traffic crashes. which have way too much crashes and fatalities in our city. these updates to the shared spaces program will help to ensure safety and accessibility for everyone so we can all enjoy these public spaces. more information is available at sf dot gov slash shared department oversight board meeting for today february 7th, 2025 in the united states of

america in san francisco we are now in session and the meeting is called to order at 2:05 p.m.. >> dan please call the roll. >> the president is present. member korean president korean is present member for how mango present mango is present. president president su present to is president member win is unable to attend today's meeting and i believe member of parliament is running late. madam president we have a quorum. >> thank you. may i have a motion to excuse member dwayne some second vote please. oh. any objections? >> seeing none. motion is unanimously approved . >> comment oh i'm sorry. public comment. well, not necessarily. >> okay. okay. i like it as part of it and item four so dan could you please read the land acknowledgment?

yes. the sheriff's department oversight board recognizes that we are situated under unceded ancestral territory of the rama to aloni the original inhabitants of the san francisco peninsula as the indigenous guardians of this land around matsu aloni have maintained their connection to it never relinquishing their responsibilities as caretakers for both the man and all who inhabit their traditional territory. in our role as guests we acknowledge the advantages we gain from residing and working on their ancestral homeland. we risk we express our respect for by honoring the ancestors, elders and relatives at a rama aloni community and by affirming their sovereign rights as the first peoples. >> thank you very much. let's please stand and recite the pledge of allegiance of the united states of america and to the republic.

justice for all and any announcements. >> yeah. oh yeah yeah. i'm here on behalf of the sheriff's department oversight board, we would like to thank the staff at s.f. gov tv for providing technical assistance to broadcast and record this afternoon's meeting. you may view this afternoon's broadcast online at s.f. tv or on cable channel 26. this is the standard monthly public meeting held in person by the sheriff's department oversight board members as members of the oversight board will be present at this meeting and members of the public are encouraged to attend and observe. however, only those members of the public who are present in person will have the opportunity to provide public comment. with the exception of individuals with disabilities those who require reasonable accommodations public comment can be submitted in person via email or through postal mail to

send public comments by email. please contact opie at s.f. gov doors for postal submissions please address them to the office of sheriff inspector general. one south bend is avenue f floor san francisco, california 94103. individuals wishing to make public comment in person may do so when the respective line item is called. with the time limit of two minutes for each comment. additionally there will be a general comment period at the conclusion of the meeting for topics not listed on the agenda but relevant to the jurisdiction of sheriff's department oversight board members of the public present in person may approach the podium to speak during the public comment period when it is available. each speaker will have two minutes to express their comments. a first tone will indicate that there are 30s remaining and the second tone signal the end of the two minute period. madam president, this concludes communications. also for the record member palmer has arrived.

>> thank you dan. please call the first agenda item. >> calling line item one. approval of minutes. action item. approval of the december 6th, 2024 board meeting minutes and the january 24th 2025 special meeting minutes. >> thank you colleagues. if you could take a minute to review the minutes motion to approve second. any public comments? >> at this time members of the public wishing to provide comments regarding line item one. approval of minutes are invited to approach the podium when it becomes available. >> just a few. >> good afternoon. so you are approving something you passed two months ago, right? >> do you realize what happens in the last two months when you know you have to adapt with the speed at which events taking place on this critical.

i think no, i guess you don't have a choice. you like stuck i mean what did i do right? but so adept quickly please. thank you. >> can we take a vote and a roll on the call of the roll on the approval of minutes. member alpha mango. i offer my mango as i. vice president proctor high proctor as i member carry on i carry on as i remember palmer high homer is i president sue i sue is i. >> the minutes are approved thank you next agenda item please line item to san francisco shares office presentation information item. kelly collins assistant chief attorney at the sheriff's office will deliver a presentation regarding an overview of policy management system lexical.

>> thank you kelly. afternoon madam president. members of the board i am kelly collins, assistant chief legal counsel to the sheriff's office. >> i've had the pleasure of meeting all of you. i believe in passing but again i. i joined the legal team i and chief legal counsels ronnie singh's number two. i came over about six months ago and my understanding is this the first presentation from sheriff's legal that you are getting. so i'm honored to be up here and provide a very brief overview of the lexis poll platform that we have implemented to both implement and update policies and procedures to ensure the legal compliance and prior to the implementation of lexis poll let's hear i think i

should not have supported that. i apologize. the next slide please. prior to the implementation of lexis poll the policies and procedures were updated internally they fell under the umbrella of a policy committee and it was overseen by a captain and it was a huge lift. so the transition to lexis poll was really a great move and it went live in april of 2023. the process began back in 2018 so it took several years to really get it to go live. it involved many internal meetings and meet and confer with the unions to ensure that once this platform went live with these policies and procedures that we were ready to go.

so what is lexical lexical or is a risk management solution for public safety and local government? it's a company that was created in 2003 by two lawyers that were former law enforcement and they had a vision of just a better, safer way for public safety agencies to implement policies and procedures and stay up to date. they have their own team of attorneys that monitor legal updates and vet new policies. it's becoming a standard across law enforcement agencies and many other agencies within the state are using it and it's it's a great way to just standardize things across jurisdiction. so it's an electronic policy management platform that has continuous updates at the local level, the state level, the federal level to just help

notify those that are subscribed to lexicon using it service of changes in the law to help again take that lift off of internal teams which as you can imagine is significant with all of the other law enforcement duties. how does lexical work so lexical provides updates as they become available via email to the lexical administrator our administrator is a sergeant in the professional standards unit which falls under the projects and planning division chain of command. she is fantastic and she is on top of all of this and what happens is she receives a notification about an update and she accesses the updated policy and the release notes. the release notes are basically the why for the update or the new policy. it gives the background

information, it gives the legal basis and it appears as the new policies appear as basically a track changes document highlighting either the additional language or the language that's being eliminated, the services that lexa paul are providing to the sheriff's office right now are the policies themselves which has pretty much been concluded once it went live back in april of 2023 primarily now it is updates with i believe rare exceptions of when some major legislation happens that would require a brand new policy. >> but the other two main services that we are using lexical pull for one is daily training bulletins. daily training bulletins is a bit of a misnomer. these come out pretty much at the beginning of the month and they pretty much come in

batches of ten and they focus on low frequency but high risk scenarios they provide a scenario that may arise, provide the relevant policy and analysis and a conclusion and then the user is prompted to go through a question that's setting forth a hypothetical evaluating everything that was just reviewed and they must correctly answer the question the administrative sergeant is the one that tracks all of this to ensure that users are completing these daily training bulletins. the other piece of this is the user acknowledgments. now these are emailed to sheriff's office employees when there is a new policy or an update to a policy and it requires the users to log in to review the changes and actually click and acknowledgment button

and that again is also tracked by the sergeant that is the administrator. finally our our last slide our policies and procedures as i'm sure you are all aware are available on our website with the policies and procedures tab. there's the administrative and field policy and procedure manual and then there's the custody and court operations manual also available there. i this again i'm hoping was a helpful general introduction. it is very much a work in progress with the updates and whatnot. i'm happy to answer any questions that i can and if there's anything that i can't answer i'm happy to follow up with your answers. >> colleagues, do you have any comments or questions?

>> yes. member carry on. yes my apologies. >> i'm recovering from dental surgery so i may sound a little slurred and slurred for that specific reason and that reason alone. >> and to be clear what are the consequences if a deputy fails to complete the daily bulletins ? great question about the consequences. i'm not sure at this point what the required timing. i think typically if the sergeant notices somebody is not in compliance, the chain of command is notified. but i can follow up on any additional follow up. pass that and get back to you. >> and are those daily bulletins required only on days that the deputies are required or are they you know, sunday through saturday or the weekdays? >> so the daily bulletins.

again, the slight misnomer there they come out monthly so there's about ten that come out at the beginning of the month and they are i don't believe they set forth a hard deadline to be completed. they they remain in a queue but i can follow up on that exact question and i think one of the things that we've discussed repeatedly here is how you know, a lot of our deputies are work mandatory overtime and all those things. so we want to create requirements such as these that provide them the necessary tools to do their job effectively and with in line with current law but also provide an opportunity for them to actually do them right and not forget about them too because these will not be helpful unless they're completed. maybe we can change that and call them something else other than daily monthly bulletins that's more correct. so thank you. thank you.

so i want to say kelly thank you. >> and deputy wynne is not here but i know that when it was first implemented he said it was very helpful. i think he and his colleagues found that being able to have things at their fingertips via phone was extremely helpful and if they were going through training or revisiting a new policy that during their time they could just pull it up so and we're very proud of deputy one because he also recently completed field training officer training his certification. so i think it's a very effective tool and so as we go through it i think you know there's going to be tweaks but it's nice to know that it's a dynamic system and it's consistently revised and upgraded. so thank you. i have to give a large amount of credit to now retired former chief legal counsel margaret

baumgartner. i believe she she bear the brunt of the lift in finalizing these policies so that's a credit credit is due there. >> i am just the beneficiary in the aftermath here of of getting to continue to see these through with the updates. >> thank you. just one just one quick question as i was thinking about it so i know you shared that you know, one of the sergeants is actually in charge of the email and receives the information as someone who's just systems minded i'm just thinking about a single point of failure. so what happens or who else is trained on like lexical search should our sergeant retire or take vacation for a lengthy period of time? >> just what what what does that look like? >> so the lieutenant for that unit is also well versed and we actually just had a retirement of that lieutenant and there is now a lieutenant but it's definitely not just one person for that exact concern.

>> awesome. >> and i guess just piggybacking i hope that there is a robust succession planning within the sheriff's office not just to this but just overall and i know there's a shortage of staff and it continues to be a shortage of staff but if we could emphasize succession training. >> i, i hear what you're saying and there are definitely discussions that that is a common word used. so i think the best that succession planning can be happening it's it is. >> thank you. do we have any public comments at this time members of the public wishing the bright public comment regarding line item to san francisco sheriff's office presentation are invited to approach the podium when it becomes available. you said tool she said a walk in progress. make sure it's a work in

progress not in the progress that is to not transform into a weapon. see for example for easy things you do can you say your comments to us? >> i'm sorry. okay, great. i mean nuts but yes, yes. you can't fake safety. >> you can't fake beauty. you can fake safety. >> it's amazing. or technology lowers everybody's intelligence here. safety for example of each one of you as a cell phone, a cell phone is a time bomb. so right now you have many bombs, don't you you little thank you. thank you. >> thank you, miss collins. thank you. thank you very much. >> the next agenda item please calling line item three office of cher's inspector general budget presentation and discussion and possible

action item nicole armstrong, chief operating officer at the department of police accountability will present the final budget for the office of inspector general and the sheriff's oversight board for the fiscal years 2025, 2026 and 20 2627 which may result in a member vote right right. good afternoon president zoo board members my name is nicole armstrong. i'm with the department of police accountability for the final budget presentation for this year's budget cycle. >> all right. so for the public just going over general responsibilities of the office inspector general general they take complaints against sfa so employees and contractors investigate any deaths of individuals while individuals in custody recommended culinary actions. they also develop policies

and conduct reporting and auditing as well as issue subpoenas, conducting hearings, administrative oath and take testimony. currently the the items that are being completed are the investigations death of individuals while in custody policy reporting auditing i believe there's only a few items that have not actually been started with the department and the department of peace accountability is currently doing the investigations and working with policies and assisting with the development of the department. so this is the final budget presentation. but as you know our budget proposals are due on february 21st to the mayor's budget office and the comptroller's office next will begin the mayor's budget phase where they will go in and will negotiate budget budgets as it continues on june 1st is the proposed budget by the mayor as well as and then we'll be doing the hearings in june in front of the board of supervisors. budget instructions as previously were shown. we're you know really it's we

need to reduce general fund support by 50% or approximately $200,000 for the for this department as well as city funded overnight and travel air is prohibited and vacancies or hiring has been frozen across the city at this time we are instructed to maintain all core city services including public safety and clean streets. what you're seeing on here is the osha proposed budget this is what was pronounced at the last in the mayor's budget book from last year for the next two years and calculating the new costs with the new union agreements for the increase in pay and that's the main changes on it. we still have the base fte that are in the budget but those positions are not funded at this time. so right now there's only two funded positions on the for the oig. here is a breakdown of the current department. as you can see majority of the funding is going to interparty

