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>> thank you for joining us at our housing authority commission meeting today in city hall on february 27th. we go ahead and take the roll please present president walking tour present commissioner leroy lando present commissioner we want to him commissioner marianne pike's and got him to write and three the acknowledgment the raw material only community the housing authority of the city and county of san francisco acknowledges that we are on the unceded ancestral homeland of the roma two colony who are the original inhabitants of the san francisco peninsula as the indigenous stewards of this land and in accordance with their traditions the roma to alone we have never ceded lost nor forgotten their responsibilities as the caretakers of this place as well as for all peoples who reside in their traditional territory as guests we recognize that we benefit from living and working on their traditional homeland. we wish to pay our respects by acknowledging the ancestors,

elders and relatives of the roman jewish colony community and by affirming their sovereign rights as first peoples. thank you, president. item four is the president's report. i just want to thank everyone for the extraordinary festivities that have been happening in the city and county. we had a glorious lunar new year, a series of lunar new year celebrations launch and a conclusion of black history month celebrations as well with i know the mayor's office doing a final event after last night's event that was held by brooke jenkins, artist attorney or state comptroller malia cohen and our district ten supervisor sherman walton with mayor lurie present as well. and just wanted to wish everyone a glorious time that we've had celebrating our communities in their full diversity here in san francisco and look forward to our meeting today. thank you, president item five is the general public comments before we begin i'd like to note this portion of the agenda is not intended for debate or discussion with the

commissioner or staff. please simply state your business for the matter you wish the commission or staff to be aware of. it is not appropriate for commissioners to engage in a debate or respondent issue is not properly set in a publicly notice meeting agenda. if you have questions or would like to bring a matter to the commission's attention please send your communication via email to us f h a public comment at s.f. dawg. >> with that being said i'll start with the written speaker cards and we have maxine jones first i'd like to come up and you'll have two minutes. >> good evening. everybody's doing that. >> i've been trying not to stand here and go back and forth with you guys about what's going on. and let me just tell you this. me being a city official right on a homeless oversight committee and i'm in the meeting here in regards to roderick whitney. he stood here last month. him and his mom explaining to you guys about him being

homeless, living out of his car, raising two children, mom deceased. >> their mom is deceased. okay. he's still homeless. he was referred to kendra. okay. kendra explained to him that she was going to speak to the mayor's office in regards to him and that didn't happen. she didn't return his call or anything of the sort. >> i'm i'm i'm i'm upset. >> i'm upset because when you tell someone you're going to do something do as you say you're going to do if you're not able to do that, you need to have someone else to do it for you. this man needs his certificate. when they say to him that they were about sending his mail to kiska street he never lived there, never lived on kiska. okay. and for him to still be

homeless and not be housed and not receive a certificate and this been going on for years now give this man his certificate so he can move on with his family and raise finish raising them. that's what he need and i'm just asking for that today. >> give him a certificate. >> his mom is 92 years old. that lady stood up here and explained to you guys what she did for her son. and no one's doing anything about it. and i'm not trying to badger or make her look bad but she looking bad on her own. which would be kendra because she didn't do what she said she was going to do. now in closing i'm going to say margaret mcnulty. okay. she's not my friend or anything like that. she was my instructor, my teacher. okay. for housing advocacy. okay. she's a very nice woman. believe in helping anyone she can and for someone to stand

here and diminish her character . i'm not good with that because if you find good people that's willing to help people. don't make them look bad if they're doing good work but if they're not doing good work they need to be reprimanded. >> thank you very much. robert whitley. all right. >> roger whitley. and i'm just coming in and say that i didn't i get no phone calls, no contact and nothing from the person that was supposed to contact me. so that's all i'm here to say. >> thank you. thank you, margaret mcnulty. >> and good afternoon.

on a lighter note, i'd like to bring you up to date on my proposal for a resident council advisors and let you know what we're doing. we've kind of found a different niche than where it was going before and who we are is a dedicated board of officers committed to arca's cause with flexible specialist assignments case by case. and there's a couple of people in the room. they're actually working with us howard hill vice president and maxine jones as well and belinda radcliffe she's not here right now but and mental health peer associates. what we really do what rca does mainly is we prevent lawsuits. we're a single minded body of advocates protecting the rights and relations between management stakeholders, resident services and disgruntled elderly disabled tenants. lot of people just need to be heard and where we go to different locations and serve

them rad affiliates section eight property landlords and their lease holders. when when do we work? when the bat signal calls, we're on demand by assignment. when we are asked to create good outcomes from phone referrals which is that's what's happened so far. we've helped two dozen people so far. and why? because we can and we're really satisfying the need to be heard. these people just need to. they feel that management sometimes isn't aware of their situation and they just need to be heard. so it's more of a intercommunal educating thing calming people, unifying us and just relating intervening where possible. >> and more specifically the mental health association of san francisco has trained me as a peer counselor. and so a lot of times again it's just communication advocacy with unity of purpose. conflict resolution. and it's all genders.

we don't we don't classify whether you're what race your religion and a lot of these people are non-english speaking they're russian and chinese mainly. >> and i'll just be just one more minute if that's okay. sure. okay. thanks. we educate the tenants in their councils. i do that on a monthly basis. i hold training for anyone that's interested in becoming a council member for the future and or that is a council member right now. and i do this off for free where they can come and just be trained. and there's different levels of training. maxine has gone through level one which is fantastic. and we listen we make reports and then we come to report to you. that's going to be how we see it working. so i just together in conjunction with all the good work that you're doing out there, we just we're ready to be boots on the ground. >> so thank you very much. thank you so much. you have any questions? >> no.

