in 2016-2017 this table shows the division the positions will be in and the brief depiction and the fte count n this is in appendix a of our work program here's our grant budget no changes to our granted budget next our capital budget this table lists the capital requests we've made to the committee on january 16th the only change were including two requires we got approval for in last year's budget 1 for street trees and the others pavement to parks program we've got a brief description in our memo and then finally here's the remaining calendar dates yesterday, i delivered the same presentation to the historic preservation and they voted to remedy the fiscal year 2016-2017 budget next thursday will come before you and ask for your approval of the budget to submit to the mayor on february 23rd that concludes my presentation. i'm happy to answer any questions you may have. thank you very much. >> okay opening it up for public comment comment. >> good afternoon, commissioners peter coning from the housing organizations just a couple of thoughts on the budget it's good to see this year, th

you will see staffing levels are expected to increase by 15.4 fte the total fte count will increase slightly to 223.78 fte's in fiscal year 17-18 and that assumes the annualization of the new positions we request in 15-16 and 16-17. this table represents the high level fte trend in each of the 5 divisions from current fiscal year adopted budget to the upcoming two fiscal year proposed budget. the only changes we made to the fte allocation among the divisions includes the extension of 3 limited term positions in the city-wide planning and in the environmental planning divisions in fiscal year 15-16 and 16-17 for continued work on various projects and the inclusion of multiple position requests in fiscal year 15-16 and 16-17 budget going forward that were previously planned to be included in the supplemental appropriation in the current fiscal year and director ram already mentioned that. so those are the only changes that we made to the fte allocations. the memo before you today goes into much greater detail about some of the volume and workload trends that the department has been experienced

so what happened to the 8 fte's.

the allocation across the 5 divisions right here so the only changes we've made to the fte includes the extension of 3 limit term extensions in the citywide and planning prerogatives into the fiscal year 2015-2016 and 2016-2017 they are term of expiration in the current year but we've extended the terms to continue to work on the priority projects and reducing the backlog only thing not able is going forward we previously planned on adding new positions in the appropriation year, however, to go ahead and add those positions into the 2016-2017 year going forward director ram went into detail about the memo as well as the information in regards to our volume and workload and trespassed we've been xefrn at this point, we're he assuming a continued high volume of planning cases and building permits requiring staff review into the upcoming years. >> moving on the revenue budget only changes we've made to the revenue budget increasing the charges for service by approximately, $1.1 million seducing due to the plan recognize of the surplus we're projecting in the current fiscal year to fund tho

in 2015- 2016 to a total fte count of 2 hundred and 18 ftes that's just 2015- 2016 attachment one shows the detailed breakdown of the allocation around the 5 main divisions and the projects that those ftes will work on and higher level chart next i'll move on to specific ftes for the six divisions start with current planning proposed to remain stable over the next two fiscal years the largest portion is dedicated to entitlement applications and building permits we've seen a instead there i'll show a slide at a high-level we have a dedicated amount of effort and continue to do so the memo goes into detail about the great work in this division for the next two oars moving on the division is reorganizing into two major component in line with the 5 year work plan that was presented to the planning commission last thursday and the mayor's office so the first core work program activities are for ongoing work s that klutz the maintenance and policy and stoning and planned implementation and informational and analysis city design and city administration and the second group of activities is on

experienced minor staff growth in order to address the backlog and the complaints coming and the 3 new ftes dedicated to the short-term rental programs that director ram mentioned earlier the administration program the directors office and it and operation the commission affairs group and special projects and the memo describes some of the core you know key programs and projects that the staff will be working on in the two fiscal years the staff level is declining because of the reassignment of specific staff to focus on more high priority projects and continues to look at the backlog applications shifting gears here starting to talk about our volume and budget expenditures the memo talks about some key indicators we review annually in order to inform our budget function the economy is strong with high employment levels and those railroad mentioned the assumptions are underlined in our budget in our current year we projected a one percent title mrangdz with 6 months to date we're experiencing about flat the volume growth but the mix of those applications are for much larger application type