most services and that's going to be the example s.f. gap tv services d t and those other continued accounting for the comptroller's office. all of those add up to 724,000. the other next majority is salary and benefits. you'll see that increases over from 2526 to 2627 and non personnel services very little money for materials and supplies at this time. the current budget impact and you know is very limited funding overall there's not really a lot of wiggle room for the department to be able to really do anything. it's going to extend the city's reliance on borrowed support and resources from the department of police accountability. it's going to continue doing that until it changes. it's a delay the ocr igs ability to meet their core functions and including expanding investigations from just those core major misconduct cases and prevent the ocr ig from adding services to the community and that is

the conclusion of my presentation. do you have any questions or additional comments i can answer? >> thank you to call and before i have call my colleagues just two things that i wanted to flag as either footnotes or just to highlight as we present the budget to the mayor's budget office as you point out, ideally we'd have 13 fte is would you highlight that we only have two and we've only had two since the establishment ? >> i will the difference for that is just you know as there's aso to what is technically allocated and then funded so when you look at the aso that the mayor's office pronounced it always says 13 okay and that's why i let you know how many are in there but and then how many are funded. >> but i think and also that the original presentation from our inspector general was asking for actually half of what we needed which was about two and a half million at the time. and as people may recall colleagues may recall from our december meeting we had retired new lea retired assembly member reggie joan sawyer and we said

ideally if we had 5 million that would at least get some investigators on board. so and he called it budget dust in the state at the state level. so i really want to highlight that because we are just bare bones and there's no more to cut otherwise you wouldn't even have an office. >> so i agree. last year during the budget presentation to the board of supervisors we did submit an additional one of recommended additional like what we thought the budget office actually or the department actually needed. that also included operational staff because those 13 positions do not include those operational staffs and that includes accounting tech payroll and just those other features. and it the 13 really was just the core investigators attorneys and 1823 so they really needed more money than the 4 million to really be a robust and a full department to be able to take on all the work that is in the charter. and then also right now we're i think it's a really tied in

with dpa and dpa has been very successful not missing statutory deadline. so i think that's really important to point out to the public because as we strained epa the function of dpa could start unraveling a little bit. so that's something that we should prevent. yeah. thank you colleagues. any questions comments thank you for all your work. no problem. >> just maybe it's just for me and i just want to know what is a break up between the full time positions and the salary? i think in your previous budget presentation i just remembered it was broken out. >> oh, it's just what the salary is. yeah. or maybe this is like the format that the mayor and the board of supervisors prefer. no, this is just one of the president take the each one of the breakout for it is just for the two positions you have the ig's position which is budgeted based on what the base salary is. i don't remember the number on top my head and then the other is the clerk position right here and then your positions

are also but like in those line items for the $100 stipends that you receive once a month and then the interdepartmental i know as a gov tv is included in here what else is included? >> so the dpa, the accounting comptroller's office to be able to do all the accounting work duties services or any computers networks purchasing any of those h.r functions are in there. anything that city does they charge departments back for those i see so this is reflective of what we invoice from the last two years. no this is for what we think is going to be for the next year. majority of it is is for support of dpa funds for the investigations now. >> okay. thank you. we have public comments at this time members of the public wishing to provide comments regarding line item three

office of sheriff's inspector general budget presented and are invited to approach the podium when it becomes available. >> mr. field yes, i have no choice. i commented on the pictures last time. this time i'm going to comment on the it shows it's a machine who is doing a thing $343 for when you $1 it's just $0.02 so you see you make your budget counting the sense now since when are the dollar it's can you make more like you know something that smaller can look made by human beings a machine has no self control these budgets i mean what jennifer the computer system i don't know it's ridiculous. thank you to human and yes so

now i'm going to my motion to accept yes motion to accept the presentation by nicole in the budget some of doing for second second thank you i'm sorry i should take public i should take my comment afterwards but that's okay. >> okay. so can we take a vote? yes on the call of the roll on approval of the office of his sheriff's inspector general budget remember i affluence angle i out little mango is i'm vice president proctor i got there is i member carry on i carry on is i'm amber palmer hi is i president so i see is i there are five eyes in zero nays the office of chairs inspector budget for f y 2025 2026 and 20 2627 are approved. thank you. next agenda item please calling line item four department of police accountability and the chair office of sheriff's

inspector general report information item marshal kane chief attorney at the department of police accountability will present his 2024 fourth quarter and annual statistics on investigations into complaints against cher's deputies. highlights of deep support for osha and ongoing osha projects. mr. kane will also present a report summarizing former inspector general terry wylie's work as the inspector general in 2020 for good afternoon board members. happy friday. thank you for being here, marshal. so i just want to say a last month we said goodbye to terry wiley to remind you and so he had he had his report prepared. >> so it's been a difficult transition and i just want to thank you marshal immensely as well as epa for really keeping everything together. i also want to just take a

moment to remind board members that some of us term out and we're hoping that we at least will assemble maybe one more board meeting before reappointment if we were not reappointed because we've missed enough meetings where we're i feel like we're a little bit behind but also please let dan know if you know well in advance if you can't make a meeting because we pay for the services that you saw from the budget. so i've got tv and stuff like that so i want to make sure that we are being penny wise and making sure that we're on top of our budget. so with that thank you marshal for being here and i'll let you take it from here. >> thank you. present too and it's been a pleasure working with this board as well. i would convey from director henderson that the epa remains committed to providing all the services that it has been to support the vision of this board and the building of the office of sheriff's inspector general. >> so i would start off with the epa's presentation of its

case statistics. it follows the same format that we have in the past in presenting all of our statistics to try to keep all of the information in in a manner that's easy for this board to navigate will present the porter for statistics which covers october 1st to december 31st of 2020 for in this presentation as well as the full year 2020 for statistics followed by the highlights of the epa's work in supporting the office of the inspector general last year a lot of this work was done hand in hand with former inspector general jerry wiley and therefore a lot of it will be redundant with the office of the inspector general's annual summary so i'll cover those jointly at that point to avoid redundant presentations for this board. >> and then lastly we'll provide some insight into our

continued support for this board with the projects that we are continuing on with from jerry in administration. so as we've started off with in past presentations and the statistics that will cover i think i lost the presentation from the screen statistics that we'll cover should cover all of the areas that are on the outline present sue's outline for the information that this board has requested. >> the first slide covers the year to year quarterly number of cases that the epa receives through complaints from a variety of different sources. you'll see from quarter to quarter that number will

fluctuate. but as we summarize the entire year we have certainly a very upward trajectory from 2020 to 20 23 to 2024 and this reflects a significant increase in a number of cases and complaints that epa is fielding and has initiated investigations on. so our caseload has grown from year to year and that was expected given all of the attention that we have drawn to the building of the office of the inspector general, the inauguration of a very well respected individual as the inspector general last year and all of the meetings and public facing events that we have joined to try to let the public know of the services that are available to them. i've included the raw numbers for all of the data at the bottom table. i know it's a little bit hard to see here but just for the board's information and the public's information. >> the next slide covers the

case closures by each quarter first and as we tally up all of those case closures from year to year, we are keeping pace but slightly behind a number of cases that we're taking in in terms of the case closures from year to year. >> so the number of cases being open referred to us and opened is slightly outpacing the cases that we're closing. >> on this next slide you'll see the net effect and on this slide this is the cases pending by quarter and year. >> i didn't include a full year summary because these are just snapshots in time of what our caseload is by each quarter. >> so i think it's more informative as to where we are right now and as we look at quarter four, 2024 we are at our highest caseload over the past three years since we've automated and started measuring this data and i have certainly

heard from our staff that the larger caseload is taxing our staff but we are still currently managing the caseload. >> we do have a provision within our letter of agreement that allows us to refer cases back to the sheriff's office if we no longer have the resources to be able to fully perform the investigation within the timeline that we're provided by currently as board president sue has pointed out we have not missed any of our timelines and we are working diligently to manage the larger caseload. we also have some additional backup investigators to assist with occasional surges. >> so at this point in time we have the heaviest caseload over the past three years and we're continuing to try to close them as diligently and as efficiently and as quickly as possible. >> next slide to turn to the number of complaints that we received by quarter for which

is 19 and it shows you how they refer to or complain to the epa as we'll see on this pie chart and for the full year of 2020 for referrals primarily from the sfa so and from other government agencies continues to be the largest number of complaints that we receive through that means and obviously it's natural that the that the population that we serve in the jails would complain first to the sheriff's office they'll file and manage that complaint and make the appropriate referrals to our office and while the cases as this board knows we started the online complaints system for the public sometime in early of last year along with the launching of our case management system and we have

seen an increase in the use of that online system through the year. >> one project that we have paused for the time being is putting that online complaint on the jail tablets because we simply don't have the staffing to be able to handle what we anticipate will be a very large increase in the number of complaints once we make it accessible through the tablets. but we have in discussions with the tablet vendor nucleus and it is certainly feasible and we could put that online pretty quickly once we have the staffing to be able to to manage that increase in investigative caseload. >> okay. and the next slide will cover the locations where the complainants reported their incidents or reported incidents about again for q four the

number of complaints we received was 19 and this is only based on the information that's provided when the complainant files their complaints. of course during the preliminary investigation and follow up investigation we will determine all of the locations where the offenses occurred. but this is data pulled from the information that the complainant provides either through a referral to the sheriff's through our online system or in conversations with our investigators we found consistently with the quarter four number as well as with the full year that the number of complaints that are attributable to the relative locations that is supervised by the sheriff's office is is in line with the number of individuals that are held in custody at those locations. so obviously three is the most

common area followed by c.j. two and c.j. one next. this is a representation of the q four data and full year data for the complaint demographics, the demographics for the individuals filing complaints with the dpa and not surprisingly of the data that's reported by the complainants the majority are male and consistent with past reporting the most common demographic of an individual making a complaint is a black or african-american and the age group most common in this dataset is between 20 and 50. >> so that continues to be our focus population to serve. next slide does tend to tabulate a lot of information

into a relatively small graphical representation. >> so we've kind of broken up the information into three slides. >> this is a larger represents portion of all of the allegations in all of the investigative findings for all of the allegations that we investigated in 2024 broken down into two types of allegations and as you see misconduct is the largest group there in the two successive slides we'll break them down further into the subcategories of the allegations as and then the subcategories of the allegations that were sustained. but this gives the board the full data for how all of the investigative findings were concluded from 20 to 24 this attempts to also put in even more data into a relatively

small page. but what stands out here and what's been consistent throughout our work investigating complaints against sheriff deputies is that the subcategory of use of unnecessary excessive force continues to be the most common complaint that we received. it's a category of the misconduct allegations. but what's noteworthy this past year is that the vast majority of them have been exonerated and only one case for unnecessary excessive force was in fact sustained. >> so in past years we've certainly seen more sustained cases for excessive or unnecessary force. we certainly have been regularly visiting the jails and talking to many inmates and many have even while they're still in the custody of the jail acknowledge that there has been a significant increase

in the use of use of de-escalation strategies before resorting to force and i would also note in the case sampling of 2024 did not find many cases if any where there was serious or permanent damage caused by the use of force. vast majority of them are relatively minor soft tissue injuries. >> so the last slide breaks down with more granular detail the sustained findings from 2024 again for us in terms of investigating the cases fully whether a case is sustained, exonerated or there's no finding it takes the same amount of work to be able to arrive at a diligent and comprehensive well informed decision so we found found nine

allegations sustained and the vast majority of them fall under the neglect category. we've broken down those categories further into what i would summarize as largely a failure to properly document uses of force and that comes in the form of failing to draft an incident report, failing to provide an entry into the use of force log and failing to activate its body worn camera as prescribed by the sheriff's policies and procedures. i would note that in terms of the use of force logs we have had ongoing conversations with the sheriff's office and we're optimistic that in the near future will be able to work with the sheriff's office hopefully to implement a digitized use of force log also