no, thank you. is there any additional general public comment in the room or line? not seeing any. then we can close general public comment. item six is the tenant representative report anyone from a citywide council senior disabled or public housing tenant association that would like to give a report out to the board if not any public comment? and number six also do not see any we can close up a comment. >> i'm just i'm just a few questions. so in response to both the the first public comment around around follow up on these issues just just generally how is the housing authority responding to these issues or

providing follow up? >> can we just hear a little a little bit on that right right now in terms of what that process looks like? thank you, president for us so depending on what the concerns are, we work collaboratively with either cvr or we work collaboratively with p and again, depending on what those concerns are, we will also bring in not just our operations director but we'll also bring in our general counsel ms. mason as well to ensure that we are providing the fullest response possible. and so it can be a reasonable accommodation, it can be around

reinstating a voucher, it can just be an array of different things and we have to go through and look at what is the situation being presented to us asking all the questions, doing the research and then making a determination of what is the next steps and the outcomes are there are there some general barriers as it relates to a emergency housing homeless housing for individuals who may have been on a waitlist are no longer on a waitlist? are there issues like that that the housing authority has to deal with and how does that get communicated to someone who brings a concern to us as part of this process? certainly. so we do we are oftentimes challenged with those types of request and when we are challenged with individuals needing emergency housing, individuals who have maybe been

on a wait list, there are time lapses and different situations that prohibit us from just reinstatement. we also when we have in particular where someone has said oh i, i was on your waitlist and we do keep a three year lease there's documentation and we will go back and determine did mal return what happened and determine what can we do or what can we not do and we do have an administrative plan that really helps us determine how we're moving forward in many in many of those cases. >> and so as you know, we really are bound by our waitlist rules. they are statute statutory rules that we must follow and we cannot just arbitrarily make a decision not to follow those rules. >> and when we're doing this

work we are we have always communicated back. we have explained and at the same time we also work to determine how we might work with another program or refer to another program when we are unable to further assist in a housing situation. thank you. and then secondarily on the proposal that was just shared with us in terms of resident engagement is is that something for mayor's office of housing and community development to engage on in terms of how how any additional support services would be provided for residents, whether those are pro bono or otherwise? i just want to get a sense of how best to direct people when they come to our office for or come to this body for information sharing proposal sharing and then the formal process is that will determine how when those elements will be incorporated. >> i don't know if that's for right now or if that's for a

future meeting but just wanted to raise that. sure. i think it's for a future meeting and because it would be in partnership with the mayor's office of housing and community development when we're we certainly great thank you. thank you. thank you. i'm also mindful of council that we're not having substantive conversations that haven't been properly agenda so i hope that was within the bounds. >> thank you so much. we are on item number seven for the chief executive officers report. starting off with item seven eight the messiah sheeny in o'connell or margot 2023 a presentation we have benjamin lao on line to present his report and then press archive tv we do have some slides for this presentation as well. >> thank you. is the slides being presented yet? thank you. all right i. hi everybody this is benjamin lao from mco no external

auditor. i'm here to present the result of your 2023 september 30th september 30th 2023 the audit results. next slide please. at this is a summary of the audit results and the is the slide next slide please works so i better not be a delay here one second. >> no no i will continue so just to save everybody's time and the results the overall results of the of after audit regarding basic financial statement we have issued and modify opinions on your financial statements which in other words is a clean report and we put in are similar to prior years we put into emphasis of matters that includes the concentration of on revenue which is federal revenues as well as are going concerned issue regarding is quickly present a component

unit for plaza east associate and is a going concern has been there since i was ten plus years and we will talk about the current year financial statement findings regarding financial statements and for the single audit for this year we issued we have audited two federal programs that are deemed to be major for 2023 our one of the program is we issued and modified opinion and then the other report other other program we have a qualified opinion. next page please is always a summary of the report to the board of commissioners and i will highlight a few items. the first one is the third item which is the adoption or change in accounting policy and during this year the authority implement three gasb standards. the gasb is that is the government accounting standards and gasb statement number 91,

94 and 96 and those the implementation of those statement do not have a significant impact at that. but for these financial statements there are two uncorrected misstatements for this year and the management has deemed them to be immaterial in which the auditors agree with it and and and basically there are incorrect adjustment which is not material to financial statements. and lastly i want to point out is for the upcoming years for 2024 audit year there are no significant accounting standards there's gasb statement them in 99 and 110 for future years 2500 series 1 or 1 1 or 2 1 or 3 and those are more substantial assets than show impacted to now for these are potentially our next slide please. next slide is only is a summary of what opinion type that we can provide and modified

qualified scope limitation efforts and as i mentioned your financial statements as well as one of your sink or the program and than opinion and then the second program which is the housing choice voucher program that is a court opinion. next page please. a little bit of definition as well. i at the term significant deficiencies and material weakness so what material witnesses are more saffir issues when compared to significant deficiencies on internal control? >> next slide please. >> regarding financial statement findings i would start from prior year first 2022 how we provide a material weakness finding on the internal control over financial reporting that was two years ago and four i mean two years ago two audits ago and then by the most recent audit that has

come to us and 23 at that finding there we saw improvement when compared to the prior year and s and for 2023 we continued we continue to have a finding that is less severe and it is a significant deficiency in internal control over financial reporting based on my discussion and with our authority there is continuous improvement regarding that process and we anticipate that for the upcoming year audit we anticipate that we will evaluate we're evaluate on whether there is an improvement to the to the point of we can remove that finding for this coming year. next slide please. at this slide please send out the results under other programs the major programs that we have ordered in relation to single audit for since 2017 and a number of findings that have been identified.