again with a preference for ftes located if the bayview and health department to date 56 percent of the dollars have been awarded to ftes 69 percent in san francisco and 54 are inner project areas a quick note once the retail center is on the permanent employers have a permit to make sure that the residents of bayview and hunters point shipyard for the c p center ocii staff will work with the office of economic workforce development or oewd to insure that job training and placement opportunity are available and working to enter into a contracting agreement that sets clear exemptions for future employers to hire locals and the permit hiring will be performed and i'll be sure to come back to the commission to conclude i want to say we'll be submitting a feats application for the details for the mixed use development and some phases are approved and other controlling documents are approved by the executive director we anticipate that the sub phase will come from lamar and those are commission actions in the spring we'll come back to show you the phases adapted in 2014 and part of the 2

staffing allocation classification of the department the only change made to this fte allocation was since the last commission meeting this is a change from what is outlined in our memo on february '89 or 9 we're proposing to include 3 position for the short-term rental program you'll find those are in the compliance direct examination divisions those will be unfunded and require either a supplemental appropriation in 2015-2016 or additional funding in the next fiscal year budget cycle 2018 we'll need approval from the mayor's office to activate those actions in 2015-2016 if the need occurs this does gusts the additional position authority to ramp up hiring to fill the positions as quickly as possible when the need arose no other changes made to those staffing allocations in the department again, this slide shows the fte allocations across dwigsdz trend over the current year to the two budget years the only changed to the 3 administration positions for the short-term rental program slide shows our volume trends what we're projecting in the upcoming budget years we've noting made no c

a small decrease in our salaries benefits and overhead that is reflecting of a net decrease of one fte from one fiscal year that will not effect any service for the department we've been consolidating program fixed up and it's weird to do that but officialal flat for the next fiscal year budget is also very flat one big difference in this budget over the current fiscal year a reduction of one hundred thousands of services and other departments and that had you had occasion $100,000 in attorney fund for the upcoming refugee rate hearings we've had budget for this fiscal year but conducting next fiscal year we'll forward those funds. >> next program area is reduction it is very flat it is really not changed one percent net change you know actually nothing about in it is different from the other one so this budget is remaining flat and our funding for this the only larger change we have a cost interchange for puc where the funding for school ed that was housed here we now hundred dollars in outreach that is a more appropriate location green building is also very flat has a small reduction

and plan the first one is the interagency coordination i was pleased to see called out some of the ftes for certain projects that are being aside but i'd like to understand what are the metrics around their work mraung how do we know those ftes are being successful only a dedicated body to go to meetings i don't see a lot in the work plan about the outcome so i want to ask director ram or anyone for a comment on that. >> to the best of my knowledge we don't have a specific performance measure. >> i guess the agency coordination. >> i don't know what the measure would be it's not a quantify active i wouldn't want to measure it it would be off the charts i think one of the things the program i think there's a performance measure about the actual allocation of dollars and the timeframe we could think about that if you have a couple of ideas. >> i have. >> couple that are not worth brainstorming but i want to bring it up and love to work on brainstorming some metrics around the effort around people going to other agencies and across the work programs we have transit and other issues we'll b

so what happened to the 8 fte's. >> in our current fiscal year of 14-15, the board approved a one-time appropriation of about 3 million dollars. that funded 8 limited term positions and it will fund them for 2 1/2 years so those staff that are being funded out of that one time appropriation are still on staff and we have adequate funding for them for 2 1/2 years. >> so it was pre-funded, not funded in each year. >> commissioner pearlman. >> mr. demartini, i have a quick question. it's in the details, the project line goes from fiscal year 14-15 at 4.8 million then drops quite dramatically to 1.6 million. could you explain what projects are ending or what's happening. >> keith demartini, department staff. that's the expenditure appropriation. >> so we solved the problem. >> commissioner johnck. >> let's see. on the projects, you mentioned the rail yards at the 280 intersection and also civic center. now, you said those were added since the last, since the presentation in january? have those been added? >> those are two of the positions that we are -- two of the lines that were going to