with the body worn camera activation we have seen some issues with the failure to activate in the past 2 or 3 years but recognizing that it is a relatively new system for the deputies to to operate as well as the fact that the sheriff doesn't have funding to outfit every deputy with the body worn cameras. we have been relatively relaxed about enforcing body worn camera activation failures so the three represented two. here comes after we have provided a great deal of feedback in terms of what we've seen what body worn activation or failure to activate to the sheriff's office and i'm confident that in discussions with the sheriff's office additional training with regards to body worn camera revisions and updates to the policies and procedures as well as improving the collection

tools like the digital use of force log will make some significant improvements with the documentation of use of force. >> so that concludes our brief summary of the q4 and 2024 statistics. i would invite the board members to ask any questions for that question before i head into the 2024 highlights. >> yes. i'd first like to recognize member vice president victor. >> thank you for that, marshal. and i definitely want to echo president su's thanks to you in keeping us going in spite of having an ig put in place. i think the thing that stood out for me and actually i think i remember kerryon probably hit her button at the same time was when we were looking at the referrals. >> marshal can you just kind of share and it's a it's a rhetorical question and yet a direct question. the rhetorical miss of the question is this is exactly why we have an ig in the first place. but the direct question is really like what's the process

in terms of the referrals that are sent over because if the department is reviewing them and then they share which ones they want to refer like what's kind of that process and yeah so complaints, grievances that are filed that rise to the level of what would be an actual complaint. all of those are forwarded to the internal affairs unit over at the sheriff's office they field those complaints sometimes there is a parallel parallel facility investigation already initiated once the internal affairs unit determines that that particular complaint and the allegations raised within that complaint fall within the letter of agreement where two categories within the letter of agreement with the dpa they forward that to the dpa. i would say that our process has become much more fluid over time. everybody has gotten more familiar with which categories fall into the jurisdiction established by operating

agreements and we've been getting complaints pretty quickly from the sheriff's office so we're not losing a lot of time in that process. >> no, i appreciate that and i think it just also ties back into the conversation we're just having about the budget and making sure the ag has the the proper staffing that we need to see the trend actually be even less for referrals because folks will know about the ag's office and they're able to do things online as we get more traction but it's still extremely new and a lot of people don't know about it so just really wanted to that's why i was kind of like a twofer to kind of highlight that. >> but yeah and i was also point out that you know once there is a greater capacity to do more investigations and we put the we put the complaint system on to tablets and those complaints come directly to the dpa will be taking on a lot of the workload from the sheriff's office and and and actually performing the investigations

for less cost because our investigators have lower hourly billing rate than many of the higher level deputies, sergeants and lieutenants that are in that unit. >> thank you. member alpha mango i thank you so much marshall for the report . >> i think i maybe the only one i had regarding the slides was what never read. i can't find it but this is maybe a general like feedback. i know i've mentioned this before and i think it's something that i want even the board to to keep in mind for future is making sure that the data that we're receiving is actually something that we can impact because the last two years that i've been on the board right if i can summarize the dpa reports three high level takeaways as majority of

the complaints are misconduct. majority of the folks are people of color namely black and latin next and then the last one is a lot of it gets what's the word found exonerated. >> and so i'd rather us just for future something to keep in mind to focus on things that we can actually impact and if we can't. misconduct is so different because i know it has to go through the judicial process but if it's something more of like qualitative like quality of life for the clients then that's something i would love to like look into. yeah, certainly this is this is more so like a call out for not only dpa but even the board to hold our feet to the fire of like what is what are we actually doing and that could be impactful to you know, in service of the clients and the communities that we come from. >> yes. yes. this is just a data report. i understand that there are some qualitative highlights

that i can provide to the board in terms of the other work that we've been supporting the ag through last year that the board may want to take up the mantle on and continue. >> yeah. >> and this is not like i mean this is your reporting on what we've been doing like business as usual i'm more so saying like the board also has to help give you those like kind of like guide you in like what kind of data that we are looking for, you know? so thank you. >> thank you. >> and if i'm understanding you member for mongo it's actually breaking down the misconduct allegations and how they follow and maybe how we prevent even the complaints and if there are things that could be addressed early on. >> yeah, i mean misconduct also has to do with like policy changes and like policy recommendations. but i know that like also involves like maybe like more deeper dive with the inspector general but maybe just like

it's not just about the misconduct but maybe like okay maybe that's appendix for like we just have that for for our future slides but we focus like i would love to spend our majority of our time really diving in until like things that we can actually look at you know yeah so it's great that you pointed out we actually throughout the year have been extracting from our investigative findings items and issues that we think would bear some further development in terms of policy and procedure recommendations. we have developed a series of them. the summary report alludes to them but we haven't put anything out specific before consulting with the board so that's great. >> yeah and with regards to the specific details of the case, they're intentionally vague and referring only to numbers you know due to the confidentiality that is required under penal code section 83 2.7. >> thank you marshall and then

next we have member carry on. thank you so much for that thorough presentation. i think every time you earn a presentation we ask for more and more data and i appreciate you able your ability to be able to present it in a very clear way visually as well as the charts. so i think that that's a very effective way to communicate with the board as well as the public that ranges in terms of language access, education, whatnot. so i really appreciate this presentation and particularly your very clear powerpoint going back to your slides of the case findings of 2020 forum which you find nine sustains allegations. >> my comment is going to be more of a brainstorm idea for dpa to kind of internally talk about i think a lot of people may not understand the difference between what are the consequences of an administrative hearing versus a criminal prosecution of peace officers. many people may wonder what

happens after a sustained allegation like do they get a sustained allegation? do they go back to work? do they lose their pension? do they do this? do they get criminal like what happens? >> i also recognize that there is a balancing of the privacy of the nine deputies at issue in these cases where you can't disclose so much information for it to violate their you know, employment privacy rights to those things. >> how is the how can we enforce from the public more about what are the actual conflict cuentas in sustained allegations and what in general what would we look like? >> yeah i'm glad you asked that question. we have a working draft that we have submitted to the sheriff's office with regards to disciplinary guidelines. it's designed to standardize and make consistent as well as make more transparent for a set of know misconduct or neglect

or whatever the whatever the allegation is and the specific subcategory is it has a prescribed set of consequences that ranges anywhere from a verbal admonition to suspension . this has nothing to do with criminal prosecutions as that's a completely separate pathway and that usually occurs at the outset when there is potential criminal culpability identified that the criminal investigations unit, the sheriff's office will conduct their investigation in some specific circumstances it might be the district attorney's independent investigations bureau that conducts it and we've had a couple of cases where the complaints also coincides with a criminal investigation as i had alluded to in a prior presentation. there's a firewalled that has to occur such that the administrative interviews and aspects of administration of administrative investigation

cannot be co-mingled with a criminal investigation. but you know, i think to answer your question, i think that having a set of public facing departmental discipline guidelines that offers the public some insight into the range of potential discipline for a potential violation of policy that the sheriff has to utilize for specific set of circumstances will hopefully offer that information to the public without disclosing whatever actually happens on a particular case. >> now are you you're preparing that on the behalf of this board or yes, right. >> that's a that's a project that we had actually started and discussed with the sheriff sheriff's office about a year ago. so it's still a draft in progress once we have something

that's workable, it will probably have to go through this board and potential union discussions. >> so but they're going to be they're going to be similar or akin to what the dpa developed for the for the police officers for what's commonly referred to as a discipline matrix. >> okay, great. >> so it's in the works? yes. member palmer thank you marshall for everything that you do. you do a lot for individuals up here as well as the collective and so on and so forth. i love what my board members have said and i wanted to add especially based off of things that we can actually do. one of the things i would like to see maybe in the future is like repeat offenders like you don't have to have their names

but could see like how many deputies who have disciplinary write ups against our clients. many of them are repeat offenders. how many have gone left to the office or the department and went somewhere else to get another job and continue that behavior like those are the systemic violations that we are really trying to weed out. and if this board is going to have teeth, i want to see some bite marks. >> yeah, just points are well taken. i'll have that discussion with sheriffs legal currently our reporting structure is defined and the parameters are defined by our letter of agreement with them but those points are very well taken and we can have a discussion with sheriff's legal to find out what information we might be able to add in terms of whether there are sustained findings against individual is

that we can just report in terms of their numbers again as i had alluded to in past presentations, we are also mindful that if we provide too specific information within the data we could violate the confidentially and confidential ity required by law. so but we'll definitely follow up and have that discussion with sheriffs legal. >> and one of the things that i think is is oft repeated when we go visit the jail is that our clients there often say that the the deputies are brazen enough to say you can write me up because i don't care like do what you got to do and if that is the attitude of deputies boldly telling our clients that what incentive do they have to put themselves in harm's way of putting this on paper or bringing these matters up? and again what can we do to make them feel like they should worry about being written up? i think they should be concerned and that transparency should override their privacy

of being written up and saying these things like we're not asking for their street address or how many you know kids or if they're married or not. we're asking them to stop being foremost violent towards our clients. yes, agree. >> thanks, marshall and i also wanted to remind members that we all know marshall is very thorough at his presentations and there was a prior presentation on the required firewalls so if any members can't find a past presentation i'm going to add something more to dan's plate or you could also email me to to know where to find particular information if you want a refresher i know it's a lot of information. i mean even those of us with a legal background if this is not our area of practice to actually digest everything so sometimes it's worthwhile to wait was my yeah all right i

was like it was mine so oh no no. but i'm just saying in general sometimes i want a refresher too because it was like a one time thing and it might pop back up again. so oftentimes i will go back to meeting minutes and look up and watch the video again and those are all available online. yes, yes, everyone so i also want to remind the public if they have a question they're also welcome to do that. it's a resource and that's why we want to continue to build up the digitals to liz ation of the department and it and that's still first and foremost to make sure that we have a robust i.t system for the sheriff's office thoroughly so the remainder of my presentation covers the 2024 summary report that inspector former inspector wylie had presented to this board for the last board meeting and i can also do that presentation in conjunction with the highlights

from dpa as most of our efforts were in support of the inspector general throughout last year and so the summary report is already posted i believe on the office of the inspector office of sheriff's inspector general's website now and will be readily available to the public and the particular highlights from this report are the accomplishments from last year as well as a very brief reference to the types of recommendations that we developed from from all the findings over the past few years actually more of the more urgent recommendations we've already conveyed to the sheriff's office and the more systemic recommendations you know, we can prepare to discuss with the board at some future date. >> so obviously we this board has seen a lot of the branding

that we've tried to establish for this new office with everything having similar color coding and labels. you know a lot of that is attributable to our board secretary dan liang who really created the logos and all of the graphics that you see that is consistent through all the materials that we use and publish also michelle along young has been working very diligently to ensure that the website has all the information that this board wants on the air to convey to the public as well as ensure that it's consistently updated with new information. and there's actually a new website i wouldn't say new website but an evolution of the website since inspector wiley's departure to continue to improve navigation or ease of navigation for that website.