so for 2023 we have on the two programs public and indian housing 14.50 and housing our functional cluster which is 14.71 and 14.679. as i mentioned at the first program we have a modifiable opinion and the second one housing choice voucher qualified opinion and from a finding perspective we have two findings for the housing choice voucher housing voucher cost the program which is a decrease of one when compared to private income. next slide please. this slide presented the two the define the two findings and both of them are on special test for information regarding housing quality standards inspection. so one of them is material noncompliance and one of them is incidence of noncompliance and hopefully at two more slides too. so make sure to slice.

and lastly the last slide present a follow up of the 2022 audit finding and two of them is in part grants and one of them has been implemented so that's that's a summary of what we what we have identified as a finding for a single audit. but overall we see progress and improvement when compared to the prior year. and with that that concludes this i think. that concludes my presentation regarding this and then available for any questions you might have. >> great. thank you so much. any questions or comments from commissioners regarding magos presentation? >> if i could just have a clarification or just on slide seven and i do appreciate you saying this and i'm probably trying to highlight what you just said in in terms of slide seven it's helpful to see from

2016 forward as i understood it you're seeing a general trend of of compliance and that's how it looks to me. could you just confirm that what you're seeing on slide seven that ten is correct? >> yes. thank you. sorry. that is correct. so are the results maybe we can there's multiple ways to look at whether there is like changes improvements improvement four for regarding i can afford these like whether they're in compliance or federal requirements and this hopefully help i helped you to visualize it and that is just focus on 2006 17 which is items at y 17 we are the fall programs. each of the program has three findings so we're talking about 1212 findings and you can see a decline practically a decreasing trend from 2017 all the ways to today.

so there are two for this year. so i this sure as of 2023 so i, i, i agree with the statement that there is a general trend of improvement when compared to at the inception of ngo audit for that for 40 thank you. >> and then in terms of the housing authorities response to the findings from your perspectives, can you help shape for us what your response has been to what mgo has presented to us today? i apologize is that question to myself or to the housing authority to to respond on the findings themselves? >> good afternoon commissioners. so on the financial well there's still one finding for on the financial audit. yeah it's been lowered to a significant it's a significant deficiency but we've reviewed all our policies so we have a

whole new we have put a new process last year this was in 23 so 24 we basically updated all our our policy, our financial accounting policy and the closing process. so we have now we do monthly close and then we do the mid-year sort of close closing just to make sure we monitor all the the trend the change and can correct anything that's missing on in terms of joint entries. so there's been some we implemented off changes on on a processes and then we have since 23 we added three new staff on the no. so we brought up what we've been able to add additional staff to help just make sure we have sufficient staffing to cover all the bases. >> so do you feel similar to what the commissioner said earlier that you find the housing authority moving in a positive trajectory and addressing these issues with the resources necessary to do so? >> yes. yes. so even last year know we had a long conversation with mario

because it was really focused on from our point of view there was already a significant improvement but it was not to sort of entry that no board looking at the root cause what caused that? you know i talked to be sort of not in the point of view not correct. so we seen we've seen that trend since 19. so in 2022 there was no zero finding i think at that time for finance and then 2021 to 22 that's when we had another finding and in 23 it's been downgraded by still there but our goal is to have zero finding for finance so and 24 we know pre-covid and conclude that this finding can you just repeat that last part in terms of what you think the trajectory will be in terms of getting to that goal? >> yeah. so basically 21 we're able to close out all the findings for finance. so 22 because after there was a

lot of there was a transition that 22 that's when we close out the public housing program. so since that puts are converted from public housing to pbb. so there was a lot more transaction happening and there was two stuff that i will let go in finance. so there was some impact on the in terms of volume of transaction and also on the stuffing side. so due to that we had to find it and that was in 22. so 23 that same finding we are just partially defining. so it is still significant. so 24 we believe we'd be able to close it out because we have now changed the processes because we have a different team and we added new staffing. so onboarding new staff we have a new consultant that works for us used to be bdo but now we have a product so we do have a team in place and based on what we have which we will close down. >> thank you. yes, please. so i would agree with our cfo.

we also found ourselves with a significant change with bdo who had been helping us in our finance area where we had lost a individual who had a lot of institutional knowledge during the time where we had a significant number of transactions due to the transition of sunnydale and betrayal. we are on the trajectory that is your question of closing that finding out and we have added staff and we are able to bifurcate that work in a way that really helps us stay on track and continue to move the needle towards the direction we want to be as an organization with no audit findings. so i think that we are moving right where we need to at this moment in time. >> can you speak at all about just the questioned costs elements of the 2223 findings?

>> the cost is on slide number eight the summary the findings we're 20 to 23 the question costs identified for both items whether it's on slide eight. >> so i speak on behalf of that is basically at the question cost is a calculated number by the auditor which is basically my team and that is based on based on the nature of the finding. and for example for this specific and for i use this i just point to one finding for example that the 2023 dash or three is on hq housing quality housing quality and access enforcement and then enforcement because after at delay some of the some of the units that is being made basically because of the delay on nonperformance of that specific inspection the cost

being paid from them on a technical technicality standpoint is considered question cost and the dollar amount that we present in the report represents those specific samples that we see. so we say 100% certainty those are non question costs i guess the definition but that's a definition of it as an auditor that lists out based on the amount the amount of payment that's been made to that specific tenant. so that's how we come up with that question cost and from the dollar amount standpoint and we need to focus on the perspective that all the amount of federal awards regarding that specific grant is just unquantified it clearly $402 million. so as of 2023 and what we as the auditor are based on a sampling perspective we saw no cost of $10,000. so that's one of two finding