associated with the new request for these services installation is an additional project funded fte's to reduce overtime, increasing the authorized positions from $749 to $754 in the water, regional and end city, and the total has increased from 2,402 to 24407. the proposed budget dollars remain unchanged and unaffected by these budget counts. a little explanation to support the increase of the new service installation program. the new services installation budget request will allow the water enterprise to reduce backlog in two places, water pipeline main connections and for new service requests. currently the backlog for new service requests is 4 months and we are hoping to reduce the backlog to one or two months at the most. and the projected revenue to be realized from the backlog is about a million dollars and then the other purpose is to accommodate work arounds for new developments. at this time we are requesting the commission's approval of the budgetary adjustments to the adopted fiscal year 16 annual operating budget so that submission to the controller by february 23rd is po

a small number of departments, bilingual employees are concentrated in a relatively small number of fte classifications. these are your social workers, nurses and police officers. they will generally have a broad portfolio of responsibilities, not all of which are language oriented so it may not cover the entire spectrum of interactions where a limited english person will need to interact with the city. prrp interpretation for the general public and for other staff members constitute the majority of use for bilingual employees. departments also reported a high use of employees for document translation and web site translation. there are limits to the use of bilingual employees to meeting the requirements of the language access ordinance. in a front line direct service model you are presuming that the needs of a limited english resident and the resources of certified bilingual employees are going to be aligned, but that's not always going to be the case. you may have a bilingual speaker who is assigned to a shift or location where the need isn't as great, or a need may come up where a bi

. >> i'm very interested as the legislation develops it is certainly an issue with one of our fte drivers killed a pedestrian and it was an insurance fight i'm interested in seeing how the bill will be developed at the state level. >> thank you very much. >> thank you. >> tilly chang really it is quite exciting to see so much action we'll we're going to see the puddle you've selected and in addition driving vehicles regulations from the dmv shortly and the performance of the ceqa type of performance there's a lot of going on at the state level i appreciate mark keeping track we had a visit from our federal agency mr. fox he visit good looking and mother-in-law view and attended along with a number of people from the san francisco's and your director of transportation bryan kelly was talking about the state of our system transportation unfortunately, the news was grim we're from a state of criticized with our international structure this is as supervisor avalos pointed out we've invested in our from to begin a national dialog will the state transportation we have a highway trust fund headi

we have one-and-a-half ftes who do wonderful great work, far beyond what you could ever imagine. we have doubled our membership in the past year and we have plans to double our membership this year and the assistance and support support support, not only financial, but the real support from people in our neighborhood and the board of supervisors and you folks has really made a difference in what we've been able to do and look forward to doing. >>since there are no questions. there can't be any questions right now. any az nounsments. thank you very much. motion to adjourn. by a rising vote. . >> >> are we ready? >> i'd like to call to order the regular meeting of the san francisco public utilities commission. today's date is january january 27th, 2015. roll call, please. >> president caen. >> here. >> commissioner courtney. >> here. >> commissioner moran. >> commissioners before you, you have the minutes of january january 13, 2015, are there any additions or corrections. >> no. i move approval. . >> second. >> any public comment? >>

those are no longer helping the board those with recommended by the clerk of board substituting one fte 1427 typist too on the in the operation division this minor adjustment is consistent with the d hr classification position next reducing the departments attrition savings target by $121,000 to reflect the staffing level the department has plans to fill an assistant clerk position in the operation division next reducing the departments savings target by $132,000 the department continues to pay the qualified staff comprehensive wages through the staff retention has reduced the salary savings within the department we had proposed reducing salaries by he 10 thoughts in the office of the clerk of the board with the increased staffing and increasing in premium pays for the premiums for eligible employees in accordance with the m l u moving on to slide 57 the changes for the non-personnel is recommended by the clerk of the board those adjustments are looking at approximately $8,000 for the professional development and training opportunity for legislative aids for the guidelines and this allo

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