented, hard working city employees who go out there and who implement the work that we want to see done around outreach, around support, around investing, in partnering with our nonprofits like positive direction, equal change or code tenderloin, who are out there in the middle of the night offering services, offering support. it has been really transformative. and to look at the data the month of october, since we started keeping track of overdose deaths, we have hit a place where this is the lowest

number of overdose deaths reported in a month, and we have seen continual declines for the past seven months. every single month of overdose deaths, because of the work that we are doing together. it is remarkable and it is saving lives. and i am so happy to be here to talk about how all of this together is making the kind of difference that we all want to see in san francisco, and more importantly, just how we are starting to see more people accept treatment. we're starting to see more people accept treatment. we're starting to see more people accept the kind of options we have, whether it's abstinence based things like buprenorphine or methadone or what have you. it is starting to work because the people are out there doing the work and making sure that folks know it's not a one size fits all. but the options in this city exist, and the options

in this city. it's saving lives. so i am grateful that today is, you know, a way in which we can talk about what we are doing, a way in which we can, you know, just let the public know how complicated this problem is, but more importantly, how all of these things that we are doing are coming together for the better. we've increased our behavioral health beds. i mean, you name it, we've done it all and we are starting to see the results of all of this hard work finally come together. and we are on the decline of overdose deaths in san francisco. like never before. so i'm grateful again to the department of public health and all the hard working staff to so many organizations that we partner with to help with treatment and support to like the families and the folks in the community who continue to work with us to understand that we're talking about people's lives. and it's much more complicated than what you might say in a soundbite or

put on social media. there are hard working people out there saving lives every single day, and this data is proof that it is working. and i am so grateful. and with that, i want to introduce the director of the department of public health, doctor grant colfax. good. good afternoon, everybody, and thank you, mayor. so appreciate your being here today to share this hopeful news. last month, 32 people died of an accidental overdose, which is more than 50% fewer deaths than san francisco experienced in october of 2023. just last year. overall, san francisco has a more than 20% decline in fatal overdoses to date this year, compared to last year. we are making progress, but there are still too many lives lost to overdose, and

these deaths continue to underscore the work that needs to be done at d.p.h. in collaboration with partners across the city, we are rapidly expanding services to provide people with more options to treat fentanyl addiction and other substance use disorders. this includes the recent launch of a 16 hour on demand buprenorphine program, the expansion of methadone treatment and contingency management, as well as the expansion of residential treatment. and mayor, you talked about how hard people are working on the streets every day now to save lives. i just want to share that this weekend i was out with code tenderloin and they were reaching people at six admission at night, getting a doctor on the phone and getting them the buprenorphine prescriptions that they need to survive. it's incredible. they were so busy. they were so busy. the doctors were talking to them on the phone every minute as we expand access, we are seeing higher rates of people starting these life saving medications. and in residential treatment, so on

demand. buprenorphine has connected over 1500 people on the street, with 43% of people filling a buprenorphine prescription, more than double the national rate. and this was a pilot program that we just recently expanded in october. we are expanding what works. and now across san francisco from 8 a.m. to midnight, anybody can call, talk to a health care provider and get a buprenorphine prescription when the bed is provided, along with the buprenorphine prescription, prescription rates again, double to 90%. we've also seen about a 35% increase in residential treatment admissions for substance use disorder in this year compared to the prior fiscal year, and new admissions to our methadone treatment programs have increased by nearly 34% through july of this year, and our unique number of clients accessing buprenorphine in our in our system of care is up by 46%. it as important as providing treatment and recovery. it is also making sure

that people know that these services are available and life savings. that's why this month we have launched the living proof campaign that features nine san franciscans in recover. that's why i'm so happy that giuliana is here. she's part of the living proof campaign with her family, and it's the first social marketing campaign across all sorts of media to let people know that treatment works and where they can get treatment. i want to continue. we need to continue to uplift people with lived experiences who also inform how we do our work every day. i want to also thank doctor hilary cummins, our behavioral health director, for her leadership as we continue to decrease overdoses, and doctor conan, please welcome to make your remarks. thank you. thank you, doctor colfax and many our thanks to mayor london breed, who is joining us today. and julianna gurrola nuno, for joining us today, along with her

incredible portrayal of what it means to be in recovery for san francisco's to learn from. we are proud and excited as you just heard, to launch the living proof campaign. our goal is to educate people who might benefit from care, their loved ones and we want people to know in san francisco that medications and other treatment is available to help folks recover from drug addiction and stay alive. methadone and buprenorphine are two most effective treatments for opioid addiction, reducing risk of overdose and death by 50%. opioid addiction can include addiction to substances such as fentanyl, heroin, as well as prescription pain relievers like oxycodone and hydrocodone. we are doing everything and trying innovative approaches to make treatment more available. in san francisco, you heard about the tele buprenorphine program, and since september 30th, that

program is available 16 hours a day. that means that folks interested in treatment can speak with a health care professional in the moment. to learn more about the medication and to find out how to get it right away, we started offering this program in march in association with our night navigation street care team, which you just heard about the night navigator program operated by our partners. code tenderloin is able to connect people up into the late hours of the evening, and as you heard, 40% of people who had a telehealth call outside picked up their medication. this is more than twice the national average. and that led us to expand the program to 16 hours a day. we have accepted more than 2000 calls from more than 1600 individual people. we know also