the other finding we project on the results we project on the result based known at the time of non question cost that is $479,000 and we project to that whole population based on the percentage and by by doing so there can be likely question cost of another column. so that's basically our auditors way of presenting what they put what the known impact is and what the potential impact in might be on. >> great. any other comments from housing authority on those comments? certainly. so all to say there is no fraud plus number one, what's most important and all to say that this particular question cost of $10,000 that's been projected out to the total population and to all the units that we have in public housing, it is a projection and this

particular finding is not an on an unknown discussion with our hud field office and it is simply around the work done from a housing quality standard perspective of looking at our units and so forth and on in terms of inspections. >> so we are again we are not having any dollars retracted. these are discussions that we have been in with hud. we have we are and have been doing the work that has been required of us by head around all of this work and it is related solely to sunnydale in potrero and the mass transition of that property from public housing to project based vouchers and we have our hands on the pulse with hud on this work and with our contractors as well. >> yet those two findings we are working closely with b and

cvro2 contractors so we have a corrective action plan that we basically added as a response to these two findings and we've seen those progress. two in terms of an inspection abatement and making sure they have some tracking sheeting on that we monitor to make sure and given the response, let me know if i'm overreaching here. but in my questioning but that is an alignment is this in alignment with the questions and conversations we've been having generally with providers, partners around inspections, abatements enforcements or is it very clear to separate these items, these items now that this is in line with the discussions we've been having of late? >> is that right in this sense? but enforcement is more like delay in enforcing it sorry for so i think what we see on the port side is more the impact of those when we enforce the abatement issue like when we

enforce it and stop being so there's no have that can be. >> so these are reflective of intentional choices or not legally we are required to enforce those when they are they are and they are they are intentional choices as it relates to the requirement of the cfr of hud requirement, we must follow head requirements. >> right. and then just again because the purpose of my questioning is just to break it down. so when you say the cfr is a code of federal regulations that we are bound to follow so yeah, yep great. >> thank you. thank you. >> any further questions from from commissioners? all right. well i mean it's good to see the progress. >> it's great to see the continued work in this area.

it's great to see the alignment of what's seen here and the conversations that are taking place with the authority as well and the improvements that are being made in the resource allocations that are being made to support the issue. so just thank you for that and we look forward to the next time we pick this audit up again. >> thank you. thank you, benjamin. item seven b is the chief executive officer of general communications presented by ceo tony wells. >> you thank you. i'd like to start with our operational report and this is to share out as it relates to some of the operational metrics that are used by hud in determining how well we're performing as an organization and and so our first slide that

we have i'm just waiting for the slide to turn sorry one second. sure. it's okay. we i think everyone has the power for one minute. >> okay. they have the physical copies too. okay, i'll just keep going. so our first slide that we're talking about is utilization and that really looks at what just one more just because this is being recorded and it should be broadcast for future future sessions through s.f. gov tv if we could have that next slide move before the narrative that

aligns with it continues that would be helpful with a full acknowledgment that technical issues are a reality in this building. >> so thank you. are there are there any other items you may want to report on now while we're waiting for tech to catch up with us? >> thank you. i can i can do that. >> so i'd like to really quickly talk about the transition that is happening at sunnydale in potrero. if you recall, we on our behalf you approved a new contract for property management at both of those sites and bell properties will take over the management of sunnydale and petro while

ibm's c transitions out. and we want to take a moment to thank both management companies for just their accessibility to the residents and working with each other over the last month . and these properties as we know are unique and they are both actively under construction so we have brand new sites as well as our remaining sites that are older sites that residents still are living in and both of those properties are 100% leased to the capacity that they can be as it relates to our old buildings and we sent an initial letter to residents informing them and introducing them to the new management company immediately after your approval. >> a new letter was sent this week from bell properties officially introducing themselves and also including

office hours and rent information and the authority we meet with both of the property management companies and we have been meeting with them daily for the last month and will continue to meet daily for the next two weeks and then we'll determine what should be the cadence as bel properties begins to really fully take over the entire site. ebc will remain with us through the entire month of march so that we ensure that all financial business is closed out appropriately because that work also impacts our financial audits going forward. so we need to ensure that everything is in alignment from a business perspective as well as it will also provide opportunities for real time questions as belle property fully takes over and la belle properties has worked diligently to step up and i understand that many of the

staff have been retained if that has been their desire to do so. so it has been so far really a great transition and it's been a lot of collaborative and partnership in this work with both property management companies and ourselves. okay. thank you for and just before we continue on onto this slide, the time that the time line again that we're working on is when will this transition take place march 1st. march 1st. so so the full transition is going to occur on saturday? >> yes, two days. >> yes. thank you. yes. and i just you know, i want to thank my team. they have been working extremely hard with both the contractors and with our staff and with all of the construction going on working with mercy mercy working with bridge to really make this

process as smooth as possible for the residents. so i want to thank all of you. >> it's taken all of us to do this work. i just want again just want to thank you and the staff as well and of course for the previous partnership of pbmc the new partnership with bell and it sounds very elegant and simple and what's happening right now it is not it is a complicated process. >> so just want to pay full respects and acknowledgment of that. >> so thank you very much to you and the entire team at the authority. thank you. and i'd also like the commission to know that we have been keeping our supervisor and chairman walton abreast of all the different things that are going on site and i have committed to him that once we can get a little settled and with bell properties that we will have an introduction meeting with him and the new property management company as well any resident issues that

are arising right now that you're paying attention to? >> sure. as part of this process. so i think as part of this process we just have had our hands in the air so that our residents would feel comfortable and understand that we're the housing authority, we're there on the ground with them and making sure that all of our nonprofit organizations are well informed. our services are well informed. i think one of the things more outside of just transitioning to property management is as you know on sunnydale we have about 130 plus residents who are moving either in to the new location to new buildings on site at sunnydale or we've had some who will be transitioning off site. and so with that there's been some fencing challenges and we have been working on those for the last couple of days with mlc, hd and i did talk with