we also have a social media presence but not much to report to the public through their social media yet without an inspector general we've shown i think all of the board members now the office space that's developed ready and waiting for an inspector general staff we launched a case management system last year at a significantly reduced cost to the department along with our case management system. >> the online complaint system the complaint portal for complainants to track the progress of their investigations and their cases. >> we've helped establish work processes and operations for how everything flows from the inception of a complaint all the way through closure. we've supported the inspector general at all of their town hall meetings, these board meetings all the engagements, community events and company

the inspector general to all of the jail visits. as i understand it, this board would like to continue on with the jail visits and our staff continues ready to support that effort. so whenever this board wishes to start visiting the jails this year, we'll schedule it at this board's convenience. myself and a senior investigator will accompany you in order to ensure that everything is documented and we have an investigator present to be able to take formal complaints probably the most detailed documentation of all of the work from the past year has been in our monthly newsletters and we published ten of them last year. we've developed the findings and recommendations that will discuss with this board in the future. we have provided all investigative support to the office of the inspector general

as well as all administrative support from obviously as you heard from finance earlier through ms. armstrong as well as all administrative support for front desk referrals and public records requests and so forth and all the budget and accounting support. >> so that covers most of what is described in terms of the accomplishments of the office of the inspector general through former inspector general wiley's summary report and and on page five i can briefly touch upon some of the areas that board member for mango talked about in terms of potential future action items and the general just a very general categories before

getting more specific direction from this board are obviously as i referenced from our data we want to improve the use of force documentation through conversations with president su as well as through many visits to the jail facilities. what many of these board members we definitely see and i know the sheriff's department is our sheriff's office is on board with improving their technological infrastructure in many respects i mentioned standardized discipline guidelines, additional body worn camera guidance, improving the visitation capacity which through our last visits accompanied by board member palmer and vice president proctor we are already seeing some increases in jail visit capacity and we're hopeful that if the plan to improve the jail tablets to integrate integrate video conferencing with family members that will also reduce a

lot of the burdens and pressures for improve in-person visits as well. and so you know, i think all of these recommendations kind of go hand in hand with how technological improvements can actually reduce a lot of the workload for the sheriff's office, the there's going to be obviously a lot of focus on enhancing the jail programs and treatments we've had numerous discussions with the board members and members of the sheriff's command staff for some ideas new and novel ideas as well as resurrecting some older ideas for jail programing and treatment and we're also looking at some technological solutions to early intervention systems to flag concerning conduct to upper management more quickly so that they can take proactive and preemptive

action. and of course this board may have some recommendations as it relates to staffing shortages. i shared with president su audits that the comptroller's office had actually performed i believe in 2018 and 2019 addressing and providing some recommendations as relate to antiquated technology as well as staffing shortages, creating an undue reliance on overtime and the sustainability of that so hopefully that's helpful and informative as well. and then lastly as i had mentioned in past presentations we are continuing on with fully integrating our case files into a cloud based file system, enhancing our paperless case management system and that should be completed i think before the end of the fiscal year where as as i alluded to

we're in discussions with the sheriff's office about electronic use of force tracking as well as standardized discipline guidelines, the data dashboards in the public data dashboards would real time data about dpa as a pd cases is now up and running and we now have the infrastructure to be able to do that with sheriff's cases. so we're hopeful that we'll be able to get that online this year as well whenever we have the capacity we will be able to start putting the electronic complaints onto the jail tablets. and then lastly we started a new project at the end of the year which is a jail wide digital survey. we're working with the jail justice coalition as well as a and negotiating right now with a private technology vendor to

ensure that we can have a robust, comprehensive and frequent jail surveys that are administered anonymously through the tablets. it's designed for ease of use and hopefully will gather information more quickly and more effectively than the in-person discussions that we have with the incarcerated individuals in the jails on a monthly basis. i think there's still a lot of benefit with meeting with the various pods but this will give us i think far more detailed and comprehensive data to make decisions about so that concludes the presentation for q4 and 2024. i'm happy to answer any questions the board has. >> thank you. marshall and member palmer. yeah.

one of the highlights for 2024 is social media and i guess branding and i think you spoke to say that your social media really isn't on the level of 50 cent or anything like that, right? but i think it's important to to reach out to our community through social media because that's where they get most of their information. and you know, ten, 20, 32nd soundbites will go a long ways in bringing people who come into this room more consistent as our most consistent member of the community comes in. i think one of the things i want to see in the future from the office is this room, you know, filled up or you know, being attended to because when we're inside of the jails we tell our clients like if you really want to get something done you people to show up we're here every first week of

the month but there's no one here so that shows what does that show like what what is that speaking to us about? are we are we doing anything? do we have teeth? is the word getting out people listening so it's easy to complain but in order to make change you have to show up and show up. so hopefully the social media and anything you if you need help with that i'll be more than happy to help. but i think we really need to reach out to the community way more often and be way more visible and i would love to see us at community events that aren't necessarily on the calendar for the mayor to show up or photo ops but like what real community events are happening in and talking about and and you know tinto's on the ground kind of events you know certainly and we already have

the account set up. mr. young has set up i think it's facebook and x so it's certainly welcome the board to forward any information that you would like posted on there while we don't have an ig to keep and keep all the activities going this board can certainly hopefully fill those social media accounts with information that you feel is relevant to this work. >> i'm disappointed marshal you mean you're not going to volunteer to do some tik tok videos for us? no, i don't think anybody wants to see me dancing. >> okay. all right. so i agree with them. william palmer's comment social media is so important to reaching out. so i was just going to actually comment before i recognize you member karen all right. so i was going to say that you know last february when i invited cedric ackbar here and then the latino task force

also came that's when we started to having some kind of robust attendance and vice president brooke-taylor and i we're going to invite more people from who run community organizations but our agenda has been quite full and i want to give full attention but each time we've had a member from the reentry community or just community affected by the criminal justice system, we've had better attendance and then that is run through, you know, a month or two following. so i agree with you and you know, we we've tried a lot of different things we point out to the community then some community members will say, you know, it's easier for us to show up at city hall. >> but i think the purpose for us going out too is that a lot of people don't feel comfortable coming to city hall and being recorded. so i still think, you know, we do as much as we can to be out there so people feel comfortable giving information to us that we can use and try to make improvements. >> i think i also really want to recognize though that the sheriff's office has tried to

make do with a diminishing staffing issue and we've had fewer shutdowns and we recognize that the shutdowns have impact on people in pods where there was no disciplinary action incident or anything and then it also shuts down particular programs. but even on a day that we did a visit to s.j. three, there were assaults on the deputies and with that that was a visit with you remember? palmer and we didn't have a shutdown. so there are workarounds but we should have fewer workarounds and adequate staffing. but that's going to take time. and of course, you know, i welcome the entire board welcomes any information where we can have better community dialog and actually make particular differences which is why i actually do a chart on benchmarks and everything because i don't want us to just have a meeting and not be able to measure what we've done an impact and that's also why we

talk about priorities because there's so much to be done. but unless we prioritize and actually move forward i don't always feel like we're achieving things because sometimes it takes some focus. >> with that i'm going to recognize you member on right? >> so i recall when i did a jail visit to the women's jail that one of i spoke with several different inmates, some in the group, some individually, some you know showed me things and one particular inmate was saying showed me the tablet and we started going through the tablet because i was curious because i wanted to see like do you mind showing me what it looks like? and she was asking me how can i do a complaint? and i scroll down and i found the the ribbon right the link the button to print on complaint. >> so when you say an ongoing project about having the complaint process on the tablet and the kiosk, isn't it already there? >> it's a grievance that's a

grievance portal for the inmates to make their grievance so the system already is in place which is with the which would make it very easy for us to integrate the complaint system into the tablet. but currently that's a grievance online grievance system that the tablet provides for grievances to be filed into the sheriff's office. >> okay. so any grievances from those tablets would be one of the 53% referrals if the sheriff decided to send it to you from 2024. >> grievances oftentimes aren't necessarily complaints about misconduct. it could be just grievances against the food certain living conditions. so if appropriate they would be referred a portion if a portion of those grievances do become complaints because they actually are reported as grievances but are actually complaints. >> okay, great. thank you. and i also want to point out

there's going to be a change in vendors as well because there is an issue and i think that some of the tablets had to be recalled because there wasn't a particular privacy and firewalls and so that that became an issue. >> yes, we learned that in our g3 visit that there was a cyber security issue with the tablets that took the tablets online for offline for a few weeks and it's been since rectified. but as the sheriff's office shared with us their tablet contract is up for renewal. so it affords the sheriffs the opportunity to evaluate at different systems and and options out there and then that resulted in stacks and stacks of paper. so we were there to witness and that deputies did say there was a backlog because everything was then on paper which made it difficult and then it gave those incarcerated less confidence that their complaints would be addressed because they thought they might be tossed out or whatever. but and that's why it's important to digitize is to

make sure that there is a record of everything and it can't be lost or misplaced and and then we can also review and make sure that those complaints are addressed. member afro mango maybe just because carry on brought it up but client experience as like majority of my work i would like an actual like i want to like test it out myself i don't know if that's something that i can talk with you about or the sheriff to understand what that like how you actually use it in a complaint. oh so the dps complaint is currently available for anybody to access online? >> yeah so but then how would the clients access that? >> so currently that complaint the complaint online complaint system is available to any member of the public with internet access. so it's a it's an accessible through the website as well as through the dps website and the

information once you fill it out you progress to the next page. so it's also supported by google languages or google translate which offers the ability to enter your complaint in over 200 languages. >> yeah maybe i'm not understanding because the only way i'm thinking about how the actual clients would be able to submit a complaint is on the ipad not an actual computer like i can go to a computer and like file a complaint but how would they do that? >> so currently and that's the project that we have pause for the moment is putting that online complaint system on their tablets they currently do not have added a complaint portal a complaint system on the tablets but in our conversations with a tablet vendor it's doable that that would be an example of what i would prioritize to be like that's important to to talk about and talk through because

i didn't realize that they were only able to access complaints via a tablet which was on pause for but now reactivated. >> yeah it's not it's not just the tablet we still accept complaints by phone which many of the many of the incarcerated individuals will call it directly to make a make a complaint over the phone. >> so we have an intake process for that. we accept letters. they're getting fewer and fewer but we do get letters from the jail with complaints. the third way they can convey to a family member who then you know, calls to dpa comes in for a personal visit to make a complaint or their family member can just log in to the complaint system online and fill out the complaint for them as i'm trying to understand how they would submit a complaint without a conflict of interest with the sheriff's like you know like if they're making a phone call is the sheriff right there? >> i need to actually understand the process.

>> yeah, in an actual visit we can invest inspect the phone system so that you have a fuller picture of how the calls are made and how the tablets are or the services offered through the tablets. >> remember alpha mango as you recall we also have prisoner legal services so that's another avenue. >> they definitely have a lot of different ways i guess i just want to make sure i have like a really like solid understanding of how they're able to because i saw that they're there for a short i mean office hours, right? like it's not like 24 seven or like they can they can be available so they also have staff and i actually asked them because i said if you've never experienced the criminal justice system before, how would you even know prisoner legal services exist? >> and so word actually gets around so people who have been there before or been there

longer they usually refer the new people. it's like oh that's an issue that you should talk to prisoner legal services about because i was always curious about that like if you don't know the system exist how would you even get your complaint out there? >> and yeah i think i remember the cell team talking about how even some of their own clients don't even understand that the type the services that they offer so there's like a general lack of awareness. yeah. >> so so it doesn't always rise to the level of like complaint complaint but it's the quality of life if you need particular supplies whether it be hygiene supplies there there if a family member travels and we had an issue here and i referred it to marshal but to refer to prisoner legal services but if someone is here a family member traveled far away couldn't get a jail visit then there are ways where prison legal services will actually get that family member to make be able to make the visit. yeah. >> all right. member carry on. yeah i just wanted to

appreciate a commission for mangoes common and also volunteering because you know we all bring different skill sets to this board and as you mentioned your skill set specifically you know dealing with clients and public outreach and and marketing for a very big well known corporation. so i think i recognize that your statements going to and you're looking at this is going to bring a better perspective of access and use to the general public than maybe other board members might not have. and i think that's exactly what we want because we want to make sure that inmates have access to be able to direct make complaints in a comfortable situation where they don't feel pressured and whatnot. and i think that you are definitely by far the best commissioner to do that. >> so i really appreciate you contributing your expertise on that and i think it might be useful to also have maybe a demonstration that's online because whenever i had to fix my own leaky faucet issues

youtube has been great. >> so i think there's you know when you have visual demonstration it's so much better. >> so maybe when we roll it out that we're able to have that. so with that. >> oh oh mr. palmer okay. member palmer just a reminder i think terri had some commercials and some you know in a full committee or something that we were going to look at the food and see if we can. >> yes. member palmer we made you the foods are right so that that falls under the health part that we're going to look at okay just making sure they it and leave with him yes yes and the commercial space would be on self-serve tv but obviously we would need an inspector general to to put together that commercial and then that's all that also being reviewed to the food vendor. and as you recall we were talking about the farming program 60 three right.

>> good. yeah. um and so with that let's go to public comment. >> thank you. >> at this time members of the public wishing to provide comments regarding line item for department of police accountability and the office of cher's inspector general board are invited to approach the podium when it becomes available to feel you're driving me crazy jason is i'm going to leave. >> you don't understand. we don't care truth accidents we don't care. >> department of police accountability are the citizens that have been elected by drawing yes or no so it's fake. >> everything is fake. >> what are you doing? everything you no you don't want more people in attendance here? i'm launching the revolution for you. what do you want?

it has to be as peaceful as possible. >> you don't want too many people here. everybody's going to go crazy. >> besides, if you want more people, they're going to be paid to follow and not john that they affect government. >> i'll get you are in a trap. you fell in the trap. >> who dropped you? do you think the trouble is going to save you now the trouble he's here to kill you along are you going to save to wait for the trouble to deliver you hear the trouble is this system are now the government's you have done i'm your savior you better pay attention you might be dead in six months. i'm going to try to hang out. i need a beer. i'll be back at 12 public comments because i need the audience to see you know on the editing of the 750 i'll i'll get otherwise i'm here with

you. >> but i'll be back. thank you. okay. so dan, i'm going to have you call the next agenda item but i want to preface it a little bit before we go into discussion on it calling line item five recruitment of sheriff's inspector general discussion and possible action discussion and potential action regarding a request for the department of human resources to initiate the recruitment process for a new sheriff's inspector general. >> okay. so i am going to go back and as you recall last february i presented the board with a possible markup of a revision to to the charter section 4.137 to do cleanup that established our charter and look to supervisor rafael management as a legislative sponsor. so that was put on hold given

that propositions d and e either wiping out commissions, cutting them or having a commission to review the commissions was winding down the road and then given that we then we had proposition e pass but we also had properties in sea pass which caused a lot of confusion more confusion even though i tried to clean up charter section 4.137 the initial charter section made it seem as if the inspector general was under the sheriff's office and that caused budgeting issues initially and the sheriff had to go and say no, the inspector general is wholly independent. there needs to be a separate budget. so now we have section one or proposition c that renamed and for the past year we've been saying it's the inspector general and then we would say the office of and i added that inspector general and so we've

been going by that. so the january report as you will note it now says sheriff's office of sheriff's inspector general which then again adds confusion back to the public thinking that the inspector general is not independent and part of the sheriff's office and our whole thing to even have an inspector general is to give the public confidence that the inspector general is separate and apart from the sheriff's office. so jan, i'm going to turn to you and have you discuss that a little bit. but i also would like to have a formal memo from you for the next meeting to talk about how that went through a ballot measure again and then is there a way to remedy it before bring it back to the ballot? will proposition e with the commission to review the commissions allow us to change the name again so that there

isn't confusion for the inspector general for the comptroller's office is in the comptroller's office but the inspector general for sheriff oversight is not within the sheriff's office so that is the issue may be yes. >> okay. aren't we on the discussion of recruitment and sheriff inspector general. yes, but this goes to the title. so if we're going to go out and even recruit start to recruit the title has to be correct. >> and i'm also piggy backing. it's kind of in between there what that connection was. well, the connection was the report that marshal just gave and in january terry actually had to change the report title of the office and so this kind of falls in between but i don't want to add to more confusion when we're going to do recruitment with h.r. >> and subsequently getting budget dollars.

>> okay so joanna so i agree that this doesn't really necessarily fall under item five but just briefly changing the name of the office would require a charter amendment at a future election. in the interim you could informally rebrand the position in public communications similar to the way the department of the environment which is the formal name established in the charter has recently rebranded itself as as of environment if you want to explore that option i suggest you confer with the controller to minimize any confusion about the two positions. >> so i guess but my it doesn't answer my initial question of how this actually went through and proposition c without but that's not i feel like if we i do have some information about that that's definitely not been agenda so i'm a little uncomfortable discussing something like that that's not on the agenda. >> okay so let's have a memo for our next meeting. >> that's a request that i'll bring back to my office.

>> so i will also i will also formalize it and i think in the past it's been a little ambiguous whether or not we address it to john given her or you and i understand that you need to go through the chain of hierarchy to issue a memo for us. is that correct? so what's so your question is who do you directory quit? you asked me for a memo and i'm taking that back to my office. >> is that the question? yes, but i will address it to both you and john givens because in the past i believe that there have been requests for memos that somehow get lost because it had to go through a chain of command. >> so i just want to make it clear that we do want a memo for the next meeting. >> right. you sent me that request this morning and you also sent to john gardner. correct. so the request is and has been submitted to my office. >> it's not up to me. >> i don't make the decision about whether or not there's a

memo. okay i see member carry on you did. >> was that the past? okay. okay. thank you. all right. so we will we will address that at the next meeting so we will actually go to the recruitment of the inspector general. >> i've spoken with h.r. ben ritchie in particular. >> he is ready to make solicitations to the previously approved list of national recruiters cause as people will recall i met when member carry on was vice president. we had no objection to using a national recruiter. what was problematic is that one individual member went to solicit a bid from a national recruiter and when h.r. was subsequently asked to bring in new recruiters there were no other bids and it made it seem like the process was already tainted so we went through a pretty arduous process but i think it was a good learning process for us so given the

opportunity to do it all over again i don't think we would have changed that. but we do have a robust job description in place. we may want to revisit that but in the meantime i've also spoken with paul yap who is the director of public safety and i asked him if we could move forward and he said yes with soliciting that recruiters however he wanted to have us check in with him again because i said before we release the job notice we want to make sure that there is a budget there and what kind of budget. so with that i'd like you know, discussion comments on this item. >> just one quick comment on the member carry on if you're going to ask it but just being able to see what the difference is because i think we do need to also note budget wise that we also have to pay the h.r.

when when the last process that we went through right like we pay back the city department. >> so i think as we are now talking about a national search which i'm in in in line for just i think i think i would like to see as we go through it just kind of what the difference in costs are just whether or not h.r. >> just does it or the national recruiting. correct. okay. correct. right because so what i'm saying is even when we use the h.r. you have to be paid and if we use a national search firm they need to be paid and just so you know, it was their recommendation absolutely. that this time we be able to go and launch out in the right way and it was recommend that we use a national firm but i agree with you yeah and not for like any reason but just you know and i think the difference last time was about 10,000. >> okay so but i will have ben submit that to us and he can have a presentation and i don't know if we want to set up parameters or vote on at this time or just use information

and then go back and have ben come back in in march if i may. >> yeah, it seems to me right now that because of the budget issue that it makes sense that we give directions of staff but we don't make a formal decision and i think that would be great if we can give direction you can speak with them off line right and give them direction of using the current job description. yes. i mean and also the other thing is that we don't want to have this position lapse because if there's another freeze as you will recall, we most of us want to have a an administrative assistant for our i.g. and have a process of at least 1 or 2 investigators because we didn't do that hiring, we actually lost those positions. so that's why i feel, you know, a little bit of a sense of urgency. >> so but i will you know, will i'll go back with a formal request back to the h.r.

rick do i have any other comment on the comment or any public comments at this time? >> members the public wishing to provide comments regarding a line item five recruitment of sheriff's inspector general are invited to approach the podium when it becomes available. >> there appears to be no public comment so we will go back to our just to summarize unless we want a formal motion or not but i will go back to the h.r. and ask them about the difference in costs using them versus using a national recruiting firm. >> i heard last year it was like a $10,000 difference. >> yeah that's what i just see. yeah. yeah. so i don't know if that's you know i don't know if that's changed. >> got it. so i think as marshall pointed out there's 17 federal inspectors general who are now possibly without a job so we

may have robust applications and highly qualified people. >> we may even be able to lower the salary. >> all right. with that next agenda item please, dan calling line item six appointment of interim inspector general discussion and possible action discussion and possible action item on appointing an interim inspector general to lead the office of sheriff's inspector general until such time as an inspector general can be onboarded. janet i'm going to have you comment on this. what we can and cannot do so you can appoint an inspector general and you can remove an inspector general but you can't appoint an inspector general for a specified term like for a year or two years. >> you can you could appoint a new ig within an informal understanding that the appointee will only serve in that role for a limited time.

but your board could not establish a binding term or enter into a contract with the appointee so you could call it interim but you can't it's not it won't be like a term you set wouldn't be a binding term but but the board always has the power to remove the inspector general. >> okay. so i'm just going to say it just seems a little circular even to attorneys and well i'll explain it in more detail if that's helpful. >> yes. most city department heads including the inspector general are exempt employees who are appointed and removed following the processes in article four of the charter. the charter authorizes only a handful of city officials to be employed by contract specifically the charter requires that the city employ the director and executive director of the retirement system by contract and the charter authorizes but doesn't require contracts for two other city employees. it doesn't do that for the inspector general.

>> okay. so but if something is silent on what we can't do, can we do it? >> no. and i guess the next question is why not? >> because the processes for appointment and removal are set forth in the charter and we have to follow the charter so for me what i'm hearing in jenny you can correct me if i'm hearing wrong we have the authority to appoint an inspector general, right? we also have the power and autonomy to remove an inspector general. that's correct. so we could appoint an inspector general by dropping interim and that person for whatever reason job description still out we remove and then can reappoint. right. so you could appoint let's say that what you had in mind was a year you could appoint an

inspector general and then a year later you could remove that inspector general, right? >> you have that power and i think we talked about this for like a year and a half ago when this first came up as a courtesy you could it would be nice to tell the person if that's your plan because then maybe they're leaving another job but it would not be but if you it's not it would not be a binding term for the person that makes sense understand okay. >> i think the difference is that last time we talked about possibly having a retired ig if the search took too long and if there was something someone waiting in the wings there might pose some kind of conflict if that interim if you will ig decided that they wanted the job longer. so i understand that particular conflict if you will here i think the big fear is if we don't have one someone fill the position if there is another freeze on positions and we don't have an ig in place we

lose that position. >> is it possible to lose that position if it's part of the charter that says that we need to have an inspector general? it's not like for example in the administrative assistant in the i'm sorry my apologies. >> i just like to hear from jennifer and point well taken but also i mean we're supposed to have an office and so if we don't have any staff do we really have an office? >> so that kind of begs the question right? >> so so janet, i guess question to you if we don't fill the position, do we stand to lose it? >> i think what you're asking about is the funding which is different than the the charter authorizing this position. i mean i think there are a lot of positions that are in the charter that are not funded. i mean, for example, the investigator positions for this office it's but you couldn't remove the position vis a vis the charter if that's the if that's the question you're asking. >> but this is this is a department head so how long can we go with that a department

head before saying that we're not going to have the department anymore? and this is i mean i and it is a charter position but still i mean we have the office of inspector general of the inspector general as a charter office and if there's no staffing effectively there's no office. right. i think though the difference though is the office is it says the office of the inspector general. it doesn't say and in that office the charter doesn't expressly say and in that charter office there's going to be this number of administrative assistants and you know all of those things versus we have the charter expressly state that inspector general has particular duties that are time sensitive, right? so of all of the positions ones that i think would be more you know, protected from attack of

losing the funding would be the basis of the language of the charter in and of itself. >> right. and i recognize your arguments. i think that it's it's a wide net argument and i respect that. but i think the point here is we're trying to focus on the inspector general and at this time i don't i don't know. >> jennifer, you have an answer of in the history of the commissions do commissions in san francisco do they just get cut off because there's no funding or do they just not get funded and don't do anything and eventually the voters decide that they're no longer relevant and no longer needed? >> i'm not aware of that happening. >> thank you. but in order for it to to remove it as an office and also the board it would require a charter amendment which would have to go to the voters any

more discussion? no, not discussion. but i think just for clarification for me, jenna, just a very direct question. i think i do want to make sure i'm hearing correctly. so to your point and i think to what's being discussed is if there is no inspector general it takes us time in order to appoint someone the funding that's available for the inspector generals position in this office doesn't just go away like overnight, right? it would have to go through a process i think is what's being asked. >> so my understanding is it's it's something as part of the budget so it would have to happen through the budget process. but to be honest the budget process is one of the things i know the least about but that's my understanding pretty arduous too. >> okay. and so we also talked about possibly having someone from

dpa be an interim inspector general because as we wanted some continuity but we you know we also had floated, you know, executive director paul henderson but i understand that we may not be able to have a current department had also serve as an inspector general for another agency. >> is that correct? so i'm so this is item or you're on item six now. okay. i just want to make sure we're following the agenda. >> so what can you please repeat the question so the thought was to possibly have and we won't even say the word interim anymore it's it's going to be temporary. >> i don't know. >> just an inspector general an inspector general got moving forward who who who prior to national recruitment shall i say be someone from dpa for sake of continuity and so that

we don't lose momentum in the work and a possible name would be the existing executive director for dpa and i understand that there may be a prohibition of an agency or department head serving as the inspector general or head of another agency. so can you discuss that and clarify? sure is san francisco campaign and governmental conduct code section 3.220 prohibits a person from holding two city offices with salaries of 20 $500 or more even if the person declines to accept the salary for one or both positions separately. california government code section 1099 prohibits officials from holding to incompatible able officers. section 3.220 applies here it's possible that section 1099 would also apply. we would need to look further into that if paul if director henderson accepted the position of inspector general he would

lose his position as director of dpa by operation of law. >> okay so could there be a lower level staff member who could fill the position? would they have what would would someone have to give up their current position in order to fulfill the ag position? so the position i looked into is the director i'd have to look into. i would have to know what position you were talking about and i have to look further into that. >> okay. could you also look for further into that someone who is not at the director or deputy director i, i understand. so basically the question is can a current city employee that may not necessarily be a head of a department be a

temporary or inspector general as well as continue in their current salary job? correct. >> okay. just so janet, do you think maybe that can be another addition issue memo to the request for the memo. >> i can pass that request on. excellent. thank you. >> just and a hire for an interim or temporary and potentially before the budget approval in june or july. >> yes. so so we're talking about to the end of this fiscal year which would be june 30th. got it. so if there's any additional discussion on budget functions we do have quite a few number new members of the board of supervisors. we have a new administration. so i, i feel like there should be some continuity. i don't know many of our board members are still going to be here so yes. >> member carry on. i would also be interested in finding out from i think that

would be from our dpa colleagues is between now and june what are some of the steps or things we need an inspector general to make decisions on? i think that would be also helpful because if there may be an exception to the law, if there's some kind of circumstances that lead to the desperate need of appointing someone being an exigent circumstance. >> yeah exactly. parlent yeah but we're talking to the public here so let's let's make sure everyone understands. >> so i think that would be important for us to figure out . >> okay one more thing because janet had mentioned you're probably should put all these in writing because i'm trying to take notes but i'm afraid i'm going to drop some of these so all right. and i think i mentioned to some of you somebody else is going to be replacing me pretty soon.

and so that's the other reason i want to make sure i get these straight because maybe me and maybe her who picked this up. >> so members, can i have you as as we're talking here and dan's trying to take notes but also email your question for a a legal memo to sure. yes, i'll do that. and then remember this is so you mentioned that we can hire or fire inspector general if we were to hire a temporary inspector general we couldn't put a time constraint or we could i didn't understand can't we can't we cannot. >> but you could but you could remove them after a certain amount of time. >> and if we were to do that i would really like to be transparent with the public and not tarnish someone's reputation like we fired somebody because yeah, you know sometimes the media gets ahead of things and it's not always accurate. >> so i would yeah if we did have an inspector general who is not necessarily permanent from a recruitment process the

formal recruitment process i'd like to actually put that out there if we do have someone who is willing to fill that role, great. >> so i'm glad we're broaching this because everything is still in flux too. and then and then depending on what director paul yang says in terms of budget and that will also be an issue of our ability to recruit a permanent inspector general. so i think we will leave this as a discussion and pending memos coming to a future meeting and hopefully by next meeting i don't know if we should be delaying and i will also with permission of the board communicate with dpa as to pressing issues of whether or not we need an inspector general present. okay.

any public comments on this at this time? members of the public wishing to provide comments regarding line item six appointment of interim inspector general are invited to approach the podium when it becomes available. >> there appears to be no public comment. >> okay. moving on to the next item calling line item seven sheriff's department oversight board 2024 q for report discussion and possible action discussion and potential action regarding concerning the 2024 q4 report which is scheduled for submission to the sheriff in the san francisco board of supervisors as mandated by san francisco charter 4.137 beef five. this report addresses the evaluations conducted by the opi outreach initiatives and so osha reports to have been submitted to the opi

. do we have any discussions or comments and motions to so

sorry a motion to approve i can do we have public comment at this time? members of the public wishing to provide comments regarding line item seven shares department oversight board 2024 q for report are invited to approach the podium when it becomes available. there appears to be no public comment. >> okay maybe we take a vote in oh yes calling the roll on the motion to approve the sheriff's department oversight board 2024 q for report member alpha ham angle i got for my main goal is i'm vice president proctor high proctor is i member carry on i carry on is i'm member of palmer i palmer is i president sue i sue is i there are five

eyes and zero nays the motion is approved okay so i will just make a quick comment because it's been continued but the annual report this is also part of a charter change that i think we need to make and it says that our annual report shall be submitted on march 1st. it seems more practical and realistic to have something say at the end of the fiscal year in june or the month of june because when we get information from the inspector general from dpa they actually have a formal auditing process that has historically had a formal auditing process and that takes time. i also not i but i think as the board has expressed and the way we like to present reports, it's not just a reflection looking back but what we are going to do moving forward. so without doubt having had time to digest the inspector general's report and adopt

particular concrete recommendations, it doesn't seem practical to actually issue an annual report by march 1st. >> so but we will be working member alpha mongo will be spearheading the annual report so hopefully it'll be ready for the next meeting and it also takes a while to calendar the reports before the board of supervisors is and then historically it took a couple of months before we could even get it on a calendar, right? >> yes. so with that let's go to what's been marked as agenda item nine and so call item ten. item eight was continued for a future meeting calling line item nine is the opi 2025 priorities timeline and benchmarks discussion and possible action discussion review and possible action of the 2025 priorities timeline

and benchmarks for the sheriff's department oversight board. >> so colleagues, consistent with my prior comment in this timeline on the tasks and benchmarks was last updated on january seven so that particular reports do from the sheriff's office and the office of inspector general and dpa they'll be moved and so commensurately this timeline will actually be updated to reflect later reports do but i wanted i actually wanted to note that we're a little bit behind since we didn't have a january meeting but in particular i think next meeting at that will be crucial. we've talked about for the last two two and a half years of having someone represent the health issue, the jails and so i thought we'd do piecemeal since we can't get the actual head. and then there's going to be

changes with a new department head. so i thought i would ask dr. hilary coonan's who is director of behavioral health services and mental health s.f. mental health the mental health initiative make a presentation then and at that time i will also have member palmer talk about food and nutrition in the jails. >> great and okay so that's i think that's the burning issue because we haven't even touched on the health portion during our duration here and this is also like a work in progress. it's fluid so as we see if particular needs change but this is just sort of a format so at least we have something concrete. >> do you want a motion on approval of the revised version or i don't think it's necessary but i think that we i

appreciate all the work that you've put into in the thought that goes into, you know, planning benchmarks. >> it looks great. i think we can do it. i just think approval of this so that this actually reflects our priorities and then and you could also make a motion that it will be amended from time to time as the board sees fit. >> great. i'm sorry before this will be submitted to the board of supervisors. it's just it's just for us. >> oh it's just for us. but if we include it in our annual report looking forward we can include some of these items but also reflective of inspector general wiley's report that was also in the packet when he did his last report that served as an annual report. >> okay. the only other thing i wanted to this is two questions the calendar special budget hearing is that something we need to we're going to discuss in this meeting or are we all we already did it so we did okay. >> yeah. sorry. i didn't know if there was like a follow up to that. oh yeah.

and then the other one was the can confirm templates for reporting. we already get that from a monthly basis or it's already this is like that was that was sort of i don't think we formally adopted a template but i had discussed it with the sheriff's office as well as dpa and we do like that the break out but if you'd like more things broken out so we didn't formally adopt a template but the purpose was so that the sheriff's office and dp wouldn't have to guess as to what we wanted and as and if we formalize something then they know what information to collect rather than having to go backtrack and saying oh we didn't collect this or we have to break this out. >> so if you feel you know if the board feels like we need to actually formalize a particular template, we can do that. but i think we sort we discussed it enough informally that dpa and the sheriff's office have sort of adopted the kind of data in the breakouts that we want to see.

i totally understand the need for templates because it just makes it easier for them to turn out that the only other thing it's just like because i, i mean to marshall's presentation earlier like i would love to have some flexibility in terms of like what it is that we're looking for and so so a template isn't necessarily fixed. >> it's like i just want the very basics so that you know someone counts and especially for succession planning like oh i didn't know we were supposed to collect that if we have the basic framework but we could always ask for additional things or we could change the template from time to time but just the very bare bones data that we actually need to be able to do our work effectuate policy and that kind of thing. >> so i leave it to colleagues to decide no, i think i think i was someone who asked for that just because like if you see presentations that we get they are so vastly different in terms of what we receive. so i think being able to have

benchmarks to say whenever someone's presenting to us we know we're going to get these three things. >> yeah and then in addition we can add on to those but i think it also helps us with folks who go longer on certain presentations as well too. >> we can kind of keep track of time and just just even you know professionally with that we could just makes things a lot more uniformed and in kind of the same i think was at least my thought process i also wanted it mainly because so we can track from year to year. yeah you can look the reports are inconsistent. we don't really know what we're measuring and whether or not we're successful apples to apples. >> that's my next follow up question is who's working on the template? >> i sort of did i didn't appoint a person and as you know initially when we had a committee of two with vice president carey we had to notice everything. so i've been having people spearhead so people are welcome to spearhead but we pretty i

actually did a sample template right and so we could hoping we could i know you have your back pocket we can come on and we could present so we could we could present it at the next meeting and then if you make a note of that please i have to go dig it up off the dust that would be helpful for me in terms of like it's harder for me to react to something on the spot in the meeting but if i could have time yeah look at it i could have my and the other thing too is you know member afro mango i mean this is like all data points since i think more mathematically but if you'd like to make it in graphics because i know a lot of people are visual to see okay this is what our template is going to look like then then maybe i will ask for your assistance to help with the presentation and have it more visual. >> i mean i don't know if i can volunteer myself for help with

the visual format but i would definitely like to raise my hand to help with the types of issues that i'm looking for like the type of data that i'm looking for in these reports. >> yeah, but i have you working on the annual report so that that is heavy lift. >> yeah but it but in general just sometimes when i'm you know when someone's presented with a template they're like i don't know what this really means and if they see in a chart or a pie from how it would actually look so that's why and is a meaningful kind of chart or if we want to put things in categories or columns that might make more sense for other board members or the public. >> okay. thank you. all right. so do we have a motion or i move to approve the current january 7th, 2025 2025 timeline task and benchmark six and to

approve future amendments as needed made by our president or the board i guess thought yeah right. the board. yes we do. we have a second. >> any public comments at this time members of the public wishing to provide comments regarding line item nine and still be 2025 priorities timeline and benchmarks are invited to approach post podium when it becomes available. >> there appears to be no public comment at maybe take a vote please calling the roll on the motion to approve this the top 2025 priorities timeline and benchmarks with amendments future amendments member who are mango i for mango is a vice president proctor i think there is i member carry on i carry on is i member palmer armor is i am president sue i too has either a five eyes and no needs that motion is approved.

next item on the agenda please colleen line item ten evaluation of amendment to still be rules of order discussion and possible action item review the update stop rules of order specifically rule 1.14 a and rule 1.14 b which were approved on may 3rd, 2024 with an agreement to reassess in six months. so members, we had this just to make sure that we didn't have cross over on duplicate requests and that there would be timeliness and also as member when pointed out it's nice to have forms and that way we have a record of what we've been doing, what we've information we've requested, how we use the information we agreed to revisit this. i think part of it as we left i guess the meeting was it in december or that there would be

a question on the lead time and i think we wanted to consider adjusting the lead time also if i remember discussed the just dealing with the a meeting agenda and not for requests from the sheriff for presentations or data or information. >> well this form was this form really went for requests for information or consideration of agenda so it's both right but the rules of order don't deal with the request for information from the sheriff. yeah. and so we need to put that language in there or it needs to be a brand new provision. >> i would say it's a brand new rule. yes. yeah i think that oh actually so it's 1.14 b so if we want to put time that's board board member requests for information. >> i see as you're say i'm sorry yeah i think for our last discussion i just remember

thinking you didn't necessarily charter all of this and so i mean i know we created on behalf of one board member in particular but i'm wondering if it's necessary to state it. >> what part in particular are you thinking like the the sentence that says the 21 days or are you talking about like these provisions in general if you're going to talking about well the 21 days i think i i mean i think i'm talking about all of it yeah i'm it a put it in reference not to us and i'm kind of a person of evergreen drafting that it's for the future not just for people who are sitting here at the moment

so but it's really for kind of government efficiency. so one board member doesn't go out and say i want this information not knowing that someone else requested it and that there's some kind of organized request and also knowing that there's the ability to request information and not just going through public records whehere'san urgency and a strain on the city attorney and other agencies. >> yes. which is already what is stated in the board. thank you for drafting that into the rule so people know that i, i actually like both of these provisions except i don't like the sentence of the all items will be submitted before the close of business at least 21 calendar days preceding a regular board meeting. >> i think we had a specific situation i think that commissioner mango has already mentioned that 21 days seems for an agenda item to bring up an agenda item seems like a long time particularly because

the requirement is 72 days notice, right? >> so i have 72 hours excuse me definitely not 72 days but i think that i think there's a common courtesy to our president as well as to our secretary dan that do the work is that we shouldn't rely to you know, the day before the 72 hours because we have to give them enough time to be able to post it. so to me it would seem that we would give at least like maybe a seven day right seven like business seven business days or or i mean i was going to say even could be silent because there's an implication that it's going to be put on the next agenda. but if it's an agenda item request and i need information from say the sheriff's office, we're not going to get it within a week. so we could also be silent on on that time i would just recommend then we scratch out that sentence together and keep it as and i would move to

approve these changes to the rules with with that sentence deleted or continuing these things rule changes from the six month policy or pilot period and with their sentence removal is really that yes it's not totally bent yep yes. so did you give i don't recall there being 15 days notice of that change so i would recommend i would recommend that you adopt the change at the next meeting so that you can give i think it's 15 days notice when you change your rules of order. >> great. all right. we've gone back and forth how many times i don't know if we're going to have a quorum next time but so noted. >> all right. so we'll continue this item to next month and i think that i will raise my motion at that

time or withdraw it for this meeting or or will tell dan right now that we will have this on the next agenda item with 15 days notice noting that the sentence will be removed on the timeframe of meeting agenda items right. >> so any public comment on this at this time members of the public wishing to provide comments regarding line item ten evaluation of amendment to stop rules of order are invited to approach the podium when it becomes available. there appears to be no public comment. >> okay. can we did we have a second on that's okay. thank you. and a vote please. >> dan what do we want to be voting on? >> oh, i thought we were going to vote on putting this on the next calendar which we don't need. >> all right, all right, all right. >> but we need 15. yeah, we need to have that 15 day notice. all right, all right. >> so i'm like chugging through

. >> yeah, i i i've expired my vote. the level of my brain cells at the moment. >> okay, so future agenda item calling line item 11 future agenda items discussion and possible action item. >> did we have public comment? no we did. >> yes. okay. sorry. okay i guess i know now i'm just i feel like i'm not the only one. okay. no here i got a question before us. >> yes, yes. member palmer a future not so when you get a ticket on your car, right? for not moving for street cleaning or something. they asked you to do some voluntary work. does this i was these hours voluntary and can we if they are can we use them like can we make some type of move to where we could use these hours? >> i think that the city attorney question right i just

remembered though we do get like a $100 a month for parking stipend stipend which then with taxes is like what $84, $81 or something. >> so just keep that in mind the payment it may be just let let let city attorney address that to that. >> so my question is like the mta right has a community service option project 20 yeah. so that if you wanted to work off your ticket and i was wondering are these voluntary hours that we could possibly get on that list in order to work those things off? >> i mean your service on the board why don't you email me that question? okay. okay. and also again not to be the agenda cop but agendas are it's beyond the scope of the agenda . >> oh, okay. all right. so anybody else for republican

time in making work today janet so let's see i had requested a chart of the settlements and that was being reviewed. i also had a deeper review and so i'd like that to come before the board because as we've said, if we could prevent even one big settlement that pays for half of the office of inspector general. >> so i think it's necessary and to note that some of these large settlements it's not necessarily something happened really badly in the sheriff's office. it's just that the city attorney's office often settles when they think the cost of litigation exceeds what you know. it's risk versus it's risk management. >> so that's all i can say. >> i also had the at the mayor's dinner i got to meet

jason lally. >> he is the state data science person. so a lot of stuff has already i and their state resources to do it. so interestingly enough he said the people who blocked the use of data science the most are the attorneys in various jurisdictions and i said well i'm an attorney but my background was in mathematics and statistics so i'd like to maybe bring him in and have us look at that and help us to automate and digitize the office and that way we wouldn't need to have to duplicate things and start things from scratch. i mean i've noticed how much money marshall has saved by kind of tweaking the sales force plot for him for the police department to match for the sheriff's office. so i think it's worthy having someone like jason lally come and make a presentation. i also wanted and i can send

this i wanted to note in the civil grand jury report of i believe it was 2020 they believed in the necessity of having a sheriff's oversight board and an independent inspector general. so i don't think it's it's not going to go away. >> i also want to let you know that many other jurisdictions have contacted dpa as well as the inspector general and to ask me about establishing a sheriff's oversight board in their jurisdictions and and i told them first thing is have a proper charter amendment and have the funding. so that was first and foremost . but i think we've been successful at reaching out to the community and then you know also part and parcel is make making sure that you're answering to the community that you are designed to serve. and then finally at a bare minimum as we're trying to be efficient with government resources is to share an it system with the s.f. police

department when it comes to running license plates and licenses because i think we all recall how shocked we were when we found out that if the it system was down for the sheriff's office and because it the human resources are usually sworn officers that those deputies on patrol if the system was down they can't run a license or a license plate so that is i think something of high priority. i've mentioned it to director paul yet for public safety so i'm hoping that he also looks at that carefully. i think the benefit is now that we have patrick leung as part of that sheriff's office with him coming from the police department, he he is very familiar with the i.t. resources available to the police that are not available in the sheriff's office. so that's what i want to highlight. so those are kind of the things i think tangible things that we can sink our teeth into if you

will. so with that pat me yes. >> yes. okay. i'm sorry. >> no where do you know? well, i saw this article which i thought was really interesting and i don't necessarily know if we if this is something for us to look into but i would like us to potentially see how we can be develop a partnership or if we can develop a partnership it's if it's appropriate. >> so basically the last change approximately five years to allow re sentencing for people that have proven rehabilitation and sister warriors foundation that supports incarcerated mothers. right. they have been working for the past five years to assist women in taking advantage of that law for the benefit. however, a lot of incarcerated mothers have not been able to do so and i think their work that they're doing is pretty

amazing. >> it would be very interesting to see if there's a way that we could work with that kind of organization since we've already addressed that some of the needs of women are not specifically addressed. so i would request that madam president, if you could at some point reach out to them and see if there's an opportunity that would be wonderful and then at the last meeting in december we did have assembly member reggie joan sawyer talk about funding and i want everyone to remember that i'm going to use that $5 million in the state budget is budget dust. we just we want some dust just a little sprinkling of dust but that also i think with this efficiency and addressing issues before they become bigger and getting people back as productive members of society and all the support we can give to reentry, we save money overall in all of society and we keep people healthier that way because if they don't have resources to survive we

failed as a society so so sister warriors it is and then other and then i think member brooker had raised that we were going to also bring in other things like eddie chang and damon wood statement last night opposing yes. >> so and when we call the organizations and we usually get more people in attendance and then there's sort of this afterglow if you will and then people are more participatory and that's what we need. so they come to us rather than we having to seek them out all the time measure up among other things for the two topics that you mentioned i actually very interested in that. i wanted to ask i don't know if this is the appropriate time but i'm maybe seating these folks in case you guys have influence for the soon to be about there's some open seats on this board and i was wondering if we could take into consideration of like having

someone from the community be part of it specifically latino task force because they've been the most vocal and so that's just my plug. i don't i'm saying it out loud but i don't think that's an agenda item but something yeah and it's it's been historically that all the open seats be posted and that's something that the department on the status of women the commissioners have one urge to get more diversity that because sometimes it seemed like a hidden secret when there were open seats so they would have to go through the process of it, go through the audit. >> um and then one other thing then can we make an announcement on that on our on our website to say we have open if you're interested in being part of this board this is i to i think we can put a link to the general one where it's posted by the board of supervisors. >> exactly. yeah. okay. anything else that i want to

mention on this agenda and in general. right. okay. >> yeah. so any public comment at this time members of the public wishing to provide comments regarding line item 11 and future agenda items are invited to approach the podium when it becomes available. >> mr. phil future items i don't think you can enforce that self control you girls ladies woman you excuse me lady when you have to do a better job you've been put in control because you are supposed as of you know female i would say to obey all the more easily wait but when you are young don't make any mistakes. you males are in control. >> they are manipulating you big time. so you have to be smart.

they'll now because you're going to be the future woman and on first i know i means absolute incompetence you understand well technology let us all of us. >> yeah. >> absolute incompetence. we are counting on you ladies to do a better job because right now it's just blah blah blah obeying the orders from your fake governments. are we clear? thank you. i would just like to say i appreciate all the work regardless of gender of all of the commission members. >> so thank you all for being here. that same um and before we move on to general public comment, i also wanted to just recognize vice president d.j. brueckner

because he will not be reapplying so this it wasn't supposed to be his last maybe at least if i had my druthers because i indicated that we had 30 days past our march 1st term and i expect that membered win will be here. so at least we have we'll be able to have a quorum more easily but i want to thank him for his service. it's not the last we're going to see of him because he is the work that he does is very integrated with the work that we do and i just really want to demonstrate my appreciation for him here and he's always out in the community. >> so if you go to events you will see him now i can come back and present and be on the other side of the microphone so looking forward to continuing to do the work. i just have some other future endeavors that that i want to embark in but it does not take away from the work that we were able to do. i think about meeting on sunday so that we we all could go through orientation and the

rigorous process as dan as you post that the seats are available make sure you post the process that it takes for folks to go through in order to even be appointed to these boards and commissions which is so needed is so needed. so i just share continue to do the great work now that i'm still here just in another capacity to continue this work that's being done and i'm always just a phone call away. thank you and i haven't called you at 10:00 at night like i do others. i'm sure i won't answer that. >> i also wanted to highlight that it also takes the budget we all went through 20 hours of training and we wanted 80 hours so i would like to really make sure that we do get continued training and any new members that are onboarded get training and part of it is is credibility. i don't understand how we could really be credible making policy if we can't for even a

moment understand the job of the deputies whether you go through the simulator, that kind of thing you go visit the jails s.f. general so i just want to put that out there that that's how dedicated all of the members have been. >> we've taken personal time out. it's it's harder for i think the members who have their own law firms and work independently or work for a private firm or younger in their careers. i've been at my same state agency for 24 years so every month i work i get almost two vacation days so i do take a vacation day once a month specifically for this purpose and with the permission of my bureau chief. >> so it is a public endeavor. >> so member palmer you look like you had something else to say. >> i was just looking forward to agenda item number 12. yes, actually i quickly wanted

to acknowledge and i wanted to acknowledge and thank our deputy city attorney janet clark. i recognize that it has been a very i can't see you but i can see you on the screen and i just appreciate all the work that you have done and i know other members feel the same. it has been a challenging i think commission board for any city attorney to be part of considering that we had to deal with a lot of novel issues in a very kind of time sensitive and sometimes challenging manner. >> and i think that the public should know that you've done a lot of work for us and that we value your work and you know, appreciate everything that you've done and we look forward to your new colleague during that reassignment which happens so often in government especially when there's new hires and wish you best in your future assignments. >> thank you. yes i echo member carrie on

sentiments thank you so much janna and we hope that the transition is very smooth for everyone around. i know the government bureau is probably the most important bureau in the city attorney's office. >> one final question we weren't that bad where we will have to answer to janet. you can plead the fifth right now. you were what i said we weren't that bad where we and i think there's a reason why i defeated us so we can you know, we have two new people joining our team and whenever that happens there's always movement. it's just it's an opportunity for change that's yeah and succession planning and cross training it's always good. >> absolutely. i appreciate you janna. thank you. yeah i just want to say just thank you so much janet and just for you know this i'm a new person to governance in general and it's been very eye

opening so thank you and then dj thank you so much. like i really want to thank you because you've been so helpful and just like answering almost all of my questions i'm like what does this mean and this and that and i really appreciate it. >> yes, i'm so sad you're leaving. you were such an asset but i'm know you're not going away so that doesn't make it makes me too happy. >> yeah. you should have seen when he let me know i texted no one with a sad face. >> yes. so any gender anyone from for general public comments calling line item 12 general public comment at this moment members of the public are invited to speak to the board for a duration of up to two minutes regarding matters that were not included in this afternoon's agenda but fall within the jurisdiction of the sheriff's department oversight board during this public comment period neither sheriff personnel, the inspector general nor board members are obligated to answer questions posed by the public although

they may offer brief response if they choose to do so. if you wish to provide public comment please approach the podium when it becomes available. please remember that you have a maximum of two minutes to express your comments. >> mr. phil you're going to be fine only if you pay attention at the very least to what i say the definition of a proper governments an entity that serves the people for the people by the people. anything else could be pretty quick recall the dictatorship you know tyranny or something. >> we don't want them. we are there. so what do we do? well, we have no choice.

my friends, it seems there are civil war as this fact now government is trying to create a revolution otherwise as you have it. >> so excuse me sometimes look i asked this case i have no choice for the pressure on my shoulders is extreme. i have been ordered to change the course of humanity. davina and i thank you so sometimes. yes, i need to be as this case i'm allowed to have a meal to relax here because i feel pretty lonely. >> they say okay, fine. as long as you keep your direction, you obey the orders. >> okay? you guys will you're fine. we work together because i know you are a good guy. >> you know christian, you can't fake beauty when it makes

you more ugly if you do and you kill, you destroy your soul doing it which means that you will never be back in existence ever again. >> that's what this government is doing. >> it means serve. thank you. before we adjourn i have good news. i would like to say i want to wish everyone happy black history month and make sure that we recognize all the contributions and happy lunar new year chinese new year sending flags sun and hong and happy valentine's day so don't forget your honey bunny, whoever he or she may be. and finally the next month will be another anniversary of the birthright citizenship case. >> march 28th, 1898 united states versus wong kim ark. it took a chinese-american gentleman born in san francisco chinatown and his community

and the organization also known as the chinese six companies of the chinese consolidated benevolent association. if can get that out to bring community involvement and funds to have the supreme court first articulate the term birthright citizenship and it reminds me that we always have to be vigilant and all of our rights we can't take it for granted. i think i speak for member carry on when we were in law school and i see ronnie saying here general counsel for the sheriff's office i remember my constitutional law professor always say anytime something was going up to the supreme court in reviewing rights that rights had always been expanded. this is the first time in our lifetime, my lifetimehat the rights haveeen taken away. so i just want to remind people that we are here and we are a

sanctuary city and everyone is safer with a sanctuary city. that means irrespective of someone's status they can report if they are a victim of crime, if they've witnessed a crime. so we are. let me repeat that we are all less safe if we d not regnizeurselves as a sanctuary city and i welcome my fellow members to make any additional comments. i'd like to thank phil for acknowledging that i was a good guy. >> appreciate you from the truth. you are good. i got you and on and on that on the idea of black history month i want i want everybody to know that we are we are african descendants prior to the mayfloe columbus gere we were alread here so we should be acknowledged not just in a month or during a time of slavery or after that that blk histos world history,

human history and if it wasn't for the black civization of course we wouldn't have civilization at all. preach yes facts or anyone else what we owe. >> you know what? we need too another minute. iikeo end at 444. i'm sorry i'm very asian and 444 is not resonating wit we more minutes where we go by the clock on the wall we are ready as do i can get is very and that is all right motion to adjourn colleen i can't oh sorry. >> dan sorry. i'm calling monday night. i'm 13 adjournment action item. >> all those in favor i i any needs meeting in a situation that 4:45 p.m. tnk you. >> i'm going to ronnie i have something 18.

>> if you're anesthetic think about a career with us in the sffd stands up a remarkable force tove lives the ste forware're not just looking for firefighters but people with the mind to tackle any exchange and oats heart to serve the public. >> i'm p from california and

firefighter and paramedic basically grew up at the beach surfing in the wilmar and once i got into clerment i start to compete. >> my name is a ryan i was with the step forward and comprehensive swimming and from there went it school when my career took off. >> minimum miller a little you firefighter with the university of california berkley and played football for 4 years and after that, i was a undrafted free agent for that they played in the glamz and then after that signed with the chargers. >> are you someone with a

passion for pushing your limits do you thrive in high pressure situations ready to transform both a new career and my name is jay i grasp in san francisco and remembered with engine four i knew i wanted to nod do not an fice job but a firefighter from a young age a athletic is like that in general working towards a goal and being goal oriented and this job, you know, are constantly learning and practicing i wanted to job where i used my body and could be part of the team so the firehouse and planning on team priorities on a team are different conditions and have breaks firehouse on is

an engine or truck have a place you can be together. >> i tried it done with football and didn't time to do football i choose this and found elevators between sports and athletes and the fire services a college or a professional team you represent something burn yourself and other people want to maintain a certain level of professionalism and i understand you have to have a higher standard. >> joining the san francisco federal, state, and local is making a difference in light lives of others. >> i thought through the fire department i thought under pressure the biggest one you fell in love with our medication and enjoyed the medical side and helping people. >> my favorite job putting

anti fires and helping people were put that many situation so getting them out and this resources they need and then having them at their homes. >> so i have come across my favorite part of the job i'll say show up to work and run calls and knowing that each day will be different what is the best part of this job. >> i'm on a side of paramedic. >> i'm an athletic and i'm a professional football and now a firefighter. >> i'm a firefighter. >> are you ready to answer the call and combooshg on a call >> i'm connie chan district one supervisor and welcome to the

richmond. >> i'm an immigrant and came to san francisco china town when i was 13 years old with my mom and brother. my first job is at the community organizer for public safety with san francisco state. and land in the city hall and became a legislative aid to sophie maxwell. went through city departments when kamala harris was our district attorney i'm proud to represent the richmondad district supervisor. [music] we have great

neighborhood commercial corridors that need to be protected. the reason why we launched the neighborhood business for supporting the [inaudible] for 15 years special more. we have the legacy business program the business around for 30 years or more and thought, you know, we gotta make sure the next generation contains for generations to come. am i'm ruth the owner of hamburger haven we came back on july 11. we were opened in 1968 at that time i believe one of the owners of mestart today went through a guy named andy in the early 70s and my father took it mid 70s. >> originally was just a burger joint. open late nights. then it changed over the years

and became the breakfast staple. we specialize in breakfast, brunch come lunch now. i love this neighborhood. i grew up here. and it feels like home. i walk down the block and recognize people of people say hello. you say hello you talk and joke. has that familiar environment that is enjoyable and i have not experienced anywhere else. there are many things i would like to see improve ams the things we might see are making sure that our tenants stay housed our small business in tact and those are the solutions that will contain to push to make sure that you know our communities can take root, stay and thrive. >> i'm proud of you know, welcoming folks to the richmond.

everyone loch its we got farmer's market every sunday there. the you see really business at the noaa. ice cream at toy folks and going to chop for book like green apple. and that's when you like the deal is pizza place haall families love. you will see a lot of great chinese shops that is readily available for everyone. >> and that is just thein are richmond there is more to do in the richmond. what is love is the theatre. >> i mean adam and with my wife jamie, own little company called cinema sf we operate the balboa theatre. the vocabularying theatre on sacramento and soon the 4 star on clement. >> balboa theatre opened in 1926 and servicing this outer

richmond neighborhood since then. and close on the heels the 4 star opens since 1913. >> when you come in to a movie theatre, the rest of the world has to be left behind. but you get e mersed in the world that is film makers made for you. that is a special experience to very much we can all think of the movies that we saw in the big screen of with everybody screaming or laughing or crying. it is a shared human experience that you get when you go in to places that are gatherings and artist presented to you. >> a shared experience is the most precious. and the popcorn. [laughter]. at the balboa especially, we stroif to have movies for people of every generation from the pop corn palace movies on the weekend mornings, for families

and kids. this is for everybody of all ages. >> what is great about the richmond is it is a neighborhood of the immigrants. belongs to immigrants not ap i immigrants you will see that there are also a huge population of rush wrans and ukrainian immigrants they stay united you am see that the support they lend to each other as a community. and cinderella bakery is another legacy business. if you go on the website it is known as a russian bakery. the first thing you see their pledge to support the ukrainian community. you will see the unity in the richmond i'm so proud of our immigrant community in the rich monthed. >> my dad immigrate friday iran the reason he stayed was because

of the restaurant. has more centamential value it is the reasonable we are in this country. when he had an opportunity to take over the instruct he stayed that is why we are here part of our legacy and san francisco history and like to keep it going for years to come. >> another moment i'm proud to be supporting the richmond and the only asian american woman elect in the office and as an immigrant that is not happen nothing 3 decades. you see it is my ability to represent especially the asian-american community. in my case the chinese speaking elders in our community that really can allow me to communicate with them directly. i'm program director of adult day centers.

i have been here for 7 years i love to help the communities and help and the people with disability. i foal a connection with them. i am anim grant i love helping our community and new immigrants and improvements. >> if you want nature, richmond is the neighborhood to go we are between ocean beach heights and golden gate park. >> i love the outer richmond. for me this is the single best neighborhood in san francisco. everybody knows each other. people have been living here forever. it is young and old. the ocean is really near by. and so there is that out doors ocean vibe to it. there are places to seat golden gate bridge it is amazing.

businesses are all small mom and pop businesses. houses get passed down generation to generation. it has a small town feel but you know you are in a big city at the same time. it's got a unique flavor i don't see in other neighborhoods j. it is about being inclusive we are inclusive and welcome the communities, anybody should feel welcome and belong here and shop local, eat local. we believe that with that support and that network it come in full circle. it is passing on kinds knows. that's when richmond is about that we are together at once. welcome to the richmond. [music]

>> [door opening] >> okay, kids. our next guest speaker for career day is the sheriff from san francisco. >> hi, everyone. does anybody

know what a deputy does? >> they involve the law. >> you know what, let me show you what it takes to be a deputy. ♪ [ music ] ♪ ♪ >> at the san francisco sheriff's office, we're looking for a few good deputies. ♪ [ music ] ♪ ♪ >> we need people who aren't afraid to push themselves. ♪ [ music ] ♪ ♪ >> who are willing to go the distance. ♪ [ music ] ♪ ♪ >> men and women who is up for a challenge. >> who love it as much as we do.

>> [foreign language] >> you'll probably drink coffee with us. >> [foreign language] keeping it real, this job is challenging. >> when one door closes -- >> we make sure another one opens. >> we protect san francisco courts. >> court is now in session. [gavel] >> helping justice to be serve. >> during election season, we make sure every vote is counted. >> we wet people where they -- we get people to where they need to go. >> and forward our city's

hospitals. >> it's important we can keep you safe. >> whether you're celebrating your quinceanera or getting married >> congratulations! >> we'll stand up for you so your voices can be heard. >> protecting your first amendment rights. [cheers and applause] >> (indiscernible) in uniform. [cheers and applause] >> go warriors >> we train hard to get to where we are. ♪ [ music ] ♪ ♪ >> [whistle]

>> we offer a competitive salary. ♪ [ music ] ♪ ♪ >> and average of more than $100,000 a year to start. >> (indiscernible). >> including great medical coverage. >> and a pension you can actually retire on. >> [foreign language] >> this folds really good. >> we're looking for those who think outside the box. >> and people who want to save lives. ♪ [ music ] ♪ ♪ >> for people who want to change lives. >> for those who want to serve our city. >> we need you. >> we're committed. >> you bring something to our team that no one else can. >> you! >> all right. now, who wants to be a deputy? ♪ [ music ] ♪ ♪

[laughter] >> three, two one. >> top notch benefits. >> is that too much. [laughter] >> no. >> say your line, sheriff. >> your line, sheriff. [laughter] >> let me show you what it takes to be -- >> action. >> when one door closes -- [laughter] >> what did you say? ♪ [ music ] ♪ ♪