that individuals sometimes seek care but don't understand how to access it. we know that family and loved ones may be confused about where to turn when trying to help someone, and we know that role modeling is one of the most effective strategies to inspire people to seek treatment, and that is why we developed and launched the living proof campaign. we feature nine people, san franciscans in the campaign, including julianna, who are truly role models to people who have themselves experienced overdose and who have active addictions. julianna, i want to thank you so much for your generosity and sharing your recovery journey. being willing to speak to the public about what it has been like for you and your family. and thank you so much. we are really inspired by you. thank you. sorry. okay,

so hi, i'm julianna. as you all have heard, and i'm proud to stand here today as someone who recovered from opioid addiction. my journey wasn't easy, but it did teach me one powerful truth. and that is recovery is possible when we are given the right support. i joined the living proof campaign because i know how isolating addiction can feel, and that here in san francisco there are life changing services available. there are services available to help you start your recovery journey, even if it's just taking the first small step. but not every person struggling with addiction knows about these resources. and i know that when i was in my addiction, i had no idea of any of these services. but i want to change that. after battling addiction for many years, my life took a pivotal turn when i had my daughter. she gave me the strength and the purpose i needed to seek out help and work towards getting clean. it wasn't easy, but through determination and

support, i found my way to recovery and a lot of that is because of the services and the chance that san francisco gave me. now i feel deeply responsible to share my story, not just to celebrate where i come from, but to remind those who are still battling addiction that i believe there is. sorry that we need to bring a voice to the recovery group and we can break down those barriers. my goal is to help others see that they are not alone and that recovery is possible no matter how far they feel that they have fallen, that there is help in so many people who care, that will walk the journey with you. together we can build a community that heals and uplifts. thank you. thank you. thank you. thank you, julianna, for your courage. and we are so happy to have you here with us today and really grateful for your story, because we know that story will also save a lot of lives. so it's very meaningful to have you here and again, thank you all so much for being

here. this is very promising news, but we know that there is still more work to be done, but it demonstrates that everything that we have been doing is working and it's on the right path. and we look forward to seeing consistent declines in the months to come because of all the investments we've made and all the hard work of the people who are out there. day in and day out, doing the work to help save lives. thank you so much. do you have a couple of minutes? if there are any, follow up questions? no questions, mr. mayor. bqe are you concerned that this project could slow down too many? moving away from treatment and choosing a harsher law enforcement response to overdoses and drugs? i'm sorry, i didn't hear the first part. are you concerned with the trump administration moving away from treatment and moving towards harsher? well, you know, i don't know what's to come, but i do know that we've

worked very closely with the biden administration and the reason why we've been able to focus on accountability with, you know, the arrests that we've made, it's been solely focused on dealers, not on users. and locally, we focused on users. and the goal, again, is to get people into treatment, not to leave them behind bars. so i hope that we have set the appropriate stage for us to continue down this path, because what we're doing is working, and we wanted to continue. if we continue to keep things the way they are and enhance what we're doing, we will continue to see remarkable results. i'm not certain i can't speak to what the incoming president will or won't do, but my hope is that what we have been doing here in san francisco can be used as a model for other cities to follo. how important is it as you're exiting and your legacy of being the mayor of san francisco? do

you want this to be one of the things that you're remembered for? well, i definitely want all of the work we've done to help combat this issue, to be, you know, just continued like ultimately as mayor, what was most important to me is to save lives. and that's why i work so closely with the recovery community. that's why i put proposition f on the ballot that says, if you want money from the city, you have to be in treatment. but we also had to make sure those treatment options were a lot easier to access. and that's why people from code tenderloin, for example, they are out there in the middle of the night putting their lives on the line because they too have had those kinds of experiences themselves, and they want to help people. so my hope is that this works and that we continue along this path and we keep the investments going so that we can save lives. because this is what it takes, you know, treatment beds, treatment

options, all of the above, not one thing or another, but it's everything. and providing people with options, but making sure they know what those options are and that we are meeting people where they are because they might not be ready at 9 to 5. it may be in the middle of the night, midnight, and we have to be prepared for what that entails. and my hope is that you know, the incoming administration sees that and sees the hard work of these people who are out there doing it and continues to make those investments. and then if that happens, we will still see the trend decline. any other final question? can you state your full name? j u l i a n a last name is g u r r o l a n u n o. thank you. is there anything else that's going to be done with this program in the near future? beyond the social media

campaign? do you want to talk about that? look, you can do it whether you want to. if he's talking about living food, we will be expanding its reach via print, social and digital campaigns will be tracking the uptake of the campaign, looking at ways in which we can continue to reach people and reach more people. we are also distributing posters to providers and partners across the city in order to deepen how visible it is in community and with a variety of community members. great. thank you so much. thank you everyone. yep yep yep. and just to be clear, you can always call 311 and they can connect you. thanks. thanks. thank you mayor.

gov. tv two and live streamed online at sfgovtv. org forward slash ethics live for public comment. members of the public may attend in person, or may participate by phone or the webex platform, as explained in our agenda document. mr. clerk, would you explain how remote public comment will be handled? public comment will be available on each item on this agenda. each member of the public will