supervisor walton who had noticed me that there were some residents concerns and as always we immediately began to look into what was going on and prior to supervisor was calling actually my team had received several resident calls and we had begun to work with mercy. i began to work with them on fd my partner dan adams in noticing and moving this forward. >> so thank you. thank you. thank you. been it for that so we're going to talk about operations for the first quarter of what we call our federal fiscal year and that is october 1st through september 30th for quarter one i'm sorry. >> so actually it's yes, october november, december so

october 20th, 24 through december of 2024 and what we're looking at on this side slide is utilize aviation and how we use leased units and how we're using our budget from hud. >> and so what you're seeing is where are we in terms of utilization of the number of units that we have been able to house resident or participants in those units and we're at 99.62% oh i'm sorry we are as it relates to our hap budget we're at 96.62% and as it relates to the utilization of the number of units, we're at 96.03% and what's really important about these utilization rates we can't be above 100% either on if one is

at 100% if our budget is at 100% that means we can no longer provide another voucher to house someone if we are at 100% as it relates to the baseline of the number of units that hud says that we can rent out then we need to stop so that 100% mark whether it is at the number of units or the dollar value that we have to spend is that then we have to stop because that means that we are at a 100% utilization rate of our budget or the number of units that we can actually have . >> and if you you know and just for note, we literally are 13 we have a 13% increase of our utilization rate from 2022 to present. next slide please.

>> and so this slide really speaks to how our housing leasing goals have gone over the years. >> and so for 2024 we filled our project based voucher side of our portfolio and we really intention really worked on the project based voucher part of our portfolio. leo and if you recall i think it was last year or the year before we were able to put 50 brand new 50 brand new project based vouchers in the garden and we were able to put i think we put over 200 to 250 project based vouchers into different affordable housing projects throughout the city in conjunction with the mayor's office of housing and community

development and that was really an intentional focus because we had excess budget or reserves that allowed us to make these in tension or choices to be able to increase the number of individuals or households who had deeply affordable subsidies. so this was really important work and so as you can see through that work over these last three months we've had a 580 increase also in just this year of new participants into the program and we've also had 85 individual households leave our program and you also see on this slide our annual re examination. >> so in this period of time we've had over 4000 reexamined re examinations that were due. we've been able to complete more than half of those re

examinations and then on our bottom line we call that the p r p i h information center. it's also known as pick and this is head reporting system that tracks each household that receives a subsidy from the housing authority. >> and what we're doing here is we're required to track and move ins annual recertification and interim reexamination ins and inspections and all of this work that we are doing bringing in individuals into our program, doing all the inspections, re exams and interims is a part of a score that is given to a housing authority by hud and when we are putting this information in today what it's saying it's 100% and what it's saying is that the records that you have at the housing authority in

your system we have them also in the system at hud. next slide. >> okay. and so the holds in abatements we talked a little bit about those abatements housing quality standards. so right now as of 1231 24 we have 232 holds which amounts to about $357,000. they are about 4.3 months and then abatements we have 204 abatements as you can see about four and over $400,000 and there are about 9.4 months. >> how do we convey this information to our stakeholders on we have weekly calls with our stakeholders and we talk about the holds.

we talk about the abatement rates on property and we're talking about how can we help you get through and particularly the abatement generally sometimes with the holds really that is intertwined with our residents and generally we are waiting to go through reexamination or annual recertification and we work in partnership with imo cd as well as services on site and the property management to work with residents to get this information in. >> this information is critical as i shared with you earlier, when we talk about pick or the pitch system, hud is looking to determine the systems bids out on a quarterly basis how many annual research vacations need to be done and we are sending out this information in advance at least three months in advance saying it's going to be

time for annual recertification after we get to generally down to 60 days we're saying to mlc, hd our partners property management again to residents that this work needs to be done and we need your help to help us get all of the information that's needed. and once we get this information then we release the hold on that particular unit and have again we send out i think it's a weekly abatement list around to our bless you to our developers about even though we're having a weekly conversation with staff we're also sending a report an abatement report to say these are the units that are in be in abatement at these sites. what is it that you need help doing? we and as soon as they're ready to have reinspection we make it a priority and we get out there

and we do the re inspections as it relates to inspections, as you can see we have a total of 2600 inspections that have passed. we've had 976 that have failed when we talk about final fell, usually if you fail we go out it's like three times we go out when you said yes, i've corrected it. yes i've corrected it, yes, i've corrected it and if it fails we have a final fell and then at i think it's after 30 days we're moving in to an abatement and we're noticing you saying we're moving this into an abatement. we also if you see we have a column of no shows so that means that we're not able to get into the unit. one of the things that we have really worked hard at and and continue to work at is we do notice our properties wherever

they bastos this in the mail we notice them we are on an annual basis now doing inspections so everyone knows our partners know that this is the schedule for 12 months and then we still send out it now produces us to say we're coming several times. i think it's two days or one day before coming. we also make a call to the property saying that we will be there to do these units. that information also is in a system where they can see it and one of the great new things rather than using i think sharepoint now we have our new landlord portal so there are many things that our landlords ou propey owners now can see in the system as well for themselves. >> so the day i think that again the day before we're coming we have a call i don't think do we have a call on the

day of yes and we also have a call on the day of as well so we are really working hard to make sure that we have know that we don't end up with no shows and as of nine 3024 we are standard. our goal is to be high performer and we will continue to work hard at that and you can expect that we will the reason we chose these indicators because these are in these are the indicators that align with the c map score process. thank you. questions i do have some would you like to know please? i would love you to dive in. >> thank you. i'm so thank you for doing these reports. i know that i've been asking

and i really do appreciate having them go forward and we talked about it's it's great to start with these i think we used to see them and then i know for for other reasons we we pivoted to the financial reports which were really helpful. so i appreciate going back to these and i do hear your comment about starting with these as they impact them. i think that the slide three talking about pick is sort of just related to pick c and then the second one is c map. i'm just so in terms of the the pick reporting data, i think that there are a number of categories that go into that pick number to talk about target compliance. i'm wondering whether so i think it's important that there's a lot of information data regarding effort. i think when we think about impact and impact as it relates to compliance, would it be helpful that we have the what rolls up into picks admission, those different five categories

where we are where the target is and kind of see those over a period of time? i wonder whether that would be helpful as well as the c map score were there those 14 different metrics that roll up into the c map score just kind of see where we are because i remember we all sort of like added up those scores to make sure that those key ones added up to sort of to the the overall designation is that i imagine you're tracking that is that something that we would be able to see and track so we can kind of understand where we're going and what what movement we so i think it would this is great and i think it shows a lot of effort if we could have that other piece about the impact as it relates to compliance, i think that would be sure. >> oh how often would you want to see that on a quarterly? >> how often would you want to see that on a quarterly basis?

i think it would be very helpful to do a deeper dive on a quarterly basis. we could do it here, we could do it at the committee but i think it's just important to see it over a period of time. i think it's it's helpful to see it in a snapshot but it also is i think very helpful to see the trend the same way in the order we were able to see the overall trend. we could see how things have been going for the last eight years and then see whether there are certain points that continue to stick what is going well and we can kind of see which direction we're going. so i think quarterly would be great and we'll do it quarterly and it will actually be at our committee meeting. so as we talked about are there other reports similar to this process, other metrics that you are using for performance with

vendors that would also be helpful to be able to see here as well that are in alignment with what the commissioner has said? i mean we we have our quarterly scorecard those scorecards really from a factual basis really track in to here and we can show you how that looks as well. we'll come up with something. >> but i think what's more important fundamentally that we it's part of that process that we're tracking in. it's how do all these numbers fit into the scoring and so we'll determine we'll keep working at it and we'll determine, you know, what's the best way to really put that place the data so it's easily understood and you can easily track it. >> so we'll work on doing all of that together and tell you

where we're getting it from and why. >> and just to the commissioner's point, it's wonderful to have clear, concise information that allow us to understand where you can make best use of this body and where its attention can be paid in a systemic manner that helps highlight issues, question issues very specifically or gives this body the information it needs to have a substantive dialog with you and staff on performance issues of performance. it can be discussed as it really relates to that final impact number that we're looking at. so thank you very much for that . i think from my perspective that's something that's really important and helpful is when you're looking at in particular really slide for slide four has when you talk about the program

,slide four is extremely important because this is your money meaning this is our money the money we use to pay all of our landowners and when you have such a huge rad program as ours it's really important when you talk about where those abatements where are the holds, why are they and what what are the trends around that and how do we get our arms around that and how do we get help to push that out? >> those are really important things. and then the other thing again because the inspections really move into the abatements and another piece that we will bring forward from our utilization perspective is how are we moving individuals in

and out of units. so you'll see that in the next iteration because it's leasing, it's abatements, it's holds because that's all dollars, right? >> and how are we performing in those areas and not only how are we performing but how are our partners performing so that we can keep everything moving in a way that it needs to. so that subsidy is where it needs t properties are well maintained and cared for from the perspective where any money that we're supposed to allocate in provide is happening and it allows you to see what's happening and have those types of questions and receive answers and provide guidance where needed or help. >> how how do you see these reports aligning with the conversations both around reconciliation issues and

overall performance engagement issues, communication issues with partners and so that's why i bring up slide four and then the added on that i brought forward is i think i think this data and i will and add another piece on here and i'll figure out where it really goes is around processes and those key processes reconciliation that needs to be done and how those are being performed and are they being performed in a timely manner and what are the outcomes of those as well is something you know we will add in this package so that you're able to as the commission have a full awareness of how are we performing, how are we engaging and where is that lack of engagement on either side and what else can we do and what else is needed and it's being

stated very transparently and matter of factly and clear and concisely right if i so as you're working on these i think i just want to also kind of add to the ask regarding procurement activities just having i think quarterly is it could even be sort of every six months or so just sort of what are the overall summary of of the activities, what are like the key contracts that are being awarded compliance risk sort of stuff that you're seeing and then upcoming initiatives that you are looking at and what are the procurement activities that would be coming up as it relates to that? i think it would just be helpful because i think that as we have moved from doing the the work versus contracting it out and there are a lot of contractors there's a lot of activity going on and i think it would be helpful just to sort of get a global look maybe

every six months or so just saying okay, let's just look at a summary how are they doing what are the key metrics? are there any issues coming up? any risks that are going on and then sort of like what is that next group going forward if we could kind of start with that and go from there? i think that would be also really helpful and i'd like to do that every six months if you don't mind and if you find that six months doesn't work for you then you can let me know and we can change that cadence. >> i think that seems fine to do it every six months or so. yeah it does. >> i mean especially since we're we're the attempt is is seeking to while day to day activities are obviously going on while there is very meticulous attention being paid to the ongoing work that we have just been discussing that this body is being utilized for the global conversation we could be having about systems programs, services writ large for the authority issues writ large for the authority that we

can have on the top of our minds because what we we are slowly moving out of is reactive modes successfully we've been moving out of reactive modes even though there's a lot to react to these days which i'll ask a question about shortly but it is good to see us moving in this direction so that we can pay attention to very particular areas that allow the authority to move forward and we can pay attention to those particular areas that cause concern in the authorities progression towards realizing the performance levels that would be recognized by hud. so i think those are great ideas. thank you. thank you. thank you. yeah. just a follow up on that training. i know we have some consent agenda items to move through shortly and quickly from a budget perspective, can you

share the conversations to date that that you're aware of that you're observing that have a financial material financial impact or potential impact of the authority that should monitoring during this time? >> i know there's a lot of questions about that and just to remind us and center us again in what our annual process is like, what the conversations in washington are that you're paying attention to . >> so the one thing that i am paying attention to is just ensuring i want to say this from a day to day perspective that we are operating well and we are making sure that we're paying the subsidy that we need to pay and doing the day to day operations while paying attention to the many things that are being stated at the dc level. and so what we really are paying attention to is the

appropriation bill at the house and at the senate. the level of funding that housing authorities will receive it to date it's either 97.5% or 88 point i think 6%. so we're really unaware of what level of budget that we're going to see. >> and so while we are we can't i can't give any concrete answers and tell that appropriate bill is actually passed. we are i can say that we continue to receive our subsidy as been committed by hud. we have been able to touch bases with everyone that we need to that we have been in on a regular basis. so we have not had any miscommunication actions whatsoever. so i'm really thankful for that at the at our regional level or at the washington dc level we

have gotten everything that we have needed and they continue to engage us as normal and if we have questions our questions are being answered to our day to day operations to the best of everyone's ability. so as we continue to learn more information we'll share that out and we again like always generally we don't receive a new budget letter until about april or may. >> so again we are we're waiting and we can and we are again receiving everything that we have been committed to receive as it relates to our budget at this moment in time. so right now from a perspective of operation business as usual and any time that we have a significant change we will talk about that and like any time where we realize that change

could potentially happen even not during these precedent precedent at times we've always looked at our finance is we're always preparing and doing predictive modeling around what potential income will come or not come. so we continue to do that work and are confident at this moment in time that we can move forward in the ways necessary until such time we're told differently. >> thank you very much. and just to the staff at hud that have been very supportive in conversations to ensure the financial stability and consistency of programs. >> thank you for having those conversations. >> all right. we go for public comment and item number seven on the report . >> i don't see any closing public comment for item number seven.

item eight is the committee report commission, linda, which is to give a quick report on the last week's february 18th committee meeting. >> yes, absolutely. the committee met on the 19th at 1815. they were 2 p.m. there were three items on the agenda which were discussed and forwarded to the full board for approval. they're quick enough. >> thank you commissioner linda any public comment? item number 810 the committee report not seeing any. we can close off a comment item nine for the consent agenda. i'll just state all five consent items first and then commissioners can pull any further discussion if they choose this to include item number nine a for the commission regular meeting minutes of january 23rd 2025 item nine b the commission special meeting minutes of january 31st 2025 item number nine c resolution approving and authorizing the chief executive officer of the housing authority the city and county

of san francisco to enter into an agreement with d c construction for the authority's public housing capital improvement vacant units at plaza east for an initial one year term with the option that the authority discretion of an additional one year period for a maximum term of two years in an amount not to exceed $2 million. item nine d is the resolution approving and authorizing the chief executive of the housing authority of the city and county of san francisco to enter into a housing assistance payment contract with mercy housing of california for the housing project located at 607th street for a total not to exceed 23 project based vouchers and item nine e resolution approving and authorizing the chief executive officer of the housing authority of the city and county of san francisco to enter into amendment number one to contract 20 dash 0008 with mrs. jeanie o'connell or mdo for financial audit services to ratify exercising the option for year four for 2023 exercise the action for your five for

2024 and increase the contract amount for an additional $400,202 for years one and two from 2020 and 2021 year four 2023 year five 2024 for audit services with a cumulative not to exceed value of the contract for $938,382. >> what can i do for any of these items for further discussion just one quick question just to reconfirm that item c regarding d c construction for capital improvement of vacant units that was discussed in substance committee, correct? >> yes. great. thank you. if there's no additional commissioners comment on the consent agenda we can open for public comment that we can close off a comment and ask for a motion for approval approval of the consent agenda. >> motion to approve and a second i'll second thank you roll call vote commissioner pike's high commissioner

cam commissioner lindo i am president taurus so move. >> thank you. item ten is for any additional commissioners comment or report commissioners any additional comments thoughts observations queries poems songs. >> all right. haikus are hearing none. thank you again similar issue for for for the work. not only that is particular but also that it's quite holistic and substantive. congratulations again on moving the items forward with bell for the properties at sunnydale and potrero. >> truly truly a wonderful a wonderful feat to make sure that our residents are best served at those sites. thank you for the constant communication with those impacted and for the recent meetings that we've had with supervisors regarding properties within our portfolio that are of interest to supervisors and of course to us and to all of you, thank you so much. >> move to adjourn.

time is 5:21 p.m.. thank you >> van ness avenue runs from market street to bay street in san francisco. south vanness runs from south of market to cesar chavez street.

originally residential after the 1906 earthquake it was used as a fire break. many car dealerships and businesses exist on vanness today with expansion of bus lanes. originally marlet street was named after james vanness, seventh mayor of san francisco from 1855 to 1856. vanness heavy are streets in santa cruz, los angeles and fresno in his honor. in 1915 streetcars started the opening of the expo. in 1950s it was removed and replaced by a tree-lined median. it was part of the central freeway from bayshore to hayes valley. it is part of uses 101. it was damaged during the 1989 earthquake. in 1992 the elevator part of the roadway was removed.

it was developed into a surface boulevard. today the vanness bus rapid transit project is to have designated bus lanes service from mission. it will display the history of the city. van ness avenue. >> hi, i'm same gabble the marketing director at moe green in downtown san francisco. the finest lounge and cannabis dispensary in san francisco. a state of the art cannabis lounge with a dab bar, high roller room in performens spaiss for nightly events. interested in cannabis even if you don't know how to use it yet you can come and learn how to use it safely. a lot of people are still learning about it, even though it is legal for a while.

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me. welcome to san francisco's new revitalized qatar valline this is not just an upgrade is a community transformation. taraval street under a complete make over from 10 feet below the street to 30 feet above. >> it is part of the taraval improve am project to impprove transit performance and make the streets safer for all who use them. completed on time and on budget, this multiagency construction project is a once in a generation investment to bring

safer, more reliable train service, increased accessibility. beautiful corridor, refresh roadway and reliable water and sewer systems for decades to come. >> safety is at the forefront of this transformation. new train boarding platforms are a game changer for safety am before the project 5 people per year were hit by vehicles gettinga or off trains we add 22 new or extended boarding plat forms on the route. riders no long are exit on the street along side traffic. when my kids were young it was heard they want to plunge off the train straight in the street. up on the h stop now we have the platform that is broader when they are excited get off the trin and get home i feel better about them jumping off the train. >> having island where hay step on to is a giant improvement.

>> these disability crosswalks look good and improve safety by making it noticeable to drivers. >> sidewalk extensions at intersection corners shorten the distance needed to cross the street and slow downturning vehicles. these and other safety treatments are proven tools to reduce the risk of collisions make the taraval corridor safer and inviting for people walking and driving. another key part was replace being two miles of train track for thes first time in almost 50 years. the old tie and balist track was built for muni oldt cc streetcars and old are light trail trains not today's modern vehicles and it was noise and he prone to vibration. >> these new rails will make

for a smoother, quieter ride and require less maintenance. it is much quieter with the new impresumes i livid here the entire time and plays earthquake or municipal when he it came by now we don't have to play anymore >> before when the streetcar went by i would stop talk the street cars would rumble past now i share that confirmation. i like the fact well is not a 3.4 quake every time they go by now. it is quiet temperature feels like sliding on glass. >> this project is more than rails and concrete it is people earngaging with their community. >> local residents and merchants have told us when their community need and had than i want in their neighborhood. a quieter reliable train roadway and safer streets for people walk. gi think it is essential.

i'm excited and wonderful to have a safe way it get to work i work on embarcadero i take it to the end of the line every day >> through open house, public meetings and surveys members helped shape where the stops should go to the curb plan and selecting trees and art work for the corridor. >> we relied on community feedback during construction of the project. with voting held to choose where to stow construction materials and how to sekwenls the construction. >> as a result the project was split in two segments to reduce impacts to the community. access ability is at the forefront of the design. new features ensure people all abilities enjoy seamless travel on the taraval. these platforms and key locations have a raised boarding area level with the train to help people with walking aids or

strollers board more easily. >> warning lights are flashing. >> pedestrian signal announcements assist with visual impairment its cross the street. new curb ramps are essential in providing accessible path of travel on to and off of sidewalks. the sunset district has long been shaped by transand i the qatar valcontinues linking past to present. on the heels of a new tunnelful muni tear van line opened as a shuttle from westportal to 33rd avenue in 1919. it was not until a few years later the trains used the tunnel sparking a population boom. previously, riders transfer to the circumstance line to go east of what is today known the westportal neighborhood. by 1923, passengers could catch

a one seat read on the taraval between downtown and 48th avenue. for the first time, san franciscans had a connection from the bay to the ocean tide. the taraval street cars brought development people could access the south western neighborhoods. homes and buildings sprung up from the once empty dunes. this vielth east/west corridor is the spine the neighborhood carrying over 30,000 daily riders when service last ran the route in 2019. today, it is a bustling local business that give this area its flavor fr. cafes to quirky but teaks the taraval connects tout best of san francisco's small

business scene. >> i lost fact it is not a money on cultural it is multicult rar. korean, chinese. vietnamese. french. italian. we got irish. we got a lot of good mix on this street of restaurants and businesses in those cultural veins and good ole american. helping local line help our small businesses because this is again a small community. and the traffic here is not if you have to generate big revenue. with the l train from other parts of the city to this area has help us the small merchants as well to generate more business. >> taraval street is a reflection of the outer sunset's unique character. >> this two mile stretch of transit is not just getting from a to b it is reimagining how we

move through our city to shop, dine and experience more in the places we live. >> i live in the suburbs i have to take a car or a bus that was an experience i never did again as a teen. now my kids can visit their friends cross the establishment it is a huge increase in their freedom and independent. one of the reasons we chose to raise a family in san francisco. >> it is wonderful to have a safe, clean reliable way to get to work for the neighborhood i'm excite body what it means to bring others back to our neighborhood. we have, let of interesting shops and restaurants and i'm excited to see how things become when it is easier to get here. >> a lot know each actively it is a close knit community. in my shop i know customers by name i know what they'll order and i have it ready for them. >> what i'm most excite body the street is now unified, we have

new paved roads and new rails. and new lighting. new boarding island. >> today, your new street features newrism upgrade water and sewer pipes. 5 new priority signals that hold green lights when trains approach. sidewalk extensions to make pedestrian crossing safer. high visibility crosswalks and ramps. safe boarding islands and platforms. new trees, landscaping and art. is it time you responsiblesed this corridor to the end of the line? with great food, walks on the beach and san francisco's new add upon ventures a ride away now the sunset district is more accessible than ever. [♪music♪] ♪♪ ♪♪